RES 2009-21TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2009-21
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, ACCEPTING THE ENERGY EFFICIENCY
AND CONSERVATION BLOCK GRANT (EECBG) PROGRAM
ALLOCATION UNDER THE AMERICAN RECOVERY AND
REINVESTMENT ACT (ARRA); AND PROVIDING AN EFFECTIVE
DATE.
Whereas, Congress passed the American Recovery and Reinvestment Act
(ARRA) of 2009 and the President signed it into law on February 17th, 2009, to
stimulate the economy and create jobs; and
Whereas, ARRA included $3.2 billion in funding for the Energy Efficiency and
Conservation Block Grants (EECBG) Program authorized in Title V, Subtitle E of the
Energy Independence and Security Act (ETSA) and signed into law on December 19,
2007; and
Whereas, the purpose of the EECBG program is to, 1) reduce fossil fuel
emissions in a manner that is environmentally sustainable, and to the maximum extent
practicable, maximizes benefits for local and regional communities; 2) to reduce the
total energy use of eligible entities; and, 3) to improve the energy efficiency in the
building sector, the transportation sector and other appropriate sectors; and
Whereas, the Town of Trophy Club, is a city/county with limited financial
resources and desires to support the development of energy efficiency programs; and
Whereas, the Town of Trophy Club, accepts its allocation and may also accept
additional funds that may become available at a later date; and
Whereas, the Town of Trophy Club, has developed or is interested in developing
a EECBG project, which is sustainable and has measurable energy savings, job
creation and economic stimulus effects into the city/county; and
Whereas, the Town of Trophy Club, is determined to support energy efficiency
projects that leverage federal funds with other public and private resources, including
coordinated efforts involving other Federal programs targeting community development;
and
Whereas, the Town of Trophy Club, Texas, intends to comply with all agreed
upon contractual requirements of ARRA, the EECBG program and other federal and
state law.
Resolution 2009-21 (File 10 419)
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1: The Town of Trophy Club, Texas, through the Town Manager, pursue
all EECBG funding made available through ARRA and being allocated by the State
Energy Conservation Office to be used to assist in reaching the city's/county's goals of
energy efficiency.
Section 2. The Town of Trophy Club, Texas, continue its commitment toward
energy efficiency for the citizens of Trophy Club and all of Texas.
Section 3. This Resolution shall become effective upon its passage.
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 19 th day of October, 2009.
ATTEST:
Town Secretary, Lisa Hennek
Town of Trophy Club, Texas
[Seal]
APPROVED AS TO FORM:
-=R * J J C) £)0 dJJVI10Q)
Town Attorney, Patricia A. Adams
Town of Trophy Club, Texas
Resolution 2009-21 (File 10 419)
Mayor, Connie White
Town of Trophy Club, Texas
Energy Efficiency and Conservation Block Grant (EECBG)
Notification of Intent
To: Texas Comptroller of Public Accounts
SECO Stimulus
I II E. 171h Street, Room #80 I-A
Austin, Texas 78711-1440
Address: 100 •
Date:
heck here) The@County (circle aile) of Tr<fl~i Cl ..... i> intends to accept the Energy Efficiency and
COllservation Block Grant (EECJ3G) Program allocation under the American Recovery and Reinvestment Act (ARRA).
These lilOds will be used to stimulate the economy, create or retain jobs and to develop and implement projects that will
improvc energy efficiency and reduce energy use and fossil fuel emissions in our community.
(Please check)
WWe have read the list of preliminary reporting requirements, and understand that upon aeeeptanee we must
eomply with all reporting requirements under the ARRA in addition to other state and federal requirements.
And
~ We understand that this form must be returned to SECO within 45 days, at which point we will receive a follow
up packet with the application.
cgI We further understand that we must pass an offieial resolution accepting the funds within 60 days.
~We will provide a detailed plan and budget of the projeet(s) andlor program(s) we will implement and complete in
an application that SECO will send within 90 days.
Our designated EECBG contact person is (please print):
Title: __ -LC, o"-= ...... -'---"-_-'-M-=-:::"-= ... -=~c:1...\.;=.":...r-----
Address: __ --LI"'O'-'o"---Lfil/=~=,,"_.-=~_',,~f",?!C .... "'I--'(J"-'-r...:.,.:·..J:..."-=-_c,r_-_-,-,I r;"''''I'I''-'h''''f'1--'t!'-'/..: .... '''J.=--_LwX'-'-_9-'-''(,,'--''~:..:(,''--'1. ____ _
Tc I c P ho nc: __ "'{".~'i(-"-'Z'-----'~'--""3C!/_-___'_'-I:..:{p::.O=_7..L.. __ _ Fax: "Xl? ~ ':i!i.L"I-=--1"'s"-'Ic..:C'=-_____ _
Email: ___ b-=C"''''''-=..,..=-''.,,'-'~=5...:e'_--'''c..'-·'_'· ,,---,I-__ rc..=,'" ~1---t..--f-'f-<.--I-""'-=--'-.!,...:.---h<=-" • ...:,=-."'.:;'--------------
1 af2
___ (Check here) The City/County of intends to declille the allocation for the Energy Et11cicncy and
Conservation Block Grant (EECBG) Program allocation under the ARRA and acknowledge these funds will cease tll be
available in the future.
Please attach a separate sheet and explaill why you are Itot accepting lite allocatioll.
Signature ~ ~ ----7-~(-A-u-tilOrized Ofllcial or his/her designee)
GIVEN under my hand and seal oroffiee this 5. day or ~(1_1()/),,/ ~-c.
Notary Public, State of
(Notary Seal) / "-
My commission expires -"'1t_"-?_--"d=Q"----"~=. !.!.)/",3=,-__
2 of 2
1
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S U S A N TEXAS C 0 M PTRO LLER Pu B LJ C Ac CO U NTS --,----"._---_. 0/
C -= 0 M B S PO, Box 13528 • AUSTIN, TX 7871 J~3528 ~'\f:(:fJ~
"ih'" ';,;('> ~ i ~.~;f';8W~ "'!!l ,.\Ii, "... r.. _g;-~ ...
... 'i!"' ... -. '/ ~.[,;'!,t_~
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September 22, 2009
The Honorable Connie White
Mayor
Town or Trophy Club
I ()() Municipal Drive
Trophy Club, Texas 76262-5420
Dear Mayor White:
I am pleased to inform you that the American Recovery and Reinvestment Act (ARRA) is
providing more than $45 million to the State Energy Conservation OITice (SECO), a part of
the Comptroller's office, for the Energy Efficiency and Conservation Block Grant (EECBG)
program. This money will be available to small cities and counties that did not receive a direct
allocation from the U.S. Department of Energy (DOE) under this program.
In an effort to ensure that the 1,127 cities and 244 counties in Texas that are not receiving
direct dollars from DOE are able to benefit from this funding, the money will be redistributed
based on a popUlation formula. As a result, it is currently anticipated that your city/county
may be eligible for $35,()00.
The EECBG program, authorized in Title V, Subtitle E of the Energy Independence and
Security Act of 2007 and signed into Public Law (PL 110-140) on Dec. 19,2007, will be
funded for the first time under ARRA. The purpose of the program is to provide funds to units
of local and state government, Indian tribes and territories to develop and implement projects
to improve energy efficiency and reduce energy use and fossil fuel emissions in their
communities. At the federal level, the program is administered by the Office of
Weatherization and Intergovernmental Programs in the Office of Energy Efficiency and
Renewable Energy of DOE.
A comprehensive list of the 1,127 cities and 244 counties that are eligible for these funds can
be found on our Web site at www.seco.cpa.state.tx.us/arraieecbglindex.php.In the event that
there are eligible communities that chose not to accept the funds, we will reallocate those
dollars to the participating cities and counties. Your final potential grant will be outlined in a
letter that will arrive when the application is sent to you.
~
WWW WtNDOW.STATE.TX.U5 5 J 2·.,q63·4000 . TOLL FREE: ! -800-53 1-544 r • FAX.. 512-463-4965
The Honorable Connie White
September 22, 2009
Page Two
Enclosed are several documents for your review:
• A list of eligible activities a city or county can undertake quickly and cost effectively
to achieve maximum bene/lt;
• Program Resources;
• An Allocation Noti/lcation of Intent Form;
• Sample Resolution; and
• Preliminary Recipient Reporting Requirements
The timeline for the Block Grant program will be as follows, from date of announcement
packet:
• Notice of Intent Form due within 45 days;
• Resolution due within 60 days;
• SECO Stimulus will send out a final allocation letter and an application to accepting
communities within 75 days;
• Application due within 90 days;
• Within 180 days, the Comptroller and the city/county will execute a grant agreement
that contains all the requirements and obligations related to expending EECBG funds;
• EECBG funds must be obligated within six months of the effective program award
date; and
• EECBG funds must be expended within 36 months of the effective program award
date.
If you have any questions, comments or need assistance in preparing for the application,
please feel free to contact us by phone at (800) 531-5441, ext. 3-7392, or bye-mail at
secostimulus@cpa.state.tx.lls. You can also visit our Web site at www.secostimlllus.org for
forms, sample documents and additional program details.
Sincerely,
~~~
Susan Combs
Enclosures
Table of Contents
1. List of eligible activities summary
• Briefly describes the activity and gives examples of eligible projects under each
category.
2. Table of eligible activities a city or county can undertake quickly and cost effectively to
achieve maximum benefit
• Table of eligible activities with estimated costs to implement, estimated savings and
infomJation about the activity.
3. Allocation Notification ofIntent Form
• The notification of intent is a "non-binding" notice that a city or county "intends" to
accept the funds. This assists SECO in its preliminary process to pOlentiallv reallocate
funds not accepted. Notarization is requested to help ensure the form is completed by
an authorized representative.
4. Sample Resolution
• A sample of a resolution for cities and counties has been included. Please note that
this is only a sample, and communities are welcome to modify the wording as
deemed necessary. If the allocated amount is being incorporated in the community's
resolution, please be sure to include language that speaks to the fact there is a
possibility of additional funds for the project that may become available. A resolution
is required before a grant agreement can be executed and funds provided to the
city/county.
5. Preliminary Recipient Reporting Requirements
• These are preliminary reporting requirements for what will be required of ARRA
funds and are the responsibility of the Comptroller of Public Accounts -SECO.
111ese requirements flow down to all sub-recipients of ARRA funds, including cities
and counties receiving funds.
_"'''~~.~''''~''; -f ::-:~:~'"",(':'~"''''''-:~'r"~~",~",,,··_~''''",,~-<;~i
Energy Efficiency and Conservation Block Gr~ht
Eligible Activities
Building energy audits and retrofits -An energy audit first identifies how energy is used in a facility, and
then recommends ways to improve energy efficiency and reduce energy costs.
Local governments can also retrofit existing facilities to improve energy efficiency. These retrofit
programs may be linked to specific energy efficiency and renewable energy applications, such as energy
benchmarking tools like ENERGY STAR Portfolio Manager.
Possible activities include, but are not limited to:
• Detailed investment grade energy audits
• Upgrading facility and infrastructure-related pumps and motors to variable-speed or premium
efficiency standards. This applies to HVAC systems as well as Water / Wastewater treatment,
processing and distribution
• Sealing and restoring HVAC ducts, installation of window treatments such as awnings, solar
deflection screens, double pane insulation or solar film or glazing
• Install reflective, cool, or green roofing, including qualifif!d Energy Star roofs wQich are weather
resistant and reflective ;;; .;:..:
:-;;
;, .' '-:;;: -~'. _." Project Example: A City decided to do an investment-grade energy audit, focusing primarily on the HVAC
. "" /-.::;:: >-:;. ,~:
system. XYZ, Inc., a heating, ventilation anct air conditioning (HV/iC) engineering spec/oUst, conducted
the audit by monitoring and analyzing real-time operations for two-and-a-half months.The trend-and-
data-logging resulted in more than 70 recommendations to improve energy efficiency, none of which
required major equipment investl71 ents ... The staff at the City eva/iJOtect.the.recommebd~fion~bi1sed;on
.;'::' ." , ", •. :'. • <> .,,;."/«. :''':>:,0:.<:%;:--c>,/·~-<c;-, .>~:'--:;:;:. <:-;~.-"-.-:::--:.'~:': thel(internol Investment criteria, then worked With XYZ, Inc: to Implement those stroteri/~s .that made .
::.;: . .,,-, ' .. ".:-~ ";> ,';.-.;>, -.. :-> <%:;-;::':'<~'"" "",'''«." .-:;";'.::-::::-:: '----:;:/""'.r::--'.":,,/-,,
finanCial sense. First year energy savings were 881,552 kWh (55 percent reduction) and 73,590 therms
(85 percent reduction), saving the City about $150,000. Payback on investments identified in the energy
audit was less than one (1) year.
Installation of distributed energy technologies -Local governments may implement distributed energy
resource technologies that significantly increase energy efficiency, including:
• District heating and cooling systems
• Combined heat and power systems
• Cogeneration systems >;>
• Energy Storage systems
• Absorption chillers
• Desiccant humidifiers
• Micro turbines
• Ground source heat pumps
Local governments c~~rr.'
term, effect energy etit'
Combined heat and powe'
electricity and heat from .'
oil. CHP provides for the t ..
•
•
•
Onsite generatiol'
Waste-heat reep". >.
Seamless syst<;)T; " --'.
into the existing f".
Other possible activities i,·
• Optimization, UPE'
CHP applications;
• Optimization, up~'
for CHP applica'tic,
"mt combined heat and power applications Which'Wmlvc ,,~
,~d improve renewable energy systems. 'f'~~,
, ~
'), also known as cogeneration, is the simultaneous proau.
',0 fuel source, such as: natural gas, biomass, biogas, cmil, "
~g possible activities:
,4
· 'xtrical and/or mechanical power';
· . r heating, cooling, dehumidification, or process appII~iG'
. 3tion for a variety of technologies, thermal applicat!8!lS a",
g infrastructure ;~
,c. but are not limited to:
· lr replacement of boiler system components or proce~se5 ,
· Jr replacement of district heating, cooling or energy s'ister'
h as with institutions or municipal facilities
• Application of tH~: .. ater and wastewater treatment plants
For resources rel"tecj J.9 d,' ·,ted energy technologies, go to: !!l!£.;,l:L'!Y.~~:§!~
!ill.JtiJ':::!!Y.'!!:!.,lli!.,&Q~~ " 'i nd ex. htm I
~~~~~~~:l~~'L "~. :raffle signals and street lighting -Local an1,IPrnn,'i'
signals and street .. ,=nergy efficient lighting technologies, including
any other tec:hnloJclgy c', c r greater energy efficiency. Operating 24 hours
both a large consu'/ and a key to public safety.
Traditional incandE,scj~t
(LEDs). The new LED
longer, which lowers
have been converted
Possible Activities:
• Installing
•
• Installing high'f>n;,'
Example: A City and
high efficiency flq/lt-E,n
consume 14 watts
replaced. Also, they
.,re increasingly being replaced by lamps deplo'yin
· 'S consume only 10% the wattage of their nrF'nprl
· ncy and cost of replacement. Nationwide, more
. type.
'Iers
,lals
y low-sodium, conductive or other high efficiency,
.'gan to replace incondescent bulbs in pedestrian
diode (LED) lights. The LED signals have a lifetime
or less, as compared to the 150 or 69-watt inc,ancie
than typical incandescent traffic lights.
.; fig
,,,pes
w for
·rovide
, traffic
:l2S; and
. 'Ia!~ are
diodes
',uch
.I,C lights
. ;;ghting
:.; l~.Iith
cnd
Installation of renewable energy technologies on government buildings -Local governments may
develop, implement, and install on or in any government building of the eligible entity onsite
renewable energy technology that generates electricity from renewable resources, including
biomass; fuel cells; solar energy; and wind energy, for example.
Once a facility or building demonstrates maximum energy efficiency, it is then ready to consider
the application of renewable energy technology. By installing equipment that captures energy
from sunlight, wind, water, and other renewable energy sources, local governments and
communities can achieve substantial energy, environmental, and economic benefits.
Installing on-site renewable energy generation systems at city and county facilities can also be an
effective way to demonstrate a local government's commitment to meeting community
greenhouse gas (GHG) emission reduction goals.
Before investing in any kind of power generation technology, grantees are encouraged to first
minimize total energy consumption by taking the appropriate steps to maximize energy efficiency.
Possible activities will vary by location, capacity and capabilities, and include:
• Installation of a solar hot water system
• Installation of geothermal energy system
• Installation of hydro/water system
• Installation of solar PV energy systems
• Installation of small wind generation
Example: A City can demonstrate leadership by generating 100% of the energy used by its townhall
fram renewable resources by using geothermal energy to reduce heating and coaling loads; and using
solar photovoltaic panels to praduce enough power to meet the bolance of the building's energy needs.
For best practices, projects and other resources related to EECBG eligible activities, go to:
http://www.eecbg.energy.gov/SolutionCenter/eligibleactivities/default.htm I
Common Energy Conservation Measures (ECM's)
The following table lists commonly reported and recommended
enUty annual report narratives, Preliminaf)' Energy Ass,essmerlis
Energy Star Power n/.
No cos! (depends on Management Software equipment)
Energy Management and 18,000 -
Control Systems $160.000 6-16yrs
Vending Machine
Economizers 1100 -1250 1.3 -3.3 yrs
Gontrol Software I 111,600-
Equipment Retrofits $31.200 3.5-5.6yrs
Occupancy Based Settings $200 -$250
and Controls (per thennaslal) 10-20yrs
System Retrofits $3,400 -5.5 -16.6 yrs $200,000
LIGHTING
Ballast I Fixture
Replacement $300 -$100.000 10 -12.5 yrs
Bulb Replacement $100 -$5.000 1.3 -6 yrs
Day Lighting Control S6.000 -$15.000 8.3 -14.3 yrs
Street Light Bulb $400 -11.200 2-4yrs Replacement
Conservation Measures (EeM's) for entities throughout the state. The infonnation was derived from the 8812
conducted SEGD, and with the assistance of SEeD engineering contractors. The figures In the table are
$25 -$150
per machine
can I I
efficiently manage multiple systems to achieve the highest energy
efficiency. These measures commonly entail an upgrade and
6% -15% integration of existing thermostats into the energy management
system or an upgrade of outdated energy management systems.
City Halls, Police Departments and Jails are common facilities to
utilize this measure.
machine economizers are simple i similar to
$30 -$75
lighting-related occupancy or motion sensors which are compatible
per machine with most vending machines. These cycle the power to the vending
machine when there are no occu pants in the vicinity but maintain
the overall running time of the
18% -28% efficiency through upgraded
I
low cost measure setting controls in
$50
facilities to optimal temperature settings. This can be done with
per thermostat existing programmable thermostats or through manual settings. City
Halls, Police Departments, Offices and Community Centers are
I
measure can vary i I on
the application and existing conditions of Ihe current HVAC system.
6% -18% This measure typically includes upgrades and replacements of
window units, spot coolers, chillers and cooling towers with split
system heat pumps. Fire Stations, Police Stations, City Halls, Jails
and Courthouses are common facilities to utilize this measure.
This measure typically involves replacing magnetic ballasts which
house T-12 lighting with high efficiency 28-watt electronic T-28
8%~ 10% ballasts which house modem higher efficiency lighting. Offices,
Community Centers and Jails are common facilities to utilize this
measure.
This measure varies depending on the ballast type, but typically
16% ~ 79% involves replacing existing bulbs with the bulbs with the highest
available efficiency.
This measure involves the integration of natural lighting into
facilities to supplement the lighting needs of the facility. Such
7%~12% measures can work as a retrofit project and as design specifications
for facilities. It can also integrate an automated system that varies
lighting production based on actual lighting needs for the facility and
thus can be a costly expense.
This measure typically involves replacing high pressure sodium or
40% mercury vapor street lighting with high efficiency metal halide
lighting. Other lighting teChnology such as convection lighting may
be a feasible consideration for parkinq lot and other applications.
Common Energy Conservation Measures (ECM's)
Motion I Occupancy
Sensors
Traffic Signal Bulb I Fixture
Replacement (LED)
Air Coil Cleaning
Commissioning
Retro -commissioning
High Efficiency Motors
Variable Frequency Drive
(VFD) Motor Applications
Variable Frequency Drive
(VFD) Pump Applications
$350 -$2,000
53,000 -$30,000
per intersection
$200
521,000 -
5340,000
Varies
$2,000 -$4,500
55.000 -$12,000
$17,500 -
$43.000
WATER USE and DISTRIBUTION
low Flow Plumbing
Fixtures
Water Heater Timers I Time
Clock
5500 -$10,000
5170
WATER TREATMENT and PROCESSING
Waste Water Treatment $125,000 -Plant Bubble Diffusers J 5250.000 Aerators
Dissolved Oxygen Sensor $5,000 -$10,000 (Install)
3.1-6.6Yrs
1.2-2.5yrs
4.7 yrs
3.3 -S.6 yrs
nfa
10 -12.5 yrs
8.3 -12.5 yrs
10-20.3yrs
9.7 yrs
5.6 ·11 yrs
3.3·4 yrs
1-4.5yrs
15%-32%
40% -85%
5%" 15%
18%-30%
5% -15%
B% -10%
8%-12%
7%-25%
10%
25% -30%
20% -40%
is a measure
which lighting is activated only when an occupant is present.
Offices. Libraries. tT buitdings. Recreation Centers. Police and Fire
Departments, and Municipat Courts are common facilities to utitize
measure t I i
bulbs and fixtures with LED lights. The estimated cost range is
intended to re"ectthe cost of one intersection. These retrofils not
only significanlly decrease consumplion but also Iypically resull in
lower maintenance costs due to t I
cost measure i to clear
coils of debris. This measure can be integrated into rouline
maintenance
Many II I constructed. are
subject to human or i t errors or varia lions. This measure
involves a thorough checkup and tune-up of facililies to ensure that
the building and facility systems operate at oplimallevels. City
Halls. Detention Centers. Court Houses and Conference Centers
I il
I measure I or
Premium Efficiency Pumps into water I wastewater. pumping I
processing and well operations.
Although Ihis measure has an approximate ROI of 9 years. it helps
the entily to conserve both electricily and water through more
efficient plumbing fixtures. The 10% estimate does not include
water savings and associated savings from pumping I processing
the water.
This measure allows the user to determine times which the water
heater does not need to operate. and can be used with Energy
Efficient. Tankless and Roof-Mounted solar water heaters.
Allhough this measure is relatively cosUy compared to other
measures, it can result in substanlial energy and monetary savings.
with an approximate ROI of 3 to 4 years. CommDn applicalions
include upgrades or enhancements to waste·heat recovery and
digester gas systems.
Many water treatment facilities require a certain concentralion of
oxygen in order to proceed with processing. This measure allows
automatic detection of oxygen levels which. when used with
variable speed motors, can greatly increase efficiency by
modulating the motors to operation levels needed to complete the
processing.
Program Resources
The following tables contain a number of SEeO and other energy-related resources as well as their respective web page addresses. This table is
intended to I links to a of the valuable resources that can assist in various activities.
SEea Stimulus
Programs
Other Useful Resources
Oatabase of State Incentives for
Renewables and Efficiency
DOE Building Energy Software
Tools Directory
DOE Building Technologies
ProQram
DOE Energy Efficiency Page
DOE Net-Zero Energy
Commercial Building Initiative
Energy Services Coalition (ESC)
Electric Utility Marketing
Managers of Texas
Energy Star Qualified Products
NASEO Energy Program Best
Practices
on
February 17, 2009 j ccmmilment !he following
priorities; job preservation and creation, infrastructure investment and energy
efficiency, among others.
hHp:lIwww.sccostfmulu5,org Secostimulus@cpa.slale.Ix.U5
512-463-7392
ARRA funded programs managed by the Slate Energy Conservation Office
!SEeD) include:
httg:llwww.dsireusa.om/
httg:llar;1Qsl.eere.ene my·gov/bulidingsit
ools directory/
httg:11www1.eere.ene!]y.govJbulldlngsJ
htlg:JIwww.eneroy.gov/eneroyefficiency
flndex.htm
h!IQ:/1www1.eere.enemv·govlbuildings/
commercial initiative/resources.html
hllg:/Iwww.enemyservicescoalilion.oml
htlo:llwmJ.texasefficienQ{.com/
htlQ:/IWVN1.ene mystar.govflndex.cfm?fu
seaction-find a groduct
hU!:!:/Iwww.naseo.omfmembelS!m:ggra
rns/defaull.asQx
The State Energy Program (SEP) for energy efficiency, renewable
energy. energy assurances and other initiatives.
The Energy Efficiency and Conservation Block Grant (EECBG)
orOilran1 for projects that improve energy efficiency and reduce fossil
Building Codes and Standards provides education and outreach for residential,
commercial and insUlutionaJ facilities on compliance verification with adopted
in Texas.
This is a public-private partnership that works with entities on a full spectrum of
energy services and products related to energy performance contracting and
projects.
Provides technical training and educational information on Texas renewable
energy resources.
Energy effiCiency retrofilloans ava'~able for stale agencies, school dismcts, higher
education, local governments and county hospitals.
Ii i governments,
districts. i are essential for entities that are reducing
electricity consumption and lack the resources for detailed assessments. The
assessments will examine a representative sampling of facilities and will provide a
report showing potential projects, savings, costs and returns on Investment for
The program provides technical assistance and workshops \0 local governments
regarding energy efficiency, facilities operations I maintenance / auditing, with a
goa! of assisting with S812 compliance and meeting its electrical consumption
reduction mandates.
This database provides comprehensive informalion regarding Federal, State, Local and Utility-based
incentives for renewable energy and energy efficiency.
ThIs site provides informalion on 363 building software tools for evaluating enefgy efficiency,
renewable energy, and sustainabUity in buildings. The energy tools I1sted In thIs directory Include
databases, spreadsheets, component and systems analyses, and whole-building energy performance
simulation orollrams.
This slle contains informaUon regarding how to improve (he elficiency of new and existing commercial
and residential bulldinCis.
This site contains a wide array of resources and information related 10 energy efficiency, Including:
Energy Efficiency in Buildings, Energy Star Program, Energy EfficIency FInancing, Energy Efficiency
In Hames and Industry, Power Utilities, Siale ActiviUes, Transportation and Weatherization.
Contains resources for commercial buildings including: Commercial Buildings Database; Commercial
Buildings Key Publications and Commercial Buildings related links.
The Energy Services Coalition (ESC) promotes best practices In the operation of stateWide Energy
Savings Performance Contracting programs. One intent of the Energy Services Coalition is utilize
alternative financing methods (based on a projects energy savings) to accelerate the implementation
of enemy efficiency projects In state and local facinUes, schools, and other institUtional building?
This site provides information about the energy efficiency programs administered by the investor-
owned utilities in Texas to order meet their goal for energy efficiency under Senate Bill? (1999
legislative Session). There are also updates regarding utility programs and legIslation, energy-related
reports and presentations, and Jinks to other valuable Utifity 'prograrn related resources.
This page lists aJl of the Quanfied Energy Star producls being offered in the marketplace, and includes
everything frorn Appliances, Healing & Cooling, Water Healers, Building Envelop Products (Insulatlon,
sealants, roofing, windows/doors/skylights), Home Electronics, Office Equipment, lighting and
Cornmercial Food Service related items. In addition this site includes information regarding other
commercial products such as LED lighting, Battery Charging Systems, Exit Signs, External Power
Adapters, Roof Projucts and Vending Machines.
This site provides a coiJection of State and local renewable energy and energy efficiency programs
for states 10 consider as they examine how best to utilize substantial funding resulting from the
economic stimulus package or other funding sources.
Energy Efficiency and Conservation Block Grant
Preliminary Reporting Requirements Overview
The requiremel1ls below are not an inclusive list of required reporting information. This is a
"preliminary" list of "sollie" of the reporting requirements. Data elements not listed do not necessarily
exclude them as reporting requiremel1ls.
I. Grantee shall submit to tile Comptroller the following reports:
A. INITIAL INFORMATION REPORT. The Grantee shall submit the following informatib n ,upo~the execution
of the Grant Agreement and return this report when the executed Grant Agreement is submitted to the Agency:
I. Grantee Identifieation: ·t' ,
a. Grantee name: Provide the following information for the Grantee;
(i) the official name of the Grantee as it appears on the Grant Agreement;
(ii) the street address, city, and county of the official place of business;
(iii) City, County, and U.S. Postal Zip Code + four digits; " ,
(iv) the uri designation or address of any official web site for the Grantee; ','
(v) U.S. Congressional District; , ' ',"\
(vi) the state senatorial district;
(vii) the state house district; '"
(viii) a copy of the minutes or resolution by whi'ch: the' Grantee, approved the Grant agreement and
designated an authorized representative for the q~~ptee; ., i " . ','
(ix) the grant/award number assigned to the 9{aniJ~ ,9~ the Ag7 ncy;
(x) the date the Grant Agreement was signeq ,~wm'ddJ\iYYY); rujd
(xi) the performance period established in theiGl'a~t Agtd~enl during which sponsorship begins and ends.
b. Authorized Representative: Provide !he fOllow'ind1iilformali'im for the person designated by the Grantee to
represent the Grantee in the perform,,\,ceiqf1I~,~,GraHl Agt~,ment:
(I) the name of the authorized "e!lresen'tafiv~I!iJ)~!official title, if any;
(ii) the street address, city, anti b\i4r,ty of\hf' prirriirry business location;
(iii) City, County, and U.S. Postal ziil,Code I+; four digits;
(iv) area code and teleR~one number;'i.\)R,,."
(v) email address. "! II' . ',,if'
c. Key Personnel: Prqvide thci1fgllowing i\nformation for each employee or agent designated by tile Grantee or
the Authorized Reptbsenta,tive m!l)jimay.!assist or serve as representative for the Grantee in the performance of
the Grant Agreert11iI).li, ",ii" iii'
(I) the name ofth~,k~y pers6nnel and official title, ifany;
(ii) Pr,in\atilFole se~~,d, fontge Grantee with respect to the Grant; (iij)i~,e strcl~t address;!fifY, and county ofthe primary business location;
,(i,v) Ciil'fP~4n\Y,: ,'l1'd U.S. Postal Zip Code + four digits;
, ,:' (v)l flTea c9,1p and telephone number; and
,:;" (vi)i~mail ad~ress.
d:'Five.most highly compensated individuals: The information required in this subsection is ONLY required
whei(th~reporting entity (A) received 80 percent or more of its annual gross revenues in Federal awards the
recipient! ~"its preceding fiscal year, or (B) received $ 25,000,000 or more in annual gross revenues from
Federal aWards; and (C) the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange
Act of 1934 (15 U.s.c. 78m(a), 780(d» or section 6104 of the Internal Revenue Code of 1986 [26 USC §6104].
Ifthis subsection is applicable, the report shall include:
(I) the names and total compensation for the five most highly compensated officers of the entity;
(ii) "Total compensation" means the cash and noncash dollar value earned by the executive during the
subrecipient's past fiscal year of the following: Salary and bonus; Awards of stock, stock options, and stock
appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with
respect to the fiscal year in accordance with FAS 123R; Earnings for services under non-equity incentive
plans. Does not include group life, health, hospitalization or medical reimbursement plans that do not
discriminate in favor of executives, and are available generally to all salaried employees; Change in
pension value. This is the change in present value of defined benefit and actuarial pension plans; Above-
market earnings on deferred compensation which are not tax-qualified. Other compensation, for example,
severance, tennination payments, value of life insurance paid on behalf of the employee, prerequisites or
property if the value for the executive exceeds $10,000.
II. Project Identification:
a. Project Name: Provide the brief descriptive title of the project or activity as identified in the Grant
Agreement.
b. Primary Performance Location: Provide physical location of primary place of performance by:
(i) street address,
(ii) City, County, and U.S. Postal Zip Code + four digits "i
(iii) U.S. Congressional District;
(iv) the state senatorial district; and
(v) the state house district;
c. Project Objective: A description of the overall purpose and expected outputs and.outcomes or results of the
Grant Agreement, including significant deliverubles and, if appropriate, units of me~sur~., '
B. MONTHLY REPORT. On 25"' day of each calendar month, the Grantee sh.rill ispb~it' a report in the format
required by the Comptroller containing the following information:. i', . '.
I. Grantee Identification: .ii:')iI';O, '
a. Grantee name: Provide the name of the Grantee as it,appeiiiS'i;iJi tIie Grant Agreement.
b. Report Contact: Provide the name of person prep~ing ~'dl.submjtting the report and contact information
including telephone number and email address. ( 'lih. "I,..
c. Award Number: Provide the grant/award numIlJ(I(ifany~Il){;~igneplio the Grantee by the Agency.
d. Grant Dates: Provide the date the Grant Agre~rilbrt, was ~Ig,.ed (mm/dd/yyyy) and the performance period
established in the Grant Agreement during Iwhich sh9n~bljship. b'egins and ends. ~ Changes to the Initial Information.R'JBbt!JI1':Ioyide any!.rnendments or changes to the information provided
. . . I ' I II 'II "1'1 ' m the InItIO In,ormation Report . .II:: 'I 'I I I '!rl', II ' ·1;: 1)
II. Grant Award/Budget l~formatio~':!l!!j, >:'
a. Total Amount of Gran!:il. Provide the an)i~ipated total amount of cash to be disbursed to Grantee by the
expiration date of the Grant' A:Wieement, tesp d6tively.
b. Amount of Grant FlUids Rec~lved: prdvide the cumulative amount of cash received by the Grantee as of the
reporting period rn~ date: Ii! 1Qh. jli!'
c. Amount of Giant !funds' Disbursed!! Provide the cumulative amount of cash disbursed by the Grantee as of the
reporting perjqd end ·Cidje,.. . .!:
d. Cost SlaW;!! i :Show fu~~~, budgeted and funds disbursed for each budget item. If cost sharing is required
break oUt[by CoJt1ptrolier sliare, Grantee share, and total costs.
,: ii!ii, Itt!:!. diil: ::>::' .
III. Project Jiiformation:
.; j; , • : (I i! \, . a:' ,Prolect Name:' iProvlde the brief descriptive title of the project or activity as identified in the Grant
Agrt:ertlent.
b. Prdj~ct Objective: A description of the overall purpose and expected outputs and outcomes or results of the
Grant Agt;ecment, including significant deliverables and, if appropriate, units of measure.
c. Schedule Status: List milestones, anticipated completion dates and actual completion dates. If you submitted
a project management plan with your application, you must use this plan to report schedule and budget
variance.
d. Proaress Evaluation Provide a brief description of overall progress on each project objective (such as: Not
started; Less than 50% completed; Completed 50% or more; Fully Completed) and a comparison of the actual
accomplishments with the goals and objectives established for the period and reasons why the established goals
were not met.
e. Proiect Efforts: Provide a brief narrative of any changes in approach or aims and reasons for change
(remember significant changes to the objectives and scope require prior approval by the contracting officer),
actual or anticipated problems or delays and actions taken or planned to resolve them; and any absence of key
personnel or changes in consortium/teaming arrangement.
g. Product or technology transfer activities: A description of any product produced or technology transfer
activities accomplished during this reporting period, such as:
(i) Publications (list journal name, volume, issue); conference papers; or other public releases of
results;
(ii) Web site or other Internet sites that reOectthe results of this project;
(iii) Networks or collaborations fostered;
(iv) TecJmologies/Techniques;
(v) InventionslPatent Applications
(vi) Other products, such as data or databases, physical collections,
netware, models, educational aid or curricula, instruments or equipment.
IV. Job CreatcdlRetained:
" audio or vidcp. software or
a. Definitions: In providing information for Jobs CreatedlRetained, please use the following definitions:
'~Jobs created" means those new positions created and filled, or previouslYlcxistin'g unfilled positions that
are filled, as a result of funding provided pursuant to this Grant Agreement. A' job fellOI1ed, us a job created
cannot be also reported as a job retained.
"Jobs retained" means those previously existing filled positions $at are retain~d,' 'as a result of funding
provided pursuant to this Grant Agreement. This description may rely onjob t1tle~1 brqaaer labor categories, or
the contractor's existing practice for describing jobs as long laS the torins -used :~re widely understood and
describe the general nature of the work. Ajob reported as ajob ret~ined carulot be also reported as ajob created.
"The United States and outlying areas" meillJs ,the 50' States, ,the District of Columbia, the
Commonwealths of Puerto Rico, and the Northern Mqriana'-i.~IiUtdsrthe.iX~rritories of American Samoa, Guam,
and the U.S. Virgin Islands; and the Minor outlying i~l~nds o'f,13aker, Howland, Jarvis, Midway, and Navassa
Islands; Johnston, Palmyra, and Wake Atolls, and,KingmaJl Reef:'"
b, Jobs Created: t\'d 'i\\jt, ~!"
(i) The number of jobs created in the Uni't,ea:S,\lltes rili~lputlying areas;
(ii) a brief description of the type~ofjobs breMb;<i; a?d'
(iii) the anticipated or likely ,duf),Wli [9£, "tpdtipbs ~ieated.
J b R . d to OJ \"1",,. . c, a s etame: ,dPI L 1. 'jl!qL
(i) The number of jobs retau\~\\!P the tIpited States and outlying areas;
(ii) a brief description of the lyfieslofjobs:ietained; and
(iii) the anticipaY'H!~r likely duraft0l1!ofthejobs retained.
Ip;. 'i'
V. Technical Measnr'~swill'~~:~, by pr,Jject type (information to report at a minimum):
B [d ' RJ ,r;1 01, II ui l11~!lietroJll~L "tll!:;' .
a. Number'<)fb}tildihgsretrofitted
b. ~qui're fo&6jge ofbu,ildings retrofitted
,1 -" ~ I if 1 ': i;_ :!'
': Buildi~k Energy lAiidi~s
. a:\Numb~Hbf;audits perfonned ;: qll-.. " . ;:;!~p. Flo¢ft_~pace audited
:c. Audit~,n's projection of energy savings,
I. ; Renewab!e Energy Market Development
iLl 'Number and size of solar energy systems installed
b. Number and size of wind energy systems installed
c. Number and size of otiler renewable energy systems installed
Teclmica! Assistance
Number of information transaction contracts (for example, webinar, site visits, media, fact sheet) in
which energy efficiency or renewable energy measures were recommended
Energy Efficiency Rating and Labeling
Types of energy-consuming devices for which energy-efficiency rating and labeling systems were
endorsed by the grantee
Renewable Energy Capacity and Generation
a. Annual reduction in natural gas consumption (mmet)
b. Annual reduction in electricity consumption (MWh)
c. Annual reduction in electricity demand (M W)
d. Annual reduction in fuel oil consumption (gallons)
e. Annual reduction in propane consumption (gallons)
f. Annual reduction in gasoline and diesel fuel consumption (gallons)
Renewable Energy Capacity and Generation
a .. Amount of wind-powered electric generating capacity installed (MW)
b. Amount of electricity generated from wind systems (MWh)
c. Amount of photo voltaic systems (MWh) .
d. Amount of electric generating capacity fTom other renewable sources installed (MW)
e. Amount of electricity generated fTom other renewable sources 9MWh)
Emissions reductions (toI1S) (C02 equivalents)
a. Methane
b. Carbon
c. Sulfur dioxide,
d. Nitrogen oxide,
c. Carbon monoxide
Pertinent metric information Jor any activity ~;?~oll/d be c,aptured and included as needed
! ';:1'. \ ;i", 'I' 1··-C. FINAL REPORT. iii!, , 'ilf, ,"
I. No later than 30 days following the grant ending!,d~i,,;, the Grilntee shall submit a Final Report in the format
required by the Comptroller containing all the,informaiiOli'h'guired' for the Monthly Report cumulative through the
• ,/1'!,(!\1 Ii 'q,),,'
last day of the grant performance penod." j i1i J,! :i)\(l';', ,:1 ,\i'
,", !, -'1)"1-,I'iil l 'I: IIjJj, .
2, Grantee shall require any of its Sub-Gh)qtees dr,subcontractors that are remitted any funds provided under this
agreement to submit the reports identified ih\Ws attachment substituting the word "Grantee" and replacing it with
I' • 'lr. ' Sub-grantee or subcontractor, ?~ :~ppropnate. (i j;"" , "'j , ,;. ! : 1,'
3, Failure to comply wi,tiAile re~J\i.p,m,ents 'l~this attachment may result in termination of the grant award and the
Grantee being ineligible 'for fu'ture gnihis" ""
,r; II f' ! 11, '! {:
/11'1_ Ii!' i'
4. The form and,~4bstanci;'6~these ~eporting requirements may be amended by the Comptroller at any time,
d:!';,!) '\\!I _I:
i' 'il 1,1; ,','
) '\):1
'i
I' 11 :: i' ;')'
iii·
1
S U S A N TEXAS COMPTROLLER 0/ PUBLIC ACCOUNTS
C 0 M B S WWW.WINDOW.STATE.TX.US -� f
1 t Self t rr t w
I' +x
October 3,2014
Mr. Stephen Seidel
Assistant Town Manager
City of Trophy Club
100 Municipal Drive
Trophy Club,Texas 76262
RE: Closure of Energy Efficiency and Conservation Block Grant Agreement CS0433
Dear Mr. Seidel:
Thank you for your participation in this State Energy Conservation Office(SECO)grant program,funded
by the American Recovery and Reinvestment Act of 2009. We commend your hard work on this grant
and dedication to decreasing energy use in Texas.
SECO,having reviewed the submitted final report and other data pertaining to this grant,has determined
based upon the apparent reliability of those materials that all required work relating to this grant has been
completed. Accordingly,notice is hereby given that this grant is closed;however,in accordance with the
Grant Agreement,certain terms survive the expiration of the contract.In particular,we want to alert you
to the following provisions that remain in effect:
1) Audit—SECO may require independent audits by a qualified certified public accounting firm of
grantee's books and records. Additionally,CPA may request an Annual Financial Review and
reserves the right to conduct future financial and compliance audits of funds received and
performances rendered under the grant agreement.
2) Record Retention—Grantee must maintain financial records,supporting documents and all other
records pertinent to this grant for a period of at least three years after termination.
3) Disallowed Costs—SECO retains the right to recover disallowed costs or take other appropriate
action if it is determined that information or representations to SECO are false or erroneous.
If you have questions,please contact Margaret Garcia at 1-800-531-5441,ext. 3-7392 or
SECOStimulus@cpa.state.tx.us.
Sincerely,
Dub Taylor
Director
State Energy Conservation Office
t '
Stephen Seidel
From: SECO Stimulus [SECO.Stimulus@cpa.state.tx.us]
Sent: Friday, October 03, 2014 1:41 PM
To: Stephen Seidel; Jennifer McKnight; Nick Sanders
Subject: ARRA Stimulus Contract Closeout Letter-CS0433
Attachments: CSO433 City of Trophy Club Grant Closure Letter- 10-2014.pdf
Importance: High
Thank you for your participation in the State Energy Conservation Office (SECO) Stimulus Grant Program
funded by the American Recovery and Reinvestment Act of 2009. We commend your hard work on this grant
and dedication to decreasing energy use in Texas.
Attached is your official Closeout Notice regarding the Energy Efficiency and Conservation Block Grant
Agreement. In accordance with this agreement, certain terms survive the expiration of the contract and are
detailed in this letter. A hard copy will follow.
If you have any questions, please contact Margaret Garcia at 1-800-531-5441, ext. 3-1947 or
SECOStimulus@cpa.state.tx.us
Sincerely,
State Energy Conservation Office (SECO)
Texas Comptroller of Public Accounts
111 E. 17th Street, Room 1118
Austin, TX 78701
(512) 463-1931
(512) 475-2569 fax
IMPORTANT NOTICE: This communication and any attachments may contain privileged or confidential
information under the Texas Public Information Act and/or applicable state and federal laws. If you have
received this message in error, please notify the sender immediately.
i