Minutes TC 06/03/2013MINUTES FROM REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 3, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
June 3, 2013. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTIES OF DENTONIT ARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tern
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
April Reiling Public Information Officer/Marketing Manager
Scott Kniffen Police Chief
Michael Aguilera Finance Director
Mayor White announced the date of June 3, 2013, called the Workshop Meeting to order and
announced a quorum at 6:01 p.m.
CALL TO ORDER AND ANNOUNCE A QUORUM
Council reviewed the Agenda in the following order.
2. Consideration of Elected Officials and Social Media use in relation to the Open
Meetings Act and other Town Policies.
Town Attorney Patricia Adams briefed Council regarding Elected Officials and Social
Media use in relation to the Open Meetings Act and other Town Policies. Ms. Adams
noted there are basically two issues: Records Retention and the Open Meetings Act.
The retention on these items must meet the Texas State Library Retention Guidelines
and discussions must meet the Open Meetings Act requirements. Ms. Adams noted she
will attend a Legislative Update and subsequently provide Council with any updates in
regards to this item.
3. Presentation and Overview of the Trophy Club Tax Increment Financing District;
discussion of same.
Consultant David Pettit with Bennett, Benner, and Pettit, Inc. provided an overview and
presentation regarding (TIF)Tax Increment and Finance Districts and (TIRZ) Tax Increment
Reinvestment Zones.
Council Member Schroeder suggested that the TIFfTlRZ presentation information be added to
the Town's website in order to allow residents access to this information.
1. Heroes Among Us" Presentation; recognition of three Trophy Club residents who
reacted quickly to aid a fellow resident in his time of need; discussion of same.
Mayor White recognized Tim Bilbrey, Brandon Hennig, and Jake Krautsch for going above and
beyond in helping fellow Trophy Club resident Shaw Jones by pulling him out of a fountain that
had a live electrical current.
4. Discussion of Agenda Items posted for consideration on the Regular Session
Council Agenda for June 3, 2013.
No action was taken on this item.
5. Discussion of proposed Agenda Items for the June 24,2013 Regular Session
Agenda.
No action was taken on this item.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:00 P.M.
INVOCATION -Finance Director Michael Aguilera led the invocation.
PLEDGES -Public Information Officer April Reiling led the Pledge of Allegiance to the
American Flag and Pledge of Allegiance to the Texas Flag.
PRESENTATION
6. Consider and take appropriate action regarding a Resolution of Gratitude to Bob
Downey for recognition of his dedication and service on the Zoning Board of
Adjustment and Ethics Commission; presentation of Resolution.
The following residents expressed thanks publicly to Bob Downey for his many years of
service to the Town of Trophy ClUb.
• Marshal Engelback
• Susan Edstrom
• Jim Hayes
• Bob Radder
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is
posted on the agenda. The Council is not permitted to take action on or discuss any
June 3, 2013 Town Council Minutes Page 2 of 5
presentations made to the Council at this time concerning an item not listed on the agenda.
The Council will hear presentations on specific agenda items prior to the Council
addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must complete
the Speaker's form that includes the topic(s) of your statement. Topics of presentation
should be limited to matters over which the Council has authority.
CONSENT AGENDA
7. Consider and take appropriate action regarding the Town Council Minutes dated
May 20, 2013 and May 21, 2013.
8. Consider and take appropriate action regarding proposed Town Council meeting
dates for June through September 2013.
9. Consider and take appropriate action regarding an Ordinance to approve and
adopt a rate Schedule -"RRM Rate Review Mechanism" for Atmos Energy
Corporation, Mid TEX Division; finding the RRM Tariff set forth in Attachment "A"
to the Ordinance is reasonable and in the public interest; repealing prior
inconsistent resolutions and ordinances; and providing an effective date.
Council Member Rose made a motion to approve Consent Item Number 7, as amended,
and to approve Consent Items 8-9, as presented. Motion seconded by Council Member
Mayer. Motion approved by vote of 6-0.
10. Consider and take appropriate action regarding a Resolution appointing persons
to serve on the Board of Directors of the newly created Trophy Club Crime
Control and Prevention District; providing for initial terms of office expiring on
September 1, 2014 and September 1,2015 and thereafter providing for staggered
two year terms; designating a staff liaison; and providing an effective date.
Chief Kniffen briefed Council regarding this item. Chief Kniffen noted that the Crime
Control and Prevention Board (CCPD) consists of seven members, but six members of the
Temporary CCPD Board have volunteered to stay on as permanent members. The
seventh member would be appointed in October with all other town annual appointments.
Council Member Rose made a motion to approve a Resolution appointing persons to serve
on the Board of Directors for the newly created Trophy Club Crime Control and Prevention
District; providing for initial terms of office expiring on September 1, 2014 and September 1,
2015 and thereafter providing for staggered two year terms; designating a staff liaison; and
providing an effective date. Motion seconded by Council Member Tiffany. Motion
approved by vote of 6-0.
The six confirmed Crime Control and Prevention District (CCPD) Board Members are:
• Adam Broyles
• Christopher Davis
• Dena Boudreau
• JJlsherwood
• Paul Glowacki
• Timothy Gamache
June 3,2013 Town Council Minutes Page 3 of5
11. Consider and take appropriate action regarding a Consulting Agreement between
Town of Trophy Club and Freese and Nichols, Inc. for professional services to
analyze and provide conceptual and technical improvements regarding drainage,
channel improvements regarding drainage channel improvements, erosion; and
authorizing the Mayor or her designee to execute all necessary documents.
Town Manager Slye briefed Council regarding a drainage canal located behind the
Highlands Development. Mr. Slye explained the Highlands Development has a small creek
at the intersection of Highlands & Broadway that flows north towards the amenity lakes and
requires the Town's attention. The area has become a safety issue with sink holes,
ponding, water stagnation, and erosion along the slopes in an area where children play.
Mr. Slye added that the area needs to be analyzed and engineered in order to develop a
long term solution to provide proper drainage. Mr. Slye noted that staff has addressed
some of these issues by cleaning the area of saplings and cat tails, however; more work is
necessary to ensure the area is safe. The proposed contract will allow for the canal to be
studied with recommended improvements, and will be added to the Storm Drainage Plan.
Mr. Slye explained that any necessary improvements would be funded in next year's
budget, and the solution will include participation with the developer.
Council Member Rose made a motion to approve the professional services contract with
Freese and Nichols, Inc. in an amount not to exceed $11,708.00 and funding will be
provided from the Storm Drainage Funds. Motion seconded by Council Member
Schroeder. Motion approved by vote of 6-0.
12. Town Manager Update; discussion of same.
Transportation Projects Update-Town Manager Slye provided an update on
Indian Creek sidewalks and advised that the SH 114 project is scheduled to be
complete in September 2013.
Strategic Partnership Update -The Town has not received any further feedback
from TC MUD 1 or Town of Westlake regarding the consolidation proposal.
June Staffing and Training -Town Manager Slye noted that various Department
Heads will rotate vacations to ensure coverage of the Town at all times.
13. Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
Byron Nelson High School Royal Awards
Mayor White announced she attended the Byron Nelson High School Royal Awards on
May 29, 2013, noting several students received scholarship offers totaling approximately $8
million dollars. Mayor White announced Byron Nelson is ranked number 7 in the Lone Star
Cup. Council Member Schroeder noted in his opinion, this is a very impressive ranking for
4A Competitive Sports.
14. Items for Future Agendas-
June 3,2013 Town Council Minutes Page 4 of 5
Council Member Lamont requested that staff explore the possibility of moving the Council
meetings to Wednesdays and asked for more time to review the packet prior to the Council
Meeting.
EXECUTIVE SESSION· 8:23 p.m. Recess into Executive Session.
15. Pursuant to Section 551.087(1) of the Texas Government Code," Deliberation regarding
Economic Development Negotiations" and pursuant to Texas Tax Code Section 321.3022
"Tax Information" (i) which provides: Notwithstanding Chapter 551, Government Code, the
governing body of a municipality or other local governmental entity is not required to confer with
one or more employees or a third party in an open meeting to receive information or question the
employees or third party regarding the information received by the municipality or other local
governmental entity under this section. Tex. Tax Code §321.3022(i)
(A) Town Council will convene into closed session regarding Economic Development Tax Finance
Information.
(B.) Pursuant to Texas Government Code, Annotated, subchapter 551, Council will convene into
closed executive session as authorized by: Section 551.071 (2) "Consultation with Attorney" for
consultation with its attorney on a matter in which the duty of the attorney to the Governmental
Body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with this Chapter.
(1) Water and wastewater services; terms of interlocal agreement regarding lease and conveyance
of utility system assets and provision of retail water and wastewater services, approval and
parameters of representation, and related matters.
RECONVENE INTO REGULAR SESSION
No action was taken as a result of Executive Session.
ADJOURN
Council Member Mayer made a motion to adjourn the meeting. Motion seconded by Council
Member Rose. Motion approved by vote of 6-0.
Signed:
C'onnie White, Mayor
Town of Trophy Club, Texas
June 3.2013 Town Council Minutes Page 5 of 5