Minutes TC 01/07/2013MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 7, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
"rhe Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January 7,
2013. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS
§
COUNTY OF DENTON
§
TOWN COUNCIL MEMBERS
PRESENT:
Connie White
Mayor
Bill Rose
Council Member, Place 1
Jeannette Tiffany
Council Member, Place 2
Clint Schroeder
Council Member, Place 3
Danny Mayer
Council Member, Place 4
Glenn Strother
Mayor Pro Tern
STAFF AND GUEST(S)
PRESENT:
Mike Slye
Town Manager
Patricia Adams
Town Attorney
Shannon DePrater
Town Secretary
Scott Kniffen
Police Chief
Michael Aguilera
Finance Director
April Reiling
PIO/Marketing Manager
JD Stotts
Charter Review Commission Chair
Lourdes Hassler
Charter Review Commission Vice Chair
Pearl Ford
Charter Review Commission Commissioner
Larry Mundy
Charter Review Commission Commissioner
Dave Dickson
Charter Review Commission Commissioner
Bert Miller
Charter Review Commission Commissioner
Mayor White announced the date of January 7, 2013, called the Town Council to order and announced a
quorum at 6:04 p.m.
WORKSHOP SESSION
1. Joint Workshop Session with the Charter Review Commission to discuss proposed Charter
Amendments for the May 2013 Election
Chairman Stotts provided the Town Council a brief overview of the Commission's progress up to this
date. Stotts then presented each proposed amendment to the Council for discussion.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for January 7, 2013.
No Discussion.
3. Discussion of proposed agenda items for the January 21, 2013 Regular Session Agenda.
No Discussion.
Mayor White called a short break before convening into Regular Session.
CONVENE INTO REGULAR SESSION - ESTIMATED START TIME — 7:35 P.M.
The Invocation was offered Council member Schroeder.
The Pledges were led by Council member Rose.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Ron Yeasley, 224 Fresh Meadow Drive, addressed the Council regarding the flooding of Fresh Meadow,
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
4. Consider and -take appropriate action regarding the Minutes dated December 10, 2012.
5. Consider and take appropriate action regarding an Ordinance amending subsection "B",
"Stop Signs", of Section 2.03 "Traffic Control Devices" of Article 11, "Traffic & Vehicles" of
Chapter 10 "Public Safety" of the Code of Ordinances of the Town to designate additional stop
intersections throughout the Town and authorizing the placement of additional stop signs at
those intersections; providing for a penalty; and providing an effective date.
7. Consider and take appropriate action regarding an Interlocal Agreement with the Town of
Westlake and the City of Roanoke relative to the painting of the three bridges and the sound
wall in the SH114/170 project; and authorizing the Mayor or her designee to execute all
necessary documents.
Motion made by Council member Mayer to remove agenda item 6 from the consent agenda.
Motion made by Council member Rose, seconded by Mayor Pro Tern Strother, to approve the consent
agenda items 4, 5, and 7 as presented at the dais. Motion carried unanimously.
6. Consider and take appropriate action regarding two Interlocal Agreements by and between the
Town and Trophy Club MUDI as amended by MUDII:
A. Interlocal Agreement for Fire Department Personnel Services
B. Interlocal Agreement for Contractual Personnel Services
Motion made by Council member Mayer, seconded by Council member Rose, to approve the consent
agenda item 6 as presented. Motion carried unanimously.
January 7, 2013 Minutes Page 2 of 5
REGULAR SESSION
8. Consider and take appropriate action In accordance with the Town's plan to restructure the
2002-A General Obligation Bond debt:
A. Consider and take appropriate action regarding a Service Contract by and between the
Town and Trophy Club Economic Development Corporation 4B providing for an increase
in the payment contribution from EDC413 for the debt associated with the series 2002-A
General Obligation Bonds; superseding the prior Service Contract between the Town and
EDC4B; and authorizing the Mayor or her designee to execute all necessary documents.
B. Consider and take appropriate action regarding an Ordinance of the Town amending the
FY 2012-2013 Town Budget to appropriate funds required for debt payment as a result of
the calling of the series 2002-A General Obligation Bonds (Budget Amendment No. 2
making a supplemental appropriation In accordance with the Town Charter); and providing
an effective date.
Motion made by Council member Rose, seconded by Council member Schroeder, to approve a Service
Contract by and between the Town and Trophy Club Economic Development Corporation 4B providing
for an increase in the payment contribution from EDC4B for the debt associated with the series 2002-A
General Obligation Bonds; superseding the prior Service Contract between the Town and EDC4B; and
authorizing the Mayor or her designee to execute all necessary documents and to approve Ordinance
2013-02 of the Town amending the FY 2012-2013 Town Budget to appropriate funds required for debt
payment as a result of the calling of the series 2002-A General Obligation Bonds (Budget Amendment
No. 2 making a supplemental appropriation in accordance with the Town Charter); and providing an
effective date. Motion carried unanimously.
9. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club, Texas endorsing certain Legislative Action In the Regular Session of the 83rd
Texas Legislature to enhance the competitive electric market and system reliability and to
protect the traditional role of cities In the regulatory process; and providing an effective date.
Motion made by Council member Tiffany, seconded by Council member Mayer, to approve Resolution
2013-02 of the Town Council of the Town of Trophy Club, Texas endorsing certain Legislative Action in
the Regular Session of the 83rd Texas Legislature to enhance the competitive electric market and system
reliability and to protect the traditional role of cities in the regulatory process; and providing an effective
date. Motion carried unanimously.
10. Consider and take appropriate action regarding the adoption of a new logo for the Town of
Trophy Club.
PIO/Marketing Manager April Reiling offered the Town Council a brief presentation regarding the criteria
of a good logo, including the cost associated with the rebranding of the logo.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Logo Option B.
Council member Tiffany Called the Question; motion to Call the Question carried unanimously.
Motion to adopt Logo Option B failed 1-5-0 with Council member Rose voting for and Mayor White and
Council members Tiffany, Schroeder, Mayer, and Strother voting against.
Motion made by Council member Mayer, seconded by Council member Schroeder, for the time being we
continue with our -current logo and charge the Town Manager with pursuing avenues with getting us a
better design using either the citizens of the Town or the high school. Motion failed 3-2-1 with Mayor
January 7, 2013 Minutes Page 3 of 5
White and Council members Schroeder and Mayer voting for and Council members Rose and Tiffany
voting against with Council member Strother abstaining,
Mayor Pro Tern Strother directs the Town Manager to proceed as directed.
Presentation included in the minutes.
11. Consider and take appropriate action regarding the formation of a PID Water and Wastewater
Operational Services Council Subcommittee.
Council member Mayer requested that he and Council member Schroeder be the subcommittee as they
both live in the PID.
Motion made by Council member Tiffany, seconded by Council member Rose, to select establish a PID
Water and Wastewater Operational Services Council Subcommittee and to select Council members
Danny Mayer and Clint Schroeder as the Council's representatives, Motion carried unanimously,
12. Consider and take appropriate action regarding the Town Council meeting schedule for
February 2013.
Motion made by Mayor Pro Tern Strother, seconded by Council member Schroeder, to move the second
meeting in February from the I 8th to the 25 1h. Motion carried unanimously.
13. Town Manager Slye's update regarding the following; discussion of same.
- CCPD
- Library Usage
- Landscape Change to Hampton Inn
- Lakeview Construction
- MUDI Employee Transition from Town
- Filing Period for May Election - January 30, 2013 - March 1, 2013
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
14. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- December 12, 2012 - Northwest Communities Partnership Board Meeting
- December 20, 2012 - Precinct 4 Task Force Meeting
- January 3, 2013 - Trophy Club Vision Committee Meeting
Mayor White and Council members updated the Council and addressed questions regarding meetings
attended; no action taken, update only.
15. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
January 7, 2013 Minutes Page 4 of 5
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2, Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 212412011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (Mite and Cantrell, 5WO1 1)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
81112011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
1111412011)
10, Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review1update Park Policies (Cantrell, 51712012)
11. Review of #10 of Chapter 8 "Nuisances", Article / "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 612112012)
12. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club
(Mite and Schroeder, 812012012)
13. Consider and take appropriate action regarding input from Staff regarding the creation of a 'PID
Board' (Mayer, 912412012)
14. Consider and take appropriate action regarding residential speed limits (Rose, 1211012012)
No changes were made to the list.
Motion made by Council member Schroeder, seconded by Council member Rose, to adjourn. Motion
carried unanimously. Meeting adjourned at 9:15 p.m.
'tl�nrn(m 111daiW
nnon DePraterqRMC, Town Secretary
Town of Trophy Club, Texas
C6nnie White, M-ayor
Town of Trophy Club, Texas
January 7, 2013 Minutes Page 5 of 5
Town of Trophy Club
Logo Presentation
Presented to the
Trophy Club Town Council
January 7, 2013
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Revised Trophy Club Logo
Plays on Patriotic theme from existing logo
TROPHY CI JUB
Meets all four criteria for a good logo:
• Flexible — looks good large and small, variety
of applications, works for cross -promotion
(great for Economic Development, Parks &
Rec, Regionalism, etc.)
• Unique— differentiates Trophy Club from
other municipalities, stands out
• Simple — Clean lines, easy to reproduce
• Memorable — TC monogram crafted into a
stylized Texas flag, visually striking graphic
7"* Lam!
Go Bobcats!
TROPHY CLUB, TX
PetFest
Freedom Dag Park
September 21, 2013
TROPHY CLUB
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Logo Option A
aE 1. Which logo is more unique compared to
other municipal logos (differentiated)? 41% 59%
TROPHY CLUB 2. Which logo would be more flexible
regarding applications for use (looks good on o 0
a work truck, business card and embroidered 33.2/ 66.8/ hat)?
3. Which logo is cleaner (simpler)? 35.7% 64.3%
Logo Option B
4. Which logo is more memorable? 36.2% 63.8%
5. Based on questions 1-4, which logo is o 0
strongest? 32.7/ 67.3/0
6. Which logo option best represents Trophy 31.9% 68.1%
Club?
Costs Associated With Rebranding
• Consultant Fees to Date
— Logo = $7,847.61
— Website = $15,408.33
— TOTAL = $231255.94
• New logo transition fees (estimate)
— Rollout = $3,500
— Vehicles = $11000
—Uniforms = $250
— Various (park signage, monuments, etc.) _ $25,000
— Admin (letterhead, business cards, etc.) _ $2,600
— TOTAL = $321350