Minutes TC 01/21/2013MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 21, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, January 21,
2013. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Council Member, Place 1
Jeannette Tiffany Council Member, Place 2
Clint Schroeder Council Member. Place 3
Danny Mayer Council Member, Place 4
Glenn Strother Mayor Pro Tem
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Patricia Adams Town Attorney
April Reiling PIO/Marketing Manager
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Michael Aguilera Finance Director
Carolyn Huggins Community Development Director
Mayor White announced the date of January 21. 2013, called the Town Council to order and announced a
quorum at 6:07 p.m.
WORKSHOP SESSION
1. Presentation of the Wastewater Analysis Report; discussion of same.
Town Manager Slye introduced Trophy Club MUD No.1 District Manager Jennifer McKnight to provide an
overview of the Wastewater Analysis. McKnight Introduced engineers from The Wallace Group, Kevan
Glavier and Scott Wetzel, who provided an overview of the Wastewater Analysis Report to date.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for January 21, 2013.
No discussion.
3. Briefing of Planning & Zoning items on the February 4, 2013 Regular Session; discussion of
same.
Replat of Lot 2R, Block B to Lot 2R-1 and 2R-2, Block B, Trophy Wood Business Center
Preliminary Plat, Final Plat and Site Plan of Lot 1, Block A, The Church at Trophy Lakes,
11.603 acres located at 800 Trophy Club Drive
Site Plan of Lakeview Elementary School, 100 Village Trail
Community Development Director Carolyn Huggins updated the Council regarding several upcoming
items scheduled for the February 4, 2013 Town Council Agenda.
4. Discussion of proposed agenda items for the February 4,2013 Regular Session Agenda.
No discussion.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -TIME 7:15 P.M.
The Invocation was offered by Fire Chief Danny Thomas.
The Pledges were led by Police Chief Scott Kniffen.
5. Recognition of Town Secretary Shannon DePrater for completing the Texas Municipal Clerks
Certification Program.
This item was tabled.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No Citizen Presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
6. Consider and take appropriate action regarding the Minutes dated January 7, 2013.
7. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club,
Texas amending the Fiscal Year 2013 Economic Development Corporation 4B Budget
providing for an amendment to appropriate funds required for payment of debt resulting from
the Calling of the Series 2002-A General Obligation Bonds (Budget Amendment No.1 making
a supplemental appropriation In accordance with the Town Charter); and providing an
effective date.
Motion made by Council member Rose, seconded by Council member Schroeder, to approve the
Consent Agenda as presented. Motion passed unanimously.
January 21, 2013 Minutes Page 2 of5
REGULAR SESSION
8. Receive a Final Report from the Charter Review Commission regarding proposed Charter
Amendments for May, 2013 election; discussion of same.
Charter Review Commission Chairman JD Stotts recognized commissioners who served on the 2012
Commission and provided an overview of the process. Since last Council meeting. the Commission
modified section 3.02b to further clarify the proposition. Chair Stotts offered a recommendation on behalf
of the Commission -Within the next year or two. Council tie the number of wards to a numerical target
i.e. number of houses built. number of residents. Once the target is met. Council should task the next
Commission to investigate having wards/districts in town and consider adding an extra Council member in
order to level out representation.
9. Consider and take appropriate action regarding the reduction of speed limits on residential
streets throughout the Town.
The following spoke to the Town Council:
• Larry Hoover -1118 Berkshire Ct.
• Steve Gutierrez -2629 Kingsford Lane
• Dena Boudreau -2622 Argyle Lane
• Pearl Ford -2 Spring Creek
Chief Scott Kniffen provided an overview of the report compiled by staff to address lowering the speed
limit in Trophy Club residential areas. Chief Kniffen provided several options and costs for the engineering
study related to lowering the speed limit on residential streets.
Council member Clint Schroeder provided direction to Town Manager Mike Slye to erect the speed
detector sign and keep enforcement high and to couple the effort with public awareness/education and
work with The Highlands HOA.
10. Consider and take appropriate action regarding the adoption of Council Goals and Objectives
for 2013.
Motion made by Council member Rose, seconded by Council member Mayer, to re-adopt the goals and
objectives, and strategy map from the previous year. Motion passed unanimously.
11. Consider and take appropriate action regarding the Town Council meeting schedule for March
2013 and April 2013.
Town Manager Slye recommended to not change any meeting dates in March.
Motion made by Mayor Pro Tem Strother, seconded by Council member Schroeder, to move regular April
meeting dates to April 8 and April 22. Motion passed unanimously.
12. Consider and take appropriate action regarding financial and variance report dated November
and December 2012 including first quarter Trophy Club Park Financials.
Finance Director Michael Aguilera provided an overview regarding the financial and variance report dated
November 2012 and December 2012, as well as first quarter Trophy Club Park Financials.
January 21, 2013 Minutes Page 30f5
Motion made by Mayor Pro Tem Strother, seconded by Council member Rose, to approve November
2012 and December 2012 financial and variance reports as presented and as at the dais. Motion passed
unanimously.
13. Town Council Liaison Updates; discussion of same:
January 8, 2013 Parks and Recreation Board; Council member Schroeder
January 14, 2013 Charter Review Commission; Council member Tiffany
January 14, 2013 EDC 4B; Mayor Pro Tem Strother
Council members updated the Council and addressed questions regarding meetings attended; no action
taken, update only.
14. Town Manager Slye's update regarding the following; discussion of same.
TML IEBP Meeting
PID Committee
Community Development
Property Acquisition
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
January 9, 2013 -Northwest Communities Partnership
January 17,2013 -Metroport Cities Partnership
Mayor White and Council members updated the Council and addressed questions regarding meetings
attended; no action taken, update only.
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 212412011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/112011)
January 21, 2013 Minutes Page 4 of 5
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the Norlh
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/1412011)
10. Consider and take appropriate action regarding Food Prep Carls for sporling events and special
events and to review/update Park Policies (Cantrell, 51712012)
11. Review of #10 of Chapter 8 "Nuisances", Arlicle I "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 612112012)
12. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club
(White and Schroeder, 812012012)
13. Consider and take appropriate action regarding input from Staff regarding the creation of a 'PID
Board' (Mayer, 9/2412012)
14. Consider and take appropriate action regarding residential speed limits (Rose, 12/1012012)
Council member Schroeder asked that item 14 be removed.
Mayor White asked that a Review of the Ethics Ordinance be added to the list.
ADJOURN
Motion made by Council member Mayer, seconded by Council member Schroeder, to adjourn. Motion
carried unanimously. Meeting adjourned at 9:35 p.m.
c6nnie White, ayor
Town of Trophy Club, Texas
January 21, 2013 Minutes Page 50f5