Minutes TC 09/09/2013MINUTES FROM TOWN COUNCIL BUDGET WORK SESSION MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 9, 2013 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Budget Work Session on
Monday, September 9, 2013. The meeting was held within the boundaries of the Town and was
open to the public.
STATE OF TEXAS §
COUNTIES OF DENTONITARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem, Place 2
Bill Rose Council Member, Place 1
Clint Schroeder Council Member, Place 3
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
None
STAFF MEMBERS PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Amy Piukana
Town Secretary
April Reiling
PIO/Marketing Manager
Patricia Adams
Town Attorney
Danny Thomas
Fire Chief
Scott Kniffen
Police Chief
Mayor White announced the date of September 9, 2013, called the meeting to order and announced
a quorum at 6:02 p.m.
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1. Presentation of the proposed FY14 Budget Update by Assistant Town Manager Stephen Seidel;
discussion of same.
Assistant Town Manager Stephen Seidel presented a PowerPoint and overview regarding the FY14
Budget.
INVOCATION - The invocation was offered by Fire Chief Danny Thomas.
PLEDGES — The Pledge of Allegiance to the American and Texas Flags were led by Police Chief
Scott Kniffen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at
this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda
items prior to the Council addressing those items. You may speak up to three (3) minutes or the time limit
determined by the Mayor or presiding officer. To speak during this item you must complete the Speakers form
that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the
Council has authority.
There were no resident(s) who wished to speak under citizen presentations.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by
one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be
removed from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the minutes dated:
- September 3, 2013.
3. Consider and take appropriate action regarding an Ordinance amending
Ordinance No. 2013-20 ordering and calling a Special Election for the Town of
Trophy Club to be held on November 5, 2013, for the purpose of electing one (1)
Council Member to Place No. 6, providing for amendments to Sections 7, 8, 10,
and 17 relative to Tarrant County election administration; and providing an
effective date.
4. Consider and take appropriate action regarding an Ordinance amending the Town
Code of Ordinances, Chapter 1 - Administration, Article VIII - Schedule of Fees,
Section 8.03 "Community Development Department" to add a "Plan Review Fee"
to Subsection C, Commercial Building fees, and to correct the fees in
Subsection D, F, K, and L; and providing an effective date.
(This request is to correct areas of the fee schedule presented to Council on September
3, 2013, by Ordinance 2013-27. In Subsection C. 'Building (Commercial)" the 'Plan
Review Fees" were inadvertently left out. In Subsections D, F, K, and L the fees had
been increased by previous ordinances which were not captured in this update. This
request is to correct those fees, changing the out-of-date amounts to the fees currently
being charged.)
Motion made by Council Member Rose to approve Consent Items 2-4, as amended at the
dais. Motion seconded by Mayor Pro Tem Tiffany. Motion approved unanimously.
REGULAR AGENDA
5. Presentation of a proclamation declaring September 17-23, 2013, as Constitution
Week.
Mayor Pro Tem Tiffany read a proclamation declaring September 17-23, 2013, as
Constitution Week.
Motion made by Council Member Rose to approve a proclamation declaring September 17-
23, 2013 as Constitution Week. Motion seconded by Council Member Schroeder. Motion
approved unanimously.
September 9, 2013 Town Council Minutes Page 2 of 5
6. Consider and take appropriate action regarding an expenditure of Court
Technology Funds in an amount not to exceed $5,125 for the cost of the Court
module of Incode and associated annual maintenance in order to reimburse
the Town for those expenses paid during FY 2012-2013.
Town Manager Mike Slye provided an overview regarding this item.
Motion made by Council Member Rose to approve an expenditure of Court Technology
Funds in an amount not to exceed $5,125 for the cost of the Court module of Incode
and associated annual maintenance in order to reimburse the Town for those expenses
paid during FY 2012-2013. Motion seconded by Council Member Schroeder. Motion
approved unanimously.
7. Consider and take appropriate action regarding a Resolution of the Town Council
accepting an Annual Service Assessment Plan Update for Authorized Services for
the Town of Trophy Club Public Improvement District No. 1 (the Highlands at
Trophy Club); setting a date for a public hearing; authorizing the publication of
notice and directing the mailing of notices as required by law; and providing an
effective date.
Town Manager Mike Slye provided an overview regarding this item.
Motion made by Council Member Schroeder to approve a Resolution of the Town Council
accepting an Annual Service Assessment Plan Update for Authorized Services for the Town
of Trophy Club Public Improvement District No. 1 (the Highlands at Trophy Club); setting a
date for a public hearing for September 23, 2013; authorizing the publication of notice and
directing the mailing of notices as required by law; and providing an effective date. Motion
seconded by Mayor Pro Tem Tiffany. Motion approved unanimously.
REGULAR SESSION
8. Consider and take appropriate action regarding an Ordinance of the Town Council
of the Town of Trophy Club accepting and approving an Update of the Service
and Assessment Plan and an Updated Assessment Roll for the Town of Trophy
Club Public Improvement District No. 1 (Authorized Improvements Assessment);
making and adopting findings; accepting and approving the annual Service Plan
Update and Updated Assessment Roll; and providing an effective date.
Town Manager Mike Slye provided an overview regarding this item.
Motion made by Council Member Rose to approve an Ordinance of the Town Council of
the Town of Trophy Club accepting and approving an Update of the Service and
Assessment Plan and an Updated Assessment Roll for the Town of Trophy Club Public
Improvement District No. 1 (Authorized Improvements Assessment); making and adopting
findings; accepting and approving the annual Service Plan Update and Updated
Assessment Roll; and providing an effective date. Motion seconded by Council Member
September 9, 2013 Town Council Minutes Page 3 of 5
Mayer. Motion approved unanimously.
9. Consider and take appropriate action regarding a Resolution authorizing the filing
of an application with the TCEQ in order for the Town to obtain a Certificate of
Convenience and Necessity for the area within the Trophy Club Public
Improvement District No. 1; authorizing staff to take all required actions; and
providing an effective date.
Town Manager Mike Slye provided an overview regarding this item.
Motion made by Council Member Mayer to approve Resolution 2013-26 authorizing the
filing of an application with the TCEQ in order for the Town to obtain a Certificate of
Convenience and Necessity for the area within the Trophy Club Public Improvement District
No. 1; authorizing staff to take all required actions; and providing an effective date. Motion
seconded by Mayor Pro Tem Tiffany. Motion approved unanimously.
10. Town Manager Mike Slye's Update regarding the following; discussion of same.
- Parks and Recreation Update
- Blue Ribbon Panel Update (meets next Monday night)
- Council Message Board and Logo Update
Town Manager Mike Slye provided an update regarding the above items.
11. Future Agenda Items.
Discussion only, no action was taken on this item.
12. Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (the Texas Open Meetings Act), the Council will
convene into closed executive session to discuss the following:
(A) Texas Government Code Section 551.071(2). Consultation with Attorney on a
matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict
with the Open Meetings Act:
Water and wastewater services for PID; CCN; alternative services for the PID; terms
of representation; terms of interlocal agreement for provision of water and
wastewater services; Town assets and related matters.
(B) Texas Government Code Section 551.074(a). To deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee:
Appointment of Tammy Ard as Town Secretary.
13. Consider and take appropriate action regarding Executive Session.
September 9, 2013 Town Council Minutes Page 4 of 5
Motion made by Council Member Mayer to appoint Tammy Ard as Town Secretary effective
September 23, 2013, and authorize the Mayor to execute an employment agreement.
Motion seconded by Council Member Rose. Motion approved unanimously.
ADJOURN
Motion made by Council Member Schroeder to adjourn. Motion seconded by Council
Member Rose. Motion approved unanimously.
The meeting adjourned at 8:54 p.m.
Signed:
T& -my Ard;/wn Secretary onnie White, Mayor
T,bWn of Trop y Club, Texas Town of Trophy Club, Texas
September 9, 2013 Town Council Minutes Page 5 of 5