Minutes TC 09/04/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, September 4,2012 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, September
4,2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Glenn Strother
Bill Rose
Jeannette Tiffany
Danny Mayer
Clint Schroeder
Mayor
Mayor Pro T em
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Michael Aguilera Finance Director
Adam Adams Parks & Recreation Director
April Reiling PIO/Marketing Manager
Kristin Navarro Budget Analyst
Mayor White announced the date of September 4, 2012, called the meeting to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Council member Mayer.
The Pledges were led by Finance Director Michael Aguilera.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Mayor White removed consent agenda items 1, 2 and 3.
4. Consider and take appropriate action regarding an amendment to the Interlocal Cooperation
Agreement between the Town and Denton County providing County funding of road
improvements for the roundabout at the intersection of Trophy Lake Drive and Trophy Club
Drive and for the reconstruction of a section of Trophy Club Drive from Durango Drive; and
authorizing the Mayor or her designee to execute all necessary documents.
5. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County relative to County funding of road and drainage improvements
for Indian Creek Drive from Creekmere Drive to Skyline Drive; and authorizing the Mayor or
her designee to execute all necessary documents.
6. Consider and approve the absence of Council member Schroeder from the following Town
Council meetings for work-related travel:
-September 24, 2012
-October 1, 2012
-October 15,2012
Motion made by Council member Rose, seconded by Council member Schroeder, to approve consent
agenda items 4, 5 and 6 as presented. Motion carried unanimously.
1. Consider and take appropriate action regarding the Minutes dated August 20,2012.
2. Consider and take appropriate action regarding the Minutes dated August 27, 2012. (Special
Session)
Motion made by Council member Rose, seconded by Council member Mayer, to approve consent
agenda items 1 and 2 as amended at the dais. Motion carried unanimously.
3. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
Denton County and the Town of Trophy Club for a Shared Governance Communication and
Dispatch Services System; and authorizing the Mayor or her designee to execute all
necessary documents.
Motion made by Council member Rose, seconded by Council member Mayer, to table consent agenda
item 3 pending additional information. Motion carried unanimously.
CONVENE INTO PUBLIC HEARING -7:04 P.M.
7. Town Council to conduct First Public Hearing regarding proposed tax rate increase for fiscal
year October 1,2012 to September 30,2013 and Mayor to announce the date, time and place of
the vote on the tax rate.
Mayor White stated the following for the record:
On September 24, 2012, the Town Council will hold a Public Meeting to adopt a 2012 tax rate that will
exceed the lower of the rollback rate or the effective tax rate. As required by law, Public Hearings on a tax
increase will be held on today, September 4,2012, and September 10,2012.
On September 10,2012, the Town Council will hold its second Public Hearing on a tax increase and will
also hold the Final Public Hearing on the Budget.
Town Manager Slye highlighted an updated Budget and addressed questions from the Town Council.
Presentation included in the minutes.
RECONVENE INTO REGULAR SESSION -7:30 P.M.
8. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club,
Texas, authorizing the issuance and sale of Town of Trophy Club, Texas, Tax Notes, Series
2012; levying a tax in payment thereof; approving a note purchase agreement and an
engagement letter; prescribing the form of the notes; and enacting other provisions relating to
the subject.
Motion made by Council member Mayer, seconded by Council member Tiffany, to adopt Ordinance 2012-
16 of the Town of Trophy Club, Texas, authorizing the issuance and sale of Town of Trophy Club, Texas,
Tax Notes, Series 2012; levying a tax in payment thereof; approving a note purchase agreement and an
engagement letter; prescribing the form of the notes; and enacting other provisions relating to the subject.
Motion carried unanimously.
9. Consider and take appropriate action regarding an Ordinance of the Town Of Trophy Club,
Texas, Amending Chapter 11 of the Code of Ordinances of the Town, entitled "Public Works",
Article I, entitled "Refuse, Recyclable, And Hazardous Waste Materials", by amending various
sections and sUbsections for the purpose of regulating refuse collection within the Town;
providing for a penalty; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Schroeder, to approve Ordinance
2012-17 of the Town Of Trophy Club, Texas, Amending Chapter 11 of the Code of Ordinances of the
Town, entitled "Public Works", Article I, entitled "Refuse, Recyclable, And Hazardous Waste Materials", by
amending various sections and subsections for the purpose of regulating refuse collection within the
Town; providing for a penalty; and providing an effective date as presented. Motion carried unanimously.
Mayor White called a short break and resumed at 8:07 p.m.
Mayor White moved the following agenda item up:
12. Consider and take appropriate action regarding a request from the Trophy Club Women's Club
for the designation of a small landscaped area within Independence Park West as a Veteran's
Memorial Garden to honor U.S. Veterans.
Carol Jansen, 195 Durango Drive addressed the Council regarding the Trophy Club Women's Club
request to build a Veteran's Memorial Garden and addressed questions from the Town Council.
Motion made by Council member Rose, seconded by Council member Mayer, to approve a request from
the Trophy Club Women's Club for the designation of a landscaped area within Independence Park West
as a Veteran's Memorial Garden to honor U.S. Veterans. Motion carried unanimously.
10. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club accepting an Annual Service and Assessment Plan Update for Authorized
Services for the Town of Trophy Club Public Improvement District No.1 (The Highlands at
Trophy Club); setting a date for a public hearing; authorizing the publication of notice and
directing the mailing of notices as required by law; enacting other provisions relating thereto;
and providing an effective date.
Motion made by Council member Schroeder, seconded by Council member Mayer, to approve Resolution
2012-22 of the Town Council of the Town of Trophy Club accepting an Annual Service and Assessment
Plan Update for Authorized Services for the Town of Trophy Club Public Improvement District No.1 (The
Highlands at Trophy Club); setting a date for a public hearing; authorizing the publication of notice and
directing the mailing of notices as required by law; enacting other provisions relating thereto; and
providing an effective date. Motion carried unanimously.
11. Consider and take appropriate action regarding the approval of a jOint election agreement and
contract for election services with Denton County; and authorizing the Mayor or her designee
to execute all necessary documents.
Motion made by Council member Rose, seconded by Mayor Pro Tem Strother, to approve a joint election
agreement and contract for election services with Denton County; and authorizing the Mayor or her
designee to execute all necessary documents. Motion carried unanimously.
13. Consider and take appropriate action regarding the Texas Municipal League
Intergovernmental Risk Pool Board of Trustees Election.
Motion made by Council member Rose, seconded by Mayor Pro Tem Strother, to vote for Place 11 -
Greg Ingham, Place 12 -Larry Gilley, Place 13 -Bryon Black, and Place 14 -Pat Norriss of the Texas
Municipal League Intergovernmental Risk Pool Board of Trustees. Motion carried unanimously.
14. Town Council Liaison Updates; discussion of same:
August 21,2012 -Parks and Recreation Board Meeting; Council member Schroeder
August 22, 2012 -Economic Development Corporation 4B Meeting; Mayor Pro Tern
Strother
August 27,2012 -Charter Review Commission Meeting; Council member Tiffany
Council members Schroeder, Mayor Pro Tem Strother and Council member Tiffany provided brief
updates of their respective Board meetings and addressed questions. No action taken, update only.
15. Town Manager Slye's update regarding the following; discussion of same.
West Nile Virus
Vision/Branding/Logo
November Election Canvassing -Wednesday, November 14, 2012
Transportation
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
16. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
Mayor White spoke about the September 4, 2012 Metroport Chamber Luncheon.
17. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 5/7/2012)
11. Review of #10 of Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 6/21/2012)
12. Consider and take appropriate action regarding a Joint Use Agreement with Northwest Independent
School District for resident use of the Byron Nelson High School Library. (White, 7/16/2012)
13. Consider and take appropriate action regarding America Supporting Americans. (Mayer,
8/20/2012)
14. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club
(White and Schroeder, 8/20/2012)
Mayor White requested item #12 be removed from the list.
ADJOURN
Motion made by Council member Rose, seconded by Council member Tiffany to adjourn. Motion carried
unanimously. Meeting adjourned at 8:51 p.m.
eonnie White, Mayor
Town of Trophy Club, Texas
TOWN OF TROPHY CLUB
September 4, 2012
FY13 Budget Update
BUDGET CALENDAR
FY13 Budget
ADOPTED PROPOSED
ACTUAL BUDGET BUDGET
FY11 FY12 FY13
ANTICIPATED REVENUE 12,857,739$ 10,385,222$ 10,699,183$
ANTICIPATED EXPENDITURES 12,265,535$ 10,354,254$ 10,691,346$
UNAPPROPRIATED BALANCE 592,204$ 30,968$ 7,837$
EXPENDITURES
Manager's Office 556,489$ 658,387$ 685,124$
Human Resources 90,060$ 87,146$ 113,906$
Information Systems 289,378$ 315,724$ 343,141$
Legal 146,881$ 161,910$ 168,638$
Police 1,463,179$ 1,686,885$ 1,866,778$
Emergency Medical Services 688,213$ 729,284$ 796,085$
Streets 393,233$ 441,687$ 776,342$
Parks 951,324$ 1,129,530$ 911,097$
Recreation 585,638$ 594,156$ 604,078$
Planning & Zoning 154,794$ 156,769$ 164,620$
Community Development 189,425$ 259,809$ 333,028$
Finance 360,927$ 372,037$ 365,803$
Municipal Court 80,260$ 79,447$ 83,946$
Facilities Management 75,902$ 80,320$ 72,400$
Debt Service 1,354,955$ 1,358,316$ 1,478,809$
Trophy Club Park 113,935$ 116,443$ 124,967$
Street Maintenance 123,279$ 140,656$ 156,312$
Storm Drainage 220,665$ 130,000$ 374,881$
EDC 4A 250,633$ 294,661$ 313,245$
EDC 4B 82,317$ 161,656$ 196,623$
Hotel Occupancy 20,500$ 20,975$ 111,050$
Court Technology -$ 24,550$ 3,275$
Court Security -$ 3,000$ 3,000$
Capital Projects Fund 4,073,548$ 1,350,906$ 644,198$
TOTAL 12,265,535$ 10,354,254$ 10,691,346$
SUMMARY OF COMBINED BUDGETS
FY13
FY13 Budget
FUND ANALYSIS
ADOPTED PROPOSED
ACTUAL BUDGET BUDGET
FY11 FY12 FY13
GENERAL:
REVENUE 6,576,455$ 6,753,444$ 7,285,060$
EXPENSES 6,025,703$ 6,753,091$ 7,284,986$
NET 550,752$ 353$ 74$
DEBT SERVICE:
REVENUE 1,348,199$ 1,364,499$ 1,484,809$
EXPENSES 1,354,955$ 1,358,316$ 1,478,809$
NET (6,756)$ 6,183$ 6,000$
TROPHY CLUB PARK:
REVENUE 117,019$ 120,000$ 125,000$
EXPENSES 113,935$ 116,443$ 124,967$
NET 3,084$ 3,557$ 33$
STREET MAINTENANCE SALES TAX:
REVENUE 126,273$ 140,656$ 156,523$
EXPENSES 123,279$ 140,656$ 156,312$
NET 2,994$ -$ 211$
STORM DRAINAGE:
REVENUE 220,665$ 130,000$ 375,100$
EXPENSES 220,665$ 130,000$ 374,881$
NET -$ -$ 219$
EDC 4A:
REVENUE 247,269$ 294,661$ 313,245$
EXPENSES 250,633$ 294,661$ 313,245$
NET (3,364)$ -$ -$
FY13 Budget
FUND ANALYSIS
ADOPTED PROPOSED
ACTUAL BUDGET BUDGET
FY11 FY12 FY13
EDC 4B:
REVENUE 123,737$ 161,656$ 196,623$
EXPENSES 82,317$ 161,656$ 196,623$
NET 41,420$ -$ -$
HOTEL OCCUPANCY:
REVENUE 22,644$ 21,050$ 111,050$
EXPENSES 20,500$ 20,975$ 111,050$
NET 2,144$ 75$ -$
COURT TECHNOLOGY
REVENUE -$ 27,350$ 4,545$
EXPENSES -$ 24,550$ 3,275$
NET -$ 2,800$ 1,270$
COURT SECURITY
REVENUE -$ 3,000$ 3,030$
EXPENSES -$ 3,000$ 3,000$
NET -$ -$ 30$
CAPITAL PROJECTS FUND:
REVENUE 4,075,478$ 1,368,906$ 644,198$
EXPENSES 4,073,548$ 1,350,906$ 644,198$
NET 1,930$ 18,000$ -$
TOTAL:
REVENUE 12,857,739$ 10,354,872$ 10,699,183$
EXPENSES 12,265,535$ 10,326,704$ 10,691,346$
NET 592,204$ 28,168$ 7,837$
FY13 Budget
Revenue Highlights:
Tax Value = $911,866,887 (10.18%)
FY13 Proposed Tax Rate = $0.518543/$100 (2.16% Decrease)
Sales Tax 4% Increase over FY12 Projected Actual ($626K)
Developer’s Fees = $90K (FYE12 -$133K)
Building Permits 276 = $720K
Franchise Fees: $83K total increase
Electric = $350K (5% increase)
Gas = $54K (15.5% increase)
Cable/Tele = $191K (17% increase)
Refuse = $80K (29% increase)
SEMO = reduced from $119,611 to $85,465
Hotel Occupancy Tax -$90K Increase
FY13 Budget
Expense Highlights:
1.5% COLA (Oct. 1) & 1.5% Merit (Apr. 1) & One-time Annual Stipend = $156K
Police Department = 2.5 FTEs (Starting May 1 -$5K Savings)
Fire Department = .5 FTE
Manager’s Office –Marketing Intern = .5 FTE
Library Services Interlocal Agreement = $15K
Proposed municipal water rate = $46K savings
Website Rollout/Improved Communication Plan
Health Insurance ($420/employee) –2%, 0%, 0%
Dispatch Agreement = $53,770
Median Maintenance moved to Streets Budget = $324K
Outsourced Linear Park maintenance = $7,600 increase
Contingency = $35K (Equates to 0.33% of Total Budget)
$93K Community Center seed money
Capital Replacement & Purchases:
Replace 2 PD Admin Units ($53K)
2004 Ford Expedition
2007 Dodge Charger
Replace Irrigation Truck ($29K)
2001 Ford F-150
Replace Parks Equip: 3 Mowers & Mule ($35K)
IT Replacement Schedule ($48K)
Outdoor Warning Siren ($33K)
Fire Dept Training Manikins ($11K)
Police Video Equipment ($45K)
TOTAL = $254K
FY13 Budget
FY13 Budget
Long-term Debt Highlights:
EDC 4A/4B Sales Tax Reallocation
$240,000 Interest Savings calling 2002A GO Bonds (November 2012)
$500,000 Tax Note Issuance (September 2012)
Street/Road Improvements
Future Police/Municipal Services building planning and design
Land Acquisition
Future flexibility
Storm Drainage Certificates of Obligation -$1.2 Mil
Fresh Meadow -$576K
Timber Ridge -$267K
Indian Creek/Skyline Creek improvements -$350K
Indian Creek Road Improvement -$1.3 Mil
$300K –Denton County reimbursement
$650K –Internal Capital Improvement Funds