Minutes TC 10/15/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 15,2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, October 15,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Mayor Connie White
Glenn Strother
Bill Rose
Jeannette Tiffany
Danny Mayer
Mayor Pro Tem
Council Member
Council Member
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Clint Schroeder Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Carolyn Huggins Community Development Director
Michael Aguilera Finance Director
Mayor White announced the date of October 15, 2012, called the meeting to order and announced a
quorum at 6: 1 0 p. m. Mayor White noted that Council Member Schroeder will be absent.
WORKSHOP SESSION
1. Consider and provide direction regarding draft ordinances permitting the operation of golf
carts on streets in Trophy Club.
Chief Kniffen introduced Chief Smith from the City of Melissa to the Town Council. The City of Melissa
recently passed a golf cart Ordinance and Chief Smith provided an overview of their ordinance and the
process the City of Melissa went through as they considered their ordinance. Kniffen presented an
updated draft of the golf cart Ordinance which included items addressed at the September 24, 2012
workshop. The Town Council and Staff reviewed and discussed the draft ordinance. Kniffen will review
proposed changes and bring back another draft at a future Town Council workshop.
Council discussed scheduling a couple of Town Hall meetings with a panel discussion.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for October 15, 2012.
3. Discussion of proposed agenda items for the November 5,2012 Regular Session Agenda.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:08 P.M.
The Invocation was offered by Police Chief Scott Kniffen.
The Pledges were led by Fire Chief Danny Thomas.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Dena Boudreau, 2622 Argyle Lane addressed the Town Council and offered her expertise and knowledge
of working in the both the insurance industry and Public Safety to help the Town Council with the golf cart
ordinance.
Kathy Trotter, 310 Skyline, addressed the Town Council and thanked members of Staff and the Town
Council who listened to her concerns and help come to a favorable resolution of the access road to the
existing Lift Station behind her house.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Minutes dated September 24,2012.
5. Consider and take appropriate action regarding the approval of a joint election agreement and
contract for election services with Tarrant County; and authorizing the Mayor or her designee
to execute all necessary documents.
Motion made by Council member Rose, seconded by Council member Mayer, to approve the Consent
Agenda as presented. Motion carried unanimously.
REGULAR SESSION
Mayor White moved Agenda Item 9 forward:
9. Consider and take appropriate action regarding the approval of a Resolution of the Town
Council repealing Resolution No. 2011-25, Resolution No. 2011-26, and Resolution No. 2012-01
and adopting a new Resolution making annual appointments of citizens and Council liaisons
to serve Town Boards and Commissions; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Mayer, to allow a waiver of the six
month residency requirement for Marshall Engelbeck. Motion carried unanimously.
Motion made by Council member Mayer, seconded by Council member Rose, to approve Resolution
2012-26 of the Town Council repealing Resolution No. 2011-25, Resolution No. 2011-26, and Resolution
No. 2012-01, adopting a new Resolution appointing all citizens listed and to include Council liaisons to
serve Town Boards and Commissions; and providing an effective date. Motion carried unanimously.
October 15,2012 Minutes Page 2 of7
Mayor White moved to Agenda Item 15 forward:
15. Consider and take appropriate action regarding the approval of an interlocal agreement
between the Town and the City of Roanoke providing for full Library Services to Town
residents; and authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council member Rose, seconded by Council member Mayer, to approve an interlocal
agreement between the Town and the City of Roanoke providing for full Library Services to Town
residents; and authorizing the Mayor or her designee to execute all necessary documents. Motion carried
unanimously.
Mayor White opened Agenda Items 6, 7 and 8 to be discussed simultaneously.
Mayor Pro Tem Strother excused himself from the Council Chambers in order to avoid the appearance of
impropriety or conflict of interest because agenda items 6, 7, and 8 were being discussed together.
Mayor Pro Tem Strother consulted with the Town Attorney, and based upon some prior and potential
future discussions with the property owner regarding a portion of the property, he has a potential conflict
of interest in regards to Agenda Item 8. Given that Mayor Pro Tem Strother's involvement in the
discussion could give the appearance of a conflict, he decided to abstain and the Town Attorney
concurred that it was appropriate. Since the conflict of interest does not fall into one of the categories
outlined by state law, per the Charter, Mayor Pro Tem Strother's abstention will be considered a no vote
for agenda items 6, 7 and 8.
6. Consider and take appropriate action regarding a request for approval of a Final Plat for
Canterbury Hills, Phase 1B (22.090 acres) located out of the M. Medlin Survey, Abstract No.
832 in the Town of Trophy Club, Denton County, Texas.
A. Consider and take appropriate action regarding a Subdivider's Agreement between the
Town and BDMR Development for Canterbury Hills, Phase 1 B; and authorizing the Mayor
or her designee to execute necessary documents.
Motion made by Council member Mayer, seconded by Council member Tiffany, to approve a Final Plat,
as amended, for Canterbury Hills, Phase 1 B (22.090 acres) located out of the M. Medlin Survey, Abstract
No. 832 in the Town of Trophy Club, Denton County, Texas and the Subdivider's Agreement between the
Town and BDMR Development for Canterbury Hills, Phase 1B; and authorizing the Mayor or her
designee to execute necessary documents. Motion carried 4-0-1 with Mayor Pro Tem Strother
abstaining.
7. Consider and take appropriate action regarding the proposed access road to the Municipal
Utility District No.1 Lift Station No.4.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the proposed
concept for the access road to the Municipal Utility District No.1 Lift Station. Motion carried 4-0-1 with
Mayor Pro Tem Strother abstaining.
8. Consider and take appropriate action regarding a request for approval of a Final Plat for
Canterbury Hills, Phase 2 (21.552 acres) located out of the M. Medlin Survey, Abstract No. 832
in the Town of Trophy Club, Denton County, Texas.
A. Consider and take appropriate action regarding a Subdividers Agreement between the
Town and BDMR Development LLC for Canterbury Hills, Phase 2; and authorizing the
Mayor or her designee to execute necessary documents.
Motion made by Council member Tiffany, seconded by Council member Mayer, to approve a Final Plat for
Canterbury Hills, Phase 2 (21.552 acres) located out of the M. Medlin Survey, Abstract No. 832 in the
Town of Trophy Club, Denton County, Texas, and the Subdividers Agreement between the Town and
October 15, 2012 Minutes Page 3 of 7
BDMR Development LLC for Canterbury Hills, Phase 2; and authorizing the Mayor or her designee to
execute necessary documents. Motion carried 4-0-1 with Mayor Pro Tem Strother abstaining.
10. Council to receive a bi-annual update from the Parks and Recreation Board; discussion of
same.
The Parks and Recreation Board presented a bi-annual update to the Town Council.
Presentation included in the minutes.
11. Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond
funds towards the completion of the pedestrian and equestrian trails located within Trophy
Club Park in an amount not to exceed $25,000.
Parks and Recreation Board member Tom Mills presented the Town Council with a PowerPoint of the
Trophy Club pedestrian and equestrian trails and addressed questions from the Council.
The following addressed the Town Council and expressed being in favor of the completion of the
pedestrian and equestrian trails.
• Kathy Trotter-310 Skyline
• Renee Esses -501 Magnolia Trail, Grapevine
• Shandra Doran, 2228 Galloway Blvd
• Angela Walling, 3924 Sunnygate Drive, Roanoke
• Yoon Lora Choi, 8043 MacArthur Blvd, #2178
• Richard Senelly, 35 Meadowbrook Lane
• Theresa Kindred, 4601 TW King Road
Town Manager Slye asked the Town Council to table this agenda item to the November 5, 2012, so that
Council can hear the Trophy Club Master Plan Overview prior to voting on this item.
Motion made by Council member Mayer, seconded by Council member Strother, to move this item until
the November 5, 2012 Town Council meeting.
Mayor White read the following emails into the record:
1. Shirlee Geer, 2710 Broadway
Please let the Parks & Recreation group know that I fully support the $25,000 needed to improve the low
water crossings and signage (kiosks) for our valuable nature trails. As a newcomer to this city, one of our
important "must haves" was a natural environment in which to walk our dogs and get away from the
hustle and bustle of city life. More and more newcomers are finding the trials now that there is a map on
town website, but my neighbors are still commenting that there needs to be better signage. The low
water crossings also stop others from exploring the entire system.
2. Todd DiPilla, 2218 Veranda Avenue:
It has been brought to my attention that the Town Council is meeting to discuss the possibility of
disbursing funds to Trophy Club Park for the benefit of the hiking trails. I would like to take this opportunity
to show my support for Trophy Club Park and the trail committee's desire to improve upon the already
well planned trail system. My family and I use the Park and the trails frequently and I am happy to say it
was one of the reasons we decided to relocate to Trophy Club.
In our search for a new home in Texas we toured many towns; Southlake, Keller, Grapevine, Colleyville,
Flower Mound and of course Trophy Club. When our realtor drove us through Trophy Club Park, we knew
instantly that this was the place we wanted to be. With such close proximity to our home, access to the
lake and the fabulous trail system; we knew we would be able to use the park on a regular basis.
October 15,2012 Minutes Page 4 of7
Currently, we visit the park at a minimum 3-4 times a week and utilize the biking and hiking trails.
Although the trails are well planned and maintained, they need constant care and attention in order to
keep a safe, informed, relaxed hiking experience. The use of trail markers, kiosks and even some
informative stations about the wildlife and plant life can be beneficial. Please consider this when making
your decision to aI/ocate funds to the Trophy Club Park trail system.
Motion to table this item until November 5, 2012 failed 1-4-0 with Council member Mayer voting for and
Mayor White, Mayor Pro Tem Strother and Council members Rose and Tiffany voting against.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the
expenditure of remaining 2008 Park Bond funds towards the completion of the pedestrian and equestrian
trails located within Trophy Club Park in an amount not to exceed $25,000. Motion carried unanimously.
Presentation included in the minutes.
Mayor White moved Agenda Item 13 forward:
13. Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond
funds towards improvements to the basketball courts located within Harmony Park and
Independence Park West in an amount not to exceed $8,707.13.
Thomas Pulling, 213 Inverness Drive addressed the Town Council expressing his support of the
proposed improvements to the basketball courts located within Harmony Park and Independence Park
West. Mr. Pulling also requested some sort of memorial of Josh Hernandez with the booster club funding
the memorial.
Mayor White stated that the Council can only vote on the improvements at this time; she requests Town
Manager Slye to work with Mr. Pulling and the booster club in regards to a memorial.
Motion made by Council member Rose, seconded by Council member Mayer, to approve the expenditure
of remaining 2008 Park Bond funds towards improvements to the basketball courts located within
Harmony Park and I ndependence Park West in an amount not to exceed $8,707.13. Motion carried
unanimously.
Mayor White called a short break, resuming at 9:30 p.m.
12. Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond
funds towards the Independence East trail connection adjacent to the LOS property in an
amount not to exceed $10,000.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the
expenditure of remaining 2008 Park Bond funds towards the Independence East trail connection adjacent
to the LDS property in an amount not to exceed $10,000. Motion carried unanimously.
14. Consider and take appropriate action regarding the expenditure of remaining 2008 Park Bond
funds towards the installation of four tables to be located under the entry pavilions at
Independence Park East in an amount not to exceed $3,711.16.
Motion made by Council member Tiffany, seconded by Council member Rose, to approve the
expenditure of remaining 2008 Park Bond funds towards the installation of four tables to be located under
the entry pavilions at Independence Park East in an amount not to exceed $3,711.16. Motion carried
unanimously.
October 15,2012 Minutes Page 5 of7
16. Consider and take appropriate action regarding the painting of the three bridges in the
SH114/170 project in coordination with the City of Roanoke and the Town of Westlake; and
authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council member Tiffany, seconded by Mayor Pro Tem Strother, to approve the painting
of the three bridges in the SH 114/170 project in coordination with the City of Roanoke and the Town of
Westlake; and authorizing the Mayor or her designee to execute all necessary documents, not to exceed
$55,000.
Motion made by Council member Mayer, seconded by Mayor Pro Tem Strother, to table this agenda item.
A motion to table is a superseding motion; therefore a vote for the previous motion to approve the
painting of the three bridges is not required.
The following residents addressed the Town Council:
• Chuck Hall, 4 Shady Oaks Court, asked the Council to consider past actions shared cooperation
with neighboring cities.
• Larry Hoover, 1118 Berkshire Court, supports the painting of the bridges and the expenditure of
funds to allow this region look unified.
Motion to table this agenda item carried unanimously.
17. Town Council Liaison Updates; discussion of same:
Sept 25, 2012 & Oct 8, 2012 Charter Review Commission Meetings; Council member
Tiffany
Oct 8,2012 Trophy Club Municipal Utility District No.1 Meeting; Council member Rose
Council members Tiffany and Council member Rose provided brief updates of their respective Board
meetings and addressed questions; no action taken, update only.
18. Town Manager Slye's update regarding the following; discussion of same.
DENCO Precinct 4 Meeting
Transportation -Roundabout
Town Manager Slye updated the Council and addressed questions; no action taken, update only.
19. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
September 25,2012 Education Meeting
September 25,2012 Northwest Communities Partnership Board Retreat
September 27,2012 Northeast Leadership Forum Mayor's Roundtable
September 29,2012 Wounded Warrior 5K and Fun Run
October 2, 2012 Chamber Luncheon
October 5, 2012 Empowering Seniors
October 12, 2012 MOW Fashion Show
Mayor White and Council members updated the Council and addressed questions regarding meetings
attended; no action taken, update only.
20. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
October 15,2012 Minutes Page 6 of7
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 517/2012)
11. Review of #10 of Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 6/21/2012)
12. Consider and take appropriate action regarding America Supporting Americans. (Mayer,
8/20/2012)
13. Consider and take appropriate action regarding the creation of a Youth Council within Trophy Club
(White and Schroeder, 8/20/2012)
14. Consider and take appropriate action regarding input from Staff regarding the creation of a 'PID
Board' (Mayer, 9/24/2012)
No changes were made to the list.
ADJOURN
Motion made by Council member Mayer, seconded by Council member Tiffany to adjourn. Motion carried
unanimously. Meeting adjourned at 10:33 p.m.
October 15,2012 Minutes Page? of?
Parks and Recreation Board Update
October 15, 2012
Parks and Recreation Board Update
Community Pool Update
Parks Update
Trophy Club Park Update
Trails Update following this
presentation
Community Pool Attendance
17,984 Membership Scans
6,224 Families scanned in at
the pool
1,540 people used the pool
on July 4th
27,170 participants used the
pool
79.79 average families used
the facility daily
Municipality by Members
Memberships and Passes
829 Family Memberships
657 sold in 2011
463 sold in 2010
3,651 Resident Passes
3,822 sold in 2011
2,858 sold in 2010
4,704 Non-Resident Passes
4,392 sold in 2011
2,179 sold in 2010
831 Group Passes
Total Revenue
Family Memberships = $45,882.02
Additional Family = $2,860.00
Guest Passes = $520.00
Group Passes = $2,493.00
Individual Members = $675.00
Resident Passes = $10,953.00
Non-Resident Passes = $23,520.00
Swim Lessons = $18,025.00
Swim Team = $28,640.00
Rentals =$8515.00
Concessions = $24,341.75
TOTAL for 2012 = $166,424.77
Total for 2011 = $154,449.35
2008 Parks Bond
Projected Remaining Bond Funds @10-15-12 $ 316,408
Proposed expenditures:
Picnic Tables (Independence East) $ 3,711
Basketball Improvements (Harmony & Indy West) $ 8,707
Trail Extension (Independence East) $ 10,000
Trail Completion (Trophy Club Park) $ 25,000
Total Proposed Expenditures: $ 47,418
Projected Remaining Funds: $ 268,990
Parks General
Facility rentals
Advertising signage
Parks ordinances
Sub-committees
Linear Park North Trail
Naming of facilities/sponsorships
TCP Highlights
Generated $137,370.65 in revenue. $20,000
more than 2011
Hosted first Mud Run
Finalized 18 hole disc golf course
Over 200 campers at April Campout
Began hosting Laser Tag Parties
Over 20,000 visitors visit TCP’s website a
month
2,324 likes on Facebook
TCP Main Entrance Usage
Main Entrance Usage
16,401 Paid Entries
14,352 in 2011
8,294 General Entries
7,457 in 2011
6,043 MX/ATV Entries
4,947 in 2011
2,064 Boat Entries
1,948 in 2011
2012 Revenue:
$137,370.65
2011 Revenue:
$116,610.45
Trophy Club Park Sub-
Committee
Park Master Concept Plan
Increasing revenue
Camping
Resident discount pass
Additional programming
Mobile vending services
Trophy Club, Town Council Meeting
October 15, 2012
10/11/2012 1
Requested funding will
complete earlier trail work
and improve connectivity
within Trophy Club and
with Southlake. It will help
users to find and enjoy the
recreational and health
benefits, as well as the
natural wonders of
Trophy Club Park
Nature Trails!
10/11/2012 2
10/11/2012 3
TCP Trails Funding Request
Repair 4 Low Water Crossings (LWC)
(Estimate Materials $6,000 Labor $8,000 Total $14,000)
Add 3 Trail Head Kiosks
(Quote Product shipped $4,971 Supplies/Labor $420 Total $5,391)
Provide 4 Trail Side Benches
(Quote Product shipped $2,334 plus Supplies/Labor $420 for Total $2,754 )
Purchase 2 Engraved Stone Trail Head Signs
(Quote Product shipped $1,582 plus Labor $240 for Total $1,822)
Install Park Feature Signs and Brochure Boxes
(Quote Product shipped/Labor/Supplies for Total $1,033)
Total Park Bond Request, not to exceed $25,000
10/11/2012 4
TCP Trails Users
10/11/2012 5
Low Water Crossings
Priority based on hiker & horse rider safety & usability
Of the dozen LWCs, these four divide TCP critically
Lower Indian Creek, separates TCP from Walnut Grove
Park, beaches, and trails into Southlake
Boulder & Braided Rug Crossings (two on the same
drainage) divide east and west halves of TCP
Marshall Creek Horse Chute is a major horse rider
crossing of the creek
Equestrian and hiker volunteer groups will be solicited
to help improve the remaining LWCs. We will apply the
skills and techniques learned from this project.
10/11/2012 6
10/11/2012 7
Walnut Grove
Park, Southlake
Grapevine Lake
Trophy Gardens
Low Water Crossings
Lower Indian Creek
10/11/2012 8
Low Water Crossings
Plywood Crossing, Before
10/11/2012 9
Low Water Crossings
Plywood Crossing, After
10/11/2012 10
Low Water Crossings
10/11/2012 11
creek bed
40 ft approach grade 40 ft approach grade
LWC
trail trail
20 ft 20 ft
stabilize and armor
Low Water Crossings
Activity
Approach cut 40 ft.
Tread sloping
Re -grading 20 ft.
Stabilizing creek bed
Install Geo-web
Fill Geo-web
Average Total per LWC
Total Request for 4 LWC
Labor/Materials Cost
Digging $ 500
Digging/shaping $ 500
Digging $1000
Rock and fill $ 500
Geo-web product $ 200
Crushed granite $ 800
$3500
$14,000
10/11/2012 12
Trail Side Benches
Marshall Creek Camper Bend
10/11/2012 13
Engraved Stone Trail Head Signs
Trophy Gardens
Harmony Park
Skyline Park
Trophy Club Park
Nature Trails
10/11/2012 14
Signs for LWCs & Other Features,
plus Brochure Boxes
10/11/2012 15
All in Favor of Trails, Vote YES!
10/11/2012 16