Minutes TC 05/07/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 7, 2012 at 7:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May 7,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Larry Hoover
Margi Cantrell
Bill Rose
Glenn Strother
Jeannette Tiffany
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Michael Aguilera Chief Budget Analyst
Adam Adams Parks and Recreation Director
April Reiling Pia/Marketing Manager
Mayor White announced the date of May 7, 2012, called the meeting to order and announced a quorum
at 7:30 p.m.
The Invocation was offered by Council member Strother.
The Pledges were led by Council member Cantrell.
1. Recognition of Employee of the Quarter; discussion of same.
Town Manager Slye introduced Police Officer Keith Burris as the Employee of the Quarter.
2. Consider and take appropriate action regarding a Resolution of the Town Council of the
Town of Trophy Club, Texas, to recognize Margi Cantrell for her service to the Town of
Trophy ClUb.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Resolution No.
2012-11 recognizing Margi Cantrell for her service to the Town of Trophy Club. Motion carried
unanimously.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Minutes dated April 16, 2012.
4. Consider and take appropriate action regarding an Ordinance of the Town amending
Article XV, entitled "Special Events" of Chapter 10, entitled "Public Safety" and amending
Article IV, entitled "Sign Regulations" of Chapter 5, entitled "General Land Use" of the
Code of Ordinances of the Town, regulating special events and related signage within the
Town; providing a penalty; providing for publication; and providing an effective date.
5. Consider and take appropriate action regarding an Ordinance of the Town amending
Section 2.02 "Speed Of Vehicles" of Article II "Traffic & Vehicles" of Chapter 10 "Public
Safety" of the Code of Ordinances by adding Subparagraph D "Temporary Construction or
Maintenance Zones" for the purpose of enforcing speeding violations; providing for a
penalty; providing for publication, and providing an effective date.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Strother, to approve the Consent
Agenda Items as presented. Motion carried unanimously.
PROCLAMATIONS
6. Consider and take appropriate action regarding a Proclamation declaring May 13-19, 2012
as National Police Week.
Motion made by Council member Cantrell, seconded by Council member Strother, to approve
Proclamation No. 2012-07 declaring May 13-19, 2012 as National Police Week as presented. Motion
carried unanimously.
7. Consider and take appropriate action regarding a Proclamation declaring May 20-26, 2012
as National EMS Week 2012 with May 23, 2012 set aside as Emergency Medical Services
for Children (EMSC) Day.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve Proclamation
No. 2012-08 declaring May 20-26, 2012 as National EMS Week 2012 with May 23, 2012 set aside as
Emergency Medical Services for Children (EMSC) Day as presented. Motion carried unanimously.
May 7,2012 Minutes Page 2 of 5
8. Consider and take appropriate action regarding a Proclamation declaring May 20-26, 2012
as National Public Works Week.
Motion made by Council member Tiffany, seconded by Council member Rose, to approve Proclamation
No. 2012-09 declaring May 20-26, 2012 as National Public Works Week as presented. Motion carried
unanimously.
REGULAR SESSION
9. Presentation of a mid-year report for 2011-2012 fiscal year through March 2012; approval
of financial and variance report dated March 2012; discussion of same.
Financial Analyst Michael Aguilera presented a mid-year report to Council and addressed questions.
Discussion only, no action taken.
10. Consider and take appropriate action regarding a Resolution repealing Resolution No.
2008-02 and Resolution No. 2011-19 and adopting a new Resolution approving the
Handbook for Elected and Appointed Officials; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Resolution No.
2012-08 repealing Resolution No. 2008-02 and Resolution No. 2011-19 and adopting a new Resolution
approving the Handbook for Elected and Appointed Officials; and providing an effective date. Motion
carried unanimously.
11. Consider and take appropriate action regarding a Facility Use Agreement between the
Trophy Club Roanoke Baseball Association and the Town of Trophy Club; and authorizing
the Mayor or her designee to execute all necessary documents.
Chuck Hall, 19 Lakeview Drive, addressed the Council and asked for their support of the Facility Use
Agreement brought before them.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve a Facility Use
Agreement between the Trophy Club Roanoke Baseball Association and the Town of Trophy Club; and
authorizing the Mayor or her designee to execute all necessary documents as amended as set forth by
Town Attorney Adams. Motion carried unanimously.
12. Town Council Liaison Updates; discussion of same:
-April 17, 2012 EDC 4A; Council member Cantrell
-May 2, 2012 MUD1; Council member Rose
Council members Cantrell and Rose updated the Council regarding the respective meetings and
addressed questions. No action taken, update only.
May 7,2012 Minutes Page 3 of 5
13. Town Manager Slye's update regarding the following; discussion of same.
-Transportation
-Gas Wells
-Vision Trophy Club Committee
-Arbor Dayl Community Clean Up
-CPR Training
-NLC-RISC Conference -May 9 -12
-May 2012 Elections
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
14. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-April 17-18 Region 1 Disaster Response Workshop
-April 19 -Metroport Communities Partnership
-April 19 -Emergency Preparedness Planning Council
-April 20 -Community Storehouse Advisory Council
-April 27 -Neighbor Helping Neighbor
-April 28 -Church of Jesus Christ of Latter-day Saints Groundbreaking
-May 1 -Chamber Luncheon
-May 3 -National Day of Prayer
-May 3 -Mayor's Roundtable
-May 4 -Metroport 20 Years of Partnership Celebration
The Mayor and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
15. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/212011)
6. Consider and take appropriate action regarding ball park sign age. (Cantrell, 61612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD andlor developers to help with the funding. (Cantrell,
11/1412011)
May 7,2012 Minutes Page 4 of 5
Council member Cantrell asked that "Consider and take appropriate action regarding Food Prep Carts for
sporting events and special events" be placed on the list. Town Manager Slye asked that this item be
expanded to include reviewing/updating Park Policies.
ADJOURN
Motion made by Council member Cantrell, seconded by Council member Rose to adjourn. Motion carried
unanimously. Meeting adjourned at 9:35 p.m.
annon DePrater, own Secretary
Town of Trophy Club, Texas
May 7, 2012 Minutes
(fonnie White, Mayor
Town of Trophy Club, Texas
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