Minutes TC 03/05/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 5, 2012 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 5,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Larry Hoover
Margi Cantrell
Bill Rose
Glenn Strother
Jeannette Tiffany
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Eric Cannon Finance Director
April Reiling PIO/Marketing Manager
Mayor White announced the date of March 5, 2012, called the Regular Session to order and announced a
quorum at 7:02 p.m.
The Invocation was offered by Council member Strother.
The Pledges were led by PIO/Marketing Manager April Reiling.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Kevin Callahan, 2525 Strathfield Lane, addressed the Council regarding the Hazard Mitigation Grant and
stressed his enthusiasm regarding this opportunity for our Town and offered his support to Town Manager
Slye.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action regarding the Minutes dated February 20, 2012.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover, to approve the consent
agenda items as presented. Motion carried unanimously.
REGULAR SESSION
2. Consider and take appropriate action regarding a Proclamation proclaiming March 18-24,2012
as Poison Prevention Week.
Motion made by Council member Rose, seconded by Council member Tiffany to approve Proclamation
2012-01 proclaiming March 18-24,2012 as Poison Prevention Week. Motion carried unanimously.
3. Consider and take appropriate action regarding a Proclamation proclaiming April 25, 2012 as
the 7th annual Parental Alienation Awareness Day and Bubbles of LOVE Day.
Motion made by Council member Rose, seconded by Council member Tiffany to approve Proclamation
2012-02 proclaiming April 25, 2012 as the 7th annual Parental Alienation Awareness Day and Bubbles of
LOVE Day. Motion carried unanimously.
4. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County relative to County funding of road improvements for the
roundabout at Trophy Lake Drive and Trophy Club Drive and for funding of other street
improvements in the Town; and authorizing the Mayor or her designee to execute all
necessary documents.
Town Manager Slye asked Council to consider authorizing the Mayor to sign the agreement when
received and to ratify the agreement at the next Council meeting. This will ensure that the County
receives the signed documentation and be able to get the agreement before the Denton County
Commissioner's Court. The Town will not be reimbursed for any work done prior to the agreement being
signed by both the Town and the County.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell to approve the concept
of an Interlocal Cooperation Agreement between the Town and Denton County relative to County funding
of road improvements for the roundabout at Trophy Lake Drive and Trophy Club Drive and for funding of
other street improvements in the Town as a reimbursement agreement; and authorizing the Mayor or her
designee to execute all necessary documents and directing staff to have the document brought forward at
the next Council meeting for ratification. Motion carried unanimously.
5. Consider and take appropriate action regarding the approval of a joint election agreement and
contract for election services with Denton County; and authorizing the Mayor or her designee
to execute all necessary documents.
Motion made by Council member Rose, seconded by Council member Tiffany to approve a jOint election
agreement and contract for election services with Denton County; and authorizing the Mayor or her
designee to execute all necessary documents. Motion carried unanimously.
March 5,2012 Minutes Page 2 of4
6. Consider and take appropriate action regarding the approval of an Ordinance ordering and
calling a joint general election between the Town of Trophy Club and the Trophy Club
Municipal Utility District No.1 to be held on May 12, 2012 for the purpose of electing one (1)
Council Member for Place #3 for a three year term and one (1) Council member for Place #4 for
a three year term on the Trophy Club Town Council; providing for canvassing of returns;
providing for a runoff election as necessary; adopting provisions relative to publication and
other matters necessary to conduct the election; and providing an effective date.
Motion made by Council member Cantrell, seconded by Council member Rose to approve Ordinance
2012-06 ordering and calling a joint general election between the Town of Trophy Club and the Trophy
Club Municipal Utility District No.1 to be held on May 12, 2012 for the purpose of electing one (1) Council
Member for Place #3 for a three year term and one (1) Council member for Place #4 for a three year term
on the Trophy Club Town Council; providing for canvassing of returns; providing for a runoff election as
necessary; adopting provisions relative to publication and other matters necessary to conduct the
election; and providing an effective date. Motion carried unanimously.
7. Consider and take appropriate action regarding the May 7,2012 Council meeting.
Motion made by Council member Cantrell, seconded by Council member Rose to move the start time of
the May 7,2012 Town Council meeting to 7:30 p.m. Motion carried unanimously.
8. Town Council Liaison Updates; discussion of same:
-February 21, 2012 TCMUD No.1 Meeting; Council member Rose
Council member Rose updated the Council and addressed questions. No action taken, update only.
9. Town Manager Slye's update regarding the following; discussion of same.
-Warrant Round-Up
-Beautification Committee
-Beck Expansion
-Community Clean-Up/Arbor Day
-PD-30
-May 2012 Election
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
10. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-February 24, 2012 Neighbor Helping Neighbor
-February 24, 2012 Texas Public Officials Workshop
-March 2, 2012 Mayor's Roundtable
-March 2, 2012 Council Strategic Planning Session
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
March 5, 2012 Minutes Page 30f4
11. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Consider and take appropriate action regarding the creation of a"Going Green" initiative throughout
the Town. (White, 2/24/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/2/2011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8. Rewrite of Handbook for Elected and Appointed Officials Handbook. (Rose/Slye, 8/15111)
9. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
10. Consider and take appropriate action regarding the Town's park space located just north of the new
ball fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 9/12/2011)
11. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
No changes were made to the list of future agenda items.
ADJOURN
Motion made by Council member Cantrell seconded by Council member Tiffany to adjourn. Motion
carried unanimously. Meeting adjourned at 8:14 p.m.
06nnie White, Mayor
Town of Trophy Club, Texas
March 5, 2012 Minutes Page 4 of4