Minutes TC 03/19/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 19,2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, March 19,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Bill Rose Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Eric Cannon Finance Director
April Reiling PIO/Marketing Manager
Mayor White announced the date of March 19, 2012, called the meeting to order and announced a
quorum at 6:02 p.m.
Town Manager Slye introduced the new MUD District Manager Jennifer McKnight.
The Town Council convened into Executive Session at 6:05 p.m.
EXECUTIVE SESSION
1. Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel Matters,"
the Council will enter into Executive Session to deliberate the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee
relating to:
A. The annual evaluation of Town Manager Mike Slye
The Town Council closed the Executive Session at 7:14 p.m.
Mayor White called a short break.
WORKSHOP SESSION
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for March 19,2012.
3. Discussion of proposed agenda items for the April 2, 2012 Regular Session Agenda.
CONVENE INTO REGULAR SESSION -START TIME -7:20 p.m.
The Invocation was offered by Council member Tiffany.
The Pledges were led by Council member Bill Rose.
4. Consider and take appropriate action regarding the Executive Session.
Motion made by Council member Tiffany, seconded by Council member Cantrell, to allow the Mayor to
execute a contract amendment as discussed in executive session to extend Town Manager Slye's
contract to 2016. Motion carried unanimously.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Gina Burch, 3917 Yarberry Court, addressed the Council regarding a request for support for Tim Burch
for Constable Precinct 4.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated March 2, 2012 (Strategic
Planning Session).
6. Consider and take appropriate action regarding the Minutes dated March 5, 2012.
7. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County relative to County funding of road improvements for the
roundabout at Trophy Lake Drive and Trophy Club Drive and for reconstruction of a portion of
Trophy Club Drive; providing County funding for approved expenses in an amount not to
exceed $2 million; and authorizing the Mayor or her designee to execute all necessary
documents.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell, to approve the consent
agenda items as presented. Motion carried unanimously.
REGULAR SESSION
8. Chief Kniffen to present awards and commendations to Police Department personnel;
discussion of same.
The following awards were presented by Chief Kniffen:
• Instructor Award (Fire Arms, Rifle and Field Training Officer)-Officer Todd Mauthe
• Field Training Officer and Good Conduct Award -Officer Edward Beetler
March 19, 2012 Minutes Page 2 of 5
• Basic Peace Officer, Educational Achievement and Patriotism Award -Officer Chris Hankins
• Community Service Award -Officer Edward Beetler
• Civic Achievement Award -Officer Wess Tyler
• Certificate of Merit Award -Officer Chris Hankins
• Certificate of Merit Award -Officer Jeff Rocha
• Life Saving (2 nd Class) Award -Officer Roseann Sears
• Reserve Officer of the Year Award -Officer Todd Mauthe
• Officer of the Year Award -Officer Adam Watkins
The mayor and council members expressed their sincere thanks and support to all Trophy Club Police
Officers and their families.
9. Consider and take appropriate action regarding an Ordinance amending Chapter 10, "Public
Safety", Article II, "Traffic & Vehicles", Section 2.05, "Parking", Subsection B, Paragraph 1 (g)
of the Code of Ordinances to designate an additional no parking zone on Parkview Drive
during designated hours on school days; providing a penalty; providing for publication; and
providing an effective date.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover to approve Ordinance
2012-07 amending Chapter 10, "Public Safety", Article II, "Traffic & Vehicles", Section 2.05, "Parking",
Subsection B, Paragraph 1 (g) of the Code of Ordinances to designate an additional no parking zone on
Parkview Drive during designated hours on school days; providing a penalty; providing for publication;
and providing an effective date. Motion carried unanimously.
10. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club,
Texas amending the FY 2011-2012 Budget of the Town of Trophy Club, Texas; providing for an
amendment to appropriate funds needed for additional building inspection and permitting
staff (Budget Amendment No. 1 making a supplemental appropriation in accordance with the
Town Charter); providing a savings and repealer clause; providing for severability; providing
for engrossment and enrollment; and providing an effective date.
Motion made by Council member Strother, seconded by Council member Rose to approve Ordinance
2012-08 amending the FY 2011-2012 Budget of the Town of Trophy Club, Texas; providing for an
amendment to appropriate funds needed for additional building inspection and permitting staff (Budget
Amendment No. 1 making a supplemental appropriation in accordance with the Town Charter); providing
a savings and repealer clause; providing for severability; providing for engrossment and enrollment; and
providing an effective date. Motion carried unanimously.
11. Consider and take appropriate action regarding a Resolution of the Town of Trophy Club,
Texas approving the submission of the grant application for the Community Oriented Policing
Initiative Program for the 2013-2014/2014-2015/2015-2016 fiscal years; authorizing the Town
Manager or his designee to execute all necessary documents; and providing an effective date.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover, to approve Resolution
2012-07 approving the submission of the grant application for the Community Oriented Policing Initiative
Program for the 2013-2014 12014-2015 12015-2016 fiscal years; authorizing the Town Manager or his
deSignee to execute all necessary documents; and providing an effective date. Motion carried
unanimously.
March 19, 2012 Minutes Page 3 of 5
12. Consider and take appropriate action regarding financial and variance report dated February
2012.
Motion made by Council member Cantrell, seconded by Council member Rose, to approve the financial
and variance report dated February 2012. Motion carried unanimously.
13. Town Council Liaison Updates; discussion of same:
-March 12, 2012 -EDC 4A; Council member Cantrell
-March 12, 2012 -EDC 4B; Council member Strother
-March 13, 2012 -Parks & Recreation Board; Council member Tiffany
Council members updated the Council regarding their respective meetings and addressed questions. No
action taken, update only.
14. Town Manager Slye's update regarding the following; discussion of same.
-TCMUD No.1 March 20, 2012 Meeting
-Gas Wells
-Community Development
-Hazard Mitigation Action Plan
-Vision Trophy Club Meeting
-May 2012 Elections
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-March 6,2012 Chamber Luncheon
-March 7,2012 CREW Mayor's Panel
-March 8,2012 Techno Expo (Byron Nelson High School)
-March 9, 2012 Neighbor Helping Neighbor
-March 17-18, 2012 Family Campout (Trophy Club Park)
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
March 19, 2012 Minutes Page 4 of 5
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8. Rewrite of Handbook for Elected and Appointed Officials Handbook. (Rose/S/ye, 8/15/11)
9. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
10. Consider and take appropriate action regarding the Town's park space located just north of the new
ball fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 9/1212011)
11. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/1412011)
No changes were made to the list of future agenda items.
ADJOURN
Motion made by Council member Cantrell seconded by Council member Rose to adjourn. Motion carried
unanimously. Meeting adjourned at 8:45 p.m.
March 19, 2012 Minutes Page 5 of 5