Minutes TC 06/02/2012 - Council RetreatMINUTES FROM TOWN COUNCIL RETREAT
FOR THE TOWN OF TROPHY CLUB
LOCATION: Hilton Garden Inn
2600 Westport Parkway
Fort Worth, Texas 76177
Saturday, June 2, 2012 at 8:00 A.M.
The Town Council of the Town of Trophy Club, Texas, met in a Council Retreat on Saturday, June 2,
2012 and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Glenn Strother
Bill Rose
Jeannette Tiffany
Danny Mayer
Clint Schroeder
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Mike Conduff Retreat Facilitator, President, and CEO of the Elim Group
Mayor White announced the date of June 2, 2012, called the meeting to order and announced a quorum
at 8:10 a.m.
1. -Welcome
-Team Building/Communication; discussion of same.
-Review of current Council Strategy Map and Objectives; discussion of same.
-Current Budget Initiatives; discussion of same.
Town Manager Slye welcomed Council and introduced Mike Conduff, President and CEO of the Elim
Group. Con duff welcomed Council and expressed his excitement to be working with the Town of Trophy
Club.
Conduff started the retreat by setting the stage and shared that the Council's behaviors would be
addressed. Conduff addressed how individuals learn by using the five senses. Each Council member
introduced themselves and stated how long they have lived in Trophy Club, what brought them to Trophy
Club and something they love about Trophy Club.
Conduff called a short break at 8:58 a.m.
Conduff explained how behaviors are what we do, we choose to act the way we do because of our
background and values.
The Council discussed the values for teams, including trust, open-mindedness, honesty, integrity,
respect, commitment, follow-through, and fairness.
Mike Conduff and Council discussed the Eight Indisputable Behaviors of the OnTarget Council Member:
Behavior 1 -Act on Behalf -Council defined the owners and customers of Trophy Club and Conduff
explained how the Council acts on Behalf of the owners and customers by focusing on the good of the
whole and not on individual interests.
Behavior 2 -Know their Job -This section covered understanding Council's responsibilities of receiving
information from staff in order to understanding the various business components of the organization and
educating themselves about the trends in Governance and Education.
Behavior 3 -Set Targets -Council discussed who the owners of Trophy Club are and what their job is
as council members. Conduff expressed that Council needs to make sure the vision and dream for
Trophy Club work and come together.
This section also included discussion on how to juggle time and resources for current and future projects
and how to set priorities and work on the big projects first.
Conduff called a short break at 11: 16 a.m. to set up for lunch.
Council continued their discussion regarding current town issues for future agendas during lunch.
Con duff called a short break at 1: 1 0 p. m.
Behavior 4 -Identify the Risk -Council identified risks and discussed social and organizational
awareness.
Behavior 5 -Delegate the Work -Conduff expressed, if the work needs to be done by a paid staff
member, then let the staff do its work.
Behavior 6 -Access Performance -Conduff shared that Council should perform after action reviews
when large projects are completed.
Behavior 7 -Practice Discipline -Practice makes perfect.
Behavior 8 -Report Back -Conduff explained how the eight behaviors link to each other and how
behavior becomes full circle.
ADJOURN
Mayor White adjourned the Council retreat at 2:55 p.m.
S annon DePrater, n Secretary
Town of Trophy Club, Texas
June 2, 2012 Council Retreat Minutes Page 2 of2