Minutes TC 06/18/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 18, 2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, June 18,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Glenn Strother
Bill Rose
Jeannette Tiffany
Danny Mayer
Clint Schroeder
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Michael Aguilera Finance Director
Carolyn Huggins Community Development Director
April Reiling PIO/Marketing Manager
Mayor White announced the date of June 18, 2012, called the meeting to order and announced a quorum
at 6:04 p.m.
WORKSHOP SESSION
Mayor White moved the following item forward:
2. Discussion of Storm Drainage Fund Strategy.
Town Manager Slye presented the Council with the Storm Drainage Fund Strategy and addressed
questions from Council. Slye also used this opportunity to receive feedback from the Council regarding
direction for Storm Drainage for the FY 2012-13 Budget.
Presentation included in the minutes.
1. Discussion of Allied Waste/Republic Services' Regional Contract Proposal.
Jeri Harwell, Allied Waste/Republic Services, addressed the Town Council regarding a proposed
Regional Contract between the Town of Trophy Club and the City of Roanoke. Ms. Harwell asked for
Council's feedback and thoughts relating to moving towards carts.
3. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for June 18, 2012.
4. Discussion of proposed agenda items for the July 16, 2012 Regular Session Agenda.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -7:20 p.m.
The Invocation was offered by Finance Director Michael Aguilera.
The Pledges were led by Community Development Director Carolyn Huggins.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
The following citizens made presentations to the Town Council:
• Patricia Jayne Keefer, 216 Fresh Meadow Drive, addressed the Council regarding storm drain issues
throughout the Town of Trophy Club.
• Deb Derderian, 2428 Lilyfield Drive, addressed the Council in support of her neighbors regarding the
disruption of the baseball field lighting.
• Delores Ziluca, 2412 Lilyfield Drive, addressed the Council regarding the property value of her home
because of the baseball field positioning and lighting.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated June 2, 2012 (Council
Retreat).
6. Consider and take appropriate action regarding the Minutes dated June 4,2012.
7. Consider and take appropriate action regarding necessary amendments to financial institution
documents naming authorized representatives on the First Financial Bank and TexPool
signature accounts.
Motion made by Council member Mayer, seconded by Council member Tiffany, to approve the consent
agenda as submitted. Motion carried unanimously.
June 18, 2012 Minutes Page 2 of6
REGULAR SESSION
8. Consider and take appropriate action regarding approval of a Final Plat for Waters Edge at
Hogan's Glen, Phase 2B-2, consisting of 6 residential lots and 2 common area lots for a total
of 3.913 acres, located in Planned Development No. 22.
A. Subdivider's Agreement -Consider and take appropriate action regarding a Subdivider's
Agreement between the Town and BDMR Development, LLC for Waters Edge at Hogan's
Glen, Phase 2B-2; and authorizing the Mayor or her designee to execute all necessary
documents.
Motion made by Council member Rose, seconded by Council member Schroeder, to approve the Final
Plat for Waters Edge at Hogan's Glen, Phase 2B-2, and also, and the Subdivider's Agreement between
the Town and BDMR Development, LLC for Waters Edge at Hogan's Glen, Phase 2B-2; and authorizing
the Mayor or her designee to execute all necessary documents. Motion carried unanimously.
9. Consider and take appropriate action regarding approval of a Final Plat for Canterbury Hills,
Phase 1A (11.165 acres) located out ofthe M. Medlin Survey, Abstract No. 832 in the Town of
Trophy Club, Denton County, Texas.
A. Subdivider's Agreement -Consider and take appropriate action regarding a Subdivider's
Agreement between the Town and BDMR Development, LLC for Canterbury Hills, Phase
1A; and authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council member Tiffany, seconded by Council member Strother, to approve the Final
Plat for Canterbury Hills, Phase 1A (11.165 acres) located out of the M. Medlin Survey, Abstract No. 832
in the Town of Trophy Club, Denton County, Texas and the Subdivider's Agreement between the Town
and BDMR Development, LLC for Canterbury Hills, Phase 1A; and authorizing the Mayor or her designee
to execute all necessary documents. Motion carried unanimously.
10. Consider and take appropriate action regarding Change Order #2 and Change Order #3 to the
Roundabout road construction project regarding a merge lane from Village Trail onto Trophy
Lake Drive; and authorizing the execution of necessary documents.
Town Manager Slye explained the concern regarding those entering Trophy Lake Drive from Village Trail
to create a merge lane. Slye and MUD District Manager Jennifer McKnight met with Commissioner Eads
earlier today and Eads is comfortable that this change order would be considered part of the current
roundabout project. Slye expressed his concern whether or not this change order is prudent for spending
the monies for this project.
Slye stated that the Staff recommendation is to deny the change order, be prudent with the community
funds for this project, increase the amount of surplus for the project, and create more goodwill with
Denton County.
Motion made by Council member Mayer, seconded by Council member Rose, to reject Change Order #2
and Change Order #3 to the Roundabout road construction project regarding a merge lane from Village
Trail onto Trophy Lake Drive. Motion carried 5-1 with Mayor White, council members Rose, Tiffany,
Schroeder and Mayer voting for and Mayor Pro Tem Strother abstaining. An abstention under the current
Charter is a negative vote.
June 18, 2012 Minutes Page 3 of6
11. Briefing of Independence East Development, Zoning Requirements and related matters;
discussion of same.
Town Manager Slye addressed the Council and explained that he asked Community Development
Director Carolyn Huggins to give the Council a brief presentation of the Independence East Development
history, including zoning requirements and related matters.
Huggins presented a time line of events of Independence East and addressed questions from Council.
The following citizens made presentations to the Town Council regarding Independence East
development, drainage, lighting, and buffer zone:
• Scott Folley, 2407 Lilyfield Drive
• Mark Angeli, 2413 Lilyfield Drive
• Mike Fitzgerald, 2421 Lilyfield Drive
• Sue Fitzgerald, 2421 Lilyfield Drive
• Andrew Patton, 2409 Lilyfield Drive
• Mike Buck, 2401 Lilyfield Drive
• Julie Folley, 2407 Lilyfield Drive
• Sherry Thiltgen, 2411 Lilyfield Drive
Mayor White and Town Manager Slye addressed concerns raised by the citizens. Slye asked the citizens
for their suggestions. Citizen suggestions included increasing the height of the wall, more plants, and
relocating the utilities behind the wall to plant more trees.
Discussion only; no action taken.
Presentation included in the minutes.
12. Consider and take appropriate action regarding an Ordinance amending Chapter 8
"Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances Defined" to further limit
hours and holidays when construction is allowed within the Town and identifying appropriate
Town personnel for permit issuance; providing for a penalty for each offense, and providing
an effective date.
Motion made by Council member Schroeder, seconded by Council member Tiffany, to approve an
Ordinance amending Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances
Defined" to further limit hours and holidays when construction is allowed within the Town and identifying
appropriate Town personnel for permit issuance; providing for a penalty for each offense, and providing
an effective date.
Larry Hoover, 11 & Berkshire Court addressed the Council, stating he is against the amendment to the
Ordinance and asked that the motion be rescinded and this item be tabled to allow for clarifications be
made to the Ordinance regarding homeowner residential work.
Staff clarified that in the current ordinance #9 of Section 1.01 provides for homeowners' residential hours
of construction; with approval of this amendment request, this section will be changed to #10 of Section
1.01.
Motion carried unanimously.
June 18,2012 Minutes Page 4 of6
13. Consider and take appropriate action regarding financial and variance report dated May 2012.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve financial and
variance report dated May 2012 as amended. Motion carried unanimously.
14. Town Council Liaison Updates; discussion of same:
-EDC 4B June 11, 2012 meeting; Mayor Pro Tem Strother
Mayor Pro Tem Strother updated the Council and addressed questions. No action taken, update only.
15. Town Manager Slye's update regarding the following; discussion of same.
-Transportation
-Distinguished Budget Presentation Award
-Park Improvements
-TML IEBP Board Meeting -June 26-29, 2012
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
16. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-June 5, 2012 Chamber Luncheon
-June 13, 2012 Northwest Communities Partnership Meeting
-June 15, 2012 Mayor's Roundtable
-June 15, 2012 NCTCOG 46th Annual General Assembly Meeting
The Mayor and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
17. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
June 18, 2012 Minutes Page 5 of6
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 511/2012)
Council member Schroeder asked that a review of #9 of Chapter 8 "Nuisances", Article I "Noise
Nuisances", Section 1.01 "Nuisances Defined" be placed on the future agenda items list.
ADJOURN
Motion made by Council member Rose, seconded by Council member Schroeder to adjourn. Motion
carried unanimously. Meeting adjourned at 10:42 p.m.
~-:-",-",-:&&~' '-----
Connie White, Mayor
Town of Trophy Club, Texas
June 18, 2012 Minutes Page 6 of6
Stormwater Master Plan
June 18, 2012
Projects & Funding
Overview
Five Planning Areas
Cypress Court Channel
Trophy Club Drive at Marshall Branch
Skyline Creek Channel Analysis
The Knoll/Overhill Drive Drainage Analysis
Fresh Meadow/Inverness Pond & Drainage System
Five Planning Areas
Cost Estimates
Marshall Branch = $1.8 –$5.2 Million
Skyline Creek = $5.9 Million
Overhill/Timber Ridge = $240,000
Fresh Meadow = $470,000
Cypress Court = $1.3 Million
TOTAL $8M –13.1M
FY13 Storm Drainage Fund
FUND ANALYSIS
Residential Revenue:
3,296 Homes @ $6 x 12 mo = $237,312
200 Additional Homes @ $6 x 3 mo = $3,600
Total Residential = $240,912
Commercial Revenue:
Conservative estimate = $106,300
TOTAL RESIDENTIAL & COMMERCIAL = $347,212
FY13 Storm Drainage Fund
FUND ANALYSIS
**Revenue will grow due to residential & commercial
growth coming online
Available Funds for Projects:
Fund Revenue = $347,212
Debt & Service Obligations = $ 38,865
TOTAL AVAILABLE FUNDS = $308,347
Debt Capacity
5-year, $1M private placement @2%
= $200K/year
20-year, $3.6M CO @ 3.5% =
$250K/year
Storm Drainage Fund Strategies
Low-hanging fruit strategy
5-year private placement and turn dirt
immediately
Overhill/Timberidge -$240K
Fresh Meadow -$470K
Bank and Build strategy
Participate in a regional study (W’lake, et al)
Bank excess in reserves to allow larger debt
issue (or ‘pay as you go’ for smaller projects)
Independence Park East
•November 2000
o Pool property rezoned from R-12 to CR
(Commercial Recreation)
o Applicant: Beck Properties
•February 5, 2001
o Council Site Plan approval
Northwest Park
•December 2006 –PD-27 approved
adjacent property rezoned to
–Residential
–Parkland
–Village Center (commercial)
Planned Development No. 27
Northwest Park
Concept Plan
2007
•NH 9 Platted December 2007
–Between residential/non-residential typically
requires 8-ft. masonry wall
–Pool there first
–Developer negotiated with previous Town
Manager for 6-ft. masonry fence owned and
maintained by HOA
Northwest Park
•2009 -Began working on creating a site
plan to develop the park.
•April 2010 –Council approves rezoning of
Northwest Park from PD-27 to CR
–Renamed Northwest Park to Independence
Park East
•Parking Lot Expansion
Independence Park East
•November 1, 2010 Council approves Site Plan
–Waiver granted for lighting between park
property and Lot 6 of NH 9. To help block
lighting onto the adjacent residential lots,
sixteen 6-inch caliper trees will be planed
along the masonry wall behind Lots 5, 6, 7,
and 8 and a berm will be added at the
property line.
Site Plan –Independence Park East
2011
•April 4, 2011
–Town Manager Slye asks Council for approval to
spend an additional $10,000 for landscaping along
the south side of Independence Park East.
–Town Manager Slye directs staff to work with the
LDS church to provide a walkway easement from
Trophy Club Drive to Independence Park East
sidewalks.