Minutes TC 02/06/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 6, 2012 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, February 6,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Bill Rose Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Carolyn Huggins Community Development Director
April Reiling PIO I Marketing Manager
Tom Rutledge Town Engineer
Kelly Dillard Freese and Nichols
Mayor Pro Tem Hoover announced the date of February 6, 2012, called the Regular Session to order and
announced a quorum at 7:04 p.m.
The Invocation will be offered by Council member Strother.
The Pledges will be led by Council member Rose.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizens addressed the Council.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action regarding the Minutes dated January 23, 2012.
2. Consider and take appropriate action regarding the Minutes dated January 26, 2012 (Special
Session).
3. Consider and take appropriate action regarding the First Modification to Waters Edge at
Hogan's Glen, Phase 2B-1 Subdivider's Agreement by and between the Town and BDMR
Development, LLC, and authorizing the Mayor or her designee to execute all necessary
documents.
Motion made by Council member Rose, seconded by Council member Cantrell, to approve the Consent
Agenda as presented. Motion carried unanimously.
REGULAR SESSION
4. Consider and take appropriate action to adopt the Freese and Nichols (FNI) Final Report of
Phase 1 of Trophy Club Storm Water Master Plan including phasing solutions for public
infrastructure drainage improvements.
Kelly Dillard, Freese and Nichols, updated the Council on the Final Report of Phase 1 and addressed
questions from Council. Ms. Dillard recommends after Council adopts Phase 1, that Council allow Freese
and Nichols to work on Phase 3's action plan next, as there is an opportunity to apply for grant monies.
Mayor White arrived at 7: 15 p.rn.
Motion made by Council member Rose, seconded by Council member Tiffany, to adopt the Freese and
Nichols (FNI) Final Report of Phase 1 of Trophy Club Storm Water Master Plan including proposed
phasing solutions for public infrastructure drainage improvements.
Gene Hill, 11 Cypress Court, addressed the Council.
Motion carried unanimously.
5. Consider and take appropriate action regarding a Final Plat of Lot 1 R, Block A, Trophy Club
Plaza being a Replay of Lot 1, Block A, Trophy Club Plaza, located on Trophy Lake Drive
between State Highway 114 and Trophy Club Drive. Applicant: Dorothy Parks on behalf of the
Property Owner: Regency Centers, L.P.
Planning & Zoning Commission Chairman Gene Hill made the following statement:
On January 19, 2012 the Planning and Zoning Commission heard the representative of property owner
Regency Centers, L.P. concerning a request for a Replat of Lot 1, Block A, Trophy Club Plaza to dedicate
right-of-way for construction of a roundabout at Trophy Lake Drive and Trophy Club Drive intersection.
Town Staff and the Town Engineer advised the Commission that they had reviewed the request and
determined that the plat complies with Town ordinances and regulations as well as the obligations
outlined in PD-21.
Bya unanimous vote of 7-0, the Commission recommended approval of the replat request.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover, to approve a Final Plat
of Lot 1 R, Block A, Trophy Club Plaza being a Replat of Lot 1, Block A, Trophy Club Plaza, located on
Trophy Lake Drive between State Highway 114 and Trophy Club Drive. Motion carried unanimously.
February 6, 2012 Minutes Page 2 of 5
6. Consider and take appropriate action regarding a request for approval of a Temporary Use for
Off Street Parking for Model Homes in Planned Development No. 22, Waters Edge at Hogan's
Glen for a Period of Time of Not Greater Than One Year. Applicant: Mark Cooper, Ashton
Woods Homes.
Planning & Zoning Commission Chairman Gene Hill made the following statement:
On January 19, 2012 the Planning and Zoning Commission heard the request of Mark Cooper,
representing Ashton Woods Homes, for permisSion to build a parking lot to be located on Lot 11, Block L
(5 Reading Court), in PO-22, Waters Edge at Hogan's Glen Subdivision, for a period of time not greater
than one year. However, an annual extension of this temporary use permit may be issued by the Zoning
Administrator upon written request by the applicant.
The proposed facility would provide off-street parking for customers and employees for the Ashton Woods
model homes during the construction phase of Waters Edge at Hogan's Glen Subdivision. The builder
must eventually remove the parking lot and restore the lot to a buildable single family home lot. The
model home parking lot plan complies with all required setbacks and landscaping regulations.
Bya unanimous vote of 7-0, the Commission recommended approval of the parking lot request.
Motion made by Council member Tiffany, seconded by Council member Rose, to approve a Temporary
Use for Off Street Parking for Model Homes in Planned Development No. 22, Waters Edge at Hogan's
Glen for a Period of Time of Not Greater Than One Year. Motion carried unanimously.
7. Consider and take appropriate action to terminate existing Subdivider's Agreement between
the Town and K. Hovnanian and Standard Pacific for Neighborhood 3, Phase 28 and 2C, and
authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council member Tiffany, seconded by Mayor Pro Tem Hoover, to terminate existing
Subdivider's Agreement between the Town and K. Hovnanian and Standard Pacific for Neighborhood 3,
Phase 2B and 2C, and authorizing the Mayor or her designee to execute all necessary documents.
Motion carried unanimously.
8. Consider and take appropriate action regarding a Subdivider's Agreement between the Town
and Standard Pacific of Texas, Inc. and K. Hovnanian Homes-DFW L.L.C. for The Highlands at
Trophy Club, Neighborhood 3, Phase 28; and authorizing the Mayor or her designee to
execute necessary documents.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell, to approve a
Subdivider's Agreement between the Town and Standard Pacific of Texas, Inc. and K. Hovnanian
Homes-DFW L.L.C. for The Highlands at Trophy Club, Neighborhood 3, Phase 2B; and authorizing the
Mayor or her designee to execute necessary documents. Motion carried unanimously.
9. Consider and take appropriate action regarding a Subdivider's Agreement between the Town
and Standard Pacific of Texas, Inc. and K. Hovnanian Homes-DFW L.L.C. for The Highlands at
Trophy Club, Neighborhood 3, Phase 2C; and authorizing the Mayor or her designee to
execute necessary documents.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve a Subdivider's
Agreement between the Town and Standard Pacific of Texas, Inc. and K. Hovnanian Homes-DFW L.L.C.
for The Highlands at Trophy Club, Neighborhood 3, Phase 2C; and authorizing the Mayor or her designee
to execute necessary documents. Motion carried unanimously.
February 6, 2012 Minutes Page 3 of 5
10. Consider and take appropriate action regarding designating Mayor White's alternate
representative to the Emergency Preparedness Planning Council.
Motion made by Council member Cantrell, seconded by Council member Rose, to designate Council
member Strother as Mayor White's alternate representative to the Emergency Preparedness Planning
Council. Motion carried unanimously.
11. Town Council Liaison Updates; discussion of same:
-January 31,2012 TCMUD No.1 Meeting, Council member Rose
Council member Rose updated the Council and addressed questions. No action taken, update only.
12. Town Manager Slye's update regarding the following; discussion of same.
-Drip Irrigation
-CPR Training
-Fuel Station
-Premier Academy
-Fire Department Grant Award
-Strategy Session
-ATMOS Notice of Intent for proposed rate increase
-May 2012 Election
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
13. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-January 25,2012 Denton County Mayor's Luncheon
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
14. Items for Future Agendas
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds.
(Strother, 2/24/2011)
5. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2/24/2011)
6. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/2/2011)
February 6, 2012 Minutes Page 4 of 5
7. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
8. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
9. Rewrite of Handbook for Elected and Appointed Officials Handbook. (Rose/Slye, 8/15/11)
10. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
11. Consider and take appropriate action regarding the Town's park space located just north of the new
ball fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 9/12/2011)
12. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
Town Manager Slye stated that Item #4 will be on the next agenda, so it will be removed from the list. No
new items were added.
ADJOURN
Motion made by Council member Cantrell seconded by Council member Rose to adjourn. Motion carried
unanimously. Meeting adjourned at 8:31 p.m.
06nnie White, Mayor
Town of Trophy Club, Texas
February 6, 2012 Minutes Page 5 of 5
Storm Water Program Updates
Kelly Dillard, P.E., CFM
FEBRUARY 6, 2012
Storm Water Program update
•Phase I Report -Revisions
•Phase I Report -Recommendations
•Next Steps
Trophy Club Study Areas: Phase I
•Trophy Club Drive at Marshall
Branch
•Skyline Creek (Indian Creek)
Channel Analysis
•The Knoll/Overhill Drive
Drainage Analysis
•Fresh Meadow/Inverness Pond
and Drainage System
•Cypress Court Channel
Trophy Club Drive at Marshall Branch
Trophy Club Drive Alternatives Summary
Alternative Level of Protection Description OPCC (M)
Alternative 1 100-Year
•Installation of a 500-foot length
bridge with piers
•Channel excavation upstream
and downstream of Trophy Club
Drive.
$5.3
Alternative 2 100-Year
•18-12' x 10' box culverts
•Raise road by approximately 6
feet and upstream
•Downstream channel excavation.
$5.0
Alternative 3 25-Year
•8-12' x 10' box culverts
•Raise road approximately 6 feet
•Channel excavation upstream
and downstream of Trophy Club
Drive
$4.0
Alternative 4 25-Year
•8-12' x 10' box culverts
•Raise road approximately 6 feet
•Channel excavation downstream
of Trophy Club Drive
$3.1
Alternative 5 2-Year
•Channel excavation upstream
and downstream of current
crossing
•Opportunity for Low Impact
Development design and
aesthetic treatment in graded
areas.
$1.8
Trophy Club Drive at Marshall Branch
•Recommend Alternative 5
•Phased Solution
•First Phase -Excavation Only
•OPCC -$1.8 M
•7 Houses Removed from Floodplain
•Allows for Future Roadway Improvements
Skyline (Indian) Creek Channel Analysis
•Channel Reconstruction
–T.W. King to Golf Course –3500 L.F.
–Can be Phased
–Crossing Upgrades
•Greenleaf, Indian Creek and T.W. King
–Opinion of Cost $5.9 M
–Doesn’t include property acquisition or
permitting
Overhill/Timber Ridge Drainage System
•Diversion along Skyline
•Upsize Timber Ridge System
•Opinion of Cost -$240,000
Fresh Meadow/Golf Course Pond
and Drainage System
•Revise pond outfall for additional storm storage
•Uniform Channel Upstream of Pond
•Regrade Downstream Channel
•Upsize Existing Storm Sewer Sizes and Inlets
•Opinion of Cost -$474,000
ADD CORRECT
EXHIBIT
Cypress Court Tributary
•Preliminary Geomorphology
•Issues are related to erosion, not capacity
•Recommend Point Repairs
•Maintain Natural Channel and Aesthetic Condition
•Estimate of Construction Cost -$1.3 M
Projects Recommendations
•Trophy Club Drive
–Phase One Grading -$1.80M
–Total Project -$5.30M
•Cypress Court -$1.30 M
•Golf Course Pond/Fresh Meadow -$0.47 M
•Timber Ridge –$0.24 M
•Indian Creek Total Project -$5.90 M
Next Steps
•Phase 2 –Town -Wide Study and Master Plan
•Phase 3 –Grant Funding and Regional Coalitions
•Recommend Switching Phases 2 and 3
•Will coordinate with Town Staff to begin Grant
Process
Grant funding opportunities
Hazard Mitigation Grant Program
•FEMA grant managed by Texas Division of Emergency Management
–Prepare Hazard Mitigation Action Plan (HMAP)
–Buyouts (HMAP required)
–Structure elevation (HMAP required)
–Localized flood projects (HMAP required)
•25% local / 75% federal match
•Can be authorized following a Presidential Disaster Declaration
•Currently available due to wildfires (FEMA-4029-DR)
•Process / Timeline
–December 2, 2011 Submit Notice of Interest to TDEM
–January 2012 Selected applicants requested to submit application
–March 23, 2012 Grant applications due to TDEM
–Summer 2012 FEMA selects award recipients
–3 years to complete project
16
Grant funding opportunities
Flood Protection Planning Grant
•Texas Water Development Board grant
–Watershed studies
•50% local / 50% State match
•Annual program –January deadline
•HMAP not required
•Multi-jurisdiction applications get bonus points!
–Coordinate with Westlake, Keller, Roanoke & Southlake
•Process / Timeline
–January -Submit grant application to TWDB
–March/April -TWDB selects award recipients
–2 years to complete study
17
Grant funding opportunities
Flood Protection Planning Grant
18
Storm Water Program Updates
February 6, 2012
Kelly Dillard, P.E., CFM
kelly.dillard@freese.com
817.735.7300