Minutes TC 02/20/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, February 20, 2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, February 20,2012.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Larry Hoover
Margi Cantrell
Bill Rose
Glenn Strother
Jeannette Tiffany
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Carolyn Huggins Community Development Director
Adam Adams Parks and Recreation Director
Eric Cannon Finance Director
Mayor White announced the date of February 20, 2012, called the Workshop Session to order and announced a
quorum at 6:01 p.m.
WORKSHOP SESSION -6:00 P.M.
1. Recognition of Employee of the Quarter and Employee of the Year (2011); discussion of same.
Town Manager Slye introduced Mario Najera, Landscape Maintenance Worker as the Employee of the Quarter
and Tony Jaramillo, Parks Superintendent as Employee of the Year (2011).
2. Acknowledge Induction of Steve Melbourne, Coach of Triton Swim Team, into the Texas Amateur
Athletic Federation Hall of Fame for 2012; discussion of same.
Town Manager Slye introduced Steve Melbourne and congratulated him on his induction. Town Manager Slye
introduced Laura Gutherie, who presented Mr. Melbourne with a plaque and offered some history on Mr.
Melbourne's achievements with the Triton Swim Team.
Mr. Melbourne thanked the swim team members in the audience.
3. Presentation by Staff and the Parks and Recreation Board concerning various Park and Recreation
operations; discussion of same.
Jacob Lohse, Aquatic & Outdoor Supervisor, presented the Town Council with a 2011 Community Pool and
Trophy Club Park 2011 update and addressed questions from the Council.
Presentations included in the Minutes.
4. Discussion of agenda items posted for consideration on the Regular Session Council Agenda for
February 20, 2012.
5. Discussion of proposed agenda items for the March 5, 2012 Regular Session Agenda.
Mayor White calfed for a small break.
CONVENE INTO REGULAR SESSION AT -TIME 7:07 p.m.
The Invocation was offered by Parks & Recreation Director Adam Adams.
The Pledges were led by Police Chief Scott Kniffen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to three (3) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has
authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by
one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be
removed from the consent agenda and will be considered separately.
6. Consider and take appropriate action regarding the Minutes dated February 6, 2012.
7. Consider and take appropriate action to approve the First Modification to Neighborhood 6, Phase 2F
Subdivider's Agreement by and between the Town and High Trophy Development, LLC, and
authorizing the Mayor or her designee to execute all necessary documents.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover to approve the consent agenda
items as presented. Motion carried unanimously.
February 20, 2012 Minutes Page 2 of 8
REGULAR SESSION
8. Consider and take appropriate action regarding a request for Site Plan approval for Samuel Beck
Elementary School, 401 Parkview Drive, located in the Northwest Independent School District (NISD),
East Campus Addition. Applicant: M. J. Thomas Engineering on behalf of NISD
A. Consider and take appropriate action regarding an Ordinance abandoning an existing 15-ft. utility
easement for the Samuel Beck Elementary School NISD project, and authorizing the Mayor or her
designee to execute all necessary documents.
B. Consider and take appropriate action regarding a Developer's Agreement between NISD and the
Town for the public improvements to be constructed by NISD in conjunction with, and to service
the needs of, Samuel Beck Elementary School, and authorizing the Mayor or her designee to
execute all necessary documents.
Town Manager Slye introduced Mickey Thomas, M.J. Thomas Engineering, who presented the Council with a
presentation of the Samuel Beck Elementary School NISD Project and addressed questions from Council.
Planning and Zoning Chairman Gene Hill stated the following:
On February 16, 2012 the Planning and Zoning Commission heard the representatives of M. J. Thomas
Engineering, LLC, of Ft. Worth TX, on behalf of Northwest Independent School District (N/SD), concerning a
request for Site Plan approval for Samuel Beck Elementary School, 401 Parkview Drive, located in the NISD East
Campus Addition.
NISD is proposing to add a 12,715 sq. ft. building to its existing Samuel Beck Elementary school, along with an
additional looped driveway on the north side of the property and additional parking on the south side of the site.
As part of this project, NISD will be adding landscaping to comply with the Town's landscape regulations;
additional details concerning this project are incorporated in the Council's agenda packet for this meeting.
Town Staff and the Town Engineer advised the Commission that the request and plans have been reviewed and
that they meet or exceed Town ordinances and regulations requirements.
Bya unanimous vote of 7-0, the Commission recommended approval of the NISD request for additions to the
Samuel Beck Elementary School campus.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve the Site Plan for
Samuel Beck Elementary School, 401 Parkview Drive, located in the Northwest Independent School District
(NISD), East Campus Addition, Ordinance 2012-0S abandoning an existing 1S-ft. utility easement for the Samuel
Beck Elementary School NISD project, and authorizing the Mayor or her designee to execute all necessary
documents, and the Developer's Agreement between NISD and the Town for the public improvements to be
constructed by NISD in conjunction with, and to service the needs of, Samuel Beck Elementary School, and
authorizing the Mayor or her designee to execute all necessary documents as amended. Motion carried
unanimously.
9. Consider and take appropriate action regarding a Resolution in support of the reallocation of two
million dollars in TRIP 08 Bond funds by the Denton County Commissioners Court from a grant to the
Town for a Loop Road Study to a Grant for the Construction of the Roundabout and other street
improvements within the Town; and providing an effective date.
Town Manager Slye explained that this Resolution will allow Denton County to reallocate the funds requested for
planning the loop road to be moved toward the Roundabout project located at Trophy Club Drive and Trophy Lake
Drive and other street improvements that have been identified.
Jim Parrow, 8 Brookfield addressed the Council and spoke against building the Roundabout located at Trophy
Club Drive and Trophy Lake Drive.
February 20,2012 Minutes Page 3 of 8
Mayor White opened agenda item #10 in conjunction with the current agenda item.
10. Consider and take appropriate action regarding the award/rejection of bids for the Trophy Club Drive
and Trophy Lake Drive Roundabout Project, apparent lowest responsible bidder CPS Civil, LLC, in
an amount not to exceed $1,815,090.35, and authorizing the Mayor or her designee to execute all
necessary documents.
Tom Rutledge, Town Engineer, presented the Council with an overview of the proposed Roundabout Project at
Trophy Club Drive and Trophy Lake Drive, explained the bids received and addressed questions from the
Council.
Mayor White called a short break and resumed the meeting at 8:51 p.m.
The following residents addressed the Council and expressed their views against the building of the Roundabout:
• Dave Edstrom, 269 Oak Hill Drive
• Nick Sanders, 7 Hayes Court
• Scott Smith, 2 Salida
• Jim Parrow, 8 Brookfield
Council member Rose presented a short video and presentation.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Rose, to award the bid for the Trophy
Club Drive and Trophy Lake Drive Roundabout Project, to apparent lowest responsible bidder CPS Civil, LLC, in
an amount not to exceed $1,275,987.00 with alternates totaling $539,103.35, and authorizing the Mayor or her
designee to execute all necessary documents.
Council member Cantrell, seconded by Mayor Pro Tem Hoover, called the question. Motion carried unanimously.
Original motion to award the bid to CPS Civil, LLC passed unanimously.
Motion made by Council member Cantrell, seconded by Council member Tiffany, to approve Resolution 2012-02
in support of the reallocation of two million dollars of TRIP 08 Bond funds by the Denton County Commissioners
Court from a grant to the Town for a Loop Road Study to a Grant for the Construction of the Roundabout and
other street improvements within the Town; and providing an effective date. Motion carried unanimously.
Presentations included in the Minutes.
11. Consider and take appropriate action to direct Staff regarding sales tax reallocation for
consideration by voters at the May, 2012 election.
A. Receive CFAB Status Update relative to sales tax reallocation; discussion of same.
Town Manager Slye introduced Kathy Carlton, Citizens Financial Advisory Board Secretary.
Ms. Carlton advised Council of the meeting schedule of the Citizens Financial Advisory Board and gave a brief
update of the Board's status and a list of items the Board is researching and that there is no report to be made to
the Council.
Susan Edstrom, 269 Oak Hill addressed the Council and asked them to wait until the November Election to have
enough time to research every option.
Town Manager Slye stated to Council that with no recommendation from the Citizens Financial Advisory Board,
Staff is not ready to move forward at this time.
Discussion only, no action taken.
February 20, 2012 Minutes Page 4of8
12. Consider and take appropriate action regarding Park project prioritization and expenditure of
remaining Park Bond Funds.
Parks and Recreation Director Adam Adams announced a quorum of the Parks and Recreation Board.
Mr. Adams provided Council with an update on the Park Bond Projects, gave options of remaining potential bond
projects and addressed questions from Council.
Dean Murray, 2000 Churchill Downs Drive, addressed the Council in regards to lighting Independence East for
additional events.
Parks and Recreation Board Chair Larry Lentzner addressed the Council and addressed various questions from
Council members.
Trails Subcommittee Chair Kathy Trotter asked Council to consider giving more funds to the trails to build a trail
head for the east entrance to Trophy Club Park.
Council member Rose provided a brief presentation on splash pads.
Town Manager Slye stated that he would like to bring back numbers for a 600 square foot splash park and revisit
the discussion.
Council member Strother asked the Parks and Recreation Board to perform a critical needs analysis on the
potential bond projects list and bring back to Council.
Mayor White requested that the Parks and Recreation Board also bring back the smaller splash park numbers
and include a ranking for potential bond projects.
Discussion only; no action taken.
Presentation included in the minutes.
13. Consider and take appropriate action regarding a Resolution of the Town Council suspending the
March 6, 2012 effective date of the Atmos Energy Corporation, Mid-Tex Division ("Atmos Mid-Tex")
requested rate change to permit the Town time to study the request and establish reasonable rates;
approving cooperation with ATMOS Cities Steering Committees and the hiring of attorneys and
consultants; requiring reimbursement of rate case expenses; and providing an effective date.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve Resolution 2012-03 of
the Town Council suspending the March 6, 2012 effective date of the Atmos Energy Corporation, Mid-Tex
Division ("Atmos Mid-Tex") requested rate change to permit the Town time to study the request and establish
reasonable rates; approving cooperation with A TMOS Cities Steering Committees and the hiring of attorneys and
consultants; requiring reimbursement of rate case expenses; and providing an effective date. Motion carried
unanimously.
14. Consider and take appropriate action regarding a Resolution to approve the application for a Crime
Analysis Impact Program Grant through the Criminal Justice Division of the Office of the Governor,
Criminal Justice Division; and providing an effective date.
Motion made by Council member Tiffany, seconded by Mayor Pro Tem Hoover, to approve Resolution 2012-04
approving the application for a Crime Analysis Impact Program Grant through the Criminal Justice Division of the
Office of the Governor, Criminal Justice Division; and providing an effective date. Motion carried unanimously.
February 20,2012 Minutes Page 5 of8
Mayor White opened Agenda Item 15 and 16 to discuss concurrently.
15. Consider and take appropriate action regarding a Resolution to approve the application for a
Criminal Justice Technology Program Grant through the Criminal Justice Division of the Office of
the Governor, Criminal Justice Division; and providing an effective date.
16. Consider and take appropriate action regarding a Resolution to approve the application for a Drug
Interdiction and Juvenile Resource Program Grant through the Criminal Justice Division of the
Office of the Governor, Criminal Justice Division; and providing an effective date.
Motion made by Council member Cantrell, seconded by Council member Rose, to approve Resolution 2012-05
approving the application for a Criminal Justice Technology Program Grant and to approve Resolution 2012-06
approving the application for a Drug Interdiction and Juvenile Resource Program Grant through the Criminal
Justice Division of the Office of the Governor, Criminal Justice Division; and providing an effective date. Motion
carried unanimously.
17. Consider and take appropriate action regarding the submittal of an application for the Staffing for
Adequate Fire and Emergency Response (SAFER) Grant; and providing an effective date.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover approving the submittal of an
application for the Staffing for Adequate Fire and Emergency Response (SAFER) Grant; and providing an
effective date.
Council member Cantrell requested that when the time arrives to discuss this item jointly with the Trophy Club
MuniCipal Utility District No. 1 Board.
Motion carried unanimously.
18. Consider and take appropriate action to allow Town Manager or his designee to approve
modifications to the Subdivider's or Developer'S Agreements if the actual bid amount is within
Twenty percent (20%) of the construction estimates approved by the Town Engineer.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell to allow the Town Manager or
his designee to approve modifications to the Subdivider's or Developer's Agreements if the actual bid amount is
within Twenty percent (20%) of the construction estimates approved by the Town Engineer. Motion carried
unanimously.
19. Review financial year ending September 30,2011 unaudited position; discussion of same.
Town Manager Slye provided Council with a September 30, 2011 unaudited position and addressed questions
from Council.
Discussion only, no action taken.
20. Consider and take appropriate action regarding financial and variance report dated January 2012.
Motion made by Council member Cantrell, seconded by Council member Strother to approve financial and
variance report dated January 2012. Motion carried unanimously.
February 20, 2012 Minutes Page 6 of 8
21. Receive Racial Profiling Report; discussion of same.
Police Chief Kniffen stated the Citizen Contact Report, sometimes referred to as the Racial Profiling Report, is
required by state law to be submitted to the governing body of the Town by March 1 st of each year.
Input only, No action taken.
Report included in the minutes.
22. Town Council Liaison Updates; discussion of same:
-February 13, 2012 EDC 4B Meeting; Council member Strother
Council member Strother was not able to attend the meeting, Mayor Pro Tem Hoover attended in his absence
and updated the Council and addressed questions. No action taken, update only.
23. Town Manager Slye's update regarding the following; discussion of same.
-Codification Initiative
-Strategic Planning Session
-Joint Session with TCMUD No.1
-*Hazard Mitigation Action Grant Application
-May 2012 Election
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
24. Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same.
-February 7, 2012 -Chamber Luncheon
-February 8, 2012 -Northwest Communities Partnership Meeting
- - -BNHS Highlights
-February 10, 2012 -Northeast Tarrant Transportation Summit
-February 16, 2012 -Metroport Communities Partnership
-February 16, 2012 -Emergency Preparedness Planning Council Meeting
-February 17-19, 2012 -Elected Officials Conference
Mayor White and Council members gave a brief update of the meetings they attended since the last Council
meeting. No action taken, update only.
25. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularfy
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes from the
developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout the
Town. (White, 2124/2011)
February 20,2012 Minutes Page 7 af8
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and political
signs) (White and Cantrell, 5/212011)
6. Consider and take appropriate action regarding ball park sign age. (Cantrell, 6/6/2011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/612011)
8. Rewrite of Handbook for Elected and Appointed Officials Handbook. (Rose/S/ye, 8/15/11)
9. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
10. Consider and take appropriate action regarding the Town's park space located just north of the new ball
fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be beneficial to
place on the ballot, for citizens approval, to sale and rezone as commercial and provide the proceeds
towards other parks and recreation needs. (Cantrell, 9/1212011)
11. Consider and take appropriate action regarding the possibility of erecting a marquee at the North entrance
of the Town and asking the MUD and/or developers to help with the funding. (Cantrell, 11/14/2011)
No changes were made to the list of future agenda items.
ADJOURN
Motion made by Council member Cantrell seconded by Council member Tiffany to adjourn. Motion carried
unanimously. Meeting adjourned at 11 :32 p.m.
non DePrater, n Secretary ..connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
February 20,2012 Minutes Page 8 of 8
2011 Pool Season
Highlights
23,154 people used the
pool
An average of 80.85
families used the pool
everyday
Generated over $130,000
in revenue
Sold a record setting 657
family memberships
6,145 Families scanned
in at the pool
2011 vs. 2010 – Memberships and
General Entries
0
500
1000
1500
2000
2500
3000
3500
4000
4500
Memberships Resident Pass Non-res Pass
2011
2010
Memberships
14,940 Membership
Scans
657 Family Memberships
463 sold last year
608 were residents
49 non-residents
233 Additional Family
Memberships
20 Guest Passes
24 Individual Passes
Passes
3,822 Resident
Passes
2,858 sold last year
4,392 Non-Resident
Passes
2,179 sold last year
Swim Lessons
268 Swim Lesson
Participants
200 last year
16,804.50 in Revenue
$13,680 last year
Rentals
Spray Pad Rentals= 24
Last Year = 8
Large Pool Rentals=5
Last year = 8
Small Pool Rentals = 4
Last year = 1
Large +Small Rentals = 3
Last year = 8
Pavilion = 3
Facility = 7
Last year = 3
Adopted Budget vs. Actuals
Personnel
Adopted = $107,334
Actual = $114,906.92
Water
Adopted = $15,833
Actual = $19,234.91
Chemicals
Adopted = $13,700
Actual = $15,372.82
Consumables
Adopted = $92,072
Actual = $79,148.11
Pool Resurfacing
Adopted = $60,000
Actual = $56,010
2011 Total expenditures
Adopted = $288,939
Actual = $284,672.78
Difference
+ 4,266.22
Revenue
Adopted = $99,000
Actual = $130,807.24
Net Pool Cost
-$153,865.54
Total Revenue
Family Memberships = $35,072.07
Additional Family = $2,320.00
Guest Passes = $400.00
Individual Members = $725.00
Resident Passes = $11,466.00
Non-Resident Passes = $26,352.00
Swim Lessons = $16,804.50
Rentals = $11,287.50
Concessions = $20,967.28
Swim Team = $5412.89
TOTAL = $130,807.24
Swim Team
211 Swim Team
Participants
199 participants in
2010
$29,055 in Revenue
$24,720 last year
Triton Swim Team Fun Facts!
The vast majority of Byron
Nelson and Northwest
swimmers are currently or
have been on the Tritons team.
Steve Melbourn has coached
the team for the past 13
summers and is also the Byron
Nelson Swimming and Diving
coach.
Tritons Cont…
The team regularly places in the top ten in final team scores at the State meet with a 2nd place overall finish this year.
Trophy Club hosted a swim meet this year which was a success
Coach Melbourn will be inducted to the TAAF Hall of Fame.
Over 15 parents volunteered July 4th
Ideas for Next Year
Add 20-30 more participants to swim team
from 9-10 pm
Add night swim lessons for the last hour
the pool is open
Take all admissions at the concession
stand
Add day rentals after swim team is over in
August
Host birthday parties
Trophy Club Park 2011
Highlights for 2011
►Revenues exceeded Expenses
►TORN Racing Event
►Began work on disc golf course
►TCP now has a website,
Facebook, and Twitter Page
575 fans on Facebook
35,692 website views
►New Commercial
►Began work on trail system
►Began renting garden pavilion
►New Cameras
TCP Revenue
►2011 Total Expenditures
Adopted = $126,000
Actual = $113,637.74
►Difference = $12,362.26
►Revenue
Adopted = $126,000
Actual = $116,610.45
►Difference - $9,389.55
►Net Park Cost
(Revenue – Expenditures)
$116,610.45 - $113,637.74
► + $2,972.72
Paid Entries
►1,948 Boat Entries
►7,457 General Entries
►4,947 Bike Entries
2,610 paid for 1 bike
1609 paid for 2 bikes
528 paid for 3 bikes
162 paid for 4 bikes
29 paid for 5 bikes
9 paid for 6 bikes
►Total: 14,352 entries
TCP Pavilion Rentals
►This was our first year
to offer rentals
►14 total Rentals
2 weddings
1 baby shower
3 b-day parties
8 group gatherings
TORN Racing Event
►438 Participants
►454 Vehicles
►1,042 total people
►Brand new 4 mile trail
constructed
►Over 1,000 stakes
donated
►All ribbons and
directional arrows
donated
Nature Preserve Trail System
►Trails have been
cleared and laid out
►3 new kiosks installed
at Trailheads
►Over 60 signposts
installed
Trail Sub
Committee/Park Board
members helped install
them over Christmas
Break
Map of Trails
►
Where are we now?
►TCP Revenue
Oct 1, 2010 – Feb. 13, 2011
► $37,510.75
Oct. 1, 2011 – Feb 13, 2012
► $48,084.50
►Facebook to date
1,015 followers
►Website
19,777 visitors in the month
of Dec.
89,028 visitors since website
launched in June
Upcoming for 2012
►5K Mud Run planned for September
Dash of the Titans
►Number of participants range from 800-2000 people
We collect parking at $10 per car
Another 5k Mud Run in the “works” for July
►UNT Project, February 17, 2012
25-30 students from UNT’s Parks and Recreation Dept. are working with us to finish installing 18 hole golf course
►Family Campout March 17, 2012
For the first time, Texas Parks and Wildlife will be hosting a free kid fish
2012 Continued…….
►Medlin Middle School Volunteers
The kids have volunteered more
than 300 hours since November
picking up trash at TCP
Their goal for 2012 is 1,000
hours!!!!
Arbor Day Clean-up
►Laser Tag
DFW Laser Tag
►Plan to do laser tag parties at
the park.
►During busy season they
average 12 parties a day
►Currently working on a
concessionaire agreement with
the Corp
Geocaching
►Added 20 caches
throughout the town
and TCP
Receive positive
responses every week
►Midnight cache
►Planning to add
challenges to each box
Dog Park Attendance
►December 7, 2011 –
February 1, 2012
1,301 people visited
971 dogs
Average
►27 people a day
►20 dogs a day
►This number is climbing
TROPHY LAKE & TROPHY CLUB DRIVE
INTERSECTION IMPROVEMENTS
Project Cost Update
May 2011 Engr’s Estimate Feb.2012
Bid Dec.2011 Council Bid .
I.Roundabout –Paving &Landscape $1,051,203 $900,000 $859,917
II.Drainage for Roundabout $ 213,007 $ 205,000 $ 228,816
Subtotal $ 1,262,152 $ 1,105,000 $ 1,088,733
I.Water Main Relocation $ 143,273 $ 153,000 MUD $ 187,254
I.Oncor Electric Service Relocation $ 12,500 $ 12,500 $ 12,500
II.Street Light Installation by Oncor $ 16,500 $ 16,500 $ 16,500
III.New Transformer for Street Lighting $ 6,000 $ 6,000 $ 6,000
IV.Right-of-way from Church $ 55,000 $ 55,000 $ 55,000
I.Alternate –Trophy Club Drive Paving and Sidewalk $516,099 $ 537,000 $ 539,104
TOTAL $ 2,011,524 $ 1,885,000 $ 1,905,091
•P.I.D. (Public Improvement District) -Remaining $ 170,359 $ 170,359 $ 170,359
SCOPE OF WORK
Traffic Signal and Intersection
Improvements
Construction Cost Comparison
Roundabout vs. Signalized Intersection
Intersection w/Feb.2012
Traffic Signal Bid .
I.Paving &Landscape $618,000 $859,917
II.Drainage $ 197,000 $ 228,816
III.Traffic Signal $ 160,000 $ -0-
TOTAL $ 975,000 $ 1,088,733
VILLAGE TRAIL
TURN LANE
Village Trail Turn Lane
Village Trail Turn Lane
Village Trail Turn Lane
CONTRACTOR EVALUATION
AND REFERENCE
TROPHY CLUB TOWN MAP
TRAFFIC COUNTS
Roundabouts
•Speed
•Accidents
•Near Schools
•Citizen Acceptance
Roundabout
Speed
In urban settings, entering vehicles negotiate
a curve sharp enough to slow speeds to about
15-20 mph.
Insurance Institute for Highway Safety (IIHS)
Roundabout
Accidents
•A 2001 Insurance Institute for Highway Safety study of 23 intersections in the United States reported that converting intersections from traffic signals or stop signs to roundabouts reduced injury crashes by 80 percent and all crashes by 40 percent.
•Similar results were reported by Eisenman et al.: a 75 percent decrease in injury crashes and a 37 percent decrease in total crashes at 35 intersections that were converted from traffic signals to roundabouts.
(Final Report, SPR Project C-01-47. Albany, NY: New York State Department of Transportation)
Roundabout
Accidents
Arizona Department of Transportation
•90 percent reduction in fatal crashes
•75 percent reduction in injury crashes
•30-40 percent reduction in pedestrian crashes
•10 percent reduction in bicycle crashes
Roundabout
Accidents
Insurance Institute for Highway Safety
•Roundabouts generally are safer for pedestrians than
traditional intersections. Pedestrians cross only one
direction of traffic at a time. In addition, crossing
distances are relatively short, and traffic speeds are
lower than at traditional intersections.
•Studies in Europe indicate that, on average, converting
conventional intersections to roundabouts can reduce
pedestrian crashes by about 75 percent.
Roundabout
Schools
•Roundabouts may be an optimal choice for intersection
control in the vicinity of schools. One primary benefit is the
reduction of vehicle speeds in and around the roundabout.
•Roundabouts improve pedestrian crossing opportunities,
providing mid-block refuge and the ability for pedestrians to
focus on one traffic stream at a time while crossing.
•Lower speeds also reduce the severity of vehicle–pedestrian
crashes.
National Cooperative Highway Research Program in cooperation with the Federal
Highway Administration Publication Roundabouts: An Informational Guide
Roundabout
Schools
•Several roundabouts have been installed near
schools in the United States, and none has
reported any significant problems as it relates
to school areas.(Michigan Department of Transportation)
•There are more than 30 schools across the
United States with roundabouts in the close
vicinity, including more than a dozen
elementary schools. (Larimer County Colorado)
Roundabout
Schools
Northeast Roundabouts
•Montpelier, VT roundabout 300 foot from a
school, 600 children per day, 800 pedestrians
per day, 13,000 vehicles per day.
•Injury accidents down 69% over 10 years.
•There are now over 40 roundabouts near
schools.
Roundabout
Public Attitude Toward Roundabouts
Before And After Construction*
Attitude Before Construction After Construction
Very Negative 23%00%
Negative 45%00%
Neutral 18%27%
Positive 14%41%
Very Positive 0%32%
*Taken from U.S. Department of Transportation statistics
Potential Bond Projects
457,000
Harmony Park
◦Light tennis courts
◦Splash pad
◦Bouldering area
◦Small game area/electronic playground
replacing small outdated playground
◦Back lighting on poles to partially
illuminate new practice fields
Independence East
◦T-ball fields in remaining ball field area
◦Playground w/shade structure
◦Lighting for North multi-use field (football &
soccer)
◦Replacement bleachers for baseball fields
◦Trail lighting
◦Banners for antique banner light arms
Pool Splash Pad–More shade structures
Trophy Club Park
◦Engineering for new road
◦Minor trail improvements
◦Acquisition of trail-head southern trail head
Independence West
◦Shade structure over playground
◦New Marquee
At-Large
◦Bocce ball court◦Completion of fishing pier and aquatic study for the amenity lakes◦Drainage improvements and removal of underbrush adjacent to Freedom Dog Park◦Rec/community center study◦Irrigation work for slopes adjacent to amenity lakes◦Replace the trail through The Lakes development
◦Add water fountain to the Town sections of The
Lakes trail system
◦Add water fountain to the Highlands concrete
trail
◦Security cameras for Indy East and the pool
◦East side trail head parking/access to TW King
◦Modular skate park
◦Pond irrigation routing to Indy East
◦Lightning detection system
How much does the product cost?
Are there installation fees? How much?
Estimated annual operation & maintenance costs?
Does it have a consumable component? Estimated
costs?
Estimated weekly/annual staff hours for
maintenance/operation?
Item/project life expectancy?
Are there revenue generating capabilities?
Estimate/describe.
Where will the item be installed/constructed?
What need does it address?
Is it a duplication? If so why and the difference?
What user groups benefit from the project?
Are there opportunities for public/private
partnerships?
Harmony Park
◦Tennis lights/$27,137
◦Replace small playground with electronic
playground/$48,610
◦900 sq ft non-recirculatory splash
pad/$104,450-145,450
◦900 sq ft recirculatory splash pad/$
163,250
Independence East
◦Lighting football-soccer field/$73,811
◦Playground with shade structure/$59,800+
◦Playground without shade
structure/$27,800
Amenity Lakes
◦Aquatic pond study/pond mapping
/installation of native vegetation/$8,943
◦Installation of dock/$23,000
Trophy Club Park
◦General trail amenities and
signage/$20,000
At-Large
◦Rec/Community Center feasibility
study/$50,000
Option #1 all amenities(minus splash
pad and standard playground)
◦$251,501
Option #2 all amenities + small splash
pad & small playground w/o shade
structure
◦$355,951
Option # 3 all amenities + recirculatory
splash pad + playground w/shade
structure
◦$474,551
Splash Park Design
In the February 17, 2009 session of the Great
Lakes Park Training Institue, Bill Hachmeister
of Water Odyssey, detailed the reasons for
designing a splash park and the best ways to
accomplish that task.
Splash Park Design
Great Lakes Park Training Institute
•Founded in 1946 and associated with Indiana University
•Mission : To provide the very best training and education
programs that benefit all allied park and recreation agencies…
Splash Park Design
Great Lakes Park Training Institute Sponsors
•Illinois Park and Recreation Association
•Illinois Department of Natural Resources
•Indiana Division of State Parks
•Indiana Park and Recreation Association
•Iowa Department of Natural Resources
•Michigan Division of State Parks & Recreation
•Michigan Recreation and Park Association
•Midwest Institute of Park Executives
•National Recreation and Park Association
•Ohio Division of State Parks
•Ohio Parks and Recreation Association
•Wisconsin Park and Recreation Association
•Wisconsin State Parks
Splash Park Design
Water Odyssey
•Product of Fountain People, Inc.
•Founded in early 1987
•World’s leading and largest manufacturer of
systems designed specifically for interactive
water features.
•Systems are installed from Abu Dhabi to Hong
Kong
Splash Park Design
Bill Hachmeister
•National Accounts Manager at Fountain
People, Inc. & Water Odyssey
•National Sales Manager at Water Odyssey
Splash Park Design
Ten Planning Considerations
• Footprint • Restroom Availability
• Environment • Visitor Seating and Shade
• Parking • Trash Receptacles
• Signage • Drinking Fountains
• Security • Foot and Body Showers
Footprint
Approximate
Number of
Children
Square
Footage
Shape Est. Number
of Play
Components
20-30 500 Circle 3-5
40-80 1,500 Circle 10-12
70-100 2,500 Circle or
Square
12-15
150-200 5,000 Circle or
Square
20-30
1 child every 20 square foot
Trophy Club Police Department
Citizen Contact Report
2011
To: Mayor, Council, and Town Manager Date: January 31, 2012
From: Chief Kniffen Re: Citizen Contact Report
The Texas Legislature has directed Chiefs of Police and Sheriffs in Texas to collect
statistics on citizen contacts and report the demographics of those statistics to their local
governments and to the Texas Commission on Law Enforcement Officer Standards and
Education (TCLEOSE) by March 1st of each year. Neither the statutes nor TCLEOSE
rules provide guidance as to what data set or benchmark the “racial profiling” statistics
should be compared in order to accurately estimate “the prevalence of racial profiling” as
required in the law.
It should be noted that the statutes require two “tiers” of reporting. Tier One consists of
traffic contacts only. In presenting an appraisal of our collected Tier One statistics we
have prepared an analysis on traffic contacts using the data sets from Tarrant and Denton
Counties (based on the 2010 census).
Tier Two consists of non-traffic contacts. If an agency obtained a state grant for and/or
uses video cameras in their cars, they have the option of presenting a written analysis of
Tier Two data or keeping the videos for 90 days, in case there is a complaint arising from
a contact. If an agency does not apply for the video camera grant (which has not been
available for several years) they are required to do the same. If an agency applies for the
grant and is denied, they do not have to video or report the analysis of these stops. We
video all of our stops and retain the videos for a minimum of 90 days. Thus, we are
reporting Tier One data only.
It should be noted that the number of citations provided here is based on the number of
individuals charged with a violation, not the total number of charges brought.
Graph A depicts the demographics of Tarrant County and Denton County as found in the
official 2010 demographics for Tarrant and Denton Counties found on the U.S. Census
web site. The source of these data are found at the web site provided below.
Demographics – Tarrant County * Population 1,789,900
White (a) 78.40% 1,403,299
Black (a) 14.43% 258,254
Hispanic (b) 26.67% 477,354
Asian (a) 4.33% 77,464
Other (a) 1.08% 19,399
Male 49.93% 893,689
Female 50.07% 896,211
Demographics – Denton County * Population 658,616
White (a) 83.31% 548,669
Black (a) 8.33% 54,877
Hispanic (b) 17.44% 114,894
Asian (a) 5.72% 37,670
Other (a) 0.87% 5,717
Male 49.96% 329,051
Female 50.04% 329,565
(a) Includes persons reporting only one race.
(b) Hispanics may be of any race, so also are included in applicable race categories.
* www.census.gov
GRAPH A
2011 Traffic Stops by Race or Ethnicity
The table below shows the breakdown – by race or ethnicity – of the traffic contacts
(resulting in arrests, citations, or warnings) made in 2011 by the Trophy Club Police
Department. It is compared to the demographic benchmarks in Graph A. These
percentages are displayed in Graph B.
Traffic Contacts
Race Number Percentage Tarrant Co. %age Denton Co. %age
White 2226 83.00% 78.40% 83.31%
Black 118 4.40% 14.43% 8.33%
Hispanic 280 10.44% 26.67% 17.44%
Asian 55 2.05% 4.33% 5.72%
Other 3 0.11% 1.08% 0.87%
2682 2011 Traffic stops
GRAPH B – OVERALL TRAFFIC CONTACTS
Traffic Contact Percentage by Gender
The table below shows the breakdown – by gender – of the traffic contacts (resulting in
arrests, citations, and warnings) made in 2011 by the Trophy Club Police Department. It
is compared to the demographic benchmarks in Graph A. These percentages are
displayed in Graph C.
Traffic Contact Percentages by Gender
Stops Stop %age
Tarrant Co.
%age
Denton Co.
%age
Male 1640 61.15% 49.93 49.96
Female 1042 38.85% 50.07 50.04
2682 2011 Traffic Stops
GRAPH C – TRAFFIC CONTACTS BY GENDER
Searches
Another area that requires analysis is the number of searches performed, the reason for
the search, and whether or not contraband was found in the search. A search can be
performed for a number of reasons. In most cases, searches are performed incidental to
an arrest. By statute and policy, to be reported and analyzed, the contact has to be
initiated by the officer. When an officer is dispatched to an incident in which someone is
already being detained (by a loss prevention officer, for example) a citizen contact report
is not required. Only searches that are performed by officers initiating contact with
citizens are required to be reported.
Reported searches are either probable cause or consent searches. A probable cause
search is performed when an officer has sufficient evidence (the odor of marijuana, for
example) to justify a legal search. A consent search may be conducted, with the consent
of the person contacted or when the officer has a suspicion that some contraband might
be found but does not have probable cause. Either is a legal search.
In 2011, the Trophy Club Police Department conducted 70 probable cause or consent
searches out of 2682 citizen contacts. This means that in only 2.61 % of the contacts was
a search initiated by the officer. Of the searches, 29 were consent searches and 41 were
probable cause searches. Contraband was found in 29 (41.43%) of the searches.
Of the searches performed 42 were white males and contraband was found in eighteen
(18) instances (42.86%). Twelve (12) were white females and contraband was found in
seven (7) instances (58.33%). Five (5) were African American males and contraband
was found in one (1) instance (20%). Six (6) were Hispanic males and contraband was
found in two (2) instances (33.33%). Three (3) were Hispanic females and contraband
was found in one (1) instance (33.33%). Two (2) were Asian males and no contraband
was found.
This year we were also required to track whether or not an officer had prior knowledge of
the race or ethnicity of the individual who was stopped. Of the 2682 stops, officers noted
prior knowledge of the race of ethnicity of the driver 71 times or 2.65% of the stops.
We were also required to track individuals of Middle Eastern descent. Of the 2682 stops,
three (3) were of Middle Eastern descent. For the purposes of the charts and graphs in
this report, persons of Middle Eastern descent were included in the “Other” category.
They will be reported on the TCLEOSE format as required.
During 2011, the Department conducted training in the collection and reporting of citizen
contact information. There were no complaints alleging profiling by any member of the
Department.
Action Taken
This section discloses the action taken by officers after the contact was initiated. Officers
have the discretion to arrest, issue a citation, a written warning, a verbal warning, or take
no enforcement action as a result of the contact. The tables and charts on the next page
reflect action taken on the 2682 citizen contacts in 2011. Each is compared to the
demographic benchmarks in Graph A.
Traffic Stops Resulting in Arrest Only
Race Arrests Arrest %age Tarrant Co. %age Denton Co. %age
White 20 76.92% 78.40% 83.31%
Black 1 3.85% 14.43% 8.33%
Hispanic 5 19.23% 26.67% 17.44%
Asian 0 0.00% 4.33% 5.72%
Other 0 0.00% 1.08% 0.87%
26 2011 Total arrests from traffic stops
GRAPH D - TRAFFIC STOPS RESULTING IN ARRESTS
Traffic Stops Resulting in Arrest and Citation
Race
Arrest and
Citation %age Tarrant Co. %age
Denton Co.
%age
White
11 68.75% 78.40% 83.31%
Black
1 6.25% 14.43% 8.33%
Hispanic
4 25.00% 26.67% 17.44%
Asian
0 0.00% 4.33% 5.72%
Other
0 0.00% 1.08% 0.87%
16 2011 Total arrest and citation from traffic stop
GRAPH E – TRAFFIC STOPS RESULTING IN ARREST AND CITATION
Traffic Stops Resulting in Citation Only
Race Citation %age
Tarrant Co.
%age
Denton Co.
%age
White 1019 75.31% 78.40% 83.31%
Black 57 4.21% 14.43% 8.33%
Hispanic 241 17.81% 26.67% 17.44%
Asian 33 2.44% 4.33% 5.72%
Other 3 0.22% 1.08% 0.87%
1353 2011 Total citations from traffic stops
GRAPH F – TRAFFIC STOPS RESULTING IN CITATION ONLY
Traffic Stops Resulting in Warning Only
Race Warning %age
Tarrant Co.
%age
Denton Co.
%age
White 1176 91.38% 78.40% 83.31%
Black 59 4.58% 14.43% 8.33%
Hispanic 30 2.33% 26.67% 17.44%
Asian 22 1.71% 4.33% 5.72%
Other 0 0.00% 1.08% 0.87%
1287 2011 Total warnings from traffic stops
GRAPH G – TRAFFIC STOPS RESULTING IN WARNING ONLY