Minutes TC 08/06/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 6, 2012 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, August 6,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Mayor
Glenn Strother
Mayor Pro Tern
Bill Rose
Council Member
Jeannette Tiffany
Council Member
Danny Mayer
Council Member
Clint Schroeder
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Shannon DePrater
Town Secretary
Patricia Adams
Town Attorney
Scott Kniffen
Police Chief
Danny Thomas
Fire Chief
Michael Aguilera
Finance Director
April Reiling
PIO/Marketing Manager
Carolyn Huggins
Community Development Director
Mayor White announced the date of August 6, 2012, called the meeting to order and announced a
quorum at 7:01 p.m.
The Invocation was offered by Finance Director Michael Aguilera.
The Pledges were led by PIO/Marketing Manager April Reiling.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action regarding the Minutes dated July 16, 2012.
Motion made by Council member Mayer, seconded by Council member Strother, to accept the consent
agenda item. Motion carried unanimously.
REGULAR SESSION
Mayor White opened both Agenda Item 2 and Agenda Item 3 to allow Council to hear and discuss
simultaneously.
2. Consider and take appropriate action regarding approval of a Preliminary and Final Plat for
Trophy Club Drive Church Addition located in the Joseph Henry Survey, Abstract 529, having
2 lots and being 7.0441 acres of land. The applicant is Corporation of the Presiding Bishop of
The Church of Jesus Christ of Lafter-Day Saints.
A. Developer's Agreement - Consider and take appropriate action regarding a Developer's
Agreement between the Town and Corporation of the Presiding Bishop of The Church of
Jesus Christ of Latter -Day Saints for Trophy Club Drive Church Addition; and authorizing
the Mayor or her designee to execute all necessary documents.
3. Consider and take appropriate action regarding a Site Plan for Trophy Club Drive Church
Addition located in the Joseph Henry Survey, Abstract 529, having 2 lots and being 7.0441
acres of land.
Motion made by Council member Rose, seconded by Council member Schroeder, to approve the
Preliminary and Final Plat for the Church of Jesus Christ of Latter -Day Saints for Trophy Club Drive
Church Addition located in the Joseph Henry Survey, Abstract 529, having two lots and being 7.0441
acres of land, and Developer's Agreement with the following waivers:
• A steeple, 70-ft. in height
• A storage building, 10-ft., 7-inches in height
• Steel poles for the pavilion
• An upward facing ground light for the monument and steeple
• Approximately 15 fewer trees than required along the roadways
• Colored concrete of an earth -tone color for required ten percent decorated steel treatment in the
paved parking areas
Motion carried unanimously.
Presentation included in the minutes.
4. Consider and take appropriate action regarding a Resolution to approve the placement of a
proposal on the September 24, 2012 Town Council Public Meeting Agenda to adopt a 2012-13
Tax Rate that will exceed the lower of the rollback rate or the effective tax rate; calling Public
Hearings on September 4, 2012 and September 10, 2012; requiring the publication of notice of
public hearing; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Tiffany to approve Resolution
2012-19 to approve the placement of a proposal on the September 24, 2012 Town Council Public
Meeting Agenda to adopt a 2012-2013 Tax Rate that will exceed the lower of the rollback or the effective
tax rate; calling Public Hearings on the tax increase to be held on September 4, 2012 and September 10,
2012; requiring the publication of notice of public hearings on tax increase in accordance of the law; and
providing an effective date, setting the rate at $0.53.
August 6, 2012 Minutes Page 2 of 4
Michelle French, Chief Deputy Tax Assessor of Denton, Texas addressed the Town Council requesting
Council approve their budget by September 15, 2012 if possible. Town Manager Slye replied that with
the constraints of the Town's weekly newspaper and meetings already scheduled, the September 24,
2012 would have to stand.
A roll -call vote was taken; the motion carried 6-0 with Council member Rose, Council member Tiffany,
Mayor White, Council member Schroeder, Council member Mayer, and Pro Tern Strother voting in favor.
Mayor White read into the record.
On September 24, 2012, the Town Council will hold a Public Meeting to adopt a 2012 tax rate that will
exceed the lower of the rollback rate or the effective tax rate. As required by law, Public Hearings on a
proposed tax increase will be held on September 4, 2012 and September 10, 2012.
5. Town Council Liaison Updates; discussion of same:
- July 17, 2012 TCMUD1 Meeting; Council member Rose
- July 23, 2012 Charter Review Commission Meeting; Council member Tiffany
- July 30, 2012 TCMUD1 Meeting; Council member Rose
- July 30, 2012 EDC 4A Meeting; Council member Rose
Council liaisons updated the Council of their respective meetings and addressed questions. No action
taken, update only.
6. Town Manager Slye's update regarding the following; discussion of same.
- November Election
- Transportation (Roundabout)
- Concealed Handgun License (CHL) Class
- Bank RFP (September Award)
- Community Development
- Hazardous Mitigation Action Plan (HMAP) Grant
- Allied Waste Contract
- Communication Plan
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- July 19, 2012 Metroport Cities Partnership
- August 1, 2012 Northwest Communities Partnership Board Meeting
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
8. Items for Future Agendas.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 212412011)
August 6, 2012 Minutes Page 3 of 4
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input1direction from Council to Staff to start construction and have available next summer. (Strother,
81112011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
1111412011)
10. Consider and take appropriate action regarding Food Prep Carts for sporting events and special
events and to review/update Park Policies (Cantrell, 51712012)
11. Review of #10 of Chapter 8 "Nuisances", Article I "Noise Nuisances", Section 1.01 "Nuisances
Defined" (Schroeder, 612112012)
12. Consider and take appropriate action regarding a Joint Use Agreement with Northwest Independent
School District for resident use of the Byron Nelson High School Library. (White, 711612012)
There were no additions made to the Future Agenda Items list.
Council has requested that Staff bring items on the list forward after the budget process has been
completed.
Motion made by Council member Rose, seconded by Council member Mayer to adjourn. Motion carried
unanimously. Meeting adjourned at 8:55 p.m.
(Sh4nhon DePrater, TV= Secretary
1-An of Trophy Club, Texas
Z2�
C6nnie White, Mayor
Town of Trophy Club, Texas
August 6, 2012 Minutes Page 4 of 4
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