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Minutes TC 08/03/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, August 3, 2012 at 1:00 P.M. Svore Municipal Building Boardroom The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Friday, August 3, 2012. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Glenn Strother Mayor Pro Tern arrived at 1:54 p.m, Bill Rose Council Member Jeannette Tiffany Council Member Danny Mayer Council Member Clint Schroeder Council Member STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Shannon DePrater Town Secretary Patricia Adams Town Attorney Jennifer McKnight District Manager Scott Kniffen Police Chief Danny Thomas Fire Chief Michael Aguilera Finance Director April Reiling PIO/Marketing Manager Kristin Navarro Budget Analyst Mike Pastor Information Technology Director Tammy Ard Human Resources Manager Adam Adams Parks & Recreation Director Ed Helton Streets Director Mayor White announced the date of August 3, 2012, called the meeting to order and announced a quorum at 1:04 p.m. FY1 3 BUDGET WORK SESSION 1. Town Manager Budget Overview; discussion of same. Town Manager Slye welcomed Council, Staff and residents to the budget workshop and gave a brief overview of the proposed budget as it currently stands. Presentation included in the minutes. 2. MUD Manager Budget Overview; discussion of same. District Manager Jennifer McKnight gave a brief overview of the TCMUD No. 1's proposed budget and addressed questions from the Town Council. Presentation included in the minutes. Mayor White called ashort break and resumed the Work Session pt 2:58p.rn. 3. FY1]Department Budget Overviews; discussion ofsame. Each department head presented a departmental overview including performance maoouna*. accomplishments, and fiscal year 2013 goals and addressed questions from Council. Mayor White called a short break and resumed the Work Session at 4:39 p.m. Department overviews naaunned with Police Chief Kniffen presenting the Police Department budget overview. At the conclusion of the Parks Department overview, Mayor White called a short break and resumed the Work Session at0:12p.m.with the Recreation Department overview. Mayor White called o short break and naournad the Work Session at 8:00 p.m. with Town K8nnaQar S|ye presenting the Administration Department budget overview. 4. Council Discussion and Direction regarding FY 13 Budget and related matters. Town Manager Slye addressed Council and provided a list of discussion points: • Five Year Forecast • Proposed Tax Rate ° Employee Compensation * Indian Creek Reconstruction and Funding • Storm Drainage Projects ~ Tax Note ° EO{}Debt Reatructune/CCPDPreparation ° SEK8OContnaot Staff addressed questions from Council. ��OUIZAL11 Motion made by Mayor Pro Tern 8trother.seconded by Council member Mayer to adjourn. Motion carried unanimously. rj�7 �"hv �Sa"nnonTDePrater,J6wn Secretary ow of ro own of Trophy Club, Texas zrz 4 0 " zz/z onnie White, Mayor Town of Trophy Club, Texas Trophy Club Municipal Utility District No. 1 Overview of Discussions O Highlights of FY 2012 (§) Budget Comparison FY 2012 vs. FY 2013 (§) Goals for FY 2013 Highlights of FY 2012 ater •Expanded ground storage capacity by 2 MG •New 500K EST brought online •Upgraded high speed pump to VFD •Integrated VFD into SCADA for remote operations and monitoring •Replaced 300 manual read meters to AMR •Water line upgrade on TC Drive •Repaired 10 leaks to date •Reduced meter reading time for more "real-time" billing •Installing 12" water line by-pass at Fort Worth intake to allow for increased capacity •Replacing fence at Water Plant Site •Updated Monitoring Plan and increased monthly field samplin for TCEQ complia Wastewater •Replaced pumps at WWTP with higher horsepower and increased efficiency pumps •Engineering review of plant design and recommendations •SOP under development •Upgraded laboratory equipment for better process control ® •Formalized staff training for better operations •Installed new automatic bar screens •Installed upgraded DO monitoring devi and mixed liquor sensors for real-time monitoring of water quality •Currently compliant with TPDES discharge requirements i 0 M 0 Water Pumped 180, 000 1601000 140, 000 120, 000 100,000 80,000 60,000 40,000 20, 000 0 2009 -F' 2010 -+-2011 f2012 Months Wastewater C 60 D 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 N N N N N N N N N N N N M M M M M M M M M U i L A Q > U C-0 i, C ai Q U O a)C6 N M U U O U C6 N M Q M D � = N 0 Z 0 LL Q 2� Q W 0 Z o LL 2 Q 2 -) Q U) —Permit Limit 5 CBOD5 Average Wastewater TSS 35.00 340 30.00 —Permit 25.00 Limit 12.0 20.00 15.00 Averag 10.4 10 I _ 10.00 e 5.1 5.00 1. 6 0.00 N N N N N N N N N N N N M M M M M M M M M TSS Q i U C -0 L L %1 0) Q O Z 0 � Q Q Cn O Z 0� LL 2 Q g� �' Q (n Administration Q Formalized many operational procedures to allow for better customer service ODeveloped and implemented new budgeting process and format for greater transparency 0 Updated Investment Policy including new investment strategies for potential higher return on investments and formal quarterly reporting to Board 0 Rehabilitated fueling tank and upgraded electronics in outdoor control panel O New service policy under development Tax Rate Comparison FY 2011 FY 2012 PROPOSED FY 2013 General Fund $ 0.00879 $ 0.00989 $ 0.00989 Fire $ 0.10925 $ 0.10925 $ 0.10400 1 & s $ 0.07696 $ 0.05586 $ 0.03586 Total: $ 0.19500 $ 0.17500 $ 0.14975 Budget Comparison Overview GENERAL FUND (WATER & WASTEWATER) PROPOSED FY 2013 ACTUAL FY 2011 FY 2012 BUDGET BUDGET Revenue $ 5,832,204 $ 7,483,080 $ 6,203,365 Expenditures $ 5,550,528 $ 7,112,200 $ 6,411,115 Prior Year Reserves $ 207,750 Unappropriated Balance $ 281,676 $ 370,880 $ - *FY 2012 REVENUES AND EXPENSE INCLUDE SHORT TERM LOAN OF $1.1M FOR GST SEMO: Services to be included (§) Information Technology 0 Grounds Maintenance p Building Maintenance Q Fire/EMS 52:48 Goals FY 2013 •Improve customer education regarding conservatioi •Integrate additional automation into operations (SCADA, AMR, etc.) to reduce long term operational costs •Formalized SOPs in all MUD Departments seeking long term cost savings •Develop and implement formal financial plan to ensure financial stability to meet future needs •Perform Rate Study •Develop construction standards •Increase water capacity •Perform master plan for water and Wastewater systems FY 2013 Planned Capital Improvements WATER DESCRIPTION AMOUNT Ammonia System for Wells 176,00 Security Cameras 5,80 Indian Creek Waterline Upgrade 140,00 Pin Oak Waterline Upgrade 70,00 Upgrade City of FW Meter 60,00 Total: 451,80 WASTEWATER DESCRIPTION AMOUNT Purchase of Property 125,00 Vehicle (SUV) 19,50 Vehicle (1/2 ton) 30,00 Security Cameras 8,20 Judge Blanket Level Indicator 18,00 FD for Blowers 35,00 Plant Piping Coatings & Handrail Replacement 150,00 Repair/replace waste pump 8,00 Portable Submersible Pump 5,50 Total: 399,20 COLLECTION DESCRIPTION I AMOUNT 11-ift Station No. 4 (Developer Cost Share Project) 1 90,000 Total:) 90 Town of Trophy Club, FY13 Budget Overview August 3, 2012 March 38 Friday - Capital Heeds Request Forms provided to Managers April 2 Monda;r . Denton Central Appraisal District begins sendIIIg OLIt , eekl y preliminary appraisal totals April 10 Tuesday - Base Budget -.worksheets provided to Managers April 18 TLlesday . Capital Heeds Request Forn-is dLle Back from Managers April 12 ThLlrsday - Revle--r,r of Capital Heeds with Managers April 30 Monday , Tarrant County Appraisal District su13111its 1 st preliminary appraisal totals May 7 Monday - Mid -Year Revlevv Presentation to COLII1CII May 11 Friday - Base Budgets due hack from Managers May 14 Monday , Tarrant COLInt; Appraisal District submits 2nd preliminary appraisal totals May 17 - 18 ThUrsday-Friday - Management Team Strategic BLIsiness Planning Retreat JLIIY 18 Monday - Management BLldget Update --mith COLIIICII — 5 38PM '-'Vorkshop JLIly 28 '-1'.tednesda%,, • Certified Appraisal Roll Due fron-I Denton & Tarrant Appraisal Districts J LIly 31 Tuescla r - Hand Deliver Hard Copy Proposed Budget to Council Members ALIgLIst 1 ',.'1rednesday - Denton COLInty Tax Assessor. Collector provides Effective and Rollback Tax Rates ALIgLIst 3 Friday - L COLInCII ',;Vorkshop - Budget DISCLISSIOn - 1 00 PM r �� r � r� c� r r ALIT Jrist Monday • Submit Effective & Rollback Rate Calculations to Town Council Vote to Propose Tax Rate (if over Effective Rate'; Set Public Hearings for September =nth and September 1 Oth August 3 ";'ednesday - Publish Notice of Effective and Rollback Tax Rates Statement of Increase Decrease August 16 'o''stednerlsa y - Publish Notice of Public Hearing on Tax Increase (If applicable; ,august 22 'A!ednesday i Publish Notice of Hearing on the Budget September4 Tuesday - First Public Hearing on Tax Increase (if applicable) i Public Hearing on PID Service Assessment September 10 Monday - Second Public Hearing on Tax Increase (if applicable', Public Hearing on Budget i Public Hearing on PID Service Assessment Announce Mote on Tax Rate September 19 Wednesday September24 Monday Publish Notice of Tax Re5rei7ue Increase Budget Adoptioi7 ■ Tax Rate Adoption ® Approve Tax Roll ® Vote to Ratify Property Tax Revenue • Adopt PID Assessment Pate October 1 Monday - Fiscal Year 2012-2013 Begins �� :� �► u� r�r SUMMARY OF COMBINED BUDGETS FY13 ADOPTED PROPOSED ACTUAL BUDGET BUDGET FY11 FY12 FY13 ANTICIPATED REVENUE $ 12,857,739 $ 10,385,222 $ 10,766,019 ANTICIPATED EXPENDITURES $ 12,265,534 $ 10,354,252 $ 10,757,718 UNAPPROPRIATED BALANCE $ 592,205 $ 30,970 $ 8,301 EXPENDITURES Manager's Office $ 556,489 $ 658,387 $ 714,419 Human Resources $ 90,060 $ 87,146 $ 96,238 Information Systems $ 289,378 $ 315,724 $ 344,328 Legal $ 146,881 $ 161,909 $ 169,645 Police $ 1,463,179 $ 1,686,885 $ 1,885,674 Emergency Medical Services $ 688,213 $ 729,285 $ 801,234 Streets $ 393,233 $ 441,687 $ 786,829 Parks $ 951,323 $ 1,129, 529 $ 932,369 Recreation $ 585,638 $ 594,156 $ 596,398 Planning & Zoning $ 154,794 $ 156,769 $ 165,316 Community Development $ 189,425 $ 259,809 $ 332,284 Finance $ 360,927 $ 372,037 $ 369,505 Municipal Court $ 80,260 $ 79,447 $ 84,595 Facilities Management $ 75,902 $ 80,320 $ 72,961 Debt Service $ 1,354,955 $ 1,358,316 $ 1,478, 809 Trophy Club Park $ 113,935 $ 116,443 $ 125,000 Street Maintenance $ 123,279 $ 140,656 $ 156,523 Storm Drainage $ 220,665 $ 130,000 $ 375,100 E DC 4A $ 250,633 $ 294,661 $ 313,245 E DC 4B $ 82,317 $ 161,656 $ 196,623 Hotel Occupancy $ 20,500 $ 20,975 $ 111,050 Court Technology $ - $ 24,550 $ 2,375 Court Security $ - $ 3,000 $ 3,000 Capital Projects Fund $ 4,073,548 $ 1,350,906 $ 644,198 TOTAL $ 12, 265, 534 $ 10, 354, 252 $ 10, 757, 718 ADOPTED PROPOSED ACTUAL BUDGET BUDGET FY11 FY12 FY13 GENERAL: REVENUE $ 6,576,455 $ 6,753,444 $ 7,351,896 EXPENSES $ 6,025,702 $ 6,753,089 $ 7,351,794 NET $ 550,753 $ 355 $ 102 DEBT SERVICE: REVENUE $ 1,348,199 $ 1,364,499 $ 1,484,809 EXPENSES $ 1,354,955 $ 1,358,316 $ 1,478,809 NET $ (6,756) $ 6,183 $ 6,000 TROPHY CLUB PARK: REVENUE $ 117,019 $ 120,000 $ 125,000 EXPENSES $ 113,935 $ 116,443 $ 125,000 NET $ 3,084 $ 3,557 $ - STREET MAINTENANCE SALES TAX: REVENUE $ 126,273 $ 140,656 $ 156,523 EXPENSES $ 123,279 $ 140,656 $ 156,523 NET $ 2,994 $ - $ - STORM DRAINAGE: REVENUE $ 220,665 $ 130,000 $ 375,100 EXPENSES $ 220,665 $ 130,000 $ 375,100 NET $ - $ - $ - EDC 4A: REVENUE $ 247,269 $ 294,661 $ 313,245 EXPENSES $ 250,633 $ 294,661 $ 313,245 NET $ (3,364) $ - $ - ADOPTED PROPOSED ACTUAL BUDGET BUDGET FY11 FY12 FY13 EDC 413: REVENUE $ 123,737 $ 161,656 $ 196,623 EXPENSES $ 82,317 $ 161,656 $ 196,623 NET $ 41,420 $ - $ - HOTEL OCCUPANCY: REVENUE $ 22,644 $ 21,050 $ 111,050 EXPENSES $ 20,500 $ 20,975 $ 111,050 NET $ 2,144 $ 75 $ - COURT TECHNOLOGY REVENUE $ - $ 27,350 $ 4,545 EXPENSES $ - $ 24,550 $ 2,375 NET $ - $ 2,800 $ 2,170 COURT SECURITY REVENUE $ - $ 3,000 $ 3,030 EXPENSES $ - $ 3,000 $ 3,000 NET $ - $ - $ 30 CAPITAL PROJECTS FUND: REVENUE $ 4,075,478 $ 1,368,906 $ 644,198 EXPENSES $ 4,073,548 $ 1,350,906 $ 644,198 NET $ 1,930 $ 18,000 $ - TOTAL: REVENUE $ 12,857,739 $ 10,354,872 $ 10,766,019 EXPENSES $ 12,265,534 $ 10,326,702 $ 10,757,718 NET $ 592,205 $ 28,170 $ 8,301 PROPOSED AD VALOREM SCHEDULE Bud et Year FY13 $ Increase % Increase Prior Year's Certified Value $ 827,614,671 Prior Year's Levy $ 4,858,869 Prior Year's M&O Tax Rate $ 0.41501 Prior Year's I&S Tax Rate $ 0.11499 Prior Year's Tax Rate $ 0.53000 Current Year's Certified Value $ 911,549,243 $ 83,934,572 10.14% New 2012 Value $ 63,753,261 Current Year's Net Certified Value $ 847,795,982 $ 20,181,311 2.44% Value of $.01 $ 91,155 Interest & Sinking Fund Beginning Balance $ 89,250 FY13 G.O. Debt Service $ 1,175,747 Use of Debt Service Reserves $ (14,279) Total General Fund Debt Service Rqmt $ 1,161,468 Proposed Ad Valorem Tax Rate Computation: Proposed Tax Rate $ 0.403543 Proposed Levy $ 4,069,128 100% Collection Rate $ 4,069,128 Proposed Ad Valorem Tax Rate for Debt Service: Proposed Tax Rate $ 0.115000 Proposed Levy $ 1,161,468 100% Collection Rate $ 1,161,468 FY12 Population increase 8.5% (91500 PoP•) Estimated pop 12/31/13 = 11f200 (15%) FY13 Budget increase 3.5% Tax Va I ue = $911, 549,243 New Construction = 7.7% Increase Existing = 2.44% Increase FY13 Proposed Tax Rate = $0.518543/$100 (2.16%) Decrease Sales Tax 4% Increase over FY12 Projected Actual ($626K) Developer's Fees = $90K (FYE12 - $133K) Building Permits 276 = $720K Franchise Fees: Electric = $350K (5% increase) Gas = $54K (15.5% increase) Cable/Tele = $191K (17% increase) Refuse = $80K (29% increase) SEMO = $136,688 Pool Entry Fees = $70K (FYE12 - $55K) Estimated FYE12 Projection = $500K Surplus Hotel Occupancy Tax - $90K Increase J 3% COLA for all employees = $99K One Time Stipend for all employees = $82K Police Department = 2 FTEs Fire Department = .5 FTE Manager's Office —Marketing Intern = .5 FTE Website Rollout/Improved Communication Plan Health Insurance ($420/employee) — 2%, 0%, 0% Capital Accrual program = $250K Dispatch Agreement = $51,J41 Median Maintenance moved to Streets Budget = $324K Contingency = $50K (Equates to 0.47% of Total Budget) $93K Community Center seed money Street and Storm Drainage Projects Y-1 L.� r I L�* r i * r 1.J J Capital Replacement & Purchases Replace 2 PD Admin Units ($53K) 2004 Ford Expedition 2007 Dodge Charger Replace Irrigation Truck ($29K) 2001 Ford F-150 Replace Parks Equip: 3 Mowers &Mule ($35K) IT Replacement Schedule ($48K) Outdoor Warning Siren ($33K) Fire Dept Training Manikins ($11K) Police Video Equipment ($45K) TOTAL = $254K I V Pit --Id ff] 2012-13 2013-14 2014-15 2015-16 2016-17 TOTAL GENERAL FUND ROLLING STOCK (VEHICLE & EQUIP REPLACEMENT) Police 34,006 35,026 36,077 37,159 38,274 180,542 EMS 72,013 74,173 76,399 78,691 81,051 382,327 Streets 34,006 35,026 35,026 36,077 37,159 177,295 Community Development 4,002 4,122 4,246 4,373 4,504 21,247 Parks 61,481 57,690 30,560 31,477 32,421 213,629 IS Annual Replacement 44,707 6,834 6,834 44,707 44,707 147,789 Total Vehicle & Equipment Replacement $ 250,215 $ 212,872 $ 189,141 $ 232,484 $ 238,117 1,122,829 STREET IMPROVEMENTS Indian Creek (Creekmere to Skyline; Storm Drain Portion Funded by Drainage Fund) Denton County ICA 400,000 - - - - 400,000 Trophy Club 528,603 - - - - 528,603 Phoenix (Pebble Beach to Shields) - 257,324 - - - 257,324 Pin Oak Court - 228,150 - - - 228,150 Pebble Beach (North Side) - - 252,473 - - 252,473 Timberline Court - - 47,628 - - 47,628 Indian Creek (Skyline to Harmony Park) Skyline to Greenhill - - 538,223 - - 538,223 Greenhill to Harmony Park - - 765,092 - - 765,092 Southbound Trophy Club (Bobcat to Durango) - - - 752,737 - 752,737 Troon Court/ Drive - - - - 322,321 322,321 Murfield Court - - - - 136,877 136,877 Woodlands Court - - - - 91,170 91,170 Portland Drive - - - - 124,964 124,964 Wilshire Drive - - - - 79,500 79,500 Lee Court - - - - 116,698 116,698 Glendale Court - - - - 76,326 76,326 Ross Court - - - - 59,223 59,223 Llano Drive - - - - 216,377 216,377 Municipal Drive - 30,000 - - - 30,000 T.W. King Parkin Area/Emergency Exit - - - - 80,0001 80,000 Total Street Improvements $ 928,603 $ 515,474 $ 1,603,416 $ 752,737 $ 1,303,456 1 $ 5,103,686 rive pr�)�- rarrj 2012-13 2013-14 2014-15 2015-16 2016-17 TOTAL TROPHY CLUB PARK FUND Trophy Club Park Improvements - - - - 1,500,000 1,500,000 Total Parks and Recreation $ - $ - $ - $ - $ 1,500,000 $ 1,500,000 FACILITIES Land & Facility Planning 480,000 - - - - 480,000 Municipal & Police Services Facility - - 8,000,000 - - 8,000,000 Total Facilities $ 480,000 $ - $ 8,000,000 $ - $ - $ 8,480,000 TOTAL GENERAL FUND $ 1,658,818 $ 728,346 $ 9,792,557 $ 985,221 $ 16,206,515 STORM DRAINAGE FUND DRAINAGE SYSTEM IMPROVEMENTS Timber Ridge 266,600 - - - - 266,600 Fresh Meadow 575,541 - - - - 575,541 Trophy Club Dr Bridge over Marshall Creek - - - 4,968,000 - 4,968,000 Skyline/Indian Creek (3 Phases) 340,000 - - - 6,070,000 6,410,000 Cypress Court - - - - 1,380,000 1,380,000 Bobcat Blvd. Drainage - - - - 575,000 575,000 Total Drainage System Improvements $ 1,182,141 $ - $ - $ 4,968,000 $ 8,025,000 $ 14,175,141 TOTAL STORM DRAINAGE FUND $ 1,182,141 $ - $ - $ 4,968,000 $ 8,025,000 1 $ 14,175,141 -r I_ I -) � � I r- 4- r � �.�1� �f�J Allied Waste —Contract expires April 2015 SEMO Contract $781000- IT $17,r5OO -Permitting $32J96 —Payroll, HR. Finance $19,f480 — PIO/Marketing $9,000 —Grounds Maintenance ($10,000) —Building Maintenance ($91488) —Front Desk Services Total = $136,688 � I D J jJ v JJ!J� l D1l .�� 1 :J ' JIIJ J�J JfI City Total Tax Rate Average Home Value 2011 Ave rage Household City Tax Bill Southlake 0.462000 589,557 $ 2,723.75 Westlake 0.156840 11,3591,897 $ 2.0132.86 Highland Village 0.569630 280,712 $ 1,599.02 Co p p e l l 0.641460 233,027 $ 11494. 77 Colleyville 0.355900 411,048 $ 1.1462.92 Trophy Club* 0.530000 266,555 $ 1.1412.74 Flower Mound 0.044970 271,429 $ 1,220.00 Keller 0.442190 2741069 $ 11? 211.91 North Richland Hills 0.570000 1501,027 $ 855.15 Grapevine 0.350000 222,361 $ 778.26 Hurst 0.578000 1321,412 $ 765.34 Roanoke 0.375120 126,531 $ 474.64 * Does not include PID assessment CitizensServed Per Employee 140.00 120.00 100.00 80.00 60.00 40.00 20.00 0.00 �e�\1 QoecO�e `Q,ee oJ�\eFe r�`\Jr o\\�\e �e\\e` c��Jca a \\epee e r e j 2011 vs 2012 Certified Values $700,000,000 $600,000,000 $500,000,000 $400,000,000 $300,000,000 $200,000,000 $100,000,000 P ID Denton Tarrant ■ 2011 ■ 2012 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Fund Balance at Year-end - General Fund (Estimated for 2012 & 2013) 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Projection of Annual Debt Service Requirement 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 r I J 0.1-1 1 r�f j e �i, r -D e_p * -I Department Mission: To increase the productivity of Trophy Club services by developing and maintaining a technological and information support system for the Town of Trophy Club and the Trophy Club Municipal Utility District. Virtual Servers The 3 servers with SAN that will support around 30+ virtual servers. r' I J r J I �j) - - , r I 1 Virtualize 15 servers down to 3 while increasing resource efficiencies. Approximate annual savings = $15K (Licensing &Electricity) Redesign backup strategy. Assist in the Incode implementation. Evaluate copy machine/print capabilities. Research online training opportunities organization wide. Upgrade bandwidth for the entire organization. Computer Replacement Rollout. Workload Measures Applications Supported Devices/Servers Supported Work Order Requests Productivity Measures Scheduled Server Uptime Scheduled Web Services Uptime Work Orders Resolved within Helpdesk Staff Full Time Equivalent (FTE) 09-10 10-11 11-12 12-13 Actual Actual Projected Projected 171 171 174 174 264 264 306 306 1033 1130 1050 1050 09-10 10-11 11-12 12-13 Actual Actual Projected Projected 99.978% 99.978% 99.978% 99.500% 99.978% 99.978% 99.978% 99.500% 86.531% 80.000% 90.000% 85.000% 09-10 10-11 11-12 12-13 Actual Actual Projected Projected 1.00 2.00 2.00 2.00 Total page requests for ci.trophyclub.tx.us: 839,152 Total online videos requested/viewed: 4,130 Total email spam blocked for trophyclub.org: 1,,679,,821 with a 99,50% catch rate. Blackboard Connect successful contact rate of 74.3% with the average usage of 2 times a month. r I J 0.1-1 1 r r Listsery Member Total and Growth Listsery Member Count Growth % of Growth Public Safety 977 108 11% Road Construction 988 288 40% Parks & Recreation 1293 222 19% Jobs 645 64 10% Volunteers 540 80 16% Water 541 97 20% News 588 142 22% Agenda ** 496 0 0% Community Development 242 186 879% TCP Status 269 128 99% Mayors Update 375 109 40% Newsletter 410 149 58% Arts 145 48 49% Video Updates 100 42 78% r' I J r 1 - -) �� D ell J, �'� �0 1 ---0 Evaluate tablets (iPad, Android, and Surface) for replacement and/or supplemental use. Texas Certified Government Chief Information Officer certification. Evaluate Contract Lifecycle Management software. Assist in the Incode Document Management implementation. Technology End of Life Replacement. Department Overview 5 Employee Department 1 Crew leader; 3 maintenance workers Responsible for street/storm drain maintenance and construction inspection Safe & Secure Repair potholes Emergency Response to wind, water, ice, etc Incident Command Training Support other depts. Business Friendly/ED Respond to resident concerns in a timely/courteous manner Communicate w/ businesses & developers on requirements for new/rehab infrastructure Strong Partnerships/Community Involvement Town Hall meetings Quick response to resident & developer issues Attend community functions Assist with community events Financial & Operational Stewardship Concrete street repairs 5 year CIP Inspection of all new/rehab infrastructure Fiscally sound budget management Healthy, Picturesque, & Environmentally Sound Use recycled materials when possible Street sweeping program Semi-annual storm drain inspection Well maintained signage Debris clean-up rp r rpe e- r ell i - r Safe Routes to School Bond completed Warranty work on TC Dr. completed Accepted new infrastructure on 7 neighborhoods with 4 others to be finished soon Installed 800' of sidewalks on Village Trail and Trophy Club Dr. Established 2 turn lanes on Village Trail at Trophy Lake Dr. Painted 119 decorative street light poles Managed Elevated Water Storage Tank project Acquired 2 electronic message boards through the Roundabout project Poured 2 concrete materials bins for Parks Widened Municipal Dr (pending) Managed public portion of Beck Elementary Schoo expansion 1 Provided staff, message boards, cones, and signage for 2 Community Clean Events Provided message boards, cones, and signage for numerous events ( Arbor Day, 4t" of July, BNHS bike rodeo, BNHS homecoming parade, Christmas parade, etc.) Added an additional flasher to the back side of the existing school zone flashers for better visibility inside the school zones. Assisted Parks with Construction Inspection on Independence East and Freedom Park a : � WORK ZONE a SPEED L 20� N. r; r�r J��J�JJIJ��IJ�J1J�'� Upgrade School Zone Flashers to radio based system Additional staff training Focus more on Curb, Gutter and Sidewalk repair Finish construction and accept the Roundabout project Hum I] P_ j J _F'_j Y 01 Turnover 9% Conducted Salary/Benefit Surveys Completed annual insurance enrollment Provide benefit, policy, & safety training Liaison to Employee Action Committee Assist Finance with Payroll & implementation of Incode Daily benefit administration Council employees regarding policies & benefits Oversee performance evaluations Conduct exit interviews Updated personnel policies Managed interview and hiring process by ensuring the best -qualified and capable applicants were interviewed and hired when filling 17 full- time vacant positions (5 MUD 12 Town) and 45 seasonal positions Assisted managers with coaching and discipline procedures 349 full-time employment applications processed 75 seasonal employment applications processed Maintain turnover rate of < 10% Continue to review & update personnel policies Complete annual insurance enrollment Assist Finance with Payroll Daily benefit administration Manage interview, hiring, discipline, and termination processes Continue personal policy, diversity, sexual harassment and safety employee training Inspire and encourage a high level of employee morale through recognition, effective communication and delivering constant feedback. Liaison to Employee Action Committee r��JrrJr��Ji�JJJi rJr Member Name Department Projected Date Retirement Eligibility Garrett, Shawn E Fire/EM Current 20 ears Any Age Kniffen, Gerry Scott Police Currently Eligible 25 Years/Any Age Simmons, Tony G Police Currently Eligible 20 Years/Any Age Slye, Michael T Manager's Office Currently Eligible 20 Years/Any Age Uzee, Cullen Thomas CD Currently Eligible Previously Retired/ Boos, Gregory Fire/EMS 8/31/2012 20 Years/Any Age Grunt, Janet Police 10/31/20125 Years/Age 60 Helton, Eddie B Streets 10/31/2012 25 Years/Any Age Delk, Richard L,Jr. Police 9/30/2014 20 Yea rs/Any Age Adams, Patricia A Legal 2/28/2015 20 Years/Any Age Zieverink, Stephen M IT 5/31/2015 5 Years/Age 60 Beck, Shane Fire/EMS 7/31/2016 20 Years/Any Age Thomas, Danny Lee Fire/EMS 12/31/20165 Years/Age 60 Voigt, Scott Harms Police 3/31/20165 Years/Age 60 Sipes, James Gary, Jr. Fire/EMS 10/31/2017 20 Years/Any Age Tyler, Wesley Clark, Jr. Police 9/30/201720 Years/Any Age Huggins, Carolyn E. P&Z 10/31/20185 Years/Age 60 Mastropiero, Robert Police 7/31/20185 Years/Age 60 Norcross, James Police 7/31/201920Years/AnyAge DePrater, Shannon L Manager's Office 7/31/202020 Years/Any Age Hurd, Donnie Gene II Fire/EMS 2/29/2020 20 Yea rs/Any Age Peters, Brian David Fire/EMS 1/31/202020 Years/Any Age Beetler, Edward Police 7/31/202120Years/AnyAge Montgomery, Wade Police 1/31/202120 Yea rs/Any Age Moore, Karen CD 10/31/20215 Years/Age 60 Powell, Ronald, Jr. CD 10/31/202120 Years/Any Age Hards, Dusten Fire/EMS 9/30/2022 20 Yea rs/Any Age Jaramillo, Antonio Parks 8/31/2022 20 Years/Any Age Krause, Stephanie Court 7/31/2022 20 Years/Any Age Legend Currently Eligible within 5 years within 10 years within 15 years 15+ years Member Name Department Projected Date Retirement Eligibility Adams, Raymond Parks & Recreation 7/31/2023 20 Years/Any Age Najera, Jose Parks 7/31/2023 5 Years/Age 60 Oliver, David Streets 7/31/2023 20 Years/Any Age Pastor, Mike IT 10/31/2023 20 Years/Any Age Burris, Keith Police 9/30/202420 Years/Any Age Cooke, Pat CD 3/31/20245 Years/Age 60 Lewis, Sherri Parks & Recreation 10/31/202420 Years/Any Age Martinez, Silvano Parks 9/30/202420 Years/Any Age Rocha, Jeffrey Police 10/31/202420 Years/Any Age Seidel, Stephen Manager's Office 3/31/202420 Years/Any Age Lohse, Jacob Parks & Recreation 12/31/2025 20 Years/Any Age Sears, Roseann Police 8/31/2025 20 Years/Any Age Ard, Tammy HR 11/30/2026 20 Years/Any Age Gil, Jesus Parks 5/31/2026 20 Years/Any Age Lopez, Robert R Parks 7/31/2026 20 Years/Any Age Scott, Jason Streets 2/28/2026 20 Years/Any Age Abraham, Isaac Streets 3/31/2027 20 Years/Any Age Kittrell, April Finance 5/31/2027 20 Years/Any Age Lomas, Edgar Streets 9/30/2027 20 Years/Any Age Rusk, Darryl Stephen, Jr. Fire/EMS 4/30/2027 20 Years/Any Age Sullivan, Barry Glen Police 4/30/2027 20 Years/Any Age Tackett, Matthew Glynn Fire/EMS 10/31/2027 20 Years/Any Age Watkins, Adam Mark Police 10/31/2027 20 Years/Any Age Legend Currently Eligible within 5 years within 10 years within 15 years 15+ years r—j -j j -j Member Name Department Projected Date Retirement Eligibility Mauthe, Todd Police 1/31/2028 5 Years/Age 60 Aguilera, Michael Finance 8/31/2029 20 Years/Any Age Johnson, Samuel Fire/EMS 8/31/2029 20 Years/Any Age Cloud, Casey Fire/EMS 5/31/203020 Years/Any Age Guzman, Jorge Parks 4/30/203120 Years/Any Age Martinez, Jaime Parks 8/31/203120 Years/Any Age Perez, Luis Parks 8/31/203120 Years/Any Age Acosta, Anthony Brett Parks 3/31/2032 20 Years/Any Age Reiling, April Manager's Office 2/28/203120 Years/Any Age Sampson, James Eric Fire/EMS 8/31/203120 Years/Any Age Dendish, Trevor Parks 4/30/2032 20 Years/Any Age Jacinto, Christopher Parks 4/30/2032 20 Years/Any Age Martinez, Daniel Parks 1/31/2032 20 Years/Any Age Navarro, Kristin D. Finance 6/30/2032 20 Years/Any Age Legend Currently Eligible within 5 years within 10 years within 15 years 15+ years rri-i ri --- r' -- A3, F"ji, r i - i, r i r 01 / Ca"O,-1 ±j - Finance Q FTEsj Payroll Accounts Payable Bank Reconciliation Investments Accounts Receivable Budget Debt Service PID Audit Financial Reporting Court (1 FTE) Certificate °�, C � e-vemert Financial Reporting Court Docket Collections State Collections and Remittances Daily operating procedures �ti1RYS r i _r i t �r ` I_ CAr r3OOF(s ANi]ARD FY 12 Accomplishments Received Distinguished Budget Presentation Award and Certified Award for Excellence in Financial Reporting from GFOA Received unqualified opinion on financial statements Implemented/Converted to Incode Financial/Court Software Provided debt restructure plan for EDCs Hired two quality analysts and promoted court clerk to administrator Streamlined court dockets by providing more options to defendants/attorneys a ,.tyit " t h no logs e s �J r' I _r I _r FY 13 Goals & Objectives Receive Distinguished Budget Presentation Award from GFOA Receive the GFOA: Certified Award for Excellence in Financial Reporting Receive unqualified opinion on financial statements Work with Auditors to improve financial reporting and presentation Implement investment strategy Provide Long Term Financial Forecast Increase the use of paperless billing Provide stability to the Town Implementation of online Court payment system Create court training manual for new software P---.. � -i v Staffing and Equipment (13) Firefighter/Paramedics ACLS, PEPP, PHTLS, BLS, DSHS, Medical Control Credentialing (2) MICU (Mobile Intensive Care Units) 2007 AEV / Chevy C-4500 and 2010 AEV / Chevy C-4500 Other Equipment (2) LifePak 15 EKG Monitors EKG transmission via Bluetooth Non Invasive Blood Pressure End Tidal CO2 monitoring Pulse Oximetery Continuous Positive Airway Pressure E-Z Intraosseuos Infusion Stryker Power -Pro Cot with Stryker SMRT Battery System r t I � ��J � ��1�11� Awarded $70,400 FEMA Assistance to Firefighters (AFG) Grant for purchase of (2) new LifePak 15 monitors Medical Advanced Life Support LifeNet wireless EKG transmission Trained (4) staff members to AHA Instructor Level Conducted 11 CPR training events for the community and Town staff Contract for with Tarrant County College for Instructor -Led EMS CE: Pre -hospital Emergency Pediatric Provider (PEPP) Pre -hospital Trauma Life Support (PHTLS) Advanced Medical Life Support (AMLS) Advanced Cardiac Life Support (ACLS) Basic Life Support (BLS) Contract with Kaplan University for Online CE Goals Community CPR Education Friends & Family CPR Heartsaver/AED Certification Basic Life Support for Healthcare Providers Advanced Staff Certification in Medical Capital Items Request MegaCode Kelly Vital Signs Simulator Manikin for Advanced Skills Training CPR Manikins ($4,925) (20) Adult and Baby Manikins Life Support ($6,645) ■ 6 � I f f i f i, I Staffing Full Time Staff Certifications Master Peace Officer — 5 Advanced Peace Officer — 5 Intermediate Peace Officer — 4 Peace Officer — 1 Fleet Patrol: Four Chevrolet Tahoes Administration: 1 Ford Expedition — 1 Dodge Charger CID: 1 Ford Expedition Animal Control: 1 Chevrolet P/U Other: 1 Crown Victoria (multi -use); 1 Kawasaki Mule; 1 Bicycle trailer; 4 Bicycles 180 160 140 120 100 80 60 40 20 0 -r-j J �1J J�'J 11J �J J rl r� Property Crimes Crimes Against Persons Total Index Crimes FY 2010-11 ■ FY 2011-12 (est.) J Proposed: Hiring new personnel (2 total) Two officers assigned to "Power shift" (2 PM-2 AM). Crime Prevention/Community Service officer works on those issues and special assignments 8-5/M-F and takes all walk in reports. Frees up day shift patrol officers by eliminating the need for them to respond to the office for a walk-in report or meet the complainant call. Replace aging in -car video system ($35K) Install new video system in Interview Room, Evidence Storage, and Evidence Processing areas ($10K) J Continue to Enhance Community Service Opportunities through CPA and Cops programs. Continue patrol practices and citizen education programs to reduce victimization. Continue SRO Program with NISD Continue Community Policing Strategies National Night Out Against Crime Safety Fair Bicycle Rodeos Parks Mission To preserve and enhance the Town of Trophy Club's exceptional quality of life through the planning, maintaining, and landscaping of public parks and common areas. Recreation Mission To preserve and enhance the Town of Trophy Club's exceptional quality of life by offering our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. Trophy Club Park Purpose To provide the facilities and programs that meet the recreational needs of Trophy Club as it develops; to preserve open space for the enjoyment of all visitors; and to provide specific areas for environmental education. IIVf'i �) " � � V I I �) 11 V 0 � E )-" e p v e F Jv h JTE �.-# -A P e �Jerlje 1 Operated Freedom Dog Park for the first year — averaging 150 people per week and growing Installed drip irrigation all the median and public area flower beds except for the Highlands areas Redesigned and added a fountain to the Trophy Club Drive/114 entrance median Installed lighting for Harmony Park Tennis Courts Opened Independence East and conducted a spring baseball season with five tournaments Placed the baseball association under a facility use contract for increased control and management of our facilities P I r) "0 1 P - r F - Jr J Revamped Fourth of July Celebration attracting the largest number of participants ever for both the evening festivities and the 5k race Changed the venue for Easter to Independence East producing the largest numbers to date for that event; partnering with the local churches for the majority of the supplies A great year for volunteers with the trail sub -committee committing themselves to man hours of work only equaled by the Medlin youth w o contributed over 500 hours. Registered approximately 400 children in Day Camp averaging 40 campers per week (50 is the max) Will exceed last year's revenue at Trophy Club Park by $10,000+ Finished installing location signage throughout TCP More than doubled our attendance at the family camp - out Began hosting laser tag at TCP Exceeded last year's family memberships by 130 The spray pad booked out on all available mornings Swim team placed 2nd overall in Texas for the second year in a row. Work with the associations to develop a tournament policy and price schedule Place football and soccer under a facilities contract Completely retool our park ordinance Adopt maintenance standards for our passive areas Begin recycling at Harmony Park Increase the Fourth of July celebration in attendance while seeking additional sponsors Add another 5k run Add a disc golf tournament and a dog show Create a business plan for TCP Continue to look for active adult programs Establish maintenance for trails and ponds Independence East will operate for a full year Median costs move to Streets We will receive the LDS trail connection property We will finish the remaining bond projects v/ Planning and Zoning v/ Permits � Building Inspections � Code Enforcement ! r 1 � Current Development: The Highlands Neighborhood 3 (2B & 2Q Neighborhood 6 (2F, 3B) Neighborhood 7 (2G) Neighborhood 8 (2A) Replatting of Plaza Shopping Center to obtain R-O-W for Roundabout; land obtained from The Commons and the Baptist Church Beck Elementary Site Plan — Expansion (addition) of 12,715 sq. ft. Hogan's Glen — Waters Edge 2B-1 and 2B-2 Canterbury Hills Phase 1A Hampton Inn - 4 stories - 57,200 sq. ft. *370 Residential Platted Lots added to Trophy Club *5 Years = 1,314 ! r Future Development Commercial LDS Church — 21,857 sq. ft. Tom Thumb Fuel Station TC Commons, Phase 2 (Floodplain work and 3 more buildings) NISD Lakeview Elementary expansion Residential Hogan's Glen — Villas Canterbury Hills Phase 1B and Phase 2 Highlands Neighborhoods 5 (2E) and 8 (213) Plan to add 336 Residential Platted Lots to Trophy Club llj llj ! iJ j !� Building Permits 3 1350 13 300 • 276 250 193 209 225 • 200 •� 150 100 57 50 24 • 0 FY07 FY08 FY09 FY10 FY11 FY12 FY13 PROJECTION PROJECTION —*—Building Permits J��If1II1LlIlJt� lj, r Code Enforcement FY12 = 1st year of full-time officer and program Code Enforcement Officer was in place for 4 months January to May 2012 Reorganized materials and history Entire Comm. Dev. Dept chipped in to keep up New Officer begins August 6 More residents More houses More developed area & open space Aging areas of Town i_lllJt� J�`l��U;JIfl9llr Permitting & Building Inspection Reporting Changes Incode Software allows more options & features Revamped permits/inspections process for better efficiency, accuracy, and effectiveness FY10-11 Actual = 3,500 Inspections FY11-12 Projected = 2,800 Inspections Difference equals a change in reporting only! Allows for staff, trades, and contractor to know where they stand to move forward Cuts down on paperwork and confusion Software alerts us everyday to know whether a permit remains open/closed i, r -, J -D 1 Rezoning -Shops at Trophy Club (PD-30) Plats Phases of Highlands Neighborhoods 3, 6, 7, 8 Hogan's Glen Canterbury Hills Incode Permitting, Inspections, & Licensing Modules Full time Code Enforcement program 313 residential building permits (projected) 3 commercial building permits — hotel, school, day care/offices Hampton Inn & Suites Beck Elementary Expansion The Commons Ordinance revisions, Developer/Subdivider Agreements, pre -cons, and construction bonds �r�rnrn!�ni'ty J��J�;�rn�rr't Quality and TC Friendly customer service (Internal &External) Implement credit card &online payments Continue building Code Enforcement program Initiate 2009 ICC (building codes) and 2008 NEC (electrical code) updates Continue goal of residential building permit review with 10 day turnaround Plat remainder of The Highlands Neighborhoods 6 (2E) and 7 (3C) Plat remainder of Canterbury Hills (Phase 1) Review and update Sign Ordinance e-" J I J 7-1 FY12 Accomplishments: ✓ Completed Phase 1 Stormwater Master Plan ✓ Initiated Phase 2 Stormwater Master Plan (Regional Planning) ✓ Applied for TDEM Hazard Mitigation Grant Program for HMAP Development ✓ 75/25 cost share program ✓ Received notification that application is being submitted to FEMA for review ✓ Working towards TWDB grant to study Regional Plan - ]an. 2013 ✓ Approached TCCC regarding 2 projects: Fresh Meadow & Overhill/Timber Ridge ✓ Received local Club support; developing proposal for Club Corp Corporate ✓ Completing survey work; developing more engineering design & visuals ✓ Completed MS4 Permit Annual Report to TCEQ ✓ Initiated 5 Year MS4 Permit renewal with TCEQ 0 �r�fIJJ J1"�1111�1�J rL11J�� FY13 Goals: ✓ Finalize Engineering & Issue Debt to Complete 3 Identified Projects: ■ Backed by $375K Revenue Proposed $1.2m, 5 YR Issue at approx. 2% Interest ($273K/yr) ➢ Fresh Meadow: ➢ $576K — Updated cost opinion; Increase due to retaining wall addition ➢ Need Temporary Construction Easements from TCCC & 1 res. property owner ➢ Working on Final Design and Proposal for Club Corp Corporate ➢ Overhill/Timber Ridge: ➢ $267K — Updated cost opinion ➢ Upsize storm drains along Timber Ridge & Skyline Drive ➢Timing — Indian Creek Reconstruction ➢ Skyline Creek Box Upsize: ➢ $340K — Upsize boxes for Indian Creek reconstruction ➢ Part of the Skyline Creek Project identified in Phase 1 ✓ 5 YR Issue allows: ■ Fully fund 3 projects and construct ■ 5 Years to prepare & plan larger projects, i.e. Marshall Branch, Skyline, etc. ■ Full debt capacity to take on larger projects (increased growth) r-- _�r�rrri Jr��ir�� r!�r��l FY13 Goals Continued: ✓ Begin HMAP Development ✓ Apply for TWBD grant for regional watershed planning ✓ Continue work on Phase 2 Stormwater Master Plan ✓ Evaluate options for Bobcat Blvd culvert adjacent to BNHS ✓ Finalize and approve new 5 Year MS4 Permit ✓ Finalize and submit MS4 Annual Report ✓ Annual Street Sweeping (Spring and Fall) ✓ Clean-up creeks and maintenance ✓ Community Clean-up Events (Spring and Fall) r FY12 Accomplishments Logo/Website project underway and nearing completion Shops at Trophy Club (PD-30) approval Attended ICSC & hosted booth Hosted businesses & developers Distributed 5,000 coupon books Distributed 5,000 Shop Local. Shop Trophy Club shopping bags. Traveled to Austin and presented to Gov.'s Office for Economic Development Fuel site approved for Tom Thumb Initiated new relationship with Plaza owners Trophy Club Commons — Phase II Initiated hotel regulations and requirements Initiated new economic development brochure Creating pop-up booth display for tradeshows and local events Created and distributed Discover Trophy Club magazine — first TC magazine Hosted first Alliance Development Forum with approximately 200 attendees. Hampton Inn groundbreaking FY13 Goals Fully implement website & logo Host 2nd Alliance Development Forum with Ross Perot, Jr. as keynote speaker Attend ICSC and host regional 30x30 booth Continue to develop a regional marketing identity Update Merchandising Analytics and Demo's Open Hampton Inn Finalize and print economic development brochure Finalize Trophy Club booth display Restructure EDC debt and hold election Attend required TEDC courses Work toward Economic Excellence Recognition by TEDC Construct Tom Thumb fuel station Work with new Plaza owners to fill existing space Assist Parks & Rec Dept with promoting facilities for tournaments and special events Continue work on Trophy Wood Business to fully develop Continue to work with Beck team to develop Shops at Trophy Club Develop additional promotional items Economic Development Hours per Month 80 70 60 cn 50 O= 40 = 30 20 10 0 , r otiti otiti otiti otiti oti� otiti oti� oti� 'Nil oti�' oNil 'Nil oN ti ti ti ti ti ti ti ti ti ti ti ti `Jti ��A o�� sec sec mat sec a�� aid tr i� a� oa > • 48% INCREASE in Average Hours per Month (July 2010 to July 2012) • July 2011 — July 2012 = 41+ Avg Hrs/Mo • Does not include time spent by Mike Slye, April Reiling, Carolyn Huggins, or the Finance Dept staff. Overview Staff: Town Manager, Assistant Town Manager, Town Attorney, Town Secretary, PI Marketing Manager, Intern Duties & responsibilities include: Overseeing day to day operations for all Town departments Implementing and achieving Town Council goals & objectives Developing and maintaining Council communication and relationships Providing legal advice and review of all Town contracts, resolutions, ordinances, etc Communicating with residents, media, employees, businesses, etc Respond to ORRs and manage Town documents/retention schedule J11 OJ FY12 Accomplish) Citizen Survey w/ 98% satisfactio Implemented FY12 Budget Stormwater Mgt Plan Annual Reps Completed Phase I Stormwater M Began Phase II Shops at Trophy Club (PD-30) Initiated Vision TC Annual Report calendar Discover Trophy Club magazine Resident Newsletters Listsery Campaign Social Media Facebook followers increased 482% (0( Roundabout funding, bid and con Risk management & claim submis Submitted HMAP development gn Held 2 successful Community Clei Council & Staff retreats Updated Codification 288 ORRs processed; 287 ORR h( Managed Website/Logo redesign 130 hours dedicated to Court Council packet development and review for all regular Council mee retreats, regional meetings, etc J �fJ �'J��J �"�rJ11JJ�JJ='rJ��JrJ � JrJ FY13 Goals Implement FY13 Budget Continue Phase II Stormwater Master Plan Complete Town Annual Report Complete Vision TC Implement Projects - Phase I Stormwater Master Plan Hold November EDC Election Crime Control District Development Charter Review Committee Continue Regional Trail Project Adopt New Logo Launch Website Redesign Develop Communication Plan Communicate More, Faster, Better! Five Year Forecast Proposed Tax Rate - $0.518543 ■ Reduction = $0.011457 . Effective Rate 3% COLA & One Time Stipend Indian Creek Reconstruction and Funding Storm Drainage Projects- $1-2M $500K Tax Note EDC Debt Restructure/CCPD Preparation FIVE YEAR PROJECTION - REVENUE & EXPENDITURE SUMMARY BY FUND FY13 - FY17 2012-13 2013-14 2014-15 2015-16 2016-17 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED General Fund 7,351,896 8,012,186 8,484,714 8,875,835 9,389,502 Debt Service Fund 1,484,809 1,722,881 1,789,794 1,879,283 1,847,962 Trophy Club Park Fund 125,000 127,500 130,050 132,651 135,304 Street Maintenance Sales Tax Fund 156,523 176,630 180,163 183,766 373,066 Storm Drainage Utility Fund 375,100 405,108 425,363 446,632 472,564 Economic Development Corporation 4A/CCPD 313,245 176,630 180,163 183,766 373,066 Economic Development Corporation 4B 196,623 353,260 360,325 367,532 746,132 Hotel Occupancy Tax Fund 111,050 176,172 ` 177,934 179,713 583,510 Court Technology Fund 4,545 4,636 4,729 4,823 4,920 Court Security Fund 3,030 3,091 3,152 3,215 3,280 Capital Proiects Fund 1.844.198 4.300.000 4.300.000 300.000 300.000 OTAL REVENUE $ 11,966,019 $ 15,458,092 $ 16,036,386 $ 12,557,216 $ 14,229,306 2012-13 2013-14 2014-15 2015-16 2016-17 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED General Fund 7,351,794 7,461,918 7,603,113 7,461,918 7,603,113 Debt Service Fund 1,478,809 1,722,881 1,789,794 1,879,283 1,847,962 Trophy Club Park Fund 125,000 127,500 130,050 132,651 135,304 Street Maintenance Sales Tax Fund 156,523 176,630 180,163 183,766 373,066 Storm Drainage Utility Fund 375,100 405,108 425,363 446,632 472,564 Economic Development Corporation 4A/CCPD 313,245 176,630 180,163 183,766 373,066 Economic Development Corporation 413 196,623 353,260 360,325 367,532 746,132 Hotel Occupancy Tax Fund 111,050 176,172 177,934 179,713 583,510 Court Technology Fund 2,375 4,636 4,729 4,823 4,920 Court Security Fund 3,000 3,091 3,152 3,215 3,280 Capital Proiects Fund 1.844.198 4.300.000 4.300.000 300.000 300.000 'AL EXPENDITURES $ 11,957,718 $ 14,907,825 $ 15,154,785 $ 11,143,299 $ 12,442,917 AL REVENUES OVER/UNDER EXPENDITURES $ 8,301 $ 550,268 $ 881,601 $ 1,413,917 $ 1,786,389 ) r) f oj rri p, r i c 0 r Y e, -,-I r P r " _P Residential New Construction Value FY18 Build -out Commercial Development FY14 Hampton Inn Phase 2 — TC Commons (50%) FY15 Tom Thumb Fuel Island Phase 2 — TC Commons (50%) FY16 & Beyond Shops at Trophy Club PD 25/26 Proposed Tax Rate - $0.518543 ■ Reduction = $0.011457 . Effective Rate 3% COLA & One Time Stipend Indian Creek Reconstruction and Funding Storm Drainage Projects- $1-2M $500K Tax Note EDC Debt Restructure/CCPD Preparation � I, r r r J 1 �J Goal: Competitive Market Position FY 2013 Strategy 3%COLA One -Time Stipend Non -Permanent Maximum Impact to Employee **Total Compensation is Market Competitive _D D-1 ---- j P I 7�,-j -D' I U.S. City Average I Dallas -Fort Worth* Item and Group 1 2007 1 2008 1 2009 1 2010 1 2011 1 2007 1 2008 1 2009 1 2010 1 2011 All items 14.11 0.11 2.71 1.51 31 4.31 1.81 1 -0.41 4 Food and beverages 4.8 5.8 -0.4 1.5 4.5 5.7 6.2 -0.9 1.1 5 Food 4.9 5.9 -0.5 1.5 4.7 6.1 6 -1 0.9 5.2 Food at home 5.6 6.6 -2.4 1.7 6 6.6 7.3 -4.1 0.4 6.4 Food away from home 4 5 1.9 1.3 2.9 5.4 4.4 2.7 1.6 3.7 Alcoholic beverages 3.8 4.41 1.9 1 1.4 1.2 10 0.7 2.9 2.8 Housing 3 2.4 -0.3 0.3 1.91 1.9 5.2 -2.9 -1.91 2.9 Shelter 3.1 1.9 0.3 0.4 1.9 2.2 4.3 -0.8 -1.3 2.6 Rent of primary residence (1) 4 3.4 0.7 0.8 2.5 2.8 6.1 1.1 -2.4 4 Owners' equivalent rent of residences (1) 2.8 2.1 0.7 0.3 1.8 1.8 4.5 0.9 -1.2 2.4 Owners' equivalent rent of primary residence (1) 2.8 2.1 0.7 0.3 1.8 1.81 4.5 0.9 -1.2 2.4 Fuels and utilities 5.4 6 -3 1.8 2.4 2.7 11 -11.7 -5.9 4.5 Energy services M L2) 3.4 7.7 -5.4 -0.1 0.8 2.7 13.2 -15.3 -9.1 4.6 Electricity (1) 5.2 8.6 -0.5 0.7 2.2 1.2 13.5 -14.3 -9.9 6.1 Utility (piped) gas service (1) -0.4 5.5 -18.1 -2.8 -3.7 11.4 11.5 -21.2 -4.9 -3.7 Household furnishings and operations -0.7 2 -1.1 -2.5 1 -1.4 2.6 -2.7 -0.4 3 Apparel -0.3 -1 1.9 -1.1 4.6 4.3 -11.9 6 -8 6 Transportation 8.3 -13.31 14.4 5.3 5.2 10.5 -8.5 8.4 3.5 8.2 Private transportation 8.3 -14.4 15.3 5.3 5.3 10.8 -9.2 8.3 3.6 8.8 Motor fuel 29.5 -42.2 50.7 13.9 10.3 39.2 -30.9 22.9 6.3 20.8 Gasoline (all types) 29.6 -43.1 53.5 13.8 9.9 39.4 -31.4 24 6.1 20.6 Medical care 5.2 2.6 3.41 3.3 3.5 2.41 4.5 12.3 -4.4 4.6 Recreation (3) 1 0.81 1.8 -0.4 -0.8 1 -2.6 4 -9.5 1 -0.2 Education and communication (3) 1 31 3.61 2.41 1.31 1.71 31 3.51 2.51 0.5 0.3 Other goods and services 1 3.31 3.41 81 1.91 1.71 8.21 2.51 61 1.8 0.8 SPECIAL INDEXES (CPI-U) Energy 17.4 -21.3 18.2 7.7 6.6 19.9 -10.5 0.7 -0.9 13.8 All items less shelter 4.5 -0.8 3.9 21 3.5 5.1 0.8 1.71 0 4.6 All items less food and energy 2.4 1.8 1.8 0.81 2.2 2 2.8 1.4 -0.6 2.7 CPI FOR URBAN WAGE EARNERS AND CLERICAL WORKERS (CPI-W) All items 4.3 -0.51 3.41 1.71 3.21 4.71 1.51 1.9 -0.21 4.7 _D _J, I -i �-� r,J J �fj PJJ1J r� J , !J1J �'JJ J �"!J J Dil Indian Creek Reconstruction and Funding Storm Drainage Projects- $1.2M $50OK Tax Note EDC Debt Restructure/CCPD Preparation i r i i � ::�-3 -D �� , j -10 --./ fj -�.j D \j � \j I V EDC Debt Restructure 4B repays $660K 4A- Fund Balance held in C:��iL►ri Storm Drainage $1.2M/5-year Tax Note/CO- serviced by Storm Drainage Fund($273K) Fresh Meadow, Timber Ridge & Skyline Creek Boxes $500K Tax Note Future Debt Consideration- 2014 $8M Bond Police Facility Municipal Services Building Community/Senior Center Library