Minutes TC 04/16/2012MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, April 16, 2012 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, April 16,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Bill Rose Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Adam Adams Parks and Recreation Director
April Reiling PIO/Marketing Manager
Mayor White announced the date of April 16,2012, called the meeting to order and announced a quorum
at 6:05 p.m.
The Town Council convened into Executive Session at 6:06 p.m.
EXECUTIVE SESSION
1. Pursuant to Texas Government Code, Annotated, Subchapter 551, Sections 551.074(a)
"Personnel Matters" and 551.071 (2) "Consultation with Attorney", respectively, the Council
will enter into Executive Session to discuss the following:
A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer or employee relating to the annual evaluation of Town
Attorney, Patricia Adams
B. To consult with the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Texas Open Meetings Act: Legal Advice
regarding the Texas Open Meetings Act
WORKSHOP SESSION
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for April 16, 2012.
3. Discussion of proposed agenda items for the May 7, 2012 Regular Session Agenda.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:02 p.m.
The Invocation was offered by 2010 Adult Citizen of the Year Joel Quile.
The Pledges were led by 2010 Youth Citizen of the Year Lillian Johnson.
Mayor White moved agenda item 10 forward:
10. Recognize the 2011 Citizen of the Year Nominees and Announce the recipients; discussion
of same.
Mayor White recognized each 2011 Youth Citizen of the Year nominees:
• Christopher Freed, Age 14
• Rachael Freed, Age 12
• Jessica Hunter, Age 12
• Sloane Johnson, Age 13
• Megan Rodgers, Age 13
Mayor White announced the 2011 Youth Citizen of the Year -Miss Megan Rodgers.
Mayor White recognized each 2011 Adult Citizen of the Year nominees:
• Group -Kathy Trotter, Tom Mills, and Louis Hocker
• Shirley Hase
• Kathy Trotter (nominated individually)
Mayor White announced the 2011 Adult Citizen of the Year -Ms. Kathy Trotter.
4. Consider and take appropriate action regarding the Executive Session.
No action taken.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Officer Tim Burch introduced himself to the Council and announced his candidacy for Precinct 4
Constable.
April 16, 2012 Page 2 of7
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
5. Consider and take appropriate action regarding the Minutes dated April 2, 2012.
Motion made by Council member Cantrell, seconded by Council member Rose, to approve the consent
agenda item as presented with the correction as presented at the dais. Motion carried unanimously.
PROCLAMATIONS
6. Consider and take appropriate action regarding a Proclamation declaring April 28, 2012 as
Arbor Day.
Motion made by Council member Rose, seconded by Council member Strother, to approve Proclamation
No. 2012-03 declaring April 28, 2012 as Arbor Day as presented. Motion carried unanimously.
7. Consider and take appropriate action regarding a Proclamation declaring May 3, 2012 as Day
of Prayer in Trophy Club.
Motion made by Council member Tiffany, seconded by Council member Cantrell, to approve
Proclamation No. 2012-04 declaring May 3, 2012 as Day of Prayer in Trophy Club as presented. Motion
carried unanimously.
8. Consider and take appropriate action regarding a Proclamation declaring May 6-12, 2012 as
National Nurses Week 2012 -Nurses: Advocating, Leading, Caring
Motion made by Council member Cantrell, seconded by Council member Strother, to approve
Proclamation No. 2012-05 declaring May 6-12, 2012 as National Nurses Week 2012 -Nurses:
Advocating, Leading, Caring as amended. Motion carried unanimously.
9. Consider and take appropriate action regarding a Proclamation declaring May 2012 as
Motorcycle Safety and Awareness Month.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell, to approve Proclamation
No. 2012-06 declaring May 2012 as Motorcycle Safety and Awareness Month as presented. Motion
carried unanimously.
Mayor White called a short break to allow for photo opportunities.
REGULAR SESSION
11. Presentation from a member of the Westlake Historical Society; consider and take
appropriate action regarding non Financial support of the Society.
Jim Budarf and Bert Schultz presented Council with a presentation of the Westlake Historical Society and
asked Council for non financial support of the Society.
Discussion only, no action taken.
Presentation included in the minutes.
April 16, 2012 Page 30f7
12. Consider and take appropriate action to approve the closing of the community pool complex
one hour early on Saturday, June 30, 2012 to allow the Highland HOA to rent the facility for
three hours in order to better accommodate their annual party.
Parks and Recreation Director Adam Adams summarized the Highland Homeowners Association (HOA)
request to close the community pool one hour early on Saturday, June 30, 2012 to allow the Highland
HOA have a three-hour family event. Sue Fitzgerald, on behalf of the Highland HOA, addressed the
Council and formally requested the extended time at the community pool complex.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell, to close the community
pool complex one hour early on Saturday, June 30, 2012 to allow the Highland Homeowners Association
to rent the facility for three hours in order to better accommodate their annual party. Motion carried
unanimously.
13. Present landscape plan review of Trophy Club Drive medians from Trophy Lake Drive to
Durango Drive; discussion of same.
Tom Rutledge and Tim May presented the Council with the proposed landscape plan for the Trophy Club
Drive medians from Trophy Lake Drive to Durango Drive and addressed questions from Council.
Discussion only; no action taken.
Presentation included in the minutes.
14. Consider and take appropriate action regarding the expenditure of remaining 2008 Park
Bond funds towards the installation and replacement of the small existing playground
located within Harmony Park in an amount not to exceed $63,383.25.
Motion made by Council member Tiffany, seconded by Council member Rose, to approve the
expenditure of remaining 2008 Park Bond funds towards the installation and replacement of the small
existing playground located within Harmony Park in an amount not to exceed $63,383.25. Motion carried
unanimously.
15. Consider and take appropriate action regarding the expenditure of remaining 2008 Park
Bond funds towards the installation of lights on the tennis courts located within Harmony
Park in an amount not to exceed $28,493.63.
Motion made by Council member Tiffany, seconded by Mayor Pro Tem Hoover, to approve the
expenditure of remaining 2008 Park Bond funds towards the installation of lights on the tennis courts
located within Harmony Park in an amount not to exceed $28,493.63. Motion carried unanimously.
16. Consider and take appropriate action regarding the expenditure of remaining 2008 Park
Bond funds towards the installation of field lighting on the multi-use field located within
Independence Park East in amount not to exceed $77,501.55.
The following addressed the Council and expressed their support of lighting the multi-use field located at
Independence Park East:
• Marc Santini, 1223 Yeckworth Street, Roanoke, Texas
• Dean Murray, 2000 Churchill Downs Lane
• Dave AbdulkY,16 Panorama Trail
• Larry Lentzner, 303 Ridge View Lane
April 16, 2012 Page 4 of7
Motion made by Mayor Pro Tem Hoover, seconded by Council member Rose, to approve the expenditure
of remaining 2008 Park Bond funds towards the installation of field lighting on the multi-use field located
within Independence Park East in amount not to exceed $77,501.55. Motion carried unanimously.
17. Consider and take appropriate action regarding the proposed changes to the Elected and
Appointed Officials Handbook.
Motion made by Council member Strother, seconded by Council member Tiffany, to table this agenda
item to a future meeting. Motion carried unanimously.
18. Consider and take appropriate action regarding an Ordinance of the Town amending Article
XV, entitled "Special Events" of Chapter 10, entitled "Public Safety" and amending Article IV,
entitled "Sign Regulations" of Chapter 5, entitled "General Land Use" of the Code of
Ordinances of the Town, regulating special events and related signage within the Town;
providing a penalty; providing for publication; and providing an effective date.
Motion made by Council member Strother, seconded by Council member Rose, to table this agenda item
to a future meeting. Motion carried unanimously.
Mayor White called a short break.
19. Consider and take appropriate action regarding a Resolution authorizing the creation of a
Charter Review Commission; appointing nine members to serve on the Commission;
designating a Council Liaison; appointing the Town Manager or his designee to serve as
Staff Liaison; and providing an effective date.
Motion made by Council member Strother, seconded by Council member Tiffany, to add to the candidate
pool to complete the nine members Pearl Ford, Richard Mayberry, and Lourdes Hassler. Motion carried
unanimously.
Motion made by Council member Strother, seconded by Mayor Pro Tem Hoover to nominate Council
member Tiffany as Council liaison. Motion carried unanimously.
Motion made by Council member Strother, seconded by Council member Cantrell to approve Ordinance
2012-09 authorizing the Town Council to create a Charter Review Commission with the changes
previously approved earlier with the addition of the members and the Council Liaison as amended at the
dais. Motion carried unanimously.
20. Discuss and take appropriate action regarding a Resolution creating a Vision Trophy Club
Ad Hoc Committee; appointing members to serve on the Committee; and providing an
effective date.
The following addressed the Council:
• Dean Murray, 2000 Churchill Downs Lane -asked Council to get the word out to the residents and
make the Vision Trophy Club a priority and also a positive.
• Larry Lentzner, 303 Ridge View Lane -expressed his support of Micha Hildenbrand and Christine
Bates as members of the Vision Trophy Club Committee.
• Pearl Ford, 2 Spring Creek Court -asked the Council to consider all those that have volunteered to
be on the Committee, be on the Committee and have an official communicator for the Committee.
April 16, 2012 Page 50f7
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve Resolution No.
2012-10 with the 26 names that have been annotated, plus one additional seat for a representative from
the Country Club, unnamed at this point. Motion carried unanimously.
21. Town Council Liaison Updates; discussion of same:
-April 10, 2012 Parks & Recreation Board; Council member Tiffany
Council member Tiffany updated the Council regarding the April 10, 2012 Parks and Recreation meeting
and addressed questions. No action taken, update only.
22. Town Manager Slye's update regarding the following; discussion of same.
-Transportation Projects
-April 13 Alliance Development Forum
-April 25-27 -TML IEBP Meeting
-April 28 -Community Clean Up/Arbor Day
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
23. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-April 1-5 -Emergency Management Conference
-April 3 -Chamber Luncheon
-April 11 -Northwest Communities Partnership Meeting
-April 11 -35W Coalition Membership Meeting
The Mayor and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
24. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014110)
4. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2/24/2011)
5. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/2/2011)
6. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
7. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 61612011)
8. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
April 16, 2012 Page 6 of7
9. Consider and take appropriate action regarding the Town's park space located just north of the new
ball fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 9/12/2011)
10. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
Council member Cantrell requested item #9 be removed from the list.
ADJOURN
Motion made by Council member Cantrell seconded by Council member Rose to adjourn. Motion carried
unanimously. Meeting adjourned at 10:40 p.m.
a non DePrater, To Secretary 06nnie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
April 16. 2012 Page 7of7
Town of Westlake
Historical Preservation Society
presentation to
Trophy Club Town Council
Monday 2 April 2012
Westlake and Trophy Club History
•The history of Westlake and Trophy Club have
the same origin, both towns having been a part
of the original Circle T Ranch.
•The Town of Westlake was incorporated in
1956 and included the area that would become
the Town of Trophy Club in 1985.
•Both Towns shared a similar master plan
concept and initially Trophy Club provided
Fire and Police Services to Westlake.
Westlake Historical Society
•Westlake Historical Preservation Society was
formed in 2002 with a mission to discover,
preserve and perpetuate the history of
Westlake and the Cross Timbers area.
•The Westlake Historical Preservation Society
Mission Statement is directed not only to
Westlake, but also to the Cross Timbers area
which includes the Town of Trophy Club.
WHPS Annual Events
•Annual Decoration Day
•Annual Classic Car Show
•Annual Wine and Cheese Reception
•Semi-Annual Living History Presentations
•Semi-Annual Historic Marker Dedications
•Quarterly Museum Window Exhibits
•Monthly Board of Directors Meeting
WHPS Board of Directors
•The Westlake Historical Preservation Society
Board of Directors consists of seven members.
•In 2011, the WHPS Board of Directors
decided to invite the Town of Trophy Club to
more actively participate in society activities.
•Toward that objective, Mr. Jim Budarf was
invited to become a board member serving as a
liaison with the Town on Trophy Club.
Invitation to Town of Trophy Club
•Attend and Participate in Society Events
•Provide Museum Window Exhibits
•Provide Living History Presentations
•Promote Society Events within TC Community
•Forum for Promoting Trophy Club History
Median Alternate Bid
Median Alternate Bid Drive Through
Median Alternate Bid
Plant Material
Anthony Waterer Spiraea
Asian Jasmine
Autumn Sage
Desert Willow
Indian Hawthorne
Mexican Feather Grass
Red Yucca
Soft Leaf Yucca