Minutes TC 03/07/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 7, 2011 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, March 7,
2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Margi Cantrell Council Member
Larry Hoover Council Member
JD Stotts Council Member
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
arrived at 7:40 p.m.
arrived at 7:35 p.m.
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Michael Aguilera Interim Finance Director
April Reiling PIO I Marketing Manager
Mayor White announced the date of March 7, 2011; called the workshop to order and announced a
quorum at 6:05 p.m.
WORKSHOP SESSION· 6:00 P.M.
1. Discussion of Council Retreat scheduled for Friday, March 11, 2011.
Town Manager Slye announced that the Council Retreat has been scheduled for Friday, March 11, 2011
at 11 :30 a.m. with lunch and the retreat beginning at noon.
This retreat is to help define roles and responsibilities for both Council and Staff and what can be done to
help both improve efficiency and quality performance that will benefit the taxpayers of Trophy Club.
There will be several opportunities during the Retreat to discuss current topics and issues facing Trophy
Club.
2. Introduction and discussion regarding management's internal action log.
Town Manager Slye introduced management's internal action log. The log will serve as both a working
list of tasks and also help allow Staff to keep track of completed projects.
3. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for March 7, 2011.
The Town Council discussed the Regular Session Minutes agenda items and agenda item #9.
Council took a short break and reconvened into Regular Session.
CONVENE INTO REGULAR SESSION -START TIME 7:04 P.M.
The Invocation was offered by Fire Chief Danny Thomas.
The Pledges were led by Interim Finance Director Michael Aguilera.
PRESENTATION
4. Chief Kniffen to present awards and commendations to Police Department personnel.
The following awards were presented by Chief Kniffen:
• Basic Peace Officer -Adam Watkins
• Intermediate Peace Officer -Barry Sullivan and Jeff Rocha
• Advanced Peace Officer -Keith Burris, Robert Mastropiero, and James Norcross
• Master Peace Officer -Todd Mauthe
• Police Instructor -Robert Mastropiero and Edward Beetler
• Training Officer -Jeff Rocha and Robert Mastropiero
• Police Training Officer -James Norcross
• Educational Achievement Award -Wess Tyler and Rose Ann Sears
• Bachelors Degree Award -Rose Ann Sears and Thinh Nguyen
• Five Year Service Award -Robert Mastropiero, James Norcross, Keith Burris, and Jeff Rocha
• Ten Year Service Award -Wess Tyler, Tony Simmons, Scott Voigt, and Wade Montgomery
• Five Year Safe Driver Award -Robert Mastropiero, James Norcross, Keith Burris, and Jeff Rocha
• Ten Year Safe Driver Award -Wess Tyler, Scott Voigt, and Wade Montgomery
• Accident Reconstructionist -James Norcross
• Police Commendation -Barry Sullivan
• Officer of the Year -Ed Beetler
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Sherry Thiltgen, 2411 Lilyfield Drive addressed the Council and expressed her concern for the buffer area
between the Royal Troon Neighborhood and the park development.
Julie Folley, 2407 Lilyfield Drive addressed the Council and also expressed her concern for the buffer
area between the Royal Troon Neighborhood and the park development.
March 7, 2011 Regular Session Minutes Page 2 of 6
Jim Thomas, 7 Meadowbrook Lane, shared he is coming before the Council as the President of the
Trophy Club Municipal Utility District No.1 Board. President Thomas gave a brief history of the elevated
storage tank size discussions and the working relationship between the Town and the Trophy Club
Municipal Utility District No.1 Board. Thomas also spoke of creating a Water Efficiency Committee.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Mayor White removed items 5 & 6 from the consent agenda.
7. Consider and take appropriate action regarding necessary amendments to financial institution
documents naming authorized representatives on First Financial Bank and TexPool signature
accounts.
Motion made by Council Member Cantrell, seconded by Mayor Pro Tem Rose, to approve Consent
Agenda Item 7 as presented. Motion carried unanimously without further discussion.
5. Consider and take appropriate action regarding the Minutes dated February 7, 2011.
Motion made by Mayor Pro Tem Rose, seconded by Council Member Cantrell, to approve the February 7,
2011 minutes as amended. Motion carried unanimously without further discussion.
6. Consider and take appropriate action regarding the Minutes dated February 24, 2011.
Motion made by Mayor Pro Tem Rose, seconded by Council member Hoover, to approve the February
24, 2011 minutes as amended. Motion carried unanimously without further discussion.
Mayor White announced that Council will move Agenda Item #9 to the March 21,2011 Council Meeting,
the letter requested from the Arbor Day Foundation has not yet been received.
REGULAR SESSION
8. Consider and take appropriate action regarding a Proclamation proclaiming March 20 • 26,
2011 as Poison Prevention Week.
Motion made by Council member Strother, seconded by Council member Cantrell, to approve
Proclamation 2011-01. Motion carried unanimously without further discussion.
9. Consider and take appropriate action regarding an Ordinance amending Article VIII, "Tree
Preservation and Removal" of Chapter 12, "Subdivision Rules and Regulations" and also
amending Article I, "Parks and Recreation Board" of Chapter 9, "Parks and Recreation" of the
Code of Ordinances in order to authorize the Parks and Recreation Board to serve as the Tree
Board, providing duties and responsibilities to be performed by the Parks and Recreation
Board; removing all references to the Tree Board as a separate Board; and providing an
effective date.
Moved to the March 21, 2011 Town Council Meeting.
March 7, 2011 Regular Session Minutes Page 3 of 6
10. Consider and take appropriate action regarding an Ordinance of the Town amending the FY
2010·2011 Budget (Budget Amendment No.3) making a transfer of appropriations for the
purpose of obtaining furniture and fixture improvements needed for the Svore Municipal
Building; and providing an effective date.
Town Manager Slye shared that the building and furniture upgrades are needed and will also help Staff's
morale. Salary savings have accumulated within the Town Manager's Office Budget due to position
vacancies during the first and second fiscal quarters.
Motion made by Council member Hoover, seconded by Council member Stotts, to approve Ordinance
2011-09.
Mayor Pro Tem Rose stated that this amendment does not require Council action and appreciates Town
Manager Slye bringing it to the Council. Rose also expressed that it is not Council's intent to take any
authority from Town Manager Slye or set precedence when approving this Ordinance.
Motion carried unanimously without further discussion.
11. Consider and take appropriate action regarding a Resolution of the Town Council of the Town
of Trophy Club, Texas designating funds for the purpose and intent of funding future capital
maintenance and expense; and providing an effective date.
Town Manager Slye stated that this Resolution will formalize Council's direction discussed at the
February 24, 2011 Town Council meeting in regards to a Fund Balance.
Motion made by Council Member Cantrell, seconded by Council member Hoover, to approve Resolution
2011-05 designating the funds for the purpose of the intent of funding future capital maintenance and
expense as was set up in the budget process for 2009-2010. Motion carried unanimously without further
discussion.
12. Consider and take appropriate action regarding a Resolution of the Town of Trophy Club,
Texas supporting Tarrant County in its efforts to promote obesity prevention; and providing
an effective date.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Rose, to approve Resolution
2011-06 as presented. Motion carried unanimously without further discussion.
13. Consider and take appropriate action regarding approval of the Final Design of a Roundabout
at the intersection of Trophy Club Drive and Trophy Lake Drive, authorizing the Town Manager
to approve minor design changes and directing the Town Manager to provide a funding plan
for the project for Council approval.
Town Manager Slye requested Council take action to approve the final design of the proposed
Roundabout at Trophy Club Drive and Trophy Lake Drive in order to facilitate the design specifications
and bidding of the proposed project. Additionally, Slye is requesting authorization to approve minor
design changes as necessary and to direct the Town Manager to provide Council with a funding plan for
this project for Town Council approval.
Motion made by Mayor Pro Tem Rose, seconded by Council member Hoover, to approve the Final
Design of the Roundabout at the intersection of Trophy Club Drive and Trophy Lake Drive utilizing the
Water Wall Design, authorizing the Town Manager to approve minor design changes and directing the
Town Manager to provide a funding plan for the project for Council approval. Motion carried unanimously
without further discussion.
March 7, 2011 Regular Session Minutes Page 4 of 6
14. Town Manager Slye's update regarding the following; discussion of the same.
-PID Disbursement Presentation
-Update on Elevated Water Tower
-Update on Safe Routes to School Project
-Update on Independence East and Freedom Park
Town Manager Slye updated the Council and addressed questions. He also formally introduced April
Reiling, PIO and Marketing Manager to the Town Council. No action taken, update only.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same:
-Tarrant Regional Family Justice Center Vision Meeting
-March 1, 2011 Chamber Luncheon
-March 1, 2011 Town Hall Meeting
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between
regular Council meetings. However, a Council Member may request that an item be placed on the
next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All
requests for agenda items must comply with Chatter requirements.
Mayor White requested that two agenda items be placed on the next Council agenda; one to discuss and
create a Beautification Committee and one to discuss and create a Sustainability Committee.
Council convened into Executive Session at 8:32 p.m.
EXECUTIVE SESSION
17. Council to convene into executive session pursuant to Texas Government Code, Annotated,
Subchapter 551, Section 551.071 "Consultation with Attorney" to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict
with the Texas Open Meetings Act:
A. Legal advice regarding the Town's maintenance bond claim with Travelers Casualty and
Surety Company of America
Council reconvened into Regular Session at 9:12 p.m.
RECONVENE INTO REGULAR SESSION
18. Consider and take appropriate action regarding the Executive Session.
Motion made by Council member Strother, seconded by Council member Stotts, to authorize the Town
Manager or his designee to enter into an agreement with Travelers Casualty and Surety Company of
America regarding the failures in the Highlands area and to execute all agreements as necessary. Motion
carried unanimously without further discussion.
March 7, 2011 Regular Session Minutes Page 5 of 6
ADJOURN
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Rose to Adjourn.
Meeting adjourned at 9:14 p.m.
Of -;" "I ".f ~/J.. ., _ r /' I
Sh nnon DePrater, "FaWn Secretary
Town of Trophy Club, Texas
March 7, 2011 Regular Session Minutes
/:;r! ~;dl /.
-j : ,L Y /JTX,l-({ ;;:; &i=
( Connie White, Mayor
Town of Trophy Club, Texas
Page 6 of 6