Minutes TC 03/21/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, March 21, 2011 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, March 21,
2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Margi Cantrell Council Member
Larry Hoover Council Member
JD Stotts Council Member
Glenn Strother Council Member arrived at 6:06 p.m.
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Michael Aguilera Interim Finance Director
Carolyn Huggins Community Development Director
Adam Adams Parks & Recreation Director
April Reiling PIO / Marketing Manager
Chris King Building Inspector
Mayor White announced the date of March 21, 2011; called the workshop to order and announced a
quorum at 6:02 p.m.
Councif member Strother arrived at 6:06 p.m.
WORKSHOP SESSION -6:00 P.M.
1. PID Disbursement Presentation and Council Question and Answer Session.
Mitch Mosesman, representative of the Town's PID Administrator, David Taussig and Associates,
presented the PID Disbursement Review. Julie Partain, Bond Counsel from Vinson and Elkins, was in
attendance and responded to questions. Details regarding budgeted items paid with PID funds are
outlined in the presentation. Mosesman clarified that there are funds in the budget to pay for the
remaining costs attributable to the PID. Overruns on PID projects were covered by contingency and
interest earnings from bond proceeds on the unspent project funds. The projects remaining for
completion are the water tower and roundabout. There also appears to be $270,738 remaining in the
budget for park improvements, and staff is in the process of reviewing that budget to determine how much
of those funds are available for continued use on park improvements given some outstanding invoices.
The review showed that not all procedures for tracking of the funds were followed, but PID funds are
currently available for the construction of the remaining projects required by the PID agreement.
Julie Partain stated that based upon the review by Mitch Mosesman, she is comfortable that the bond
proceeds were expended on properly approved PID projects and therefore compliant with state law.
Presentation included in the minutes.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for March 21, 2011.
CONVENE INTO REGULAR SESSION -START TIME 7:10 P.M.
The Invocation was offered by Council member Hoover.
The Pledges were led by Council member Cantrell.
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that inclUdes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Mayor White removed both agenda items from the consent agenda.
3. Consider and take appropriate action regarding the Minutes dated March 7, 2011.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Rose, to approve the March 7,
2011 minutes as amended. Motion carried unanimously without further discussion.
4. Consider and take appropriate action regarding an Ordinance amending Article VIII, "Tree
Preservation and Removal" of Chapter 12, "Subdivision Rules and Regulations" and also
amending Article I, "Parks and Recreation Board" of Chapter 9, "Parks and Recreation" of the
Code of Ordinances in order to authorize the Parks and Recreation Board to serve as the Tree
Board, providing duties and responsibilities to be performed by the Parks and Recreation
Board; removing all references to the Tree Board as a separate Board; and providing an
effective date.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to approve Ordinance
2011-06 amending Section 8.02(8) by adding item #7 Ensure that Tree City USA Application for
recertification is submitted annually and to obtain the Sterling Tree City USA Designation.
Parks and Recreation Director Adam Adams expressed he was in favor of ensuring that the Tree City
USA Application for recertification is submitted annually. Adams relayed that 187 trees will be planted
March 21, 2011 Minutes Page 2 of 6
this year and that the Town could not surpass that number in future years; the Town would not meet the
requirements of the Sterling Tree City USA Recognition.
Mayor Pro Tem Rose moved to remove "obtain the Sterling Tree City USA Designation" from his motion;
Council member Cantrell seconded. Motion passed 5:1:0 with Mayor White, Mayor Pro Tem Rose,
Council members Cantrell, Hoover, and Strother voting for and Council member Stotts voting against.
Motion carried unanimously to approve Ordinance 2011-06 amending Section 8.02(B) to add "7. Ensure
the Tree City USA Application for recertification is submitted annually."
REGULAR SESSION
5. Mayor White to present an annual state of the Town message, including a statement of needs
and goals for the Town; discussion of same.
Mayor White presented the Annual State of the Town Message.
Presentation included in the minutes.
6. Discuss and take appropriate action regarding a requested proposal to enlarge the buffer zone
between Independence East and Community Pool Complex and the Royal Troon
Neighborhood.
The following residents expressed their concerns regarding traffic, parking, trail drainage and access, and
the buffer zone between the Royal Troon Neighborhood and Independence East Facility.
Charles Boedeker, 2422 Lilyfield Drive
Sue Fitzgerald, 2421 Lilyfield Drive
Mike Fitzgerald, 2421 Lilyfield Drive
Scott Folley, 2407 Lilyfield Drive
Julie Folley, 2407 Lilyfield Drive
Dolores Ziluca, 2412 Lilyfield Drive
Deb Derderian, 2428 Lilyfield Drive
Sherry Thiltgen, 2411 Lilyfield Drive
James Jarazewski, 2417 Lilyfield Drive
Mike Buck, 2401 Lilyfield Drive
Jeanne Buck, 2401 Lilyfield Drive
Jesus Monroy, 2423 Lilyfield Drive
The following residents spoke in favor of keeping the current buffer zone intact:
David Johnson, 6 Meadow Ridge Drive
Steve Gregory, 205 Pebble Beach Drive
Larry Lentzner, 303 Ridge View Lane
Matt Fenton, 15 Jamie Court
Town Manager Slye presented a time line of the Community Pool/Independence Park East events
beginning with December 2001 Town Council direction to the Parks & Recreation Committee on
reviewing and drafting a plan to build a community pool through the November 2010 Town Council
meeting approving the site plan and replat/final plat of Independence Park East/Community Pool.
Council discussed many of the comments addressed by residents.
March 21, 2011 Minutes Page 3 of 6
Council suggested that Town Manager Slye work with Staff and residents and come back with to the
Council with a proposal. Slye asked the residents of Royal Troon to organize and appoint a
spokesperson to meet with him and Staff.
The following residents spoke:
Mike Fitzgerald, 2421 Lilyfield Drive
Julie Folley, 2407 Lilyfield Drive
Sherry Thiltgen, 2411 Lilyfield Drive
Scott Folley, 2407 Lilyfield Drive
Charles Boedeker, 2422 Lilyfield Drive
Sue Fitzgerald, 2421 Lilyfield Drive
Steve Gregory, 205 Pebble Beach Drive
Jeanne Buck, 2401 Lilyfield Drive
Mayor White asked Town Manager Slye and Staff to work with the Royal Troon spokesperson or
committee and to bring the item back if a Council decision is needed.
Council took a short break and resumed at 10: 15 p.m.
7. Consider and take appropriate action regarding an Ordinance amending Article VIII
"International Energy Conservation Code" of Chapter 3, "Buildings and Construction" of the
Code of Ordinances of the Town by adopting the 2009 International Energy Conservation
Code regulations for certain structures, excluding one-family and two-family residential
dwellings; providing a penalty; and providing an effective date of April 1, 2011.
Motion made by Council member Cantrell, seconded by Council member Stotts, to approve Ordinance
2011-10 amending Article VIII "International Energy Conservation Code" of Chapter 3, "Buildings and
Construction" of the Code of Ordinances of the Town by adopting the 2009 International Energy
Conservation Code regulations for certain structures, excluding one-family and two-family residential
dwellings; providing a penalty; and providing an effective date of April 1, 2011. Motion carried
unanimously without further discussion.
8. Consider and provide input regarding regulations related to the retail sale of alcoholic
beverages for off-premise consumption.
Mayor White stated the purpose of the discussion is to review the current Town regulations regarding
alcohol sales; not to advocate for or against the sale of alcoholic beverages for the local option
proposition on the May 14, 2011 ballot. Any proposed amendments to the Town's regulations on retail
liquor sales for off-premise consumption are not intended to be punitive or advantageous to any particular
business. They are intended to ensure that the Town can provide proper application procedures and
governance for retail liquor sales within the community.
Direction only, no action taken.
9. Consider and provide input regarding a Special Events Ordinance.
Council considered a first draft of regulations pertaining to special events on November 15, 2010. Based
on feedback and suggestions from Council, the draft regulations have been revised and are presented to
Council for their discussion. Staff is seeking input from Council so that we can finalize the ordinance for
approval at the next meeting.
Due to the time, Mayor White asked Council to send their comments to Staff for review.
March 21, 2011 Minutes Page 4 of 6
Motion made by Council member Stotts, seconded by Council member Hoover to table agenda items 10
and 11. Motion carried unanimously without further discussion.
10. Consider and take appropriate action regarding a Resolution of the Town Council authorizing
the Creation of a Keep Trophy Club Beautiful Committee comprised of various citizen
volunteers; and providing an effective date.
Town Manager Slye will approach EDC 4A, EDC 4B or Parks and Recreation Board to provide necessary
infrastructure for the initiative.
11. Consider and take appropriate action regarding a Resolution of the Town Council authorizing
the Creation of a Sustainability Committee comprised of various citizen volunteers; and
providing an effective date.
Town Manager Slye indicated that current staff would take this responsibility and that we would include
any interested volunteers.
12. Consider and take appropriate action regarding financial and variance report dated February
2011.
Motion made by Council member Cantrell, seconded by Council member Strother, to approve the
financial and variance report dated February 2011 as amended. Motion carried unanimously without
further discussion.
13. Town Council Liaison Updates; discussion of same:
March 8,2011 Parks & Recreation Board -Council Member Hoover
March 10, 2011 TCMUD No.1 -Mayor Pro Tern Rose
March 14, 2011 EDC 4B -Council Member Strother
Council liaisons gave a brief update of the meetings and addressed questions. No action taken, update
only.
14. Town Manager Slye's update regarding the following; discussion of the same.
PID Voting on MUD Proposition
RFP for Financial Software
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
Tarrant County Obesity Prevention Meeting -pioneering healthier communities through
physical activities and the nutritious foods work groups
Northwest Communities Partnership Monthly Meeting
Byron Nelson High School Techno Expo
Council Retreat
Metroport Cities Partnership Monthly Meeting
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
March 21, 2011 Minutes Page 5 of 6
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda /tems list. All requests for agenda
items must comply with Charter requirements.
Council member requested Item 1/7, Communication Plan, be removed. No items were added.
ADJOURN
Motion made by Council member Hoover, seconded by Council member Cantrell to Adjourn.
Meeting adjourned at 11 :50 p.m.
( 411nncll1 11Jlfl tLY'
'S!JPhnon DePrater\-T6wn Secretary
Town of Trophy Club, Texas
March 21, 2011 Minutes
c6nnie White, Mayor
Town ofTrophy
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