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Minutes TC 07/19/2010MINUTES FROM BUDGET WORKSHOP/REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, July 19, 2010 5:00 P.M. Svore Municipal Building Boardroom STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club , Texas , met in a Budget Workshop/Regular Session on Monday, July 19 2010 . The meeting was held within the boundaries of the Town and was open to the public . TOWN COUNCIL MEMBERS PRESENT: Glenn Strother Mayor Pro T em Bill Rose Council Member JD Stotts Council Member arrived at 5.15 p m Margi Cantrell Council Member Larry Hoover Council Member TOWN COUNCIL MEMBERS ABSENT: Connie White Mayor STAFF AND GUEST(S) PRESENT: Stephen Seide l Acting Town Manager Lisa Hennek Town Secretary Patricia Adams Town Attorney Kathy DuBose Finance Director Scott Kniffen Police Chief Danny Thomas Fire Chief Adam Adams Parks Director Carolyn Huggins Community Development Director Mike Pastor Information Systems Director Ed Helton Director of Street Services Garin Giacomarro Town Manager's Office Intern Mayor Pro Tem Strother announced the date of July 19, 2010, called the meeting to order and announced a quorum at 5:07 p.m. WORK SESSION (5:00 -6:30 P.M.) Conducted in the Public Services Conference Room 1. 2010-388-T Town Council Budget Update; discussion of the same. 1) Capital Improvement Program 2) Budget Assumptions Presentation is attached. Council discussed Capital Improvements regarding Street Improvement for full-blown Street Construction . Town Council Minutes dated July 19 , 2010 Street Director Helton explained the review he and his staff conducted to evaluate Street Improvements and the five-year plan created for the improvements. Council discussed Bond Debt and restructuring in order to accomplish Capital Improvement Programs so as to have a level Debt Service Program . Acting Town Manager Seidel advised Staff is reevaluating facilities maintenance adding a $50 ,000 comprehensive facility structure study for FY 2011-12 in order to determine what is necessary and what can be afforded . Staff is developing a Request for Proposal on Drainage and estimate accepting proposals in October. Mayor Pro Tem Strother encouraged the Council to partner with TCMUD No . 1 to look at a complete comprehensive plan including space. Acting Town Manager Seidel stated that overall the revenues in Trophy Club grew 303 % according the Denton and Tarrant County Appraisal Districts. The increase reflects the active resident ial housing development in Trophy Club over the past couple of years . Seidel estimated that every one percent of value increase equates to approximately $38 ,000 , thus the 3% should provide approximately $114 ,000 in the next fiscal year. The Council discussed the restructuring of Trophy Club Country Club memberships and that the Club is introducing a new membership called 'Legends ', which restructures a full golf membership to a weekday membership. The Club is also introducing more youth -friendly events which is bringing the "40 and under" crowd in . Council member Stotts asked for a list of all Town Bond Projects , the amount and status . The Workshop ended at 6:28 p.m. REGULAR SESSION (7:00 P.M.) Conduc ted in the Council Chambers Council reconvened into Regular Session at 7:08 p.m. Mayor Pro Tem Strother announced Mayor White's absence. Invocation offered by Council Member Hoover. Pledges led by Mayor Pro Tem Strother. CITIZEN PRESENTATIONS: No citizens addressed the Council. EXECUTIVE SESSION : Council convened into Executive Session at 7:12 p.m. 2. 2010-365-T Council to convene into executive session pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: (1) Town Manager Search Council reconvened into Regular Session at 9:30 p.m. Town Council Minutes dated July 19 , 2010 2 3. 2010-366-T Consider and take appropriate action regarding the Executive Session. Motion made by Rose, seconded by Hoover directing Mr. Holland to proceed with the interview process for the top four ranked candidates. Motion passed unanimously without any discussion. CONSENT AGENDA Council member Rose removed Item #5. Council member Stotts removed Item #7. Motion made by Rose, seconded by Stotts to approve the Consent Agenda Items 4, 6, 8 and 9. Motion passed unanimously without any discussion. 4. 2010-367-T Consider and take appropriate action ratifying the termination of the agreement between the Town and Municap, Inc. for Administration Services for Trophy Club Public Improvement District No.1. 5. 2010-386-T Consider and take appropriate action regarding an Ordinance amending the FY09­ 10 Budget (Budget Amendment No.5) appropriating $10,000 for the additional cost necessary to comply with emissions regulations required for the Street Department's new dump truck; and providing an effective date. Acting Town Manager stated that this item was brought to Council several months ago At that time, the emissions were not considered, therefore the Town under-budgeted. At the February 1, 2010 Town Council meeting, the Town Manager briefed the Council on the Street Department Director's efforts working with the North Central Texas Council of Government's (NCTCOG) to solicit funding through the "Cash for Clunkers" grant program The grant request was for $10,000 to augment the $48,000 included in the 2010 Tax Notes for the purchase of a dump truck The additional funding was necessary to cover the increased costs related to the design changes required due to new emission regulations for the Street Department's dump truck At that meeting, the Town Council unanimously approved the purchase of the Dump Truck for $58,003.26. Unfortunately, the grant was not awarded. The budget amendment appropriated $10,000 for the costs over and above the amount included in the 2010 Tax Note issuance. Council member Cantrell asked if this dilemma was a result of the truck was purchased before the emission standards changed. Finance Director DuBose stated that the title of the dump truck used be the Street Department was titled to the MUD therefore did not qualify for the grant The total cost is $58,000. Council member Rose requested that the caption be amended to include .MAKING A TRANSFER APPROPRIA TlON IN ACCORDANCE WITH THE TOWN CHARTER) .. , and the Exhibit as follows: The Fiscal Year 2009-2010 General Fund Expenditure Budget Increase specified below is the result of additional costs associated with new model year and emission control requirements for a dump truck for the Streets Departments The Town's application for a $10,000 grant to supplement the funds from the Tax Notes was not approved The original estimated cost of $48,000 for the dump truck is included in the 2010 Tax Note issued in March 2010. Revenue. General Fund Reserve $ -0-$ 10,000 $ 10,000 Expenditure. Capital Expense -Vehicle $ -0-$ 10,000 $ 10,000 Town Council Minutes dated July 19, 2010 3 Motion made by Rose, seconded by Hoover to approve an Ordinance amending the FY09-10 Budget (Budget Amendment No.5) appropriating $10,000 for the additional cost necessary to comply with emissions regulations required for the Street Department's new dump truck; and providing an effective date as amended above. Motion passed unanimously without further discussion. 6. 2010-370-T Consider and take appropriate action regarding the approval of a resolution repealing Resolution No. 2008-27 authorizing participation in various cooperative purchasing programs and adopting a new resolution authorizing participation in various cooperative purchasing programs in accordance with the Towns Procurement Policies and Procedures. 7. 2010-371-T Consider and take appropriate action regarding a Letter of Engagement between the Town and Weaver and Tidwell for audit services in an amount not to exceed $55,000 for the FY09-10 Audit. Mayor Pro Tem Strother explained that in October 2005, the Town entered into an agreement with the audit firm of Weaver and Tidwell, LLP for external audit services for the fiscal years ending September 30, 2005 through 2009. The audit for the 2008-2009 fiscal year was presented to the Audit Committee on March 3, 2010 and to the Town Council at the March 8, 2010 Council Meeting. At the March 3'd Audit Committee meeting, the committee discussed soliciting proposals for the 2009-2010 fiscal year audit. The Committee discussed the pending negotiations concerning the MUD separating finance and accounting services from the Town, and the difficultly that the uncertainty of the outcome would have in soliciting proposals. The Committee agreed that the best solution for the 2009-2010 fiscal year's auditing services would be to extend the current agreement with Weaver (formerly Weaver and Tidwell, LLP). The agreement will allow Weaver to perform external auditing services for the fiscal year ending September 30,2010. The engagement agreement includes the Town's first anticipated Single Audit, which is an additional audit and report specifically required for an entity which exceeds $500,000 in annual grant awards. The Town is expected to reach this threshold in the 2009-2010 fiscal year and will be required to have a Single Audit performed by an independent/external auditor. The estimated cost of the Single Audit is $5,000. The agreement also includes an estimate of $5,000 should the Town desire the preparation of a Comprehensive Annual Financial Report (CAFR) instead of the basic financial statements previously issued. The total cost of all services is not to exceed $55,000, with the basic audit costs approximately $3,500 more than the prior fiscal year's total. Council member Stotts asked how much the last Audit service cost and who served on the Audit Committee. Finance Director DuBose explained the total cost of all services is not to exceed $55,000, with the basic audit costs approximately $3,500 more than the prior fiscal year's total. Former Council members Edstrom and Sterling served on the last Audit Committee. Motion made by Cantrell, seconded by Rose to approve a Letter of Engagement between the Town and Weaver and Tidwell for audit services in an amount not to exceed $55,000 for the FY09-10 Audit. Motion passed unanimously without further discussion. 8. 2010-389-T Consider and take appropriate action regarding a Resolution approve the Interlocal Cooperation Agreement for Tax Collection between Denton County and the Town of Trophy Club Public Improvement District (PID) #1 Emergency Services, and deSignating Kathy DuBose, Director of Finance as the Liaison, and authorizing the Mayor or her designee to execute the Agreement. (2010-337-T) Town Council Minutes dated July 19, 2010 4 9. 2010-391-T Consider and take appropriate action regarding an Interlocal Agreement between the Town and Texas Department of Public Safety for the purchase of Alcohol Blood Test Kits, and authorizing the Mayor or her designee to execute necessary documents. REGULAR SESSION 10. 2010-375-T Consider and take appropriate action regarding the appointment of a new Administrator for Trophy Club Public Improvement District No.1 and authorizing Acting Town Manager Seidel or his designee to execute necessary contract documents for PID Administration Services. Acting Town Manager Seidel explained that a letter of recommendation from Southwest Securities and a Proposal from David Taussig & Associates was included in the packet. Council member Stotts asked how the selection process was determined. Acting Town Manager Seidel stated that Staff discussed potential PID Administrators with the Town's Financial Advisor, Dan Almon from Southwest Securities and Bond Counsel Vinson and Elkins. Staff received the names of two qualified candidates from whom our Financial Advisor recommended. Mr. Almon assisted with the interview and recommended the selection of David Taussig & Associates. Mr. Mosesman advised David Taussig & Associates would apprise the Council of owners questioning their PID assessments if that is what Council requests. Mosesman stated that Mr. Spence will be the primary contact. Due to the short notice, Mr. Spence could not attend due to a previous commitment; therefore IVIr. Mosesman came in his stead. The headquarters for David Taussig & Associates is based in California; however, they also maintain a local office in Plano If selected, David Taussig & Associates has designated Mitch Mosesman and Erin Avalos as the persons who would be servicing the Town's account. Erin Avalos would be the person serving as Project Administrator. Mr. Mosesman was in attendance at the Town Council meeting and responded to questions. Motion made by Rose, seconded by Stotts to appoint David Taussig & Associates as the new Administrator for Trophy Club Public Improvement District No.1 and authorizing Acting Town Manager Seidel or his designee to execute necessary contract documents for PID Administration Services. Motion passed unanimously without further discussion. 11. 2010-373-T Staff to provide a recap of the 4th of July festivities; discussion of same. Motion made by Stotts, seconded by Cantrell to table Item #11. Motion passed unanimously without further discussion. 12. 2010-369-T Consider and take appropriate action regarding an Ordinance amending the FY09­ 10 Budget (Budget Amendment No.4) making supplemental appropriations in the amount of $30,888 for road and utility improvements for the Bobcat Blvd connector road; and providing an effective date. Acting Town Manager Seidel stated that Bobcat Blvd. was implemented in two phases The first phase was in Trophy Club and the second in Roanoke. Trophy Club's portion was to be paid for out of PID fees The Town Council unanimously approved a development agreement between the Town of Trophy Club, Denton County, the City of Roanoke, and Northwest Independent School District for road and utility improvements for the Bobcat Blvd connector road at the December 7, 2009 council meeting. The budget amendment appropriates the remaining $30,888 of the Highlands' Development reserve deSignated for Town Council Minutes dated July 19, 2010 5 improvements associated with the Highlands development. A portion of the Highland's developer's fees paid in 2007-2008 were set aside in 2008 and designated for future improvements. Council member Cantrell asked if there are any other outstanding fees due for this project and if anyone else is being charged extra . Acting Town Manager Seidel stated that there are no additional costs due and that the Town is not to be charged extra . Motion made by Rose , seconded by Strother to approve an Ordinance amending the FY09-10 Budget (Budget Amendment No . 4) making supplemental appropriations in the amount of $30,888 for road and utility improvements for the Bobcat Blvd connector road ; and providing an effective date. The Council discussed having to make decisions on issues that were not believed to be a problem several months ago Town Attorney Adams advised that the Town has a contractual obligation to pay their portion . Council member Stotts agreed that the Town has to pay and would rather the costs come out of the Developer's fee as opposed to the General Fund . Motion passed unanimously without further discussion . 13. 2010-372-T Presentation of the second quarter financial report for the 2009-2010 fiscal year through June; discussion of same. Presentation only , no action taken . Presentation is attached. 14. 2010-374-T Consider and take appropriate action regarding financial and variance report dated June 2010; discussion of same. The June 2010 monthly financial report was presented in a format that provides the comparison of monthly and year to date actual amounts to the current fiscal year budget. The accompanying variance report provides an explanation of actual fiscal year to date revenues and departmental expenditures which vary more than 10% from the percent of the fiscal year lapsed Management recommends approval. Council member Cantrell questioned why the expenditures to date under the Manager's Office are right on target, considering we are one employee down . Finance Director and Acting Town Manager Seidel advised that Council has expending 100% of that line item, showing the year-to-date hire . At the end of the year should be under budget, should see savings next months. Council member Stotts questioned the $110,000 for the water tower. Finance Director DuBose explained that the cost was appropriated out of Highland's developer's fees paid in 2007-2008 , set aside in 2008 and designated for future improvements Council member Cantrell asked why money had to be exchanged for the land swap Town Attorney Adams advised that since the School District wanted that portion of the land their attorney advised that the School District could give it away or swap it ; however, the law requires the sale of property for fair market value . Motion made by Rose , seconded by Cantrell to approve the financial and variance report dated June 2010 Motion passed unanimously without further discussion . Town Council Minutes dated July 19 , 2010 6 15. 2010-377-T Consider and take appropriate action regarding an Intergovernmental Contract for Employee Services between the Town and TCMUD No.1, and authorizing the Mayor or her designee to execute necessary documents. The draft presented has had multiple revisions since last submitted to Council. It has been provided to the MUD Attorney . Mayor Pro Tem Strother advised that TCMUD No . 1 will discuss this issue at their meeting tomorrow evening . Strother stated that only the dollar amount of $228,000 needed to be approved at this time and that details were still be negotiated between the Town and TCMUD No . 1. Council member Stotts asked if Acting Town Manager Seidel and Town Attorney Adams were comfortable with the amount and draft. Town Manager Stephen Seidel stated that he and Town Attorney Adams are comfortable with the draft as presented. The biggest key at this point is the dollar amount. Motion made by Cantrell, seconded by Rose to approve the funding amount of $228 , 075 .63 Motion passed unanimously without further discussion . Mayor Pro Tem Strother asked that the Council to forward their concerns and questions regarding the draft to Acting Town Manager Seidel so that they be addressed with TCMUD No . 1. Acting Town Manager Seidel stated that Council took a very important step approving the dollar amount. Council member Stotts questioned the process of whether TCMUD No . 1 should be contacted by another city to perform services . Town Attorney Adams stated that all would have to agree . Council member Rose stated that he would be more comfortable if TML would provide documentation agreeing to the fact that the Town is providing benefits to MUD employees . Town Attorney Adams stated that TML is aware and that the Town is receiving benefits back from the MUD . 16. 2010-378-T Consider and take appropriate action regarding an Ordinance amending Chapter 5 entitled, "General Land Use", Article I, entitled "Mobile Home & HUD-Code Manufactured Home Placement and Replacement", of the Code of Ordinances, by amending Section 1.07 entitled, "Maintaining Heavy Vehicles, Boats and Trailers" to clarify the screening requirements for heavy vehicles, boats and trailers maintained within the Town. Mayor Pro Tem Strother advised that this Item is in response to Code Enforcement complaints regarding commercial vehicles kept on Trophy Club residential property, Staff reviewed the Ordinance that regulates the allowed locations of commercial vehicles and determined that slight changes were needed to clarify the regulations . The ordinance is revised to clarify that a "solid" fence is needed to screen the vehicle from a public street, and that no more than 18 inches of the vehicle should be visible above the top of the fence . Council member Hoover asked if this Ordinance allows for a trailer to park on a golf course lot providing it is screened . Town Attorney Adams stated if the trailer is parked for more than two days it has to be screened . Council member Rose suggested amending Section 1.07 to include from a public stree t , reading as "eighteen (18) inches of such truck , commercial vehicle , boat or trailer is v isible above the top of the fence from a public street." Motion made by Rose , seconded by Cantrell to approve an Ordinance amending Chapter 5 entitled , "General Land Use", Article I, e ntitled "Mobile Home & HUD-Code Manufactured Home Placement and Replacement", of the Code of Ordinances , by amending Section 1.07 entitled , "Maintaining Heavy Vehi c les , Boats and Trailers" to clarify the screening requirements for heavy vehicles , boats and trailers maintained with in the Town as amended . Town Council Minutes dated July 19 , 2010 7 Police Chief Kniffen pointed out that a lot of people would be in violation under the stated weight restriction. Kniffen asked that he and the Town Attorney review the Ordinance again and bring it back to Council at the next meeting The motion was removed from the floor. Council directed Staff to review the Ordinance and bring back at the next meeting. 17. 2010-379-T Consider and take appropriate action regarding a Declaration of City of Service. Cities of Service is intended for cities of all sizes -and in fact, there is quite a range in the size of cities currently represented. Trophy Club would not be the smallest' There is not a cost involved with being a member. To join, you would simply sign the attached Declaration of Service, committing to: The Cities of Service is a National Organization supported by the State. The State will pay for the Mayor and a Staff person to attend the Seminar in Austin. Motion made by Stotts, seconded by Rose to table. Motion passed 4:0: 1 with Council member Hoover abstaining. 18. 2010-380-T Consider and take appropriate action regarding the Town's participation in the 25 th Anniversary celebration and a Resolution establishing the 25th Anniversary Committee as an Ad Hoc Committee of the Town. Staff would like Council to clarify Staffs involvement with the planning and organizing of the Town's 25th Anniversary festivities. Council member Rose would like to remove the word Ad Hoc and suggests that the Council authorize the Mayor to appoint the members to this Committee. Rose also suggested changing the date of September 15, 2010 to until the Council disband the group. Acting Town Manager Seidel stated TML advised that a Resolution creating an Ad Hoc Committee is necessary in under to be covered by insurance. Council member Cantrell felt September 15, 2010 may be too early to disband and suggested October 1st. Motion made by Rose, seconded by Hoover to approve a Resolution establishing the 25th Anniversary Committee as an Ad Hoc Committee of the Town and amending that the Committee shall exist until disbanded by majority vote of the Council. Motion passed unanimously without further discussion. 19. 2010-387-T Consider and take appropriate action regarding Town sponsorship of Byron Nelson High School (BNHS), including sponsorship of the BNHS Booster Club. Staff has been contacted by a member of the BNHS Booster Club asking the Town to sponsor either a 1/2 page advertisement for $150 and one whole page advertisement for $200. Staff would like direction from the Council regarding sponsorship of BNHS Acting Town Manager Seidel thinks this is a good idea and very neighborly. Town Council Minutes dated July 19, 2010 8 Motion made by Stotts, seconded by Cantrell to approve the purchase a half page ad and authorizing the Mayor or Acting Town Manager make this happen. Motion passed unanimously without further discussion. 20. 2010-381-T Consider and take appropriate action regarding the scheduling of a Council Retreat on August 1 and 2, 2010. Acting Town Manager Seidel advised that Staff has confirmed a location for a Council Retreat on August 1 -2. Tentative hours are Sunday, August 1, from 1200 PM. -6:00 PM and Monday, August 2, from 800 AM -200 PM Motion made by Rose, seconded by Cantrell to schedule the Council Retreat on August 1 and 2, 2010. Motion passed unanimously without any discussion. 21. 2010-376-T Consider and take appropriate action regarding the scheduling of quarterly Joint Sessions with TCMUD1. The Town Council previously considered this Item at the June 21, 2010 meeting. An Insert of that meeting's Minutes was attached to the Agenda backup On Tuesday, June 15, TCMUD1 discussed the proposed dates of Wednesday, August 11, 2010, Thursday, November 11, 2010 and Wednesday, February 9, 2011 at 7 p. m. and agreed to schedule the dates with the option to change. Mayor White and Council member Cantrell have a conflict with August 11, 2010 TCMUD No.1 requested that August 11, 2019 be left on the scheduled and cancelled at a later time Council member Cantrell suggested that the August meeting be postponed rather than cancelled. Acting Town Manager Seidel suggested possibly postponing the August meeting until the first week in September. Staff will provide this information to the District Manager to provide to the TCMUD No. 1 Directors. No action taken, Council asked for this item to come back in July. Council asked that rather than meeting in August the Joint Session be scheduled for September. Staff will coordinate with the MUD Staff and bring the proposed September date back at Council's second meeting in August. 22. 2010-382-T Acting Town Manager Seidel's update regarding the following; discussion of the same. 1. Splash Pad 2. Economic Development Acting Town Manager Seidel announced that the Splash Pad celebrated its Grand Opening at the 4th of July Celebration. 23. 2010-384-T Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. Mayor Pro Tem Strother read the list of events the Mayor has been attending Town Council Minutes dated July 19, 2010 9 Ribbon cutting for State Farm 2010 Celebrating Women in Business July 4th Events 25th Anniversary Committee Meetings Community Storehouse -Reading Program TML Region VIII Quarterly Meeting Metroport Cities Partnership Walk with the Mayor Mayor Pro Tern Strother read the following from ASA Liaison Wanda Franklin: From Wanda Franklin, as of today July 14, 2010, citizens of Trophy Club have mailed 1,544 pounds of products to our ASA (America Supporting Americans) adopted Unit, the Delta FSC, 1-32 Cavalry, 1st Brigade Combat Team, 101 Airborne Division (Air Assault) "The Fighting Dawgs. " This concludes our second shipment since the program began. Not only did the citizens of Trophy Club band together to bring this opportunity to its full potential but many business owners (Home Depot, U-Hal, Office Depot, Fast Signs, Texas Parks and Wildlife, Alcon Laboratories, Roanoke Pharmacy, Bank of America Volunteers, and First Financial Bank of Trophy Club), the US Postal Service provided the means of pickup and delivery, Boy Scout Troop 328 and their Troop Leaders gathered products from around the neighbor, the churches in Trophy Club, BNHS and of course the committee members who each and every week (tiring as it might have been) met either in direct meetings or bye-mail and donated their time, effort and money for such a worthy cause. A great big thank you to you all. But the fun is not over. There will be another drive in the fall. This time let's double the pounds. Wanda Franklin resigned as the ASA Liaison. An Item to appoint a new Liaison will be added to the 8/2 Agenda. 24. 2010-385-T Items for Future Agendas Council members Stotts and Cantrell commented that # 5 Consider and take appropriate action regarding . the creation of a Citizen's Financial Budget Board. (Rose 12/7/09) does not seem to be moving ahead. ADJOURN Motion to adjourn made by Hoover, seconded by Stotts. Meeting adjourned at 11 :32 p.m. Lisa Hennek, Town Secretary 15O/1I1ieWtlite, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes dated July 19, 2010 10 Bu d g e t W o r k s h o p Bu d g e t W o r k s h o p Ju l y 1 9 2 0 1 0 Ju l y 1 9 2 0 1 0 20 1 0 20 1 0 -- 20 1 1 F i s c a l Y e a r 20 1 1 F i s c a l Y e a r Ca p i t a l I m p r o v e m e n t s Ca p i t a l I m p r o v e m e n t s Fi v e Y e a r P r o g r a m Fi v e Y e a r P r o g r a m •• St r e e t I m p r o v e m e n t s $ 4 , 2 8 4 , 2 9 8 St r e e t I m p r o v e m e n t s $ 4 , 2 8 4 , 2 9 8 •• Pa r k s Pa r k s –– Tr o p h y C l u b P a r k 1 , 5 0 0 , 0 0 0 Tr o p h y C l u b P a r k 1 , 5 0 0 , 0 0 0 •• Dr a i n a g e S t u d y Dr a i n a g e S t u d y –– Ph a s e I I 1 2 5 , 0 0 0 Ph a s e I I 1 2 5 , 0 0 0 •• Fa c i l i t i e s 5 0 , Fa c i l i t i e s 5 0 , 000 000 To t a l To t a l $ 5 , 9 5 9 , 2 9 8 $ 5 , 9 5 9 , 2 9 8 Re v e n u e s Re v e n u e s • Co n s e r v a t i v e e s t i m a t e s • Ba s e d o n h i s t o r i c a l a n d c u r r e n t t r e n d s • Pr o j e c t i o n o f 1 5 0 n e w h o m e s f o r F Y 1 0 - 1 1 • Ac t i v e g r a n t s o l i c i t a t i o n Pr o p e r t y T a x Pr o p e r t y T a x Ap p r a i s a l R o l l G r o w t h Ap p r a i s a l R o l l G r o w t h Fi s c a l Y e a r Fi s c a l Y e a r AV R o l l I n c r e a s e AV R o l l I n c r e a s e Percent Increase Percent Increase 20 0 9 20 0 9 -- 10 10 $ 3 3 , 3 2 4 , 8 4 8 $ 3 3 , 3 2 4 , 8 4 8 6.7 %6.7 % 20 0 8 20 0 8 -- 09 09 $ 3 3 , 3 2 4 , 8 4 8 $ 3 3 , 3 2 4 , 8 4 8 3.4 %3.4 % 20 0 7 20 0 7 -- 08 08 $ 7 1 , 1 3 3 , 7 8 7 $ 7 1 , 1 3 3 , 7 8 7 11.7%11.7% 20 0 6 20 0 6 -- 07 07 $ 5 9 , 3 3 3 , 7 5 9 $ 5 9 , 3 3 3 , 7 5 9 10.8%10.8% As s e s s e d V a l u a t i o n As s e s s e d V a l u a t i o n Pr e l i m i n a r y t o C e r t i f i e d Pr e l i m i n a r y t o C e r t i f i e d 20 1 0 20 1 0 -- 11 11 8. 6 % 8. 6 % (2 . 8 % ) (2 . 8 % ) YT D YT D TBD TBD 20 0 9 20 0 9 -- 10 10 12 . 5 % 12 . 5 % (5 . 8 % ) (5 . 8 % ) 6.7%6.7% 20 0 8 20 0 8 -- 09 09 10 . 0 % 10 . 0 % (6 . 6 % ) (6 . 6 % ) 3.4%3.4% 20 0 7 20 0 7 -- 08 08 15 . 4 % 15 . 4 % (3 . 7 % ) (3 . 7 % ) 11.7%11.7% 20 0 6 20 0 6 -- 07 07 13 . 8 % 13 . 8 % (3 . 0 % ) (3 . 0 % ) 10.8%10.8% Pr e l i m i n a r y Pr e l i m i n a r y % C h a n g e % C h a n g e Certified Certified As s e s s e d V a l u a t i o n P r o j e c t i o n As s e s s e d V a l u a t i o n P r o j e c t i o n •• Pr e l i m i n a r y t o C e r t i f i e d Pr e l i m i n a r y t o C e r t i f i e d –– Av e r a g e r e d u c t i o n p a s t f o u r y e a r s = ( 4 . 7 5 % ) Av e r a g e r e d u c t i o n p a s t f o u r y e a r s = ( 4 . 7 5 % ) •• As o f J u l y 9 = ( 2 . 8 % ) As o f J u l y 9 = ( 2 . 8 % ) –– Cu r r e n t l y a t + 5 . 8 % o v e r p r i o r y e a r c e r t i f i e d Cu r r e n t l y a t + 5 . 8 % o v e r p r i o r y e a r c e r t i f i e d •• Pa s t f o u r y e a r a v e r a g e f o r t w o w e e k s Pa s t f o u r y e a r a v e r a g e f o r t w o w e e k s th r o u g h J u l y 2 5 a d d i t i o n a l ( 2 . 8 % ) th r o u g h J u l y 2 5 a d d i t i o n a l ( 2 . 8 % ) •• Es t i m a t e o f p r o b a b l e f o r 2 0 1 0 = + 3 . 0 % Es t i m a t e o f p r o b a b l e f o r 2 0 1 0 = + 3 . 0 % Ad V a l o r e m Ad V a l o r e m Fo r e c a s t G r o w t h Fo r e c a s t G r o w t h 2 % 2 % 3 % 3 % 4 %4 % X X Sa l e s T a x G r o w t h Sa l e s T a x G r o w t h 20 0 9 20 0 9 -- 20 1 0 Y T D 20 1 0 Y T D 1. 1 1 %% 20 0 8 20 0 8 -- 20 0 9 20 0 9 (3 . 4 2 % ) 20 0 7 20 0 7 -- 20 0 8 20 0 8 0. 3 7 % 20 0 6 20 0 6 -- 20 0 7 20 0 7 12 . 8 7 % 20 0 5 20 0 5 -- 20 0 6 20 0 6 24 . 4 4 % Fr a n c h i s e T a x e s Fr a n c h i s e T a x e s •• Ba s e d o n f r a n c h i s e e Ba s e d o n f r a n c h i s e e ’’ s s es t i m a t e s a n d t r e n d s es t i m a t e s a n d t r e n d s •• Cu r r e n t y e a r t o t a l s Cu r r e n t y e a r t o t a l s re f l e c t m i l d w e a t h e r re f l e c t m i l d w e a t h e r Re s i d e n t i a l B u i l d i n g P e r m i t s Re s i d e n t i a l B u i l d i n g P e r m i t s 20 0 9 20 0 9 -- 20 1 0 20 1 0 •• Fi s c a l Y e a r Fi s c a l Y e a r -- to to -- Da t e Da t e 160 160 •• Un d e r R e v i e w Un d e r R e v i e w 19 19 •• 08 08 -- 09 A c t u a l 09 A c t u a l 194 194 •• 09 09 -- 10 E s t i m a t e 10 E s t i m a t e 200 200 Ot h e r R e v e n u e s Ot h e r R e v e n u e s •• Pu b l i c S a f e t y Pu b l i c S a f e t y –– Ba s e d o n d e p a r t m e n t e s t i m a t e s Ba s e d o n d e p a r t m e n t e s t i m a t e s –– EM S h a s r e c e n t t r e n d o f d i m i n i s h e d c a l l s EM S h a s r e c e n t t r e n d o f d i m i n i s h e d c a l l s –– EM S P l e d g e s EM S P l e d g e s –– De n t o n a n d T a r r a n t C o u n t i e s De n t o n a n d T a r r a n t C o u n t i e s •• Ba s e d o n c u r r e n t p l e d g e s Ba s e d o n c u r r e n t p l e d g e s –– Mu n i c i p a l C o u r t F i n e s a n d F e e s Mu n i c i p a l C o u r t F i n e s a n d F e e s •• Ba s e d o n c u r r e n t t r e n d s Ba s e d o n c u r r e n t t r e n d s •• Gr a n t s Gr a n t s –– On l y i n c l u d e s a p p r o v e d g r a n t s On l y i n c l u d e s a p p r o v e d g r a n t s Ot h e r R e v e n u e s Ot h e r R e v e n u e s •• Pa r k a n d R e c r e a t i o n Pa r k a n d R e c r e a t i o n –– Pa r k Pa r k -- Ba s e d o n c u r r e n t a c t i v i t y l e v e l s Ba s e d o n c u r r e n t a c t i v i t y l e v e l s –– Po o l Po o l –– Ba s e d o n p r o j e c t e d a c t i v i t y a n d f e e s t r u c t u r e Ba s e d o n p r o j e c t e d a c t i v i t y a n d f e e s t r u c t u r e –– At h l e t i c P r o g r a m s At h l e t i c P r o g r a m s •• No i n c r e a s e f r o m c u r r e n t l e v e l No i n c r e a s e f r o m c u r r e n t l e v e l •• Fi e l d S a t u r a t i o n Fi e l d S a t u r a t i o n –– Re c r e a t i o n P r o g r a m s Re c r e a t i o n P r o g r a m s •• Ba s e d o n c u r r e n t l e v e l s Ba s e d o n c u r r e n t l e v e l s –– so m e m i n o r a d d i t i o n s so m e m i n o r a d d i t i o n s Ot h e r R e v e n u e s Ot h e r R e v e n u e s •• In t e r g o v e r n m e n t a l In t e r g o v e r n m e n t a l –– Tr a n s f e r f r o m E D C Tr a n s f e r f r o m E D C •• Ba s e d o n c u r r e n t c o n t r i b u t i o n f o r P a r k d e b t s e r v i c e s Ba s e d o n c u r r e n t c o n t r i b u t i o n f o r P a r k d e b t s e r v i c e s –– MU D MU D •• Ba s e d o n c u r r e n t $ 1 0 , 0 0 0 c o n t r i b u t i o n f o r J u l y 4 t h Ba s e d o n c u r r e n t $ 1 0 , 0 0 0 c o n t r i b u t i o n f o r J u l y 4 t h •• Ot h e r Ot h e r –– Ba s e d o n c u r r e n t l e v e l s Ba s e d o n c u r r e n t l e v e l s Ex p e n d i t u r e s Ex p e n d i t u r e s •• In c l u d e s d e p a r t m e n t a l B u s i n e s s P l a n s In c l u d e s d e p a r t m e n t a l B u s i n e s s P l a n s •• In c l u d e s c h a n g e s f r o m S E M O a g r e e m e n t In c l u d e s c h a n g e s f r o m S E M O a g r e e m e n t •• In c l u d e s o p t i o n s f o r f u t u r e r e p l a c e m e n t In c l u d e s o p t i o n s f o r f u t u r e r e p l a c e m e n t •• In c l u d e s O & M c o s t s a s s o c i a t e d w i t h C I P In c l u d e s O & M c o s t s a s s o c i a t e d w i t h C I P Tr o p h y C l u b Tr o p h y C l u b Av e r a g e H o m e V a l u e Av e r a g e H o m e V a l u e •• 20 0 9 20 0 9 $ 2 6 2 , 5 9 1 $ 2 6 2 , 5 9 1 •• 20 0 8 20 0 8 $ 2 5 1 , 0 4 7 $ 2 5 1 , 0 4 7 •• 20 0 7 20 0 7 $ 2 2 5 , 2 6 8 $ 2 2 5 , 2 6 8 •• 20 0 6 20 0 6 $ 2 1 0 , 3 6 3 $ 2 1 0 , 3 6 3 Pr o p e r t y T a x Pr o p e r t y T a x •• Ev e r y 1 % g r o w t h p r o v i d e s $ 3 8 , 0 0 0 Ev e r y 1 % g r o w t h p r o v i d e s $ 3 8 , 0 0 0 •• Ev e r y 1 c e n t t a x r a t e p r o v i d e s $ 7 5 , 0 0 0 Ev e r y 1 c e n t t a x r a t e p r o v i d e s $ 7 5 , 0 0 0 •• 20 0 9 A v e r a g e h o m e v a l u e w a s $ 2 6 2 , 5 9 1 20 0 9 A v e r a g e h o m e v a l u e w a s $ 2 6 2 , 5 9 1 •• Ev e r y 1 c e n t t a x r a t e i n c r e a s e = $ 2 6 / y e a r Ev e r y 1 c e n t t a x r a t e i n c r e a s e = $ 2 6 / y e a r Qu a r t e r l y F i s c a l R e p o r t Qu a r t e r l y F i s c a l R e p o r t Ju l y 1 9 , 2 0 1 0 Ju l y 1 9 , 2 0 1 0 20 0 9 20 0 9 -- 20 1 0 F i s c a l Y e a r 20 1 0 F i s c a l Y e a r Th i r d Q u a r t e r E n d i n g Th i r d Q u a r t e r E n d i n g Ju n e 2 0 1 0 Ju n e 2 0 1 0 To w n o f T r o p h y C l u b To w n o f T r o p h y C l u b 20 0 9 20 0 9 -- 20 1 0 B u d g e t 20 1 0 B u d g e t $ 1 2 , 9 7 8 , 7 5 8 $ 1 2 , 9 7 8 , 7 5 8 St o r m D r a i n a g e U t i l i t y $2 5 1 , 9 1 5 G e n e r a l F u n d $5 , 9 2 8 , 8 2 0 T r o p h y C l u b P a r k $120,596 In t e r e s t & S i n k i n g $9 1 1 , 7 2 8 Capital Projects $5,121,590 EDC 4B $128,273 Hotel/Occupancy Tax $28,770EDC 4A $364,471 St r e e t M a i n t e n a n c e Sa l e s T a x $1 2 2 , 5 9 5 To w n o f T r o p h y C l u b To w n o f T r o p h y C l u b 20 0 9 20 0 9 -- 20 1 0 B u d g e t 20 1 0 B u d g e t % o f T o t a l % o f T o t a l St r e e t M a i n t e n a n c e Sa l e s T a x 1 % EDC 4A 2.8 %Hotel Occupancy Tax 0.2 %EDC 4B 1 %Capital Projects 39 % In t e r e s t & S i n k i n g 7 % Tr o p h y C l u b P a r k 1 % Ge n e r a l F u n d 46 % St o r m D r a i n a g e U t i l i t y 2 % 20 0 9 20 0 9 -- 20 1 0 G e n e r a l F u n d B u d g e t 20 1 0 G e n e r a l F u n d B u d g e t Re v e n u e s $ 6 , 0 1 0 , 0 5 1 Re v e n u e s $ 6 , 0 1 0 , 0 5 1 Re c r e a t i o n Pr o g r a m s $1 8 1 , 6 5 0 Tr a n s f e r s & Ot h e r R e v e n u e $4 8 1 , 2 2 8 Pr o p e r t y T a x $ 3 , 2 3 2 , 6 7 0 EMS & Municipal Court $344,000 Sa l e s T a x $4 9 0 , 3 7 8 Fr a n c h i s e F e e s $5 6 5 , 6 8 0 Developers Fees $56,500 Trash $273,945Building Permits $384,000 20 0 9 20 0 9 -- 20 1 0 G e n e r a l F u n d B u d g e t 20 1 0 G e n e r a l F u n d B u d g e t Re v e n u e s % o f T o t a l Re v e n u e s % o f T o t a l Re c r e a t i o n Pr o g r a m s 3 % Building Permits 6 %Trash 5 %Developers Fees 1 % Fr a n c h i s e F e e s 9 % Sa l e s T a x 8 % EMS & Municipal Court 6 % Pr o p e r t y T a x 54 % Tr a n s f e r s & O t h e r Re v e n u e s 8 % Ge n e r a l F u n d R e v e n u e s Ge n e r a l F u n d R e v e n u e s Bu d g e t $ Bu d g e t $ 20 1 0 Y T D 20 1 0 Y T D Over/(Under)Over/(Under) Pr o p e r t y T a x 3, 2 3 2 , 6 7 0 3, 1 9 1 , 3 5 6 (41,314) Sa l e s T a x 49 0 , 3 7 8 27 7 , 1 3 0 (213,248) Fr a n c h i s e F e e s 56 5 , 6 8 0 42 9 , 5 0 5 (136,175) Bu i l d i n g P e r m i t s 38 4 , 0 0 0 44 5 , 8 3 9 61,839 De v e l o p e r F e e s 56 , 5 0 0 -0 - (56,500) Tr a s h 34 4 , 0 0 0 25 9 , 3 4 1 (84,859) EM S & M u n i c i p a l C o u r t 27 3 , 9 4 5 19 4 , 6 6 2 (79,283) Tr a n s f e r s & O t h e r R e v 48 1 , 2 2 8 21 1 , 7 0 3 (269,525) Re c r e a t i o n P r o g r a m s 18 1 , 6 5 0 11 2 , 2 4 4 (69,406) To t a l To t a l 6, 0 1 0 , 0 5 1 6, 0 1 0 , 0 5 1 5, 1 2 1 , 7 8 0 5, 1 2 1 , 7 8 0 (888,271)(888,271) To w n o f T r o p h y C l u b To w n o f T r o p h y C l u b Ge n e r a l F u n d E x p e n d i t u r e s Ge n e r a l F u n d E x p e n d i t u r e s $ 5 , 9 2 8 , 8 2 0 $ 5 , 9 2 8 , 8 2 0 20 0 9 20 0 9 -- 20 1 0 20 1 0 Bu d g e t $ Bu d g e t $ %% Po l i c e 1, 4 1 6 , 7 2 5 24 Pa r k s & R e c r e a t i o n 1, 3 0 6 , 9 0 5 22 EM S 67 3 , 1 4 5 11 Co m m u n i t y D e v e l o p m e n t 50 4 , 4 9 7 9 St r e e t s 39 9 , 5 3 8 7 73%73% Ge n e r a l F u n d E x p e n d i t u r e s Ge n e r a l F u n d E x p e n d i t u r e s 2009 2009 --2010 2010 Am e n d e d B u d g e t $ 5,928,820 Le s s : E x p e n d i t u r e s T h r o u g h 6 / 3 0 / 1 0 (4,028,615) Un e x p e n d e d B u d g e t $ 1,900,205 $ 1,900,205 To w n o f T r o p h y C l u b To w n o f T r o p h y C l u b Ge n e r a l F u n d 2 0 0 9 Ge n e r a l F u n d 2 0 0 9 -- 20 1 0 20 1 0 Bu d g e t Bu d g e t 9 9 -- Month Month YT D YT D 75%75%Fiscal Yr Fiscal Yr Re v e n u e s $ 6 , 0 1 0 , 0 5 1 $ 5 , 1 2 1 , 7 8 0 85% Ex p e n d i t u r e s (5 , 9 2 8 , 8 2 0 ) (4 , 0 2 8 , 6 1 5 ) 68% Re v e n u e s o v e r Ex p e n d i t u r e s $ 8 1 , 2 3 1 $ 8 1 , 2 3 1 $1 , 0 9 3 , 1 6 5 $1 , 0 9 3 , 1 6 5