Minutes TC 08/02/2010MINUTES FROM BUDGET WORKSHOP/REGULAR SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 2, 2010 5:00 P.M.
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Budget Workshop/Regular Session on
Monday, August 2,2010. The meeting was held within the boundaries of the Town and was open to the
public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Glenn Strother Council Member arrived at 5:15 p.m.
JD Stotts Council Member
Margi Cantrell Council Member
Larry Hoover Council Member
STAFF AND GUEST(S) PRESENT:
Stephen Seidel Acting Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Kathy DuBose Finance Director
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Adam Adams Parks Director
Carolyn Huggins Community Development Director
lVIike Pastor Information Systems Director
Garin Giacomarro Town Manager's Office Intern
Mayor White announced the date of August 2,2010, called the meeting to order and announced a
quorum at 5:05 p.m.
WORK SESSION (5:00 -6:30 P.M.)
Conducted in the Public Services Conference Room
1. 2010-392-T Town Council Budget Overview; discussion of the same.
Presentation is attached.
Acting Town Manager Seidel advised that Council will be discussing the proposed budget as presented
by Staff.
Mayor White and Council members Cantrell and Stotts stated that the Budget document provided is very
nice; it should not be produced in this format until the final budget has been approved Finance Director
Town Council Minutes dated August 2,2010
DuBose advised that this is what the citizens will be looking at as well. Council member Rose confirmed
that GFOAT will be looking at the approved Budget online.
Finance Director DuBose started with the General Fund. The total revenues are under 9 million dollars
and total expenditures at 12.3 million dollars. The expenditures are proposed higher as the majority of
the Capital Improvements will not be complete by the end of this fiscal year; 4.1 million dollars in Capital
Improvements will be performed next fiscal year. Mayor White requested that this information be
footnoted on the bottom of the Expenditure page.
Finance Director DuBose explained that the Property Tax Rate is broken into two different components;
operations and maintenance (O&M ) and debt services. Mayor White and Council member Rose pointed
out that the graphs reflecting the General Fund at 5 million and the Capital Improvements at 4.1 million
are not correct. DuBose stated that the graphs did not change from the last meeting as these numbers
were closer at that time and that she would correct before the presentation is posted to the website.
There are also two tax rate calculations in the tax rate; the effective tax rate and the roll back tax rate.
The effective tax rate is that that would produce the same amount of taxes if it was applied to the same
properties that were on the roll in both years and excludes new properties. The roll back rate looks at the
debt services and is added to a cap of 8% growth. O&M and can only go up on O&M from the prior year
by 8%. When looking at increasing property values the effective rate is usually lower. Conversely, if
property values that were on the roll last year decrease, as they did this year, the effective rate goes up.
The roll back rate is $0.575, the proposed rate is $0.53, the effective rate is $0.49 and the current rate is
$0.4 7. Because the existing properties that were on the roll in both years have gone done in value, the
effective rate goes up $002 Again, $0.02 of the proposed rate is because property values have
decreased. The presentation presented by the Park Bond Committee last August, reported more than
half (64% of citizens surveyed) would be willing to pay a property tax of $75 -$375 per year to support
the improvement priorities suggested in the citizen survey The total rate increase for the Park Bond was
originally projected at approximately 11.5% total. As a result of the favorable bond rating the increase
came down to 9.8%.
Finance Director DuBose stated that the Sales Tax growth year-to-date for the current fiscal year is 1%
over the prior year The last three months have been very strong, 15 -20% growth from prior year.
Other cities are looking at 10% plus drops.
Finance Director DuBose explained that Franchise Fees are based on the franchise assessments and
current trends. As a result of the mild weather the electric and gas Franchise Fees are down from the
prior year. Mayor White asked if Staff performs checks and balances on the Franchise fees because
even with more homes and the high school her electric bill is not going down. Town Attorney Adams
explained that auditing has to be performed in accordance to the Franchise Fee Agreements. The Town
would incur the expense to conduct the audit, the audit would have to be conducted during hours
specified by the vendor and the Town unfortunately would be at the utility company's mercy when
attempting to receive the documents. DuBose stated that this is pretty much the trend compared to other
cities, and reminded the Council that the fees are based on previous calendar year.
Since the last budget workshop, Staff has processed nine more completed building permits with 18 more
under review. Last year at this time building permits equaled 194, Staff estimates 200 this year and the
next year is predicated on 180.
Public Safety -Staff looked at departmental estimates and EMS has recently had a trend of diminished
calls Municipal Court -fines and fees are based upon the current trends and Staff is hoping to have
better success collecting fines considering the Scofflaw agreement recently approved by the Council.
Parks and Pool are based upon current activity levels. Staff is not anticipating increasing Athletic
programs and Recreation levels have been a bit low. There may be some additions once the Recreation
Supervisor position is filled again
Town Council Minutes dated August 2,2010 2
The Council pointed out that page 35, under the Intergovernmental Fees for Services with TCMUD No.
the numbers are off on the seventh line from the bottom .
General Funds and Debt Service Funds -Council member Cantrell asked when the Staff last received a
COLA and/or Merit increase. Staff advised that no COLAs or Merits were given in the past two years and
the last 2% COLA was given in FY 2007-08 . The cost to absorb the employee dependent insurance
increase is about $20 ,000. Carolyn Huggins spoke on behalf of the Employee Action Committee and
stated that the Committee understands the budget constraints and while all would appreciate a COLA,
they would rather see Council apply that money to cover the increase on the dependent insurance cost.
Huggins said that the employees she spoke with agreed that an extra paid day off at Thanksgiving and
Christmas would be a good trade and a great morale boost. Acting Town Manager Seidel said that the
insurance rates are estimated to go up 11 %, with 7% resulting from the new requirements mandated
under the National Healthcare Reform. Other cities are looking at increases of 16 -22%. The Town's
initial rerate came in at almost 27% and the Town's Insurance Broker and Staff were able to negotiate the
rate down without substantially changing the benefits .
Council member Cantrell questioned why there was an increase in the salary estimate proposed under
the Planning and Zoning Department, yet the number of employees stayed the same. Finance Director
DuBose stated that the Town picked up the Permit Official at 100%.
The Council discussed Capital Improvements and questioned why part ($125,000) of the drainage study
was paid this fiscal year and the other half ($125,000) is not included tei the FY 2010-11 but rather the FY
2011-12. Acting Town Manager Seidel explained that Staff is completing the RFQ and hopes that
Council can award the bid for the study at the first meeting in September The study will occur over most
of FY 2010-11 and the remaining cost of the study will not be known or paid until FY 2011-12 . Mayor
White asked if a comprehensive drainage study can be conducted for $125 ,000 . Community
Development Director Huggins said that the Town Engineer recommended the study be split into two
parts and that Staff is still defining the scope of the RFQ.
The Council talked about issuing Certificates of Obligation in the amount of approximately $770 ,000 for
the street improvement project of Indian Creek to Creekmere Court to Greenhill .
The Council discussed the budget timeline and how they should break down the budget to discuss in the
time remaining. Council member Strothers and Stotts suggested the Council send their questions to the
Acting Town Manager to answer prior to the next budget workshop
Council member Stotts asked to have the floor . Stotts stated that the first time he discussed this idea with
the Mayor was shortly after he was elected Stotts stated that he visited with the Mayor one time in
person regarding this , and a couple times on the phone . After this, Stotts lined up a meeting with
Roanoke Mayor Scooter Gierisch . Stotts explained that he and Mayor White approached Mayor Gierisch
to ask whether Roanoke might be interested in providing Police Services for the Town . Stotts stated that
this idea is not a reflection on the Police Department or the employees of the Town and is purely a
reflection of the times that we are in and considerations as the Council looks down the road with what the
Town has coming due
Council member Stotts handed out a Memo from the City of Roanoke and stated that the proposal was a
very rough approximation for cost of services to outsource the Police Department to Roanoke . Mayor
Gierisch spoke to Stotts on Friday regarding this proposal. The current Police Department budget is 1.4
million dollars and the proposal from Roanoke is estimated for $869,358 the first year and $793,457 the
second year , with Roanoke using the Town 's Police vehicles. Stotts explained the service levels
proposed by Roanoke as they differ from what the Town currently offers . Stotts stated that the proposal
IS for one and half officers per shift and if Trophy Club insisted on two that could be discussed, however
as bound by the Open Meetings Law, Stotts said that he could not have any other discussions regarding
this matter and could only go so far Stotts stated that this is just an idea and that he has no other way to
move this forward and would have preferred to bring this up to Council in private in order to discuss first
However in order to move things forward, Stotts mentioned the idea tonight
Town Council Minutes dated August 2,2010 3
Mayor White stated that she is not convinced that this is the way to go, but respects the need to look into
the possibilities. White tremendously resents that the Council could not discuss this behind closed doors
and eliminate what does not make sense first, but that's the way it is. White stated that there are a lot of
factors that are not considered in the proposal, but they have to start somewhere and everyone deserves
to have the right to have their ideas heard and considered objectively, reasonably and logically. Council
needs to be looking at these things even though it is a difficult thing but Council does not have any other
choice.
Council member Stotts said Roanoke is sensitive to this situation and would patrol the Town at the level
desired by the Town. Roanoke has GPS in all of their vehicles and would retrofit any they might inherit
from the Town. Stotts stated that he knew this would not be easy, but doing the right thing never is.
Stott concluded that Roanoke would be happy to meet with the Town and discuss community involvement
and service levels which would alter the rough estimate as provided with on the memo
Council member Cantrell thanked Council member Stotts for taking the initiative on this idea. Council
member Hoover asked how much this might save the Town. Council member Stotts responded
approximately $600,000. Mayor White cautioned the group by advising the Council to be careful about
providing a dollar amount as this is a very low estimate and the proposal has not been evaluated to see if
it includes the service currently provided to the Town by the Police Department. Council member Stotts
agreed and said that further discussions need to take place if Council is serious about outsourcing the
Police Department.
Acting Town Manager Seidel suggest this as an ideal question to include to the citizen survey and
believes that the Town should provide what the residents want and are willing to pay for. Seidel
cautioned the Council of the complexity of outsourcing and advised that once they go down the
outsourcing, it is difficult to come back bring in hours due to start up costs.
Fire Chief Thomas asked the Council to consider the issues in Westlake who outsource to Keller. While
true that the Council may save money, the service level would greatly diminish
Acting Town Manager Seidel stated that there are consultants who do this type of evaluation and it would
be objective from both Trophy Club and Roanoke's perspective. There are several factors to consider in
the service level currently being provided like removing snakes for resident's yards. Council member
Stotts stated that he is aware of this and that this idea is not new and the Town would not be reinventing
the wheel. Stotts said that this is not something that can be implemented in a couple of months and that
he and Roanoke agreed the soonest would be January or February. Stotts does not know if the Council
has the luxury of waiting for the results of a citizen survey.
Mayor Pro Tem Rose stated that Trophy Club's low crime rate is partly due to the visibility of the Police
Force. Rose takes credit for pushing to having two Police Officers on duty at all time and Rose would not
be able to go below this number. Rose asked where the cost savings would be gained as the proposal
would have to be increase by .5 Officer and an Animal Control Officer. Rose asked if a straight contract
for services might be a better option.
Mayor White announced that the meeting was posted to adjourn at 6:30 p.m. rather than 6:45 p.m. as she
had thought.
The Council recessed at 6:35 p.m. to take the Council picture.
REGULAR SESSION (7:00 P.M.)
Conducted in the Council Chambers
The Council reconvened into Regular Session Time at 708 p.m.
Town Council Minutes dated August 2,2010 4
Invocation will be offered by Council Member Strother.
Pledges will be led by Council Member Cantrell.
CITIZEN PRESENTATIONS:
No Citizens addressed the Council
PRESENTATIONS
2. 2010-395-T Presentation of the 2010 Outstanding Crime Prevention Small Agency Award to
Police Chief Kniffen; discussion of the same.
Mayor White announced on July 15, 2010 Trophy Club Police Chief Scott Kniffen was awarded 2010
Outstanding Crime Prevention Small Agency Manager at the Texas Crime Prevention Association
Summer Conference in San Antonio Texas. This award was presented to Chief Kniffen as an
Administrator and Crime Program Director who has demonstrated the greatest support and leadership of
personnel in crime prevention.
Mayor White presented the award to Police Chief Scott Kniffen.
3. 2010-396-T Presentation of the Government Financial Officers Association (GFOA)
Distinguished Budget Award to Finance Director Kathy DuBose; discussion of same.
During the May 17, 2010 Town Council meeting, Acting Town Manager Seidel announced that the Town
has been awarded the Government Financial Officers Association (GFOA) Distinguished Budget Award
for the first time in our history. There were only 109 municipalities in Texas that received this award and
only 1,100 in the US and Canada (that includes ALL government entities, i.e. school districts, counties,
cities, states, etc)
Director of Finance for the City of Farmer's Branch and the 2007-2008 President of GFOA, Charles Cox
presented the award to Finance Director DuBose.
CONSENT AGENDA
Motion made by Rose, seconded by Cantrell, to approve the Consent Agenda Items 5 - 6
Motion passed 5:0: 1 with Stotts abstaining. Council member Stotts stated for the record that he is a
personal friend of Brian The Animal Guy. Stotts spoke with Mr. Hall last week and Hall was not aware
that this Item was coming before Council Hall appreciates the opportunity to serve the Council
4. 2010-394-T Consider and take appropriate action regarding an Agreement for Animal
Euthanasia/Disposal Services with a private contractor, Brian Hall, d/b/a/ Brian The Animal
Guy, and authorizing the Town Manager or his designee to execute all necessary documents.
5. 2010-378-T Consider and take appropriate action regarding an Ordinance amending Chapter 5
entitled, "General Land Use", Article I, entitled "Mobile Home & HUD-Code Manufactured
Home Placement and Replacement", of the Code of Ordinances, by amending Section 1.07
entitled, "Maintaining Heavy Vehicles, Boats and Trailers" to clarify the screening
requirements for heavy vehicles, boats and trailers maintained within the Town.
Town Council Minutes dated August 2, 2010 5
PUBLIC HEARING
TIME OPEN 7:14 p.m.
6. 2010-361-T Public Hearing regarding a request to amend Ordinance No. 2000 14P&Z
amending Ordinance No. 99-17 P&Z, Planned Development No. 21 to allow Outdoor Display of
propane for Walgreens. Applicant: Karen Thiessen, Gardere Wynne Sewell LLP on behalf of
Walgreen Co. (PD-AMD-10-035)
The applicant , Walgreen Co , represented by Karen Thiessen , Gardere Wynne Sewell LLP, is requesting
approval of an amendment to Ordinance No . 99-17 P&Z, Planned Development No. 21 (PD-21) to allow
Outdoor Display of propane , for sale inside the store. Walgreens #06047 is located at 541 Trophy Lake
Drive (Tract 3) in the "Plaza " shopping Center , Planned Development No. 21 (PD-21)
No citizens addressed the Council.
7. 2010-364-T Public Hearing regarding a request for approval of a Specific Use Permit to allow
beer and wine sales for off-premise consumption only. Applicant: Karen Thiessen, Gardere
Wynne Sewell LLP on behalf of Walgreen Co. (PD-AMD-10-035)
The applicant , Walgreen Co ., represented by Karen Thiessen, Gardere Wynne Sewell LLP, is requesting
approval of a Specific Use Permit (SUP) to allow beer and wine sales for off-premise consumption only .
Walgreens #06047 is located at 541 Trophy Lake Drive (Tract 3) in the "Plaza" shopping Center , Planned
Development No. 21 (PD-21).
No citizens addressed the Council.
TIME CLOSED 7:15 p.m.
REGULAR SESSION
8. 2010-362-T Consider and take appropriate action regarding an Ordinance amending
Ordinance No. 2000-14 P&Z amending Ordinance No. 99-17 P&Z, the same being Planned
Development No. 21, in order to allow Outdoor Display of propane by Walgreens. Applicant:
Karen Thiessen, Gardere Wynne Sewell LLP on behalf of Walgreen Co. (PD-AMD-10-035)
Motion made by Strother, seconded by Stotts , to approve an Ordinance amending Ordinance No. 2000
14 P&Z amending Ordinance No . 99-17 P&Z, the same being Planned Development No. 21 , in order to
allow Outdoor Display of propane by Walgreens . Applicant: Karen Thiessen, Gardere Wynne Sewell LLP
on behalf of Walgreen Co , (PD-AMD-10-035)
Council member Cantrell questioned why the Ordinance caption referenced P&Z Ordinance 2000-14
which amended the PD in 2000to allow for a dry cleaner. Town Attorney Adams explained that it's simply
to keep the history intact so future changes to the PD will be easily traced through the last ordinance .
Motion passed unanimously without further discussion .
9. 2010-363-T Consider and take appropriate action regarding a request for approval of a
Specific Use Permit to allow beer and wine sales for off-premise consumption only.
Applicant: Karen Thiessen, Gardere Wynne Sewell LLP on behalf of Walgreen Co. (PD-AMD
10-035)
Town Council Minutes dated August 2 , 2010 6
Motion made by Cantrell , seconded by Hoover, to approve a request on behalf of Walgreen Co . for
approval of a Specific Use Permit to allow beer and wine sales for off-premise consumption only .
Applicant: Karen Thiessen , Gardere Wynne Sewell LLP on behalf of Walgreen Co. (PD-AMD-10-035)
Motion passed unanimously without further discussion .
10. 2010-373-T Staff to provide a recap of the 4th of July festivities; discussion of same.
Presentation is attached.
Parks Director Adams made the presentation.
Acting Town Manager Seidel commented that possible future use of the school parking lot to set off fire
works . Council member Strothers mentioned working with the Country Club as the driving range might be
another possibility in the future when the present launch site is no longer available.
No action taken .
11. 2010-397-T Consider and take appropriate action regarding an extension of the deadline for
submission of applications to serve on Town boards and commissions.
Mayor White stated that with the applications received as of today , most boards will be full if all boards
recommend the applicants received . However, ZBA will have one alternate vacancy (they have run this
past year with the vacancy) and there could be an issue should EDC 4B and Parks recommend the same
person as the Handbook for Elected and Appointed Officials states that board members can only serve
on two boards at a time.
Mayor White said that makes sense to extend deadline and include receipt of application for the America
Supporting Americans Program ("ASA") which will be considered under Item #14 .
Council discussed amending the Handbook to change the application beginning in June rather than July
or change the application period to August and start the terms in November rather than October
Motion made by Rose seconded by Cantrell to extend of the deadline for submission of applications to
serve on Town boards and commissions until the end of August.
Council member Stotts confirmed summer time does present opportunities to residents for filing for
openings on committees and boards due to vacations and the absences of residents at that particular
time of year. Additionally , boards and commissions are required to then review applications and make
appointments in one meeting. Acting Town Manager Seidel stated that the appointments are aligned with
the Town 's fiscal year , therefore moving applications to June and July would work well.
Motion passed unanimously without further discussion
12. 2010-379-T Consider and take appropriate action regarding the approval of a Declaration of
Service to join Cities of Service.
Mayor White explained that Cities of Service is intended for cities of all sizes -and in fact, there is quite a
range in the size of cities currently represented . Trophy Club would not be the smallest l There is not a
cost involved with being a member
Motion made by White , seconded by Rose , to approve a Declaration of City of Service .
Town Council Minutes dated August 2, 2010 7
Council member Cantrell confirmed that there are not other surrounding cities participating. Mayor White
confirmed that this will not require any more meetings for Staff
Council confirmed that this is not a National Lobbyist Group and that there does not appear to be a
financial and personnel impact involved . Acting Town Manager Seidel added that this would go hand and
hand with building a comprehensive volunteer program .
Motion passed unanimously without further discussion
13. 2010-399-T Consider and take appropriate action regarding a Resolution casting the Town's
vote for one candidate to serve the DENCO Area 9-1-1 District, and providing an effective
date.
The DENCO Area 9-1-1 District requests that each partic ipating city vote for one of the candidates and
advise the district of its selection pr ior to 5 :00 p.m . September 8 , 2010 . Current nominees are Harlan
Jefferson, Town Manager for the Town of Flower Mound and Troy Powell , City Manager for The Colony .
A list of the current Board Members was included in the packet.
The Town Council voted for Bob Radder in 2009 and Harlan Jefferson in 2008 .
Motion made by Rose , seconded by Cantrell to approve a Resolution casting the Town's vote for Harlan
Jefferson serve the DENCO Area 9-1-1 District. and providing an effective date .
Motion passed unanimously without further discussion.
14. 2010-401-T Consider and take appropriate action regarding a Resolution amending
Resolution 2009-04 by designating a new ASA Liaison for the America Supporting Americans
Program ("ASA").
On July 14 , 2010, Wanda Franklin resigned from the post as the ASA Liaison . Both , Ms . Franklin and
Linda Patterson , ASA President & Founder have offered to meet with a new Liaison to help get them
started .
Mayor White would like advertise for the America Supporting Americans Program and let citizens apply
with their request to serve .
Council member Cantrell e xtended a big thank you to Wanda Franklin , Liz Patterson and all of the other
volunteers for dedicating their time and doing a great job.
Mayor White requ ested that Council present a Proclamation to Wanda Franklin for her leadership of the
group .
No action taken .
15. 2010-376-T Consider and take appropriate action regarding the scheduling of quarterly Joint
Sessions with TCMUD1.
The Town Council previously considered this Item at the June 21 , 2010 meeting . The Council asked that
rather than meeting in August the Joint Session be scheduled for September and requested Town Staff to
coordinate with the MUD Staff.
TCMUD No . 1 Staff proposed September 8 or 9, 2010 for Council's consideration
Town Council Minutes dated August 2 , 2010 8
Motion made by Rose, seconded by Strother, to schedule the quarterly Joint Sessions with TCMUD1 for
Thursday , September 9, 2010.
Motion passed unanimously without further discussion.
Motion made by Cantrell, seconded by Hoover, to also schedule the quarterly Joint Sessions with
TCMUD1 for Thursday, November 11,2010 and Wednesday, February 9 , 2011 at 7 p.m. and agreed to
schedule the dates with the option to change.
Motion passed unanimously without further discussion
16. 2010-404·T Items for Future Agendas
Council member Cantrell asked that Item #5 Consider and take appropriate action regarding the creation
of a Citizen 's Financial Budget Board. (Rose 1211/09) be brought to Council on August 16, 2010 .
Council member Stotts asked that Item #10 Staff update regarding the Amenity Lake, discussion and
action of the same (Stotts 611110) come to Council in September
Mayor White questioned the status on Item # 3 Consider and take appropriate action regarding a Library
Focus Group or other plan for exploring options and compiling data for a future library (Wilson)
Council member Rose asked that Item #2 To receive a report from Town Manager Emmons regarding an
update on the Comprehensive Land Plan. (Edstrom -10120108 & Strother 10119109) be changed from
Town Manager Emmons to Acting Town Manager Seidel.
Council discussed Items # 1 Consider and receive input regarding options to improve the upkeep of
rental property, with or without creating a Building Standard Commission. (Edstrom -4121108), Item 3
Consider and take appropriate action regarding a Library Focus Group or other plan for exploring options
and compiling data for a future library. (Wilson) and Item # 4 Consider and take appropriate action
regarding an Ordinance amending Article IV entitled "Peddlers and Solicitors," in its entirety, of Chapter
10, entitled "Public Safety", of the Code of Ordinances of the Town of Trophy Club, prescribing handbill
regulations to the Ordinance and directed Staff to remove from the list
17. 2010-400·T Acting Town Manager Seidel's update regarding the following; discussion of the
same.
Acting Town Manager Seidel reported:
1. Drainage Update -Staff is working on the RFQ and defining the language .
2 . Independence Park/Freedom Park Update -Staff will host a Town Hall Meeting regarding this
project Council discussed option to post the Agenda to allow Council members the ability to
speak.
3 . Council Retreat Update -Council thanked Staff for organizing the retreat and thought it was
very productive .
18. 2010-403·T Receive Mayor Pro Tem Rose's liaison report regarding the July 20, 2010 TCMUD1
Meeting; discussion of same.
Mayor Pro Tem Rose reported
1. Fort Worth Water Contract -The MUD Board approved the Contract which increases the cost of
water from Fort Worth approximately 11 %, from $141 to $1 57 per one thousand gallons . Some
Town Council Minutes dated August 2,2010 9
of those costs should flow through to the Town and Council needs to budget accordingly. Council
member Cantrell confirmed that people would not see the whole 11 % increase because of the
mix of the wells.
2. Interlocal Agreement for Employee and Contractual Services -The MUD Board did not take any
action as a result of the SUbstantial changes Council made at their July 19, 2010 meeting.
Council recalled having questions regarding the Contract but not SUbstantial changes. Town
Attorney Adams said that she received an email from the MUD Attorney regarding the Town's
substantial changes. Adams stated that the Town is researching a few questions but is not
making SUbstantial changes. Mayor Pro Tem Rose made comments regarding the contract and
specifically providing health benefits to "exclusive" employees. Council asked Acting Town
Manager Seidel to follow-up.
19. 2010-402-T Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same.
Ribbon cutting for State Farm -State Farm is located on the other half of the 7-11 building.
2010 Celebrating Women in Business -This event was hosted by the Chamber and was
phenomenal.
July 4th Events -Reference the report and presentation under Item #10.
25th Anniversary Committee Meetings -Mayor White commended this Committee and their
involvement. The events occur all weekend long starting Friday evening with a Wine and Cheese
party. Saturday morning there is a 5K Steeple Run and Pancake Breakfast hosted by the Church of
Trophy Lakes. Celebrate Trophy Club on Saturday night at Byron Nelson High School. The
Committee has planned to celebrate the Town's 25th Anniversary with music, photos, a slideshow,
tastings from area restaurants, tours of the school, and recognition of past leaders.
Community Storehouse -Reading Program -Mayor White said that she enjoyed reading to the
children and that the asked very interesting questions.
TML Region VIII Quarterly Meeting -The speaker was very interesting and actually helped Roanoke
take their step forward in regard to Economic Development.
Metroport Cities Partnership -This meeting was hosted at the Country Club and went over very well
Walk with the Mayor -Mayor White is continuing her weekly walking schedule.
Mayor Pro Tem Rose reminded the Council that the Chamber Luncheon on August 3, 2010 and
commended Council member Hoover for attending the TML Newly Elected Officials Seminar in Irving two
weeks ago.
EXECUTIVE SESSION
20. Pursuant to the following designated sections of Texas Government Code, Annotated,
Subchapter 551, the Council will enter into executive session to discuss the following item:
(A) Texas Government Code Section 551.074(a)(1). To discuss or deliberate the
appointment of a public officer or employee.
(1) The Mercer Report regarding the Town Manager Search Activities.
(8) Texas Government Code Section 551.072. To discuss or deliberate the purchase,
exchange, lease, or value of real property where deliberation in an open meeting would
have a detrimental effect on the position of the governmental body in negotiations with
a third person.
(2) Potential land acquisition for future public facilities and/or other
future public use.
Town Council Minutes dated August 2,2010 10
Council convened into Executive Session Time: 8:44 p.m
Subsequent thereto, Police Chief Kniffen, Town Attorney Adams and Town Secretary Hennek were asked
to leave the Executive Session Chamber.
RECONVENE INTO REGULAR SESSION
Council reconvened into Regular Session Time: 10:48 p.m.
21. 2010-412-T Consider and take appropriate action regarding the Executive Session.
Motion made by Rose, seconded by Cantrell to direct The Mercer Group to proceed with the interview
process on one additional candidate.
Motion passed unanimously without further discussion.
ADJOURN
Meeting adjourned at 10:50 p.m.
~
t lsa Hennek, Town Secretary e'onnie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes dated August 2, 2010 11
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