Minutes TC 10/05/2009MINUTES FROM REGULAR SESSION FOR THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 5, 2009 5:00 PM
Svore Municipal Building Boardroom
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, October 5,
2009. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Connie White
Glenn Strother
Kathleen Wilson
Philip Sterling
Bill Rose
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Mayor White called to order and announced a quorum at 7:00 p.m.
Mayor White announced the absence of Council member Edstrom.
Invocation offered by Council member Wilson.
Pledges led by Town Manager Emmons.
1. 09-400-T Introduction and Presentation from Robert Earley, President/CEO of John Peter Smith
Hospital; discussion of same.
Mayor White introduced Mr. Earley. Mr. Earley is the new PresidenUCEO of John Peter Smith (JPS)
Hospital. In May 2008, Earley was appointed Interim President and CEO for JPS Health Network. On
Feb. 4, 2009 he was appointed as the President and CEO by the Tarrant County Hospital District Board
of Managers. Mr. Earley came before the Council to introduce himself and briefly explained some of the
programs offered by John Peter Smith Hospital.
Mr. Earley stated that John Peter Smith Hospital efforts are to become a level one trauma center. This
would be the only trauma center in Tarrant County. Parkland is the only one in the area.
October 5, 2009 Town Council Minutes
No action required.
CITIZEN PRESENTATIONS
No citizen presentations were made.
REGULAR SESSION
2. 09-379-T Consider and take appropriate action to nominate up to five people to be considered
for the Denton County Appraisal District Board of Directors.
Based on the tax levy for the Town (PID #1 Emergency Services District), the Council was allocated a
total of one (1) vote to cast for a nominated candidate on the ballot provided by the Chief Appraiser of the
Denton Central Appraisal District. On August 3, 2009 Council nominated John Mitchell.
Based on the tax levy for the Town, the Council is allocated a total of five (5) five nominations provided by
the Chief Appraiser of the Denton Central Appraisal District. Council is scheduled to take action
regarding this Item at their October 5, 2009 meeting.
Ms. Pearl Ford's term is expiring and she has expressed interest in continuing to serve.
Motion made by Rose, seconded by Strother nominating Ms. Pearl Ford to be considered for the Denton
County Appraisal District Board of Directors.
Motion passed unanimously without any discussion.
3. 09-334-T Consider and take appropriate action regarding a Contract for Election Services with
Tarrant County, for the November 3, 2009 Park Bond Election, and approving the terms and
conditions of the Contract.
The Town's cost to Tarrant County is $6,825.00.
Tarrant County Election Administrator, Steve Raborn explained that the rate is calculated as described in
the contract. It is not a per-voter charge, it is per polling place charge and the Town is also incurring a
pro-rata portion of Tarrant County's overhead expenses of the election, which because of Tarrant
County's size is higher than Denton County's. Per the terms of the contract, the Town is paying half the
cost of that one day of Early Voting and the County is paying the other half. The Town is also paying for
a pro-rata cost of the nearest full-time early voting site. The cost would have only be reduced by a few
hundred dollars had the Town not opted to host one day of early voting.
Council member Rose questioned the apparent disparity between cities as noted under Section XVI on
the Contract. Rose was in favor of approving the contract presented, providing Mayor White continue to
research with Tarrant County.
Motion made by Rose, seconded by Wilson to approve a Contract for Election Services with Tarrant
County, for the November 3, 2009 Park Bond Election, with an amount not greater than $6,825.00
pending the Mayor's research with Tarrant County.
Mayor Pro Tem Strother would like a break down and some understanding of how the fees are
calculated.
Motion passed unanimously without further discussion.
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4. 09-314-T Police Chief Kniffen to provide a review of the events planned for National Night Out
on October 6, 2009; discussion of same.
Chief Kniffen provided a list of block parties planned and a brief review on the events planned for National
Night Out on October 6, 2009.
No action taken.
5. 09-407-T Receive an update from Fire Chief Danny Thomas regarding the H1/N1 flu vaccine;
discussion of same.
Chief Thomas gave an update regarding the H1/N1 flu vaccine.
Steve Gregory, 205 Pebble Beach -Requested Staff contact NISD for an update as a lot of kids are out
sick.
Mayor White advised that the school district has a link to the Center for Disease Control (CDC) on their
site.
No action taken.
6. 09-403-T Town Manager Emmons to provide an update on the elevated storage tank;
discussion of same.
Town Manager Emmons provided that the Town opened bids for a 500,000 gallon overhead storage tank
on November 10, 2008. The proposed tank is a composite tank to be located on property adjacent to
BNHS. Of the four companies that construct these types of tanks, the Town received bids from three.
The bids ranged from $1.485 million to $1.837 million. In addition to the construction price, engineering
and testing will cost approximately $150,000.
The original Engineers Opinion of cost was $1.2 million for this project. After opening bids, there were
several meetings regarding what the next step was to be. It was ultimately decided that we would not
award the bid at that time. Landmark Structures of Fort Worth was the apparent low bidder and they
agreed to hold their price for an extended time. Basically they would benchmark their commodity prices
at the time of the bid and adjust the prices when/if the award is made.
In April 2007, Carter & Burgess performed a Hydraulic Analysis on the existing MUD water system. This
report showed that based on current requirements from Fort Worth and TCEQ, the existing system could
sustain the construction of 1152 homes before an additional elevated storage tank is needed. TCEQ
standards require that water systems have a minimum of 200 gallons of storage capacity for every
connection and of this amount at least 100 gallons must be elevated. Since the report was issued there
has been approximately 250 homes constructed. Since then, BNHS was also been constructed with a
connection equivalent of approximately 127 homes.
Based on the loan requirements for the Highlands of Trophy Club, a percentage of lot takedowns must be
met before a line of credit is extended for Phase II of the development. The elevated storage tank is part
of Phase II of this development, and based on discussions with the developer. Funding should be in
place in approximately 120 days. With an estimated construction time of 14 months, the elevated storage
could be online by the start of the second quarter of 2011. Based on the past construction starts and our
future projections, there will be approximately 700 connection equivalents when the tank is complete.
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7. 09-405-T Items for Future Agendas
No items were added.
8. 09-404-T Mayor's Update regarding training opportunities, educational sessions, and regional
meetings.
Mayor White provided a brief update on her attendance at the following meetings and events:
Incident Command System Training
ADJOURN
Motion to adjourn made by Sterling, seconded by Wilson. Meeting adjourned at 7:45 p.m.
~o /jlq(]&( usa Hennek, Town Secretary
Town of Trophy Club, Texas
06nnie White, Mayor
Town of Trophy Club, Texas
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