Minutes TC 09/22/2008MINUTE~ OF A PUBLIC HEARING/REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 22, 2008
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, September 22,
2008. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Philip Sterling Mayor Pro Tem
Susan Edstrom Council Member
Glenn Strother Council Member
TOWN COUNCIL MEMBERS ABSENT:
Kathleen Wilson Council Member
Jim Moss Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Lisa Hennek Town Secretary
Patricia Adams TownAttorney
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Sakura Moten-Dedrick Finance Director
Stephanie Gohlke Financial Analyst
A.1 Mayor Sanders called to order and announce a quorum at 7:00 p.m.
Mayor Sanders acknowledged the absences of Council members Moss and Wilson. Council member Moss
notified staff in July that he would be unable to attend and Council member Wilson fell ill.
A.2 Mayor Sanders offered the Invocation.
A.3 Council member Edstrom led the Pledges.
A.4 Presentation and volunteer recognition by Police Chief Kniffen regarding the animal shelter and
discussion of same.
Police Chief Kniffen recognized Lisa Owens and Beth Levin for their for their help assisting with the care and
clean up of the Trophy Club Animal Shelter and Hailey Eagan for her effort conducting a fund raiser and donating
the money raised to the Trophy Club Animal Shelter.
Hailey Eagan asked that the Council support an eco-friendly community and to consider haVing the recycling
picked up twice a week.
A.5 Citizen Presentations:
No citizens addressed the Town Council.
A.6 Presentation from the Tarrant Regional Transportation Coalition and discussion of same.
Mayor Sanders introduced Vic Suhm, Executive Director of Tarrant Regional Transportation Coalition (TRTC).
Mr. Suhm made a presentation speaking to the Regional Congestion Levels, the Mobility Crisis and how the
TRTC is responding to these issues. Mr. Suhm explained the needs necessary to protect our region and the
quality of life and offered ways for municipalities gain local control.
Council member Edstrom thanked Mr. Suhm and said that we should be asking the Legislature to follow the same
GASB rules imposed on the Town.
Mayor Sanders removed Item B.1 from the Consent Agenda.
B.1 Consent Agenda: Discuss and take appropriate action regarding the Interlocal Agreement with
Northwest Independent School District for School Resource Officer Services for 2008-09.
Town Attorney Adams acknowledged one change in paragraph nine; Standard Operating Procedure needs to be
changed to General Manual and Department of Public Safety needs to be changed to Police Department.
Motion made by Edstrom; seconded by Strother to approve the Interlocal Agreement with Northwest Independent
School District for School Resource Officer Services for 2008-09 with the aforesaid change suggested by Legal
Counsel.
Motion passed unanimously without discussion.
End of Consent Agenda
PUBLIC HEARING
Council convened into Public Hearing at 7:44 p.m.
C.1 Public Hearing regarding a proposed Zoning Change from "CR" Commercial Recreation to "CG"
Commercial General for an approximate 6.568 Acres (Located on Trophy Club Drive adjacent to
the Country Club Tennis Courts), requested by Baird, Hampton & Brown, Inc. on behalf of
Centurion Acquisitions, L.P. (current owners) of the tract.
Applicant Bob Lopez, from Baird, Hampton & Brown, Inc. and future owners, Pete and Judy Ehrenberg were
present.
John Grunthaner , 8 Meadow Creek Court -Spoke in opposition of this zoning change.
Don Werkstell, 7 Meadow Creek Court -Spoke in opposition of this zoning change.
Council reconvened into Regular Session at 8:04 p.m.
*REGULAR SESSION
0.1 Discuss and take appropriate action regarding an Ordinance amending Ordinance No. 2000-06
P&Z of the Town, the "Comprehensive Zoning Ordinance" and amending the Official Zoning Map
of the Town by changing the zoning on a 6.568 acre tract of land from "CR" Commercial
Recreation to "CG" Commercial General (SUbject Land located on Trophy Club Drive adjacent to
the Country Club Tennis Courts), (ZCA-08-o14), as requested by Baird, Hampton & Brown, Inc., on
behalf of Centurion Acquisitions, L.P. (current owners).
Planning and Zoning Chairman, Gene Hill stated the Commission approved a motion recommending a zoning
change to the Town Council from "CR" Commercial Recreation to "CG" Commercial General for an approximate
6.568 Acres on September 4, 2008. The purpose of a Commercial General district is to provide locations for local
neighborhood shopping and personal service needs of the surrounding area to accommodate general retail
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shopping and low intensity business or professional offices that are designed and sited to be compatible with
nearby residential uses and which primarily provide services to residents of the community.
Motion made by Edstrom; seconded by Sterling to approve an Ordinance amending Ordinance No. 2000-06 P&Z
of the Town, the "Comprehensive Zoning Ordinance" and amending the Official Zoning Map of the Town by
changing the zoning on a 6.568 acre tract of land from "CR" Commercial Recreation to "CG" Commercial General
(Subject Land located on Trophy Club Drive adjacent to the Country Club Tennis Courts), (ZCA-08~014), as
requested by Baird, Hampton & Brown, Inc., on behalf of Centurion Acquisitions, L.P. (current owners).
Town Manager Emmons stated that the Town Engineer, Tom Rutledge reviewed and approved the zone change.
John Grunthaner, 8 Meadow Creek Court -Spoke in opposition of this zoning change.
Motion passed unanimously without further discussion.
D.2 Discuss and take appropriate action regarding a Resolution amending Resolution 2008-21,
accepting a Service and Assessment Plan for authorized services (Emergency Services) for the
Town Of Trophy Club Public Improvement District No.1 (The Highlands At Trophy Club); setting a
new date for a public hearing; authorizing the publication of notice; enacting other related
provisions; and providing an effective date.
Motion made by Edstrom; seconded by Strother to approve a Resolution amending Resolution 2008-21,
accepting a Service and Assessment Plan for authorized services (Emergency Services) for the Town of Trophy
Club Public Improvement District No.1 (The Highlands At Trophy Club); setting a new date for a public hearing;
authorizing the publication of notice.
Mayor Sanders stated that the Town Council previously accepted a draft service and assessment plan for
emergency services and ordered a public hearing to occur on September 22, 2008. The Notice of Public Hearing
was originally scheduled to publish on September 12, 2008. Because the notice was not advertised on the
aforementioned date as originally intended, the Town Council must order a new public hearing to occur on
September 29, 2008.
Town Manager Emmons said this Item actually accepts the Emergency SAP plan.
Motion passed unanimously without further discussion.
D.3 Discuss and take appropriate action regarding an Ordinance of the Town Council of the Town Of
Trophy Club accepting and approving an update of the Service and Assessment Plan and Updated
Assessment Roll for Town of Trophy Club Public Improvement District No.1 (The Highlands at
Trophy Club); adopting findings and other related provisions; and providing an effective date.
Town Manager Emmons stated this ordinance covers the annual update required for assessments on the PID
bonds. The annual update required for assessments on emergency services is completed separately.
Motion made by Edstrom; seconded by Sterling to approve Ordinance of the Town Council of the Town of Trophy
Club accepting and approving an update of the Service and Assessment Plan and Updated Assessment Roll for
Town of Trophy Club Public Improvement District No.1 (The Highlands at Trophy Club.)
Motion passed unanimously without further discussion.
D.4 Discuss and take appropriate action regarding an Ordinance adopting and approving the Budget
for the fiscal year beginning October 1, 2008, and ending September 30, 2009.
Mayor Pro Tem Sterling questioned how much was bUdgeted for COLAs and Merits and said when considering a
tax increase it seems that there is a significant amount of money tied into salary/merits and COLAs.
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Council member Edstrom said that she can support a one or two cent tax increase providing it is kept separate
and designated for a specific purpose. The Council is not increasing the tax rate as a result of the COLAs and
merits. Edstrom does not feel that they have been very good planning for the Town's future.
Town Manager Emmons read a letter from Council member Wilson stating her support of a necessary tax
increase.
Mayor Sanders commented that MUD 1 approved their bUdget with a ~ cent decrease and MUD2 with a 1 ~ cent
decrease in their taxes.
Motion made by Edstrom; seconded by Strother to approve Ordinance adopting and approving the Budget for the
fiscal year beginning October 1, 2008, and ending September 30, 2009 with the ending balance of a total
combined revenue of $6,345,088 and excess of reserve of approximately $127,000 and moving this amount into a
Strategic Initiative Fund, formally titled Other Tax.
The mover amended the motion to approve an Ordinance adopting and approving the Budget for the fiscal year
beginning October 1, 2008, and ending September 30, 2009 with the ending balance of total revenue (O&M and
I&S) of $7,150,006 and ending up with an operating budget with approximately $127,000 in reserves, and I&S
with a balance of approximately 55,463; the second agreed.
Council recessed at 9:48 p.m. and reconvened at 10:16 p.m.
The mover modified the motion to approve an Ordinance adopting and approving the Budget for the fiscal year
beginning October 1, 2008, and ending September 30, 2009 with the total revenue (O&M an I&S) of $ 7,150,006
and ending up with an operating budget excess of approx $83,000, and I&S with of balance $55,4633; the second
agreed.
Council member Strother questioned whether the Town should raise O&M another ~ cent.
Motion amended by Strother; seconded by Edstrom increasing the O&M reserve from $83,000 to $118,000.
Amendment passed unanimously.
Main motion approving an Ordinance adopting and approving the Budget for the fiscal year beginning October 1,
2008, and ending September 30, 2009 with the total revenue (O&M an I&S) of $ 7,150,006 and Ending up with an
operating budget excess of approx $118,000 and I&S with of balance $55,463 passed unanimously without
further discussion.
Motion passed unanimously without further discussion ..
0.5 Discuss and take appropriate action regarding an Ordinance fiXing and levying Municipal Ad
Valorem Taxes for the Town for the fiscal year beginning October 1,2008, and ending September
30,2009.
Motion made by Edstrom; seconded by Sterling to approve property taxes be increased by the adoption of a tax
rate of $0.45551, O&M of 0.37431 and I&S at 0.08120.
Motion passed with Sterling, Edstrom and -Strother voting in favor.
0.6 Discuss and take appropriate action to ratify the property tax increase reflected in the previously
approved Town Budget for the fiscal year beginning October 1, 2008, and ending September 30,
2009.
Motion made by Edstrom; seconded by Sterling to approve that this bUdget will raise more total property taxes
than last year's budget by $211,193 or 6.5% and of that amount, $ 76,348 ($16,760,908 new taxable value) is tax
revenue to be raised from new property added to the tax roll this year.
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Motion passed with Sterling, Edstrom and Strother voting in favor.
D.7 Discuss and take appropriate action regarding a Resolution approving the tax roll of the Denton
Central Appraisal District (DCAD) and Tarrant Appraisal District (TAD) for 2008.
Motion made by Sterling; seconded by Edstrom to approve a Resolution approving the tax roll of the Denton
Central Appraisal District (DCAD) and Tarrant Appraisal District (TAD) for 2008.
Motion passed unanimously without further discussion.
D.8 Discuss and take appropriate action regarding an Interlocal Cooperation Agreement for Fire
Protection Services between Trophy Club Municipal Utility District No.1, Trophy Club Municipal
Utility District No.2 and the Town of Trophy Club.
Motion made by Edstrom; seconded by Strother to refer.
Town Manager Emmons explained that this agreement memorializes the requirements of the Utility Districts as
they relate to the Emergency Services SAP. The rates charged to the Town by the Districts will be based upon
the tax rate assessed on MUD residents.
Motion to refer passed unanimously without discussion.
D.9 Discuss and take appropriate action regarding the calling of a Special Council Session on
Monday, September, 29, 2008 and subjects for consideration at the meeting.
Motion made by Edstrom; seconded by Sterling calling a Special Session to be held at 5:30 p.m. on September
29, 2008 for the purpose of conducting a public hearing on the proposed assessment for Emergency Services for
the Trophy Club PID No.1 and adopting an ordinance levying an assessment on PID property.
Motion passed unanimously without further discussion.
D.10 Items for Future Agenda.
Mayor Pro Tem Sterling requested staff review the appropriate uses of CG Zoning regulations.
Town Manager Emmons will report on the number 7, Discuss and take appropriate action regarding possible
means to control the Garage Sale traffic and either take action or remove from the list.
D.11 Reports:
(a) Town Manager Emmons gave his report.
(b) EDC 48 Liaison, Council member Strother gave his report.
(c) Master District Liaison, Council member Wilson gave her report.
E.1 Adjourn.
Motion made by Sterling, seconded by Edstrom to adjourn. Meeting adjourned at 11 :00 p.m.
. ~ ~\oQ ,1_;?Mi 6;Zo~~ennek, TO£t(eLc~re-t~a=ry~""'~==------Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
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