Minutes TC 09/15/2008 - Special Session-
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MINUTES OF PUBLIC HEARING/SPECIAL SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 15, 2008
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Monday, September 15,
2008. The meeting was held within the boundaries of the Town and was open to the pUblic.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Philip Sterling Mayor Pro Tem
Susan Edstrom Council Member
Jim Moss Council Member
Kathleen Wilson Council Member
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Sakura Moten-Dedrick Finance Director
Stephanie Gohlke Financial Analyst
Adam Adams Parks and Recreation Director
Shannon DePrater Deputy Town Secretary
A.1 Mayor Sanders called the Town Council to order at 7:00 p.m. noting a quorum was present.
A.2 Mayor Sanders offered the Invocation.
A.3 Mayor Pro Tem Sterling led the Pledges.
A.6 Citizen Presentations:·
No citizen presentations.
B.1 Consent Agenda: Discuss and take appropriate action regarding a Resolution amending the
Handbook for Elected and Appointed Officials by amending the section entitled "Applicant
ReqUirement for Boards or Commissions" setting forth eligibility requirements for service.
Mayor Sanders removed Item B.1 from the Consent Agenda.
Mayor Sanders said that a resident suggested that the words or length of be added in front of the revisions
proposed by Council at the September 8, 2008 meeting, otherwise it could be interpreted that an applicant
need not be a resident of the Town at all. Mayor Sanders thanked Margi Cantrell for her suggestion.
Motion made by Edstrom; seconded by Sterling to approve Resolution amending the Handbook for Elected
and Appointed Officials by amending the section entitled "Applicant Requirement for Boards or·
Commissions" to read, Council may waive the voter registration and/or length of residency requirement.
Motion carried unanimously without any discussion.
End of Consent Agenda
PUBLIC HEARING
Council convened into Public Hearing at 7:10p.m.
C.1 Public Hearing: Town Council to conduct a 2nd Public Hearing regarding the budget and
proposed tax rate increase for fiscal year October 1, 2008 to September 30, 2009.
Roger Williams, 215 Phoenix Drive -Spoke against the tax increase which he calculates to be an 8%
increase. Williams criticized the Council for not delving into the budget and for acting on staff's
recommendations. Williams feels that the COLAs and salary increases are out of line given the proposed
tax increase.
Don West, 212 Ridge View -Said that he does not argue the tax increase but the perspective of what the
tax increase actually is. West shamed himself and the Council for not being more involved in the Budget
process. West said that he knows the increase is necessary, but asked the staff and Council to consider the
compound of the Town tax increase and property valuations.
Mayor Sanders explained that the Council is posted for a Public Hearing and cannot debate the issue
tonight. Mayor Sanders stated that the Council is considering a tax increase in order to provide the eXisting
level of services and fully fund debt services and shore up operating reserves. Mayor Sanders explained
how the bUdget is funded and stated that the Town is complicated as we have MUD1 residents in Denton
County and MUD1 in Tarrant County. Mayor Sanders clarified that the Council has been involved in seven
budget planning sessions and explained how the COLAs/Merit raises are applied. .
Town Manager Emmons explained how the money in the budget is allocated and expensed amongst the
departments. Town Manager Emmons also mentioned that the Town has shifted $100,000 in revenue
raised by the tax increase to the debt fund to supplement the debt reserves.
Finance Director, Sakura Dedrick concurred with Town Manager Emmons that the Town historically spends
$500,000 each month and given the minimal level of revenues that come in during the months prior to the
receipt of taxes in December; the town has had to historically utilized fund balance to the tune of $500,000.
She referred to a 5 Year Fund Balance history sheet that was prepared.
Susan Edstrom clarified that there is also a revenue line to offset the expense for the Swim Team and the
number of swimmers has increased.
Dennis Sheridan, 1 Hillcrest Court -Requested that the Council tax what they need and not add any more
expense or amenities.
Council reconvened into Regular Session at 7:58 p.m.
*REGLILAR SESSION
D.1 Discuss and take appropriate action repealing Resolution 2007-21-and adopting a new
Resolution appointing members to serve on EDC 4A, EDC 4B, Parks and Recreation Board,
Planning and Zoning Commission, Tree Board and the Zoning Board of Adjustment.
Mayor Sanders explained that the Council may make nominations or a motion to appoint members to the
Boards/Comm ission.
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Mayor Sanders acknowledged the following to provide their respective Boards/Commission
recommendations:
Planning & Zoning Chairman, Gene Hill
Zoning Board of Adjustment Chairman Bob Downey
Tree Board member, Bob Downey
Parks Board member JD Stotts
Motion made by Edstrom; seconded by Moss to appoint:
J.D. Harvey, Larry Lentzner and Joseph Boclair to EDC 4A; terms expiring 2010.
James Hicks, Dan Bishop and Zachary Jeffery to EDC 4B; terms expiring 2010.
Robert Ashby, Dennis Sheridan, James Stephens and Mike Davidson to the Planning and Zoning
Commission; terms expiring 2010.
Steve Gregory, Chris McCollister, Larry Lentzner to the Parks Board; terms expiring in 2011 and Caryl Ann
Jacobs; term expiring 2010.
Bob Downey and Steven Kohs to the Tree Board; terms expiring 2010.
Margi Cantrell, Bob Radder to the Zoning Board of Adjustment; terms expiring 2010 and Doyle Nicholson
and Elisabeth Kaylor to Alternate seats; terms expiring 2010.
Motion passed unanimously without further discussion.
E.1 Adjourn.
Motion made by Sterling, seconded by Wilson to adjourn.
Motion carried unanimously. Meeting adjourned at 8:11 p.m.
~" i.J~o~LSaHennek:TOwn Secretary .Nick Sanders, Mayor
Town of Trophy Club, Tex~s Town of Trophy Club, Texas
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