Minutes TC 11/03/2008MINUTES OF REGULAR TOWN COUNCIL ME~TING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 3, 2008 at 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on
November 3, 2008. The meeting was held within the boundaries of the Town and
. was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Philip Sterling Mayor Pro Tem
Susan Edstrom Council Member
Kathl'een Wilson Council Member
Jim Moss Council Member
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Stephanie Gohlke Interim Finance Director
A.1 Mayor Sanders called to order and announce a quorum at 7:00 p.m.
A.2 Mayor Pro Tern Sterling offered the Invocation.
A.3 Council member Strother led the Pledges.
A.4 Citizen Presentations:
No citizen presentations were made.
B.1 Consent Agenda: Discuss and take appropriate action to approve
Minutes dated, October 20, 2008.
B.2 Consent Agenda: Discuss and take appropriate action to· approve
financials and variance report dated:
November 3, 2008 Town Council Minutes 1
a. September 2008
Mayor Sanders read the corrections to the October 20, 2008 Minutes that were
emailed to the Council prior to the meeting.
Motion made by Edstrom; seconded by Strother approving Consent Agenda, Items
B.1 and B.2 with the corrections to the October 20, 2008 Minutes. Motion passed
unanimously without any discussion.
*REGULAR SESSION
C.1 Discuss and take appropriate action to approve an amended Interlocal
Agreement with Northwest Independent School District for School
Resource Officer services for 2008-09. .
Executive Director of Human Resources, Kyle Copp and Director of Safety and
Security, Glenda Beam attended the meeting.
Mayor Sanders explained that this Agreement came before the Council at the
October 20, 2008 meeting. The Council did not take action at that meeting, and
requested NISD to provide an explanation for the proposed change under the
Termination Section. Security Coordinator, Mike Conklin explained in an email that
NISD has been working with other municipalities for many years in regards to having
uniformed police officers (School Resource Officers) in NISD Schools. During this
time, NISD has been in contract with these other agencies that have proven to be
successful for both NISD and the partnering agencies. It has been common
language in the contracts to have a 30 day termination period.
Motion made by Edstrom; seconded by Wilson approving an amended Interlocal
Agreement with Northwest Independent School District for School Resource Officer"
services for 2008-09.
Motion passed unanimously without any discussion.
C.2 Discuss and take appropriate action nominating candidates to the
Denton County Appraisal District Appraisal Review Board.
Mayor Sanders stated that Town staff received five citizen inquires as a result of
Town Council's request to post the nominations to Channel 27 and include in the
October 24, 2008 News and Information Listserv. Residents John Dumbleton,
retired from the Federal Department of Transportation and Joe Cristoforetti, semi
retired from a supply chain management company, have both expressed an interest
for nomination.
Motion made by Sterling; seconded by Moss nominating John Dumbleton and Joe
Cristoforetti to the Denton County Appraisal District Appraisal Review Board.
November 3, 2008 Town Council Minutes 2
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Motion passed unanimously without any discussion.
C.3 Discuss and take appropriate action regarding the use of crosswalks
going from Summit Cove, crossing Trophy Club Drive to the Country
Club.
Council member Edstrom stated that this is a difficult location and -stated signage
would only create a false sense of security. Edstrom stated that the intersection at
Summit Cove is not the issue but rather the intersection at Municipal Drive and
suggested extending traffic calming from Oak Hill Drive to Municipal Drive.
Council member Wilson agreed that this is a difficult spot. Wilson stated that
Roanoke City Manager Jimmy Stathatos said the crosswalks on Marshall Creek in
between Medlin Middle School and Wal-Mart have been very effective and
successful. Wilson strongly urged the Council to try something rather than not doing
anything and risk the potential for liability should someone get hurt.
T own Manager Emmons stated a traffic analysis would need to be performed prior to
traffic control devices being installed. The Public Safety Committee and Street
Superintendent reviewed placing uncontrolled crosswalks on Trophy Club Drive and
do not recommend an uncontrolled crosswalk at this location.
No action taken.
C.4 Discuss and take appropriate action regarding an Agreement for Animal
Euthanasia /Disposal Services with a private contractor, Brian Hall,
d/b/al Brian The Animal Guy.
Town Manager Emmons explained that the Town does not have an arrangement for
euthanasia/disposal. Although the need is nominal, staff recommends a contract
with Mr. Hall to furnish animal euthanasia/disposal services when the need occurs.
Motion made by Edstrom; seconded by Moss approving an Agreement for Animal
Euthanasia /Disposal Services with a private contractor, Brian Hall, d/b/a/ Brian The
Animal Guy.
Chief Kniffen explained how the department has addressed euthanasia/disposal
needs. Town Manager Emmons said that payment within thirty days after the date of
billing for any invoiced amounts is typical; however the Town can accommodate the
fifteen as stated in the Agreement.
. Motion passed unanimously without further discussion.
The Council moved up Item C.B.
November 3, 2008 Town Council Minutes 3
C.S Discuss and take appropriate action regarding an Interlocal Agreement
between the Town of Trophy Club and Northwest Independent School
District for site designation of Town water storage facilities, an
irrevocable license for field usage, and a proposed Real Estate Contract
for sale of NISD land to Town.
Town Manager Emmons stated that EDC 4A did not take any action regarding the
funding due to the Board's questions. Emmons explained the different options
available for the land purchase and said staff is exploring whether the purchase
'qualifies under the PID.
Motion made by Edstrom; seconded by Sterling approving an Interlocal Agreement
between the Town of Trophy Club and Northwest Independent School District for site
designation of Town water storage facilities, an irrevocable license for field usage,
and a proposed Real Estate Contract for sale of NISD land to Town.
Mayor Pro T em Sterling suggested striking Section 5.04 Dumpsters.
Town Manager Emmons stated that the Memorandum of Understanding is a non
binding agreement and negotiations could still occur, however the price negotiation
would probably not be successful.
Mayor Sanders stated that he is more inclined to purchase the land. I\/Iayor Pro Tem
Sterling stated that he believed it would be fiscally responsible to purchase the land.
Joe Boclair, 17 Meadowbrook Lane -Addressed the Council stating that the EDC 4A
felt at the end of the day, the Town would not own anything by approving this
Agreement alone.
Council member Edstrom withdrew her motion and the second agreed.
A. Discuss and take appropriate action regarding the purchase of land
from NISD for the location of Town water storage facilities and a Real
Estate Contract for the sale of land to Town by NISD for that purpose.
Motion made by Edstrom; seconded by Moss approving the purchase of land from
NISD for the location of Town water storage facilities and a Real Estate Contract for
the sale of land to the Town by NISD for that purpose and not· to exceed the
appraised value of the land $113,000.
Motion passed unanimously without further discussion.
C.6 Discuss and take appropriate action regarding an Ordinance amending
Chapter 3 of the Code of Ordinances of the Town entitled "Buildings and
Construction" by adding Article XVI entitled "2003 International Property
November 3, 2008 Town Council Minutes 4
Maintenance Code" adopting the 2003 International Property
Maintenance Code and various local amendments thereto. .
Town Manager Emmons stated that staff recommends adopting the 2003
International Property Maintenance Code (IPMC).
Motion made by Wilson; seconded by Moss approving an Ordinance amending
Chapter 3 of the Code of Ordinances of the Town entitled "Buildings and
Construction" by adding Article XVI entitled "2003 International Property
Maintenance Code" adopting the 2003 International Property Maintenance Code and
various local amendments thereto.
Town Manager Emmons clarified that there is a 2006 version of the IPMC, but the
differences between the 2003 to 2006 versions are minimal. The 2003 version better
reflects the current Town Code.
Council member Wilson commended Building Inspector, Chris King and Code
Enforcement Officer, Boyd Raburn for their diligence in the research.
Motion passed unanimously without further discussion.
C.7 Discuss and take appropriate action regarding the Citizen of the Year
guidelines, criteria and voting process and consider moving the date for
submission and selection of Citizen of the Year until May 2008.
Motion made by Edstrom; seconded by Sterling to refer to the November 17, 2008
meeting.
Motion passed unanimously without further discussion.
C.8 Discuss and review existing uses and regulations for CG Zoning
Districts and provide input to staff regarding those allowed uses and
regulations.
As requested by the Town Council at their October 20, 2008 meeting, staff provided
the uses and regulation for CG Zoning Districts.
Mayor Pro Tem Sterling and Council member Wilson would like the Planning and
Zoning Commission to consider removing pawn shops from PD25.
Motion made by Strother; seconded by Moss directing Town Manager Emmons to
take to Planning and Zoning Commission for their input regarding conditional or
special use permits for pawn shops in CG Zoning.
November 3, 2008 Town Council Minutes 5
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Motion amended by Strother; the second agreed directing Town Manager Emmons
to take to Planning and Zoning Commission for their input moving pawn shops under
conditional or special use or excluding in its entirety.
Motion made by Sterling requesting the Planning and Zoning Commission review off
premises beer and wine sales. Motion died for lack of a second.
Motion passed unanimously without further discussion.
C.9 Items for Future Agenda.
Mayor Pro Tem Sterling requested an update on #1, Discussion of drainage ditch
that runs between Village Trail and, Lakeshore Drive and consideration of
improvements for area to create a linear parle
Council member Wilson asked that #5, Discuss and take appropriate action
regarding a Library Focus Group, be brought forward.
Town Manager Emmons said that he is working on scheduling a Council planning
workshop for November.
EXECUTIVE SESSION
Council did not convene into Executive Session.
D.1 Pursuant to Texas Government Code, Annotated, Subchapter 551,
Section 551.072 "Deliberation Regarding Real Property" and Section
551.071 (1) and (2) "Consultation with Attorney", the Council will enter·
into executive session to discuss the following:
(1) Potential purchase of land at 101 Trophy Club Drive (100 Block
Trophy Club Drive) and/or additional locations within the Town for future
joint Police and Fire complex and legal advice related to potential future
sites and land acquisition.
*REGULAR SESSION
D.2 Discuss and take appropriate action relative to Executive Session Item
Number D1 .
.No action taken.
E.1 Adjourn.
Motion made by Sterling, seconded by Wilson to adjourn•
November 3,2008 Town Council Minutes 6
J J
Isa Hennek, Town Secretary
?ar~
Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
November 3,2008 Town Council Minutes 7