Minutes TC 11/16/2008 - Special SessionMINUTES OF A SPECIAL SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: Marriott Dallas Solana Board Room
5 Village Circle, Westlake, TX 76262
Sunday, November 16, 2008 at 5:30 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on
Sunday, November 16, 2008. The meeting was held at the Marriott Dallas Solana Board
Room, 5 Village Circle, Westlake, TX 76262.
TOWN COUNCIL MEIVIBERS PRESENT:
Nick Sanders Mayor
Philip Sterling Mayor Pro Tem
Susan Edstrom Council Member
Jim Moss Council Member
Kathleen Wilson Council Member
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams T own Attorney
A.1 Mayor Sanders called the Town Council to order at 5:30 p.m. noting a
quorum was present.
A.2 Mayor Sanders offered the Invocation
Special Session (5:30 -9:30)
B.1 Discuss and take appropriate action regarding the development and
implementation of a Strategic Plan for the Town and regarding the following
related items:
A. Visioning and Long Term Planning
B. Goal Setting
C. Defining Objectives and Measurements
D. Economic Development Issues
November 16, 2008 Minutes
E. Town Construction Priorities
F. Management Models and Governance
Town Manager Emmons gave a presentation regarding Making a Strategic Vision a
Reality. The Council discussed the process, mission, vision, goals and objectives and
action plan.
The Council identified the challenges to creating a unified strategic vision are competing
and conflicting goals. The Council examined the political dynamics and the need for a .
cohesive community.
Council member Edstrom gave the history of the 2008 and 2010 Vision Plans.
The Council discussed a comprehensive plan regarding Economic Development issues.
The Council discussed governance issues and the need for a unified, full service
government. Town Attorney Adams will discuss legality issues regarding the
Employment Services Contract at the December 1,2008 meeting.
The Council agreed that the workshop was productive and suggested more frequent
work sessions .
. C.1 Adjourn.
Motion made by Sterling, seconded by Strother to adjourn.
Meeting adjourned at 9:30 p.m.
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Lisa Hennek, Town Secretary Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
November 16, 2008 Minutes 2
Exhibit A
10 f d
1 Dissolution of MUDs One Entitv A proactive qovernment One qovernment New PO Dissolution of MUDs
2 TC Park Turtle Creek Park area Progess on TC Park Parks with 1st class
facilities
Roanoke Park with
reaional draw Vibrant Downtown Area
3 Diversify Revenue Better Tax Rate Effective operating
budqet Adequate fund reserves New Public facilities New fire and police
stations
4
Commercial buildout
Completed Community
Devel.
Lower property tax thru
commercial qrowth
An inclusive attitude
towards outside
communities
Multi-community draw
festival
Additional quality
commercial
5
Effective operating
budqet Adequate fund reserves Improved identity Be a desirable
community A rehabed reputation Be the Best Suburb of
DFW
5 items
1 Friends and families Unique programs
(TCWC)
Unique demography Friends helpful staff Outstanding staff Recreation facilities
2 Sense of community Beauty Small Town Tree lined streets Opportunity to change
culture
Community that cares
3 Safety and Security Generally a lack of tract
housinq Enclave housing 1st class EMT Opportunity to serve
community Safe town
4 I can live and play in TC Proximity to open land Multi-generational
population Low Crime Small town feel Excellent police
5
Small community with
restricted access Lack of highway roads High quality education Variety of projects Small compact
community
B"
1 Identity Pro-development vs Anti
development
Tax reliance on property
values Govemance Town &MUD Broken government
2
Revenue stream-lack of
commercial lona term
Imminent growth and
stagnation due to land
locks
Commercial Revenue High tax rates
Community cohesion &
snirit of aood will
High Taxes
3
Replacement of
Infrastructure
Conflicts with and
amonast MUDs Aging neighborhoods Aging Roads and Utility
lines
Redevelopment of older
sections Aging infrastructure
Powerful-self serving Revenue vs number of
Parks facilities Recreational facilities Low commercial base services and quality of Lack of common vision
4 Park Board and CRC services
A select few believe they % of Budget spent on Recruitment and Poor community
PID Administration
5 own the Town Parks and Beautification Retention of staff communication
Do you believe the Mission Statement
[JJ NO I YES I NO I YES I NO I NO I
November 16, 2008 Minutes 3