Minutes TC 05/19/2008MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCA·nON: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 19, 2008
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May 19, 2008. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Susan Edstrom Mayor Pro Tem
Philip Sterling Council Member
Jim Moss Council Member
Kathleen Wilson Council Member
Glenn Strother Council Member
TOWN COUNCIL MEMBERS ABSENT:
Pam Cates Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Deputy Town Secretary
Patricia Adams Town Attorney
Danny Thomas Fire Chief
Scott Kniffen Police Chief
Adam Adams Parks & Recreation Director
Sakura Moten-Dedrick Finance Director
Stephanie Gohlke Financial Analyst
Mark Chambers Trophy Club Municipal Court Judge
Bill Rose CRC Chairman
A.1 Mayor Sanders called the Regular Session to order at 7:00 p.m. noting a quorum was present.
A.2 Financial Analyst Stephanie Gohlke gave the Invocation.
A.3 Finance Director Sakura Moten-Dedrick led the pledges.
A.4 Citizen Presentations:
No presentations were made.
A.5 Town Council to discuss the Charter and to provide direction to the Charter Review Commission.
Charter Review Commission Chairman Rose addressed the Council and gave a brief update on the
Commission's progress. Chairman Rose shared that the agendas will become more detailed as the Commission .
is now at the point where their discussions allow for more detail.
Mayor Pro Tem Edstrom asked for the agendas become more involved to give residents proper notification of
what will be discussed at the meetings. Edstrom also asked that the Commission give consideration to different
meeting times, to allow for an increase in resident participation.
Council member Wilson shared she has attended a Commission meeting and told the Commission that they were
doing a good job.
Mayor Sanders asked Chairman Rose to try and keep commissioners on point of topic.
Chairman Rose shared that he was not aware of the committee handbook until two weeks ago and the
Commission is working to make sure it is in compliance with the handbook. Rose shared if citizens cannot attend
a meeting, their emails are welcome.
Dave Edstrom, 269 Oak Hill Drive encouraged the Town to charge the Charter Review Commission to focus on
the unique history of our Town and work on issues that need to be resolved.
B.1 Consent Agenda: Discuss and take appropriate action to approve Minutes dated, May 5, 2008.
B.2 Consent Agenda: Discuss and take appropriate action regarding a Mutual Aid Fire Protection and
Emergency Medical Services Agreement between the Town of Trophy Club and thirteen fellow
member cities known collectively as the Northeast Fire Department Association (NEFDA).
B.3 Consent Agenda: Discussion and appropriate action to approve the Interlocal Cooperation
Agreement-Tax Collection between Denton County and the Town of Trophy Club and to approve
the Interlocal Cooperation Agreement -Tax Collection between Denton County and Town of
Trophy Club PID #1 Emerg Services, and designating Sakura Moten-Dedrick, Finance Director as
the Liaison for both agreements.
Council member Wilson moved to approve the consent agenda items as written. Council member Moss
seconded; motion carried unanimously.
C.1 Discuss and take appropriate action regarding an ordinance canvassing the returns and declaring
the results of the General/Joint Election held on May 10, 2008.
Mayor Pro Tem Edstrom moved to approve the ordinance canvassing the returns and declaring the results of the
General/Joint Election as written. Council member Wilson seconded; motion carried unanimously.
C.2 Discuss and provide Input/take appropriate action regarding an Interlocal Agreement between the
Town of Trophy Club, the City of Roanoke, NISD and Denton County for the construction of
Northwest Parkway along NISD property to its intersection with Highway 377.
Mayor Pro Tem Edstrom moved to approve the Interlocal Agreement between Town of Trophy Club, the City of
Roanoke, NISD and Denton County for the construction of Northwest Parkway as amended in Section 2.01.
Council member Moss seconded.
Town Manager Emmons updated Council on the major changes made to this agreement, including:
• Each governing body has twenty-one days to approve or deny a Change Order issued to amend the total
contract price. If the governing body does not take action within twenty-one days, the Change Order will
be automatically approved.
• Change Orders that do not impact the total cost of the project may be administratively approved by the
assistant school superintendent, city managers and county commissioner.
• Accrued interest in the construction fund will be credited back to the entity in which earned the interest.
• The City of Roanoke is in the process of securing Rights of Way for this project. If the necessary ROW is
not secured before the project is bid, then Roanoke has 180 days to take the necessary action to take the
ROW.
• Change for the Subdivider's Agreement allowing for a temporary CO in the event that the road or high
school is not completed.
Motion carried unanimously.
A. Discuss and provide input/take appropriate action on the development agreement between
the Town and 831 Trophy L.P. and Centurion Acquisitions LP for the extension of
Northwest Parkway
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Mayor Pro Tem Edstrom moved to approve the Development Agreement between Town of Trophy Club, 831
Trophy L.P. and Centurion Acquisitions L.P. for the extension of Northwest Parkway. Council member Sterling
seconded.
Town Manager Emmons shared that this was a sister agreement to the previous Interlocal agreement. Funds
have already been allocated for this project.
Motion carried unanimously.
C.3 Discuss and take appropriate action regarding an Ordinance amending Chapter 1 entitled
"Administration" by adding Article XV entitled "Indemnification of Officers" as authorized by state
law and Section 3.21 of the Town Charter.
Council member Moss moved to approve the ordinance providing for the Indemnification of Officers as authorized
by state law and Section 3.21 of the Town Charter. Mayor Pro Tem Edstrom seconded; motion carried
unanimously.
C.4 Discuss and take appropriate action to approve Minutes dated, April 21, 2008.
Mayor Pro Tem Edstrom moved to approve the April 21, 2008 minutes as corrected. Council member Wilson
seconded; motion carried 3:0:1 with Council member Sterling a.bstaining.
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With Council member Cates absent, Mayor Sanders moved C. 7 forward:
C.7 Oath of Office to be administered by Municipal Court Judge, Mark Chambers and Presentation of
Certificate of Election from the Mayor to Incoming Council Members.
Municipal Judge Mark Chambers thanked the Council for allowing him the opportunity to swear in the new council
members. Judge Chambers gave the oath to the Council members Edstrom, Sterling and Strother.
Mayor Sanders gave Certificates of Election to each new Council member.
Mayor Sanders moved C.6 forward:
C.6 Opening remarks by Mayor Sanders to outgoing Council member and Incoming Council members
and comments from and to outgoing Council members.
Mayor Sanders thanked Council member Cates for her years of service to our Town. Mayor Sanders expressed
his appreciation to all the residents that took the time to come and vote. Sanders also shared his appreciation to
all the candidates that took the time to run.
Mayor Pro Tem Edstrom thanked Council member Cates for her dedication and time of service. Edstrom also
thanked those that supported her with her election campaign. .
Council member Sterling appreciates being able to serve for two more years.
Council member Strother personally thanked his wife, his team of campaign members and the citizens who gave
him a chance.
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Mayor Sanders moved,to~item.C.S:.,_ \~" ',_ ,',
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C.S Discuss and provide direction to Staff regarding an Ordinance amending Chapter 10, entitled
"Public Safety", of the Code of Ordinances of the Town of Trophy Club, Article IV entitled
"PeddlerS and Solicitors."
Mayor Sanders identified the four areas Council needs to consider; a time limit, exemptions, how the Town might
deal with a criminal history, who would be responsible for performing and paying for the background check and
how will the Town would define advertisement verses solicitation .
. Discussion ensued regarding the Peddlers and Solicitors ordinance. Council asked Staff to come back with an
ordinance with the following points:
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• Permit fees and a valid period; exemptions to Permit Fees
• Criminal History Background, including who is responsible for performing the check and payment,
exemptions to Criminal History Backgrounds
• Time limit to be 9:00 a.m. until sunset, Monday through Saturday, to include the following Holidays:
o New Years Eve 0 Memorial Day 0 Christmas Eve
o New Years Day 0 Labor Day 0 Christmas Day
o Fourth of July 0 Thanksgiving
• Possibly strike Section 4.05 Child Solicitations because of school fund raisers
• Encompass surrounding Private and Public Schools
No action taken, input only.
C.S Discuss and take appropriate action regarding an amendment to Chapter 5 entitled "General Land
Use", Article IV entitled "Sign Regulations" of the Code of Ordinances to amend various sections
to prohibit the use of changeabie electronic variable message signs and electronic message
boards on billboards with the Town limits and ETJ and to enact related regulations.
Mayor Tem Edstrom moved to approve the amendment to Chapter 5. Council member Wilson seconded; motion
carried unanimously.
C.g Discuss and take appropriate action regarding the continued service of the current Council
member liaison to EDC-4B, and adopting a Resolution amending Resolution No. 2007-21 to
desIgnate a new Council member liaison to EDC-4B.
Mayor Tem Edstrom moved to approve the Resolution designating Council member Strother as liaison to EDC
4B. Council member Sterling seconded; motion carried unanimously.
C.10 Discuss and take appropriate action to designate a Voting Representative to North Central Texas
Council of Governments' General Assembly.
Mayor Pro Tem Edstrom moved to designate Mayor Nick Sanders as a voting representative. Council member
Wilson seconded; motion carried unanimously.
C.11 Items for Future Agenda.
No items were added.
C.12 Reports.
(a) Town Manager Emmons gave his report.
(b) There was no EDC 4A report given.
(c) Council member Strother gave an EDC 4B report.
(d) Parks and Recreation Director Adam Adams gave his report.
C.13 Adjourn.
Council member Sterling moved to adjourn at 9:10 p.m. Council member Wilson seconded; motion carried
~imOUSIY csa1ie9ne~£.ry Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
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