Minutes TC 02/18/2008MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
Monday,February 18,2008
7:00 P.M.
ST ATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club,Texas,met in a Regular Session on Monday,February,2008.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Susan Edstrom
Pam Cates
Jim Moss
Philip Sterling
Kathleen Wilson
STAFF AND GUEST(S)PRESENT:
Brandon Emmons
Stephen Seidel
Lisa Ramsey
Patricia Adams
Danny Thomas
Mike Pastor
Scott Kniffen
Adam Adams
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Assistant Town Manager
Town Secretary
Town Attorney
Fire Chief
IS Director
Police Chief
Park and Recreation Director
A.1 Mayor Sanders called the Regular Session to order at 7:00 p.m.noting a quorum was present.
Edstrom announced that Mayor Sanders would be late.
A.2 Mayor Sanders gave the Invocation.
A.3 Mayor Pro Tern Edstrom led the Pledges.
AA Citizen presentations:
Donald Werkstell,7 Meadow Creek Court -Addressed the Council regarding the property by Tom Thumb,zoned
for Commercial Recreation and is interested in the grading process.
A.S Annual update and presentation by the Park Board,and discussion of same.
Parks Board Chair,Pauline Twomey called the Park Board to order and announced a quorum.Twomey
introduced the Park Board members who were present at the meeting and presented the purpose and functions
of the Board.Twomey requested the Council consider appointing a Council liaison to the Park Board.
Park Board Vice Chair,Steve Gregory gave a presentation on the current parks,existing facilities and future
projects,Harmony Park Capital Improvements Fiscal Year 07-08 and future projects,and provided the following:
Lakeview Park,5 acre integrated joint-use park owned by N ISO;Independence Park,10 acre irrigated grant park
with the following amenities:community pool,5 acre partially irrigated pool area with the average daily use of 197
participants;Skyline Park,3.5 acre undeveloped park and possible access into Trophy Club Park;Trophy Club
Park at Lake Grapevine (877 acre park,677 as active use and 200 passive use)open spaces and medians;
Northwest Park (10 acres of mixed passive and active use areas)Northeast Park (10 acres of mixed passive and
6 acres active use areas.)
Gregory expiained the following recent Parks and Recreation discussion and action Items:
No smoking ordinance for parks
Dog parks
Skate park
Comprehensive park plan
Public survey
Highlands Park and pathway pians
Acquisition of Trophy Club Swim Team
Summer Day Camp operations with NISD
The loss of Beck Park and the resulting impact on youth sport associations
Increased communication and interaction with sport association
Park Board member,Dave Glaser gave a presentation on Trophy Club Park at Lake Grapevine,explaining the
Town has a twenty-five year lease.The Park was closed due to the June floods and is scheduled to reopen on
March 15,2008.Glaser introduced Mark Lamb from DFW Honda.Mr.Lamb and has spent a considerable
amount of time helping the Board develop the ATV trail at the Park.Glaser concluded with an invitation for all to
attend the grand Park re-opening.
Council member Wilson thanked the Board for their excellent and thorough presentations.
Council member Cates questioned the semi-annual updates from the Board in accordance to the Ordinance,
stating the last report was in September 2006 and that the Board missed several summer meetings.Parks and
Recreation Director Adam Adams said that little had occurred and he wanted to wait on new things to present.
Additionally,the Parks and Recreation Chair is responsibie for calling and cancelling meetings.
Mayor Pro Tem Edstrom spoke to the Board's disconnect with the sports associations and would like to see a
representative from the associations attend and speak to the Park Board and not to just one or two members.
Edstrom questioned if the summer camp survey was ever completed.Adams responded the results that were
received were very positive.
Council member Cates suggested Adams delegate more to the Park Board members as all are highly qualified.
Park Board Chair,Pauline Twomey criticized Council member Cates for her comments regarding the Parks and
Recreation Board not meeting in July,Council member Sterling for being in Canada working the night the P &R
meetings occur,Mayor Pro Tem Edstrom and Council member Cates for their lack of attendance at meetings and
Town Manager Emmons for only attending when he is summoned.
Park Board Chair Twomey adjourned the Park Board at 8:10p.m.
A.6 Police Chief Kniffen to present departmental awards and commendations.
Police Chief Kniffen presented the following awards:
Community Service Award -Jeff Rocha
Poiice Commendation -Wade Montgomery,Mike Conkiin and Keith Burris
Reserve Officer of the Year -Robert Mastropiero
Officer of the Year -Mike Conklin
Mayor Sanders introduced Officer Wade Montgomery's family,wife Melissa,daughter Oiiver and son Matthew
who was diagnosed with leukemia in September 2006 and is currently in remission.
Council member Wilson removed Item B.2 from the Consent Agenda.
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Motion made by Edstrom,seconded by Cates to approve Item B.1.Motion passed unanimously without any
discussion.
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by
one motion.There will not be a separate discussion of these items.If discussion is desired,that item will be
removed from the consent agenda and will be considered separately.
B.1 Consent Agenda:Discuss and take appropriate action to repeal Ordinance 2008-04 and adopt a
new Ordinance calling a Joint/General Election for May 10,2008 for the purpose of electing three
(3)Council Members for two (2)year terms each to the Town of Trophy Club Town Council,for
electing two (2)Directors for four (4)year terms each to the Trophy Club Municipal Utility District
No.1,and for electing three (3)Directors for four (4)year terms each to the Trophy Club Municipal
Utility District No.2,to correct the last date of Early Voting.
B.2 Consent Agenda:Discuss and take appropriate action to approve Minutes dated,January 21,
2008.
Council member Wilson moved to approve with the following changes;page 33,under D.5 change to Council
member Wilson is not ready to give up and asked if Beck was amenable to one billboard and if this is something
we want to discuss,page 36,fourth paragraph should be accept not except and page 37,under Item D.15,Items
for Future Agenda,add Council member Wilson in front of was directed,seconded by Cates.Motion passed
unanimously without further discussion.
End of Consent
Noting no objections from the Town Council,Mayor Sanders moved up Item C.5 up.
C.1 Discuss and take appropriate action regarding a Proclamation of Fair Campaign Practices for the
May 10,2008 Election.
Motion made by Edstrom,seconded by Sterling to approve the Proclamation.
Council member Cates questioned the validity of proclaiming Fair Campaign Practices when the rules are not
observed.Council member Wilson confirmed violations would be handled by the Texas Ethics Commission.
Motion passed unanimously without further discussion.
C.2 Discuss and take appropriate action regarding a Resolution amending Resolution 2007-21 to
appoint two citizens to serve on two seats on EDC 4B for the remainder of two unexpired terms.
EDC 4B,President Jim Hicks said the Board met on Monday,February 11,2008 to interview candidates.Director
Olthoff made a motion to recommend the appointment of Dan Bishop to the term expiring in 2008 and Dave
Glaser to the term expiring in 2009.Director Crosser seconded;motion carried unanimously.
Motion made by Edstrom,seconded by Cates to appoint Dan Bishop to the term expiring in 2008 and Dave Glaser
to the term expiring in 2009.Motion passed unanimously without any discussion.
C.3 Discuss and take appropriate action regarding Racial Profiling Report for 2007.
Chief Kniffen presented the Racial Profiling Report for 2007.Council member Sterling disagrees with the amount
of time involved to compile this report given it does not help with diversity.
Motion made by Wilson,seconded by Cates to approve the Racial Profiling Report for 2007.
Motion passed 4:0:1 with Sterling abstaining.
C.4 Discuss and take appropriate action to approve Minutes dated,January 7,2008.
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Motion made by Sterling,seconded by Edstrom to approve the Minutes dated January 7,2008.
Motion passed 3:0:2 with Cates and Moss abstaining.
C.5 Discuss and take appropriate action to amend Chapter 3,Article XV of the Code of Ordinances of
the Town,entitled "Swimming Pools";by amending Section 15.01 "Definitions",Section 15.02
"Applicability and Prohibited Conduct",and Section 15.04 (I)"Draining of Swimming Pools",and
providing an effective date.
Motion made by Edstrom,seconded by Cates to approve with the compliance date of July 9,2009.
Town Manager Emmons asked for direction from the Council regarding a compliance cut-off date for non-
conforming pools.
Larry Hoover,1118 Berkshire Court -Spoke against the Ordinance.
Peggy Sweeny,51 Meadowbrook -Spoke against the Ordinance.
Elizabeth Roessner,3 Winding Creek Court -Spoke against the Ordinance.
Rick Calley,231 Oakhill Drive -Spoke against the Ordinance.
Joe Baugh,1038 Wilshire -Questioned if he had a salt water pool as opposed to a chlorine pool,would he be
violating the Ordinance if he drains into the yard.
Jeff Janak,5 Greenleaf Drive -Questioned if he could dump in to the storm sewer with an exception.
Robert Grunt,305 Meadowbrook Drive -Asked if there is a time limit to notify the residents.Mayor Sanders
State law does not mandate the Town notify the residents.
Council discussed rewording "Section 15.04 Swimming Pools,I.Draining of Swimming Pools.
Mayor Pro Tem Edstrom questioned if delaying approval of this Ordinance would affect the TCEQ submission
Town Manager Emmons responded the Ordinance would need to come back for approval at one of the meetings
in March.
Edstrom removed the motion,the second agreed.
Motion to refer item to a future meeting made by Cates,seconded by Sterling.Motion passed unanimously
without further discussion.
Council took a 7 minute recess.
C.G Discuss and take appropriate action regarding a Resolution to approve the Texas Department of
Transportation's Master Project Advance Funding Agreement (MAFA).
As part of the grant for the Safe Routes To School Program,TXDOT requires approval of their Master Project
Advance Funding Agreement,by way of a resolution.
Motion made by Edstrom,seconded by Moss to approve the Resolution to approve the Texas Department of
Transportation's Master Project Advance Funding Agreement (MAFA).Motion passed unanimously without any
discussion.
C.7 Discuss and take appropriate action regarding a Resolution to approve the Texas Department of
Transportation's Local Project Advance Funding Agreement (LPAFA);and providing an effective
date.
Town Manager Emmons said the engineering firm of Teague,Nail &Perkins will be responsible for advertising.
Motion made by Moss,seconded by Edstrom to approve a Resolution to approve the Texas Department of
Transportation's Local Project Advance Funding Agreement (LPAFA).Motion passed unanimously without any
discussion.
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C.B Discuss and take appropriate action authorizing the Town Manager to enter into a contract with
The Management Connection (TMC)for professional facilitation and training purposes.
Town Manager Emmons explained the Management Connection (TMC)conducted individual conferences with
the Mayor and each Council Member on January 2B,to receive their input in three major areas in order for TMC
to determine solutions and professional facilitation.Emmons said we have $5,000 in the training budget.
Motion made by Edstrom,seconded by Cates to action authorizing the Town Manager to enter into a contract with
The Management Connection (TMC)for professional facilitation and training purposes.
Council member Wilson and Cates asked if TMC wouid consider lowering the price to $5,000.00.Cates
questioned if this is premature with the election coming up.
Council member Wilson feels maybe Council should table the date until after the election.Mayor Sanders feels
this is a working document that will be iooked at periodically and the current five Council members are the ones
with the most experience.Council member Sterling said the Council would be deveioping a model for any new
Council members.Mayor Pro Tem Edstrom sees both sides and said business does not stop because of a
pending election.Wilson would like the Town Attorney involved in the training session since the Town Manager is
included.Cates not in favor of going over the budget.
Motion amended by Sterling,seconded by Cates directing Town Manager Emmons to renegotiate to the amount
of $5,700.00 with expenses.
Arnendment passed 4:1,with Moss voting against.
Main Motion passed 4:1,with Moss voting against.
C.g Items for Future Agenda.
Councii member Cates would like to review the Parks &Recreation Board Ordinance.
Mayor Sanders would like to Town Manager Emmons to comment when some of the Items might be addressed.
Emmons said he is waiting for a short agenda.Council member Wilson would like to review the solicitation
Ordinance.
C.10 Reports.
(a)Town Manager Emmons'gave his report.
(b)EDC 4A Liaison,Council member Moss had no report since last meeting.
(c)EDC 4B Liaison,Council member Sterling had no report since last meeting.
(d)Parks and Recreation Director,Adam Adams gave a brief update.
0.1 Adjourn.
Motion made by Sterling,seconded by Wilson to adjourn.
Meeting adjourned at 10:57 p.m.
"..I -.------t...-Lisa Ramsey,Town Secretary
Town of Trophy Club,Texas
Nick Sanders,Mayor
Town of Trophy Club,Texas
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