Minutes TC 02/11/2008 - Special SessionMINUTES OF A SPECIAL SESSION FOR THE
TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
Monday,February 11,2008
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club,Texas,met in a Special Session on Monday,February 11,2008.
The meeting was held within the boundaries of the Town and was open to the pUblic.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Susan Edstrom
Pam Cates
Jim Moss
Kathleen Wilson
TOWN COUNCIL MEMBERS ABSENT:
Philip Sterling
STAFF AND GUEST(S)PRESENT:
Brandon Emmons
Stephen Seidel
Lisa Ramsey
Patricia Adams
Adam Adams
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Assistant Town Manager
Town Secretary
Town Attorney
Parks and Recreation Director
A.1 Mayor Sanders called the Regular Session to order at 7:02 p.m.noting a quorum was present.
Mayor Sanders noted Council Member Sterling's absence.
A.2 Parks and Recreation Director Adam Adams gave the Invocation.
A.3 Town Manager Emmons led the Pledges.
A.4 Citizen Presentations:this is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda.The Council is not permitted to take action on or
discuss any presentations made to the Council at this time concerning an item not listed on the
agenda.The Council will hear presentations on specific agenda items prior to the Council
addressing those items.
No presentations were made.
A.5 Workshop to discuss Parks issues.
Town Manager Emmons stated the concern is from the loss of the practice and playing fields at Beck Park.The
purpose tonight Is to further discuss and identify options with the Parks and Recreation Director,Adam Adams,
the Parks and Recreation Board and,the sports associations.
Representatives from the Trophy Club/Roanoke Sports Association,Joey Breton and Terry Flickenger attended
the meeting.Terry Flickinger said football will be practicing at the NISD Texan Stadium for approximately four
weeks.
Parks and Recreation Director,Adam Adams,explained the status of soccer,football and baseball and advised
Council of the needs of all associations.Adams said NISD will be providing for football and said soccer had no
intentions of receiving additional playing fields.Soccer will need at least ten to twelve full size game fields in the
next three to four years.
Mayor Pro Tem Edstrom confirmed the Parks and Recreation Board was not notified this past fall that the parking
lot and bathroom updates were not going to be complete.
Town Manager Emmons said in order to have the fields at the new Northwest Park ready this fall the drainage
ditch would have to be filled ..
Park and Recreation Board Member,J.D.Stotts said the Northeast Park is workable for football and soccer.
Town Manager Emmons explained the equipment and materials to begin the parking lot on Centurion American's
property have been reserved pending Council's action tonight.Construction for the temporary parking lot could
begin as early as Thursday and would be a two to three day project.
Mayor Pro Tem Edstrom requested Parks and Recreation Director,Adam Adams get back on track with the
Master Park Plan and requested monthly progress updates.Council members Moss and Cates agreed,and
asked that Adams better inform the Parks and Recreation Board of issues.
Council member Wilson requested Town Manager Emmons provide Council updates when any agreements are
made as they eventually come before Council.
Council requested staff contact the Corps of Engineers regarding options for usage at Trophy Club Park at Lake
Grapevine,the Public Safety Advisory Group to examine speeding issues at Independence Park,and for Town
Manager Emmons to work closely with Adams and the Parks and Recreation Board so that the Town does not fall
behind schedule with football..
Park and Recreation Board,Vice Chair,Steve Gregory -Does not expect the new facilities to be complete by the
time they are needed and requested staff and Council work urgently to resolve current issues while keeping long-
term needs in mind.Gregory stated we should not rely on our neighbors to assist us considering 50 -60 %of the
youth reside in Trophy Club.
Park and Recreation Board Chair,Pauline Twomey called the Park and Recreation Board to order at 7:58 p.m.
noting a quorum was present.
The Park and Recreation Board has discussed the cost of water with the addition of all of the fields,questioning
options that would require less water.Town Manager Emmons stated that as part of the PID the Town has the
right to the effluent water,if needed,in addition to the 45,000 gallons per day estimated usage for Harmony Park
Representatives from the sports associations hate to spend the $9,000.for a parking lot,but are desperate for the
parking spaces.
The workshop ended at 8:12 p.m.
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion.There will not be a separate discussion of these items.If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
B.1 Consent Agenda:Discuss and take appropriate action to approve Minutes dated,November 5,
2007.
Motion made by Edstrom,seconded by Cates to approve.
Motion passed unanimously without any discussion.
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Council member Wilson requested the minutes come back to Council sooner than they are.
End of Consent
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
-'REGULAR SESSION
C.1 Discuss and take appropriate action regarding current issues surrounding access to and use of
Beck Park and the parking lot adjacent to Harmony Park,including potential alternate sites and
funding sources.
Motion made by Moss,seconded by Edstrom to approve special appropriation not to exceed $10,000.00 to fund
the temporary parking area at Harmony Park and requested EDC 4A to heip fund.
Motion passed unanimously without further discussion.
The Park and Recreation Board adjourned at 8:20 p.m.
C.2 Discuss and take appropriate action regarding the placement of street lights on Trophy Club
Drive.
Town Manager Emmons staled the Trophy Club Drive Reconstruction Project required removal of 24 concrete
street lights.The project contract had a line item in the amount of $4,000.00 for removal and replacement of the
street lights.If approved,this amount will be deducted from the project and expensed on the new lights.Staff
received a quote from Oncor to replace the existing concrete lights with ornamental lights at a cost of $72,000.
The ornamental lights will match the existing lights in the 100-300 block of Trophy Club Drive and will match the
standards for street lights in the Master Infrastructure Phase II plans.The lights are not expected to be delivered
for approximately two months.
Town Manager Emmons recommended postponing the ornamental lights and replace with concrete lights.
No action taken,direction only to accept Manager Emmons'recommendation.
C.3 Discuss and take Appropriate Action on Review of Value Place Hotel East Elevation Signage.
Mayor Sanders said Value Place has exercised their right 01 appeal and is going back to the Planning and Zoning
Commission on February 21.2008 and asked Council to provide direction to Town Manager Emmons.
Council member Moss would like to see the flashing on both signs stop.
Council member Cates agrees and requested staff look into the flashing LED lights at the school.
Council member Wilson feels the Planning &Zoning Commission needs to review what,if any,permit was applied
for and if the LED lights were issued.
Mayor Pro Tem Edstrom said based on resident feedback,she would like to see the west side changed to match
the east side.Edstrom is not anxious to try and negotiate anything at this point.
Town Attorney Adams explained Planning &Zoning's purview is to review for consistency with the Ordinance.
Mayor Sanders added that Value Place could request an amendment to the PD.
No action taken.
D.1 Adjourn.
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Motion made by Edstrom,seconded by Wilson to adjourn.
Town of Trophy Club,Texas
Meeting adjourned aJ 8:35 p.m.
1;/'r1',(I ,'1 •/''/f C
l/(isa Ramsey,Town Secretary
Town of Trophy Club,Texas
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