Minutes TC 03/21/2005MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
Monday,March 21,2005
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club,Texas,met in Regular Session on Monday,
March 21,2005.The meeting was held within the boundaries of the Town and was open to the
public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Susan Edstrom
Roger Williams
Beverly Foley
Pam Cates
Mayor
Council Member
Council Member
Council Member
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Scott Spence Mayor Pro Tern
STAFF AND GUEST(S)PRESENT:
Roger Unger
Lisa Ramsey
Beth Ann Gregory
Patricia Adams
Kerin Fleck
Jim Hurley
Jim Hicks
Tom Rutledge
Nick Sanders
Finance Director
Interim Town Secretary
Community Development Manager
Town Attorney
Planning/Zoning Coordinator
Police Lieutenant
EDCB
Teague,NaIl &Perkins,Town Engineer
Mayor Candidate
A.l Town Council to call to order and announce a quorum.
Mayor Smith called the Regular Session to order at 7:01 p.m.noting a quorum was present.
A.2 Invocation.
Roger Unger gave the invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag,I pledge allegiance to thee,Texas one and indivisible."
Council Member Cates led the pledges.
*REGULAR SESSION
A.4 Discuss and take appropriate action regarding the approval of fiscal year ends
September 2004 Audit
Council Member Williams moved to approve requesting that upon completion of the
Court investigation a statement be added to the Audit.Motion passed 3-1-0 with Council
Members Williams,Foley and Edstrom voting in favor and Council Member Cates
voting against.
B.l Discuss and take appropriate action by Resolution to appoint two candidates to EDC B.
A.Ralph Wm.Scoggins
B.Amanda Foust
Jim Hicks made a recommendation to Council to appoint two candidates to EDC B.Mr.Hicks
also requested that the EDC Board Members continue to be actively involved in the interview
process for any other EDC vacancies.Mayor Smith suggested that Mr.Hicks submit an action
item for 4-4-05 Council Agenda to change the interview process for seats on the EDC A and EDC
B Boards.
Council Member Edstrom moved to approve.Council Member Foley seconded;motion carried
unanimously.
B.2 Citizen presentations:this is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda.The Council is not permitted to
take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda.The Council will hear presentations on
specific agenda items prior to the Council addressing those items.
Pauline Twomey 203 Oakmont,addressed the Town Council.
B.3 Council/staff reports:this is an opportunity for Council and staff to provide brief
updates on projects and to provide public service announcements.It is not a time
for the expression of opinions,questions and answers,or discussion among staff and
Council.Discussion is limited to whether Council desires to have a topic placed on a
future agenda for future consideration.
Updates were provided by staff and Council.
B.4 Finance Director to update Council on procedures for bad debit policy.
Roger pointed out 'debit'should be 'debt'.Roger informed the Council that corrective measures
are being taken;future audits will require written management letters that outline recommended
changes,new software will help keep better track of town money and all court fine adjustments
made by the town judge will require the Finance Director's signature.
B.S Discuss and take appropriate action regarding an Ordinance enabling the Town to
comply with all federal and state laws and regulations applicable to storm water
discharges and to regulate construction activities that may contaminate storm water
runoff.
Beth Ann Gregory provided Council with an explanation of the purpose for the proposed storm
water ordinance.
Council Member Edstrom moved to approve.Council Member Cates seconded;motion carried
unanimously.
B.6 Discuss and take appropriate action regarding an Ordinance regulating the Town
Design Standards and Construction Specifications for Roadway,Drainage,Water
and Wastewater Design.
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Kerin Fleck supplied Council with an overview of the areas regulated by the Ordinance.Tom
Rutledge was present to answer questions.
Council Member Williams moved to approve.Council Member Edstrom seconded;motion
carried unanimously.
B.7 Discuss and take appropriate action regarding change orders to the contract for the
Indian Creek Dr.\Shields Ct.reconstruction including a median cut at Valley Wood
and the inclusion of Shields Dr.reconstruction.
Council Member Williams moved to approve.Council Member Edstrom seconded;motion
carried unanimously.
B.8 Discuss and take appropriate action on the purchase of electronic message boards for
the Town entrances and to determine the funding source.
Council Member Williams moved to table until the second meeting in April.Council Member
Foley seconded;motion carried unanimously.
D.1 Consent agenda:Discuss and take appropriate action to approve tinancials dated
February 2005.
D.2 Consent agenda:Discuss and take appropriate action to approve minutes date March 7,
2005.
Council Member Foley moved to approve Consent Agenda.D.l.and D.2 Council Member
Edstrom moved to second;motion carried unanimously.
D.3 Additional Information for Council
This item is for informational purposes,no discussion.
Town Council convened into Executive Session at 8:07 p.rn.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
EXECUTIVE SESSION
E.1 Pursuant to Texas Government Code,Annotated,Subchapter 551,Section 551.071 (a)
&(b)"Consultation with Attorney",the Town Council will enter into executive
session to discuss the following:
Consultation with Attorney on pending or contemplated litigation or on a matter in which
the duty of the Attorney to the Governmental Body under the Texas Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act (§551.071 (a)&(b»:
Town of Trophy Club,Texas v.Town of Westlake,Texas,Cause No.2004-40094-362
Town Council reconvened into Regular Session at 8:15 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
F.1 Discuss and take appropriate action regarding Executive Session Item.(AGENDA
ITEM NO.E1).
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Council Member Edstrom made a motion to continue to pursue cause of action on the Town of
Trophy Club vs.Westlake.Council Member Williams seconded;motion carried unanimously.
F.2 Adjourn.
Council Member Williams moved to adjourn.Council Me
carried unanimously.
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nterim Town Secretary,Lisa Ramsey
Town of Trophy Club
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