Minutes TC 08/02/2004NOTICE OF REGULAR/ WORKSHOP TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
AUGUST 2, 2004
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
WORKSHOP SESSION 6:00 P.M.
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the workshop to order at 6:05 p.m.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Scott Spence
Susan Edstrom
Pamela Cates
Roger Williams
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Randy Briggs
Adam Adams
Beth Ann Gregory
Jan Woodruff
Dwight Morrow
Neil Twomey
Doyle Nicholson
Mayor
Mayor Pro Tem arrived 6:25 p.m.
Council Member
Council Member
Council Member
Council Member arrived at 6:59 p.m.
Town Manager
Town Secretary
Finance Director
Director of Police & Fire Services
Parks and Recreation Administrator
Information Services Manager
Financial Analyst
Ways & Means Advisory Group/EDC A
Ways And Means Advisory Group
Economic Development Corporation B
BUDGET WORKSHOP TO REVIEW FY04-05 PROPOSED BUDGET.
Roger Unger introduced the proposed budget explaining the proposed budget. Town Council and
staff discussed proposed budget.
ADJOURN WORKSHOP SESSION.
Mayor Smith adjourned the workshop at 7:03 p.m.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION— 7.00 P.M.
STATE OF TEXAS
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Reception/Public
HearinglWorkshop/Regular Session on Monday, August 2, 2004. The meeting was held within
the boundaries of the Town and was open to the public.
Page 2 Regular Session August 2, 2004
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Scott Spence
Susan Edstrom
Pamela Cates
Roger Williams
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Randy Briggs
Kerin Fleck
Adam Adams
Beth Ann Gregory
Patricia Adams
Jan Woodruff
Doyle Nicholson
James Hicks
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Director of Police & Fire Services
Planning and Zoning Coordinator
Parks and Recreation Administrator
Information Services Manager
Town Attorney
Financial Analyst
Economic Development Corporation B
Economic Development Corporation B
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:05 p.m. noting a quorum was present.
INVOCATION.
Chief Briggs gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas Flag; I pledge allegiance to thee, Texas one and indivisible:'
Officer Terri Simmons led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON
THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR
DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME
CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL
HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
There were no presentations.
TOWN COUNCIL TO OBSERVE A PRESENTATION OF MEDAL OF VALOR AWARD
AND LIFE SAVING AWARD TO TROPHY CLUB POLICE OFFICERS AND TROPHY
CLUB FIRE FIGHTERS.
Chief Briggs awarded Officer Tyler and Fire Fighters Ring. Butsch and .Tones the Life Saving
Award for aiding a Trophy Club resident at Harmony Park on May 14, 2004 and awarded the
Medal of Valor Award to Officer Causey and Sgt. Robbins for an incident that occurred on May
24, 2004.
TOWN COUNCIL TO OBSERVE A PRESENTATION BY SCOTT BECK OF BECK
PROPERTIES REGARDING FUTURE DEVELOPMENT OF EAGLES RIDGE.
Page 3 Regular Session August 2, 2004
Scott Beck was not available to make the presentation and requested to be placed on a future
agenda.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE REGARDING A
REQUEST BY THE HOME RULE CHARTER COMMISSION FOR $750. TO HAVE
CHARTER REVIEWED BY A HOME RULE CONSULTANT,
Don West explained the desire of the Horne Rule Charter Commission to have Dr. Del
Tabel a Home Rule Charter Consultant review the Charter. Council Member Edstrom
moved to approve; Council Member Foley seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO
APPROVE BUDGETS FOR FY2004-2005:
EDC — A
Dwight Morrow was available for questions regarding the Economic Development
Corporation A budget.
EDC - B
James Hicks was available for questions regarding the Economic Development
Corporation B budget.
Council Member Edstrom moved to approve the budgets for Fiscal Year 2004-2005 for
Economic Development Corporations A and B. Mayor Pro Tem Spence seconded;
motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
MINUTES DATED JULY 19,200 .
Council Member Foley moved to approve the minutes dated July 19, 2004 as written. Mayor Pro
Tem Spence. seconded; Council Member Williams abstained. Motion carried 4-0-1.
Town Council rearranged the agenda to move into Executive Session at this time and go back to
Workshop Session after executive session.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
Town Council convened into Executive Session at 7;40 p.m.
PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, SUBCHAPTER 551,
SECTION 551.071 (a) & (b) "CONSULTATION WITH ATTORNEY", THE COUNCIL
WILL ENTER INTO EXECUTIVE SESSION TO DISCUSS THE FOLLOWING:
A. CONSULTATION WITH ATTORNEY ON PENDING OR CONTEMPLATED
LITIGATION OR ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO
THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF
PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY
CONFLICTS 'WITH THE OPEN MEETINGS ACT Q551.071 [a] & [b]):
(1) Joslyn v. Trophy Club Municipal Utility District No. 2 and Town of Trophy Club,
Cause No. 2004-50067-357
(2) Perfection Homes Inc., and Mark Carr v. Town of Trophy Club, Cause No. 2003-
50345-367
Page 4 Regular Session August 2, 2004
(3) Town of Trophy Club, Texas v. Town of Westlake, Texas, Cause No. 20-04-40094-
362
(4) Jeremy Denney v. Town of Trophy Club, Cause No. 2004-60732-393
B. CONSULTATION WITH ATTORNEY ON PENDING OR CONTEMPLATED
LITIGATION OR ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO
THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF
PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY
CONFLICTS WITH THE OPEN MEETINGS ACT (§551.071 [A] & [B]). THE TOWN
MAY ADMIT TO THE CLOSED MEETING REPRESENTATIVES FROM THE TOWN
ENGINEER'S FIRM AND OTHER STAFF AND CONSULTANTS WHOSE PRESENCE
IS NECESSARY FOR. FULL AND EFFECTIVE COMMUNICATION BETWEEN THE
TOWN AND ITS ATTORNEY, AS ALLOWED BY TEXAS ATTORNEY GENERAL
OPINION NO. JM -238.
(1) Legal Advice Relative To Road Repair/Road Usage Agreements
Town Council reconvened into Regular Session at 9:20 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
MATTERS DISCUSSED IN EXECUTIVE SESSION (AGENDA ITEM NO 10).
No action taken.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE REGARDING THE
FORM OF THE ROAD REPAIR AGREEMENT FOR DRILLING OPERATIONS AND
FOR A ROAD REPAIR AGREEMENT FOR PAD SITE 311 BETWEEN THE TOWN OF
TROPHY CLUB AND STAR OF TEXAS ENERGY SERVICES; AND AUTHORIZING
THE TOWN MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS..
Patricia Adams shared listen talked to Rob Durbin today, rig to be moved in 1.5-
20 days. Pa recommends a meeting with Star of Tx to bring back to council on aug 16,b. No
action taken. Rob Durbin asked that they meet very soon.
TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION
Town Council convened into workshop session at 9:22 p.m.
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM.
Town Council and staff discussed proposed budget.
BUDGET WORKSHOP TO REVIEW FY04-05 PROPOSED BUDGET.
Town Council and staff continued discussion of the fiscal year 2004-05 proposed budget.
The Mayor asked that we keep a running list of budget concerns, those items were:
Consider the need and timing of the time clock reader in information services; and adding
additional funds to lawsuits in legal,
ADJOURN WORKSHOP SESSION.
Town Council adjourned the workshop at 11:00 p.m.
Page 5 Regular Session August 2, 2004
ADJOURN.
Council Member Williams mowed to adjourn at 11;00 p.m. Council Member Foley seconded;
motion carried unanimously.
*THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE
ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 55J
Town Secretary,
of Trophy Club
VA P
RY