Minutes TC 04/05/2004MINUTES OF
WORKSHOP/REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
APRIL 5, 2004
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
7:00 P.M. WORKSHOP SESSION
PARKS AND RECREATION ADVISORY GROUP
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Workshop Session to order at 7:04 p.m. noting a quorum was present.
2. TOWN COUNCIL TO PARTICIPATE IN A PHOTO SESSION WITH NORTHWEST
HIGH SCHOOL HOCKEY TEAM.
Town Council joined the Northwest Independent School District High School Hockey Team for a
photo session.
3. PARKS AND RECREATION ADVISORY GROUP TO DISCUSS CURRENT PROTECTS
WITH TOWN COUNCIL AND RESIDENTS. (7:00 — 7:30 P.M.)
Adam Adams introduced the members of the Parks and Recreation Advisory Group that were
present: Michael Giehl, Wendy Hill, Pauline Twomey, Jim Rogers and Chris McCollister. John
Douthitt and Steve Gregory could not attend. Adam reviewed current projects: discussing a fee
primarily for swimming pool use, future community center, and a skate park. J.D. Harvey of the
Economic Development Corporation 4-A explained the difference between "paying for the pool"
and paying fees to operate the pool. If you charge a fee to the pool users, that fee will help to
offset the cost of operating the pool.
Susan Edstrom stated "for the record" "I inherently oppose fees for a couple of the same reasons
that Wendy spoke of. Until you can figure out for me how you charge a fee for the trails for the
basketball courts, for the tennis courts for the volleyball courts and for the passive things that
everybody participates in, it is not fair to single out the people that use it in an organized fashion
and charge them more than everybody else. When we went through that workshop in EDC two
weeks ago the gentleman that was running the workshop did say that those types of amenities do
benefit and that is why EDCs are able to participate in those types of things. While, I may not
actively participate in soccer or in baseball or go to Harmony Park with a young child and play on
Rainbow Run every week, I benefit from that from the standpoint that the resale value of my
house because that is an amenity that benefits the entire community. Because people look at those
things when they come into a town. So lets make sure that we're doing, I mean that I will not
support anything that will basically tax the young children or young families in the community
more than anyone else that's not right that is not how you resolve your revenue issues."
4. TOWN COUNCIL TO DISCUSS TOWN GOALS FOR FUTURE PLANNING.
Facilitator Gwyn Garner explained that as we started the action plan and planning process an
email was sent out to everyone. Part of the plan is to start with goals then work through the
objectives, tasks and accomplish overall vision. Based on the information that that was provided,
tonight we will go over the strengths, weaknesses, opportunities and threats. The following is the
results of the workshop and will be continued at the next meeting.
Page 2 Regular Session April 5, 2004
Three -Year Strategic Plan 2004-2007
Strengths identified as Goals (S = strength, O = improve upon, M = minimize)
S
Family oriented community, work, play golf, raise a family, cleanliness, aesthetic
beauty
S
Very low crime rate/Safe/Secure/Quiet
S
Excellent schools stem
S
Sense of community, size of community, small town feel, know neighbors
S
Financially sound/Solid financial plan w/effective oversight through the Ways and
Means Advisory board
Weaknesses identified as goals
(S = strength, th, O = improve upon, M = minimize)
O
Lack of commercial property to generate sales tax
O
Tax rate required to provide increasing community services
S
Lack of residential growth — unmotivated developer, Strategic planning with the developer
to restart residential development
S
No community center/rec center
Existing process for city staff to implement services/present ideas — approval of 2 MUD's +
S
the Town, often divided along political lines/political involvement — micro managing staff,
MUD 1 & 2 overlapping tax structure
S
Budgeting to maintain infrastructure/Street maintenance and repair/ The cost of maintaining
our parks
S
Planning/budgeting for the future expansion of service s/staff/bu i Id ings
M
Council cutting tax rates at end of budget session, eventually the tax payers will have to play
catch-up
M
Loss of qualified, key, personnel: lack of recognition, compensation, stressful environment,
appreciation. Officials frequently ut staff in the middle of political "games"
Opportunities identified as goals
(S = strength, O = improve upon, M = minimize)
S
Improved relationships w/surrounding cities, joint partnerships, cost sharing — could reduce
taxes
S
Take advantage of commercial development in R/W to enhance T.C./great place for
relocation to area
S
Work w/county, Roanoke, NISD, Marshall Creek on new H.S. road — new entrance, more
commercial opportunities
The following definitions of Goals, Objectives and Action Steps are to assist you
during the workshop sessions.
GOALS — A goal is a brief, clear statement of an outcome to be reached. A goal is a
broad, general, and descriptive statement. It does not say how to do something, but rather
what the results will look like. They should be a blend of idealistic and realistic. They
are often expressed in a single sentence and answer the question "WHY?"
OBJECTIVES — Describes more specific purposes. Is a brief, clear statement of an
outcome to be reached as a step toward a goal. It is specific about what will be done. It
is quantified, measurable, and includes a completion date. Answer the question
"WHAT?„
ACTION STEPS — Describes what needs to happen to accomplish objectives. These
include ordinances, subdivision regulations, programs, committees, budget allocations,
etc. The Action Plan answers the question "HOW?"
Page 3 Regular Session April 5, 2004
Council Member Edstrom distributed copies of the Vision 2010 and a copy of "Strategic
Plan — Vision 2008, 2010 and Beyond.
Neil Twomey addressed the Council asking about the workshop to address the budget planning
for next year's budget. Workshop ended at 9:38 p.m.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
REGULAR SESSION
1. INVOCATION.
Council Member Matthai gave the invocation.
2. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Adam Adams led the pledges.
3. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON
THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR
DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME
CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL
HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
Margi Cantrell 1105 Sunset addressed the Council.
3. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY FOR COUNCIL
AND STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO
PROVIDE PUBLIC SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR
THE EXPRESSION OF OPINIONS, QUESTIONS AND ANSWERS, OR
DISCUSSION AMONG STAFF AND COUNCIL. DISCUSSION IS LIMITED TO
WHETHER COUNCIL DESIRES TO HAVE A TOPIC PLACED ON A FUTURE
AGENDA FOR FUTURE CONSIDERATION.
Council and Staff reports were given.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
Town Council convened into executive session at 9:49 p.m.
EXECUTIVE SESSION
5. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, SUBCHAPTER 551,
SECTIONS 551.074(a) "PERSONNEL MATTERS" AND 551.071 (a) & (b)
"CONSULTATION WITH ATTORNEY", RESPECTIVELY, THE COUNCIL WILL
ENTER INTO EXECUTIVE SESSION TO DISCUSS THE FOLLOWING:
A. PERSONNEL MATTERS (§551.074(a)):
(1) Employment of a Director of Public Safety.
B. CONSULTATION WITH ATTORNEY ON PENDING OR CONTEMPLATED
LITIGATION AND CONSULTATION WITH ATTORNEY ON A MATTER IN WHICH
THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE
TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE.
Page 4 Regular Session April 5, 2004
BAR OF TEXAS CLEARLY CONFLICTS WITH THE OPEN MEETINGS ACT
(§551.071 (a) & (b):
(1) Boundary issue with Town of Westlake.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
Town Council reconvened into regular session at 9:58 p.m.
REGULAR SESSION
6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
EXECUTIVE SESSION ITEMS (AGENDA ITEM NUMBER 5).
Council Member Edstrom moved to direct Patricia Adams to take action on documents as
discussed in executive session. Council Member Matthai seconded; motion carried unanimously.
7. ADJOURN.
Mayor Pro Tem. Foley moved to adjourn at 9:58 p.m. Council Member Matthai seconded. Motion
carried unanimously.
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* THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE,SESSION T DISC ' POSTE[' ITEMS AS ALLOWED 13Y
THE TEXAS OPEN MEETINGS ACT, LGC 551.071.
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