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Minutes TC 06/03/2002MINUTES OF PUBLIC HEARING AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB JUNE 3, 2002 STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, June 3, 2002. The meeting was held within the boundaries of the Town and was open to the public. REGULAR SESSION TOWN COUNCIL MEMBERS PRESENT: Scott Smith Roger Williams Susan Edstrom Beverly Foley Bill Matthai Scott Spence STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Bill LeGrand Paul Rosenberger Patricia Adams Kerin Fleck Gene Hill Amy Jackson Tom Rutledge Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Town Manager Town Secretary Finance Director Director of Public Works Community Development Manager Town Attorney P&Z Coordinator P&Z Chairman Sales, DFW Signs Teague, Nall & Perkins CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Smith called the Regular Session to order at 7:30 p.m., noting a quorum was present. INVOCATION: Mr. Jim Moss gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Paul Rosenberger led the pledges. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. Ms. Patricia Adams of 100 W. Hickory, Denton, addressed the Council. Page 2 REGULAR SESSION June 3, 2002 TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING Council convened into Public Hearing at 7:35 p.m. PUBLIC HEARING TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 95-20 OF THE TOWN, THE SAME BEING PD PLANNED DEVELOPMENT NO. 13, GENERALLY KNOWN AS THE VILLAGE AT TROPHY CLUB, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING PD PLANNED DEVELOPMENT NO. 13 TO ADOPT AN AMENDMENT TO EXHIBIT C, DEVELOPMENT STANDARDS, TO ADD SECTION A 4.(e), ENTITLED TRACT 4 SIGNS, AND REGULATING SIGNS LOCATED WITHIN TRACT 4 AS FOLLOWS: PROVIDING REGULATIONS FOR A MONUMENT SIGN, BANNERS AND TEMPORARY SIGNS, WALL SIGNS, INTERNAL LIGHTING, RACEWAY REQUIREMENTS AND INSTALLATION; PROVIDING FOR AN APPEAL OF THESE REGULATIONS; AND AMENDING PD PLANNED DEVELOPMENT NO. 13, EXHIBIT C, SECTION B (16) ENTITLED "SIGNS"; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING FOR APPLICABLE REGULATIONS; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (PDAMD-02-003) Gene Hill explained the amendments to Planned Development No. 13, the Village at Trophy Club. TOWN COUNCIL TO CLOSE THE PUBLIC HEARING Council closed Public Hearing at 7:38 p.m. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION Council convened into Regular Session at 7:39 p.m. REGULAR SESSION TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 95-20 OF THE TOWN, THE SAME BEING PD PLANNED DEVELOPMENT NO. 13, GENERALLY KNOWN AS THE VILLAGE AT TROPHY CLUB, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING PD PLANNED DEVELOPMENT NO. 13 TO ADOPT AN AMENDMENT TO EXHIBIT C, DEVELOPMENT STANDARDS, TO ADD SECTION A 4.(e), ENTITLED TRACT 4 SIGNS, AND REGULATING SIGNS LOCATED WITHIN TRACT 4 AS FOLLOWS: PROVIDING REGULATIONS FOR A MONUMENT SIGN, BANNERS AND TEMPORARY SIGNS, WALL SIGNS, INTERNAL LIGHTING, RACEWAY REQUIREMENTS AND INSTALLATION; PROVIDING FOR AN APPEAL OF THESE REGULATIONS; AND AMENDING PD PLANNED DEVELOPMENT NO. 13, EXHIBIT C, SECTION B (16) ENTITLED "SIGNS"; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL Page 3 REGULAR SESSION June 3, 2002 OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING FOR APPLICABLE REGULATIONS; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (PDAMD-02-003) Gene Hill answered the Council's questions. Amy Jackson of DFW Signs addressed the Council and answered questions. Council Member Edstrom made a motion to approve the ordinance. Mayor Pro Tem Williams seconded; motion carried 4-1-0 with Mayor Pro Tem Williams, Council Members Matthai, Edstrom, Foley voting for and Council Member Spence voting against. TOWN COUNCIL TO DISCUSS AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, ADOPTING PROVISIONS FOR THE REGULATION OF FOOD ESTABLISHMENTS INCLUDING FOOD SERVICE ESTABLISHMENTS, RETAIL FOOD STORES, TEMPORARY FOOD ESTABLISHMENTS, MOBILE FOOD UNITS, AND ROADSIDE FOOD VENDORS; PROVIDING FOR THE ADOPTION OF TEXAS FOOD ESTABLISHMENT RULES; PROVIDING DEFINITIONS; PROVIDING FOR PERMITS AND EXCEPTIONS; PROVIDING FOR THE ISSUANCE OF A PERMIT, LICENSE OR CERTIFICATE; PROVIDING FOR THE REVIEW OF PLANS; PROVIDING FOR THE SUSPENSION OF A PERMIT; PROVIDING FOR REVOCATION OF A PERMIT; PROVIDING AN ADMINISTRATIVE PROCESS; PROVIDING FOR INSPECTIONS; PROVIDING A PROCEDURE WHEN INFECTION IS SUSPECTED; PROVIDING REMEDIES; ESTABLISHING PROVISIONS FOR RETAIL FOOD STORES; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED $2,000.00 AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES AND PROVIDING FOR AUTHORIZATION TO SEEK INJUNCTIVE RELIEF TO ENJOIN VIOLATIONS WHICH CONSTITUTE AN IMMINENT HAZARD OR DANGER TO PUBLIC HEALTH AND SAFETY; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Paul Rosenberger explained that the Town currently does not have an ordinance in place regulating the food service establishments in Trophy Club. This ordinance would allow the Town to issue and revoke permits for food establishments, as well as making an allowance to charging an annual fee for the permit. Council Member Matthai made a motion to approve the ordinance with an amendment to Page 8, Paragraph 5, Section 14 — Savings That all rights and remedies of the Town of Trophy Club are expressly saved as to any and all violations of the provisions of any Ordinances affecting the regulation of food establishments and which have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, Council Member Foley seconded; motion carried unanimously. Page 4 REGULAR SESSION June 3, 2002 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING ORDINANCE NO. 2000-17 ESTABLISHING REGULATIONS GOVERNING THE CONSTRUCTION, REGULATION, AND PERMITTING OF FENCES AND RETAINING WALLS; AND ADOPTING NEW REGULATIONS FOR THE CONSTRUCTION, REGULATION AND PERMITTING OF FENCES AND RETAINING WALLS BY PROVIDING DEFINITIONS; PROVIDING REGULATIONS FOR FENCES; PROVIDING RETAINING WALL REGULATIONS; PROVIDING REGULATIONS FOR OUTDOOR ANIMAL RUNS; PROVIDING FOR SCREENING; PROVIDING REGULATIONS FOR GOLF COURSE LOTS; PROVIDING FOR MAINTENANCE OF NON -LIVING MATERIAL; PROVIDING FOR MAINTENANCE OF LIVING MATERIAL; PROVIDING FOR ADDITIONAL SCREENING AND FENCING; PROVIDING FOR PERIMETER FENCING; PROVIDING FOR INSPECTION; PROVIDING FOR MAINTENANCE/REPLACEMENT; PROVIDING FOR WAIVERS AND APPEALS; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Gene Hill explained that the Planning and Zoning Committee regularly reviews ordinances and has made the recommended changes to the Fence ordinance. The Planning and Zoning Committee unanimously recommends approval of this Fence ordinance. Mayor Pro Tem Williams made a motion to approve the ordinance with an amendment to Page 9, Paragraph 7, Section 7 — Golf Course Lots. B. All fences on lots contiguous to a golf course shall be a minimum of four (4') feet and a maximum of six (6') feet in height. Council Member Spence seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO TWO (2) SEATS TO SERVE CONCURRENTLY ON THE ECONOMIC DEVELOPMENT CORPORATION A / WAYS & MEANS COMMITTEE, THREE (3) SEATS ON THE ECONOMIC DEVELOPMENT CORPORATION B, ONE (1) SEAT ON THE EDITORIAL REVIEW BOARD, SEVEN (7) SEATS ON THE INFORMATION TECHNOLOGY COMMITTEE, THREE (3) SEATS ON THE PARKS AND RECREATION COMMITTEE, THREE (3) SEATS ON THE PLANNING & ZONING COMMISSION, NINE (9) SEATS ON THE PUBLIC RELATIONS COMMITTEE, SIX (6) SEATS ON THE PUBLIC WORKS COMMITTEE, THREE (3) SEATS ON THE TREE BOARD, TWO (2) SEATS ON THE UTILITY FRANCHISE COMMITTEE, AND FOUR (4) SEATS ON THE ZONING BOARD OF ADJUSTMENT AND THREE (3) ALTERNATES TO THE ZONING BOARD OF ADJUSTMENT; DESIGNATING TERMS OF SERVICE FOR EACH; AND PROVIDING AN EFFECTIVE DATE. Diane Cockrell explained the recommended appointments to the Council. Mr. Jim Moss of 979 Trophy Club Drive addressed the Council. Council Member Edstrom made a motion to approve the resolution. Council Member Spence seconded; motion carried unanimously. Page 5 REGULAR SESSION June 3, 2002 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING REVISION TO COMMISSION, COMMITTEE, AND BOARD HANDBOOK. Mayor Smith explained that the recommended changes are going back to the basics. The Committees were created to serve at the pleasure of the Council and to save the Town money. The Council will exercise its option to interview candidates for openings on committees. Staff liaison attendance at meetings will not be mandatory, but can be requested by the chairman. The chairman will be responsible for a monthly update to the Council, the position of the Council liaison will be eliminated. All chairmen will need to submit a separate application and will need to be approved by the full Council. In addition, there will be a statement added for diversity as well as a signature page stating the member has read, understands and complies with changes to handbook. Mr. Billy Hughes of 216 Inverness, Mr. Nestor Karlis of 259 Oak Hill Drive, and Ms. Margaret Best of 27 W. Hillside Place addressed the Council. Mr. Jon Seale of 5 Greenbriar Court asked to have the following read into the record on his behalf: Mr. Mayor and Council, I understand that there are some proposed changes to the way committees are staffed and operated. Although I don't see any problems with the way they run now, I'm sure that you know about issues that I do not. I'm not going to belabor the point of why, but simply address my concerns with the changes, as I understand them. Council Interviews: I think having Town Council involvement in the interview process is a great idea, after all you are the elected body which will be held accountable for a committee's actions. I know, however that interviews have been a regular thing for the IT committee, and I'd hate to prolong this process by having to wait for room on a council agenda, or scheduling of a workshop. I know that we are all very busy, and adding an additional item to your schedule may not desirable. Sure, you could conduct all interviews once a month as a regularly scheduled workshop, but I think you'd want the input of the existing committee members, and that may simply not be possible considering all of our various schedules. I believe that ultimately the Committees should have the duty, and trust of the Council to elect their own members, with a more involved Council affirmation process. Committee Appointment Requirements: I believe that committee members should be well qualified. I think existing committee members are in the strongest position to make these judgments. In the IT Committee, we have a varied number of skills required to manage the Town's Website and advise on IT matters. A simple IT resume (even a glorious one) is not enough to fill a position, we must consider the particular skill set of the individual and the current needs of the Committee. In filling our most recent position, we had a void left by the resignation of our primary Web Developer. This created a particular need, and required a particular skill set. I don't think the Town Council was in a position, or has the time, to research, review, interview, and approve every position on every committee. I would think (and hope) that the same is true on each committee, that various members have varied skills and as a position becomes open and needs change, that a particular skill set is required to fill a particular position. We wouldn't want a bunch of IT Project Managers on the IT committee, we need Developers, E-mail gurus, documentation experts, etc. I see the staffing of Committees much like the staffing in a company, The Council is the Executive Board, with absolute approval/rejection of staffing needs. The Town Staff Liaison is the Senior Manager, and the Committee is the management team, and should be tasked with staffing. Appointment of Officers: Page 6 REGULAR SESSION June 3, 2002 I think letting the Committee choose it's own officers is a fundamental requirement. The Committee must be led by someone who is respected and well qualified for the tasks at hand (which change from year to year). The IT committee had on its most recent agenda an action to discuss a related matter. My opinion is that Committee Chairpersons should be re-elected by the committees on an annual basis, with annual affirmation by the Council, and a maximum of two consecutive terms. In the case of Committees with Co -Chairpersons (such as the IT Committee), then the terms may be two years, with alternating elections (similar to the Town Council terms), with no consecutive terms. Reduced Involvement of Council Liaison: I think this is a mistake. The committee needs to be in tune with the Council's direction. If there are political concerns, one possible solution might be to rotate Council members through all committee meetings. The Committees are to serve at the will of the Town Council, and disconnecting them in this way reduces their effectiveness. Reduced Involvement of Staff Liaison: In the case of the IT Committee, this would be a nightmare. Our primary function is to support Beth Ann. We cannot do this without her active involvement. In some Committees, this may be optional, but I would strongly advise that the existing Staff Liaison be given heavily weighted input into this decision. I cannot speak definitively about all committees, but I can see where this increases the workload of the Town Staff. I think adding some responsibility to the Committees is in order, to reduce this workload, but again, we serve the Town, we must be connected to do that. Monthly Reporting: Wonderful. This gives the entire Council a view into each committee. I thoroughly enjoy serving the town, working with the Town Staff, and look forward to continuing to do so. Sincerely, Jon Seale, 5 Greenbrook Court, Co -Chairman - IT Committee Mr. Neil Twomey of 203 Oakmont asked that the following be read into the record: June 3, 2002 Mayor Scott Smith, Mayor Pro -Tem Roger Williams, Council Member Susan Edstrom, Council Member Beverly Foley, Council Member Bill Matthai, Council Member Scott Spence RE: Revisions to the Town Board, Commission & Committee Handbook Agenda Item #13, Town Council June 3, 2002, Meeting Dear Mayor and Council Members: One year after the Town incorporated, its elected officials realized that for cost efficiency and to boost citizen participation in government affairs, the Town needed citizen volunteers to serve on its boards, commissions and committees. The current volunteer committee structure has served the Town well during the Eighties, Nineties and now the Twenty -First Century. I attended the June 1, 2002, Town Council Workshop where Agenda Item #13 was discussed. It concerns several material revisions to the Town's Board, Commission & Committee Handbook that the Council is considering. The material changes that have been proposed include allowing the Council without the committee's input to appoint new members to the respective committees and also pick the committee's chairpersons. Before the Town Council adopts such material changes to the Town's committee structure, it should obtain the formal input from the various volunteer committees. For the Council to adopt the proposed changes without obtaining the respective committee Page 7 REGULAR SESSION June 3, 2002 recommendations would be an arbitrary action, when you consider the value realized by the Town. The committees assist the Town in controlling its expenses and provide a useful avenue for citizen involvement in government decisions. I advocate that before the Council adopts the proposed measures, that it obtains the committee's recommendations on the proposal. If the Council takes unilateral action on this matter, it will be disrespectful to the abilities and qualifications of the existing committee members to govern their own affairs. I remind the Council that it has approved all of the existing committee members. Sincerely, Neil Twomey 203 Oakmont Drive, Trophy Club, Texas 76262, 817-430-1809 Mr. Jim Best of 18 Fairgreen asked to have the following read into the record: Hello, I am unable to attend this evening's council meeting due another family obligation. Therefore, I'd like to know if my thoughts can be entered into record in regards to the apparent changes to the committee structure our town now has. I did not see any specifics on the agenda in regards to the proposed changes to the structure of the committee, but understand this subject was discussed in a workshop. I'd like to represent the idea that the present form of volunteer committee is a representation of the town from a perspective of specific expertise within a given area and is void of political consideration(s). Before a decision or vote is made I would hope that there is thorough discussion to communicate what impact is anticipated and what situation or problem these changes remedy. Essentially, I am asking the council to consider if it is the goal and intention of the council to turn the IT Committee (and all others) into a political instrument(s) of the council? If this is the goal, why? What is the underlying purpose of the committee structure? How will this change the interaction between volunteerism and elected entities? Hypothetically, let us presume that the IT Committee is transformed into an appointed non-technical group comprised of folks with talent and backgrounds outside the field of Information Technology. How would such an IT Committee make recommendations that are technically valid and appropriate? How would this committee function in regards to assisting our towns IT staff in regards to our town web site and evaluating IT challenges our town presents? How would the council evaluate committee membership appointment and by what criteria? Would such a committee be limited to making recommendations to solicit external expertise at significant cost to our town? In my opinion, if changes are made to committee structure, we should look for ways to make it more appealing for volunteers to invest their time. We need to get to the point where the council liaison represents and communicates committee activities to the council and the staff liaison communicates committee activities to town management. Regards, Jim Best, Co -Chair IT Committee, Town of Trophy Club Mayor Smith asked for a motion to approve changes. Further discussion was held. Council Member Edstrom made a motion to approve the changes for staff attendance and include (keep) a council liaison, that all meetings be taped, that there will be no application for the chairmen, add diversity, and to include a signature page. Council Member Matthai seconded. Motion failed 2-3- 0 with Council Members Matthai and Edstrom voting for the motion and Mayor Pro Tem Williams, Council Members Foley and Spence voting against. Page 8 REGULAR SESSION June 3, 2002 Discussion ensued. Council Member Foley made a motion to approve the changes regarding: Staff liaison attendance at meetings will not be mandatory, but can be requested by the chairman. The chairman will be responsible for a monthly update to the Council, the position of the Council liaison will be eliminated. All chairmen will need to submit a separate application and will need to be approved by the full Council. In addition, there will be a statement added for diversity as well as a signature page stating the member has read, understands and complies with changes to handbook. Council Member Spence seconded; Mayor Pro Tem Williams asked to amend the motion to add: change the Committee appointments to include: Where possible committee appointments should be granted to citizens not serving on any other committees and to leave Council liaisons. Council Member Foley accepted the change to add the Committee appointments to include: Where possible committee appointments should be granted to citizens not serving on any other committees; Council Member Spence seconded the amendment; motion passed 3-2-0 with Council Members Foley, Spence and Mayor Pro Tem Williams voting for and Council Members Edstrom and Matthai voting against. TOWN COUNCIL TO OBSERVE A PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE INCLUSION OF SIDEWALKS FOR WOODLAND COURT, SHADY OAKS COURT AND ROSS COURT ON THE FINAL DESIGN OF THE INDIAN CREEK DRIVE STREET BOND PROJECT. (WOODLANDS COURT TO EDGEMERE DRIVE). Bill LeGrand answered questions from the Council's previous meeting (May 17), advising that Pete Tart issued a statement to Al Milligan that sidewalks could be included in the bond financing. Mr. Dennis Sheridan of 1 Hillcrest Court addressed the Council Tom Rutledge of Teague, Nall & Perkins addressed the Council and answered questions Mayor Pro Tem Williams made a motion to not consider sidewalks and/or retaining walls that are built in the current construction. Council Member Edstrom seconded; motion unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE CONTINUATION OF THE BI -MONTHLY COUNCIL COMMUNICATION BOOTH AND/OR ALTERNATIVES AT THE TOM THUMB PLAZA. Mayor Smith made a proposal for an alternative to the council communication booth at Tom Thumb Plaza. The alternative is a quarterly community forum to be held at a neutral site (school) for a two — hour workshop with no agenda items. Jodi Ashby of 4 Mesa Verde Court addressed the Council. Town Attorney Adams advised that the Town would be restricted either to a general topic or agenda items as the Open Meetings Act still applies. Council Member Matthai made a motion to continue the council communication booth. Council Member Edstrom seconded; motion failed 2-3-0 with Council Members Matthai and Edstrom voting for and Mayor Pro Tem Williams, Council Members Foley and Spence voting against. Mayor Pro Tem Williams made a motion to establish quarterly Town Hall Forums, dates to be determined later. Council Member Foley seconded; motion carried unanimously. Page 9 REGULAR SESSION June 3, 2002 Mr. Jim Moss of 979 Trophy Club Drive addressed the Council. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. REGULAR SESSION MINUTES DATED MAY 20, 2002. B. INTERLOCAL COOPERATION AGREEMENT BETWEEN THE TOWN AND DENTON COUNTY FOR TAX COLLECTION. Town Attorney Adams requested to pull Item B, the Interlocal Cooperation Agreement, from the Consent Agenda. Mayor Pro Tem Williams made a motion to approve Item A of the Consent Agenda; Regular Session Minutes dated May 20, 2002, as written. Council Member Edstrom seconded; motion carried unanimously. Council Member Edstrom made a motion to approve the Interlocal Cooperation Agreement with Denton County for Tax Collection with amendments to Page 5, Paragraph 2, Section N, Line 1: MUNICIPALITY shall designate and does hereby designate Roger Unger and to Page 6, Paragraph 8, Section VIII. Town of Trophy Club 100 Municipal Dr. Trophy Club, Texas 76262 Telephone 817-430-1911 Contact: Roger Unger Council Member Matthai seconded; motion carried unanimously. Mayor Smith read a statement from County Commissioner Jim Carter. L- incl LN Mayor Pro Tem Williams made a motion to adjourn at seconded; motion carried unanimously. ATTEST: T Fj '0 X/ t" CD Town Secretary, Town of Trophy Club, Texas ,T 30 p. of Club, Texas Matthai