Minutes TC 06/17/2002MINUTES OF TOWN COUNCIL WORKSHOPS AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
JUNE 17, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Workshops and Regular Session on
Monday, June 17, 2002. The meeting was held within the boundaries of the Town and was open to the
public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Roger Williams
Mayor Pro Tem
Susan Edstrom
Council Member
Beverly Foley
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Roger Unger
Mary Moore
J.D. Harvey
Gary Cantrell
T. Dwight Morrow
Doyle J. Nicholson
Town Manager
Finance Director
Recording Secretary
Ways & Means Committee Member
Ways & Means Committee Applicant
Ways & Means Committee Applicant
Ways & Means Committee Applicant
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Smith called the workshop to order at 6:33 p.m., noting a quorum was present.
TOWN COUNCIL TO INTERVIEW APPLICANTS FOR THE WAYS AND MEANS
COMMITTEE
a. Brad Glasco (6:30 p.m.)
Mr. Glasco was not able to attend the meeting.
Council reviewed and discussed Mr. Glasco's resume, stating he would be an ideal candidate for the
I.T. Committee.
b. Gary Cantrell (6:45 p.m.)
c. T. Dwight Morrow (7:00 p.m.)
d. Doyle Nicholson (7:15 p.m.)
Mayor Smith gave Mr. Cantrell, Mr. Morrow, and Mr. Nicholson an explanation of the duties and
responsibilities of the Ways & Means Committee and then asked each candidate to furnish the Council
with a brief introduction and employment history, as well as to offer their reason(s) for wanting to
become a member of the Ways & Means Committee.
Page 2 REGULAR SESSION June 17, 2002
Council Members Edstrom, Foley, Matthai, Spence, and Mayor Pro Tem Williams questioned the
candidates.
J.D. Harvey also asked the candidates questions.
Mr. Cantrell, Mr. Morrow, and Mr. Nicholson answered the Mayor's, Council's and Mr. Harvey's
questions and provided their history, work experience and gave an explanation.
ADJOURN WORKSHOP SESSION
Workshop adjourned at 7:25 p.m.
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Beverly Foley
Bill Matthai
Scott Spence
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Roger Unger
Lee Delk
Patricia Adams
Mary Moore
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Finance Director
Interim Police Chief
Town Attorney
Recording Secretary
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Smith called the Regular Session to order at 7:39 p.m., noting a quorum was present.
INVOCATION: Council Member Matthai gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
Council Member Foley led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE
AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS
ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN
ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS
ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
Mayor Scott Smith read a verse about the American flag in recognition of Flag Day.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING TWO (2) SEATS ON THE WAYS AND MEANS COMMITTEE FOR A TWO-
YEAR TERM; AND PROVIDING AN EFFECTIVE DATE.
Mayor Smith asked J. D. Harvey for his contribution and opinion regarding appointing a Ways and
Means committee member. J.D. Harvey asked Council to appoint Gary Cantrell to the Ways and
Page 3 REGULAR SESSION June 17, 2002
Means Committee, and to leave the remaining position open until Council had an opportunity to
interview Mr. Brad Glasco at a later date.
Mayor Pro Tem Williams made a motion to appoint Gary Cantrell and T. Dwight Morrow to the Ways
and Means Committee. Council Member Foley seconded; motion carried 3-0-2, with Council
Members Foley, Spence and Mayor Pro Tem Williams voting for and Council Members Matthai and
Edstrom abstaining.
Mayor Smith thanked Doyle Nicholson for his application and encouraged him to continue his efforts.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO A
RESOLUTION AUTHORIZING THE CREATION OF A PUBLIC SAFETY COMMITTEE
CONSISTING OF FIVE MEMBERS AND A POLICE STAFF LIAISON; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Smith advised that he made the recommendation for the creation of a Public Safety Committee,
adding that Council Member Foley agreed with his recommendation.
Town Manger Welsh advised that if the Public Safety Committee gets involved with Crime Watch,
that would create a need for another officer to work closely with the community and to keep that cost
in mind.
Council Member Spence made a motion to approve the creation of a Public Safety Committee.
Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
MEETING TIME.
Council Member Foley advised that this agenda item was at her recommendation.
Council Member Foley made a motion to have Town Council meetings begin at 7 p.m. Council
Member Spence seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO SET TIME,
DATE AND LOCATION FOR THE FIRST QUARTERLY TOWN COUNCIL FORUM.
Mayor Smith asked for possible dates for the first quarterly Town Council Forum, suggesting July 30
or July 31.
Council Member Spence suggested Council first pick a focus for the Forum, suggesting the
Department of Public Safety and to have experts come in and make a 30 -minute presentation.
Mayor Smith requested Council Member Matthai check into the schedules of the local schools to help
determine an appropriate date for the Forum, and he asked Council Member Edstrom to enlist the help
of the Public Relations Committee in setting up and taking down for the Forum.
No action, except to put on next month's agenda.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO ADD JIM HASE
AS A LIAISON TO THE WAYS & MEANS COMMITTEE TO REPRESENT THE
MUNICIPAL UTILITY DISTRICTS.
This agenda item was tabled at the request of District Manager Morgas.
COUNCIL/STAFF REPORTS.
Council and Staff reports given.
Page 4 REGULAR SESSION June 17, 2002
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. WORKSHOP SESSION MINUTES DATED JUNE 1, 2002.
B. REGULAR SESSION MINUTES DATED JUNE 3, 2002.
C. FINANCIALS DATED MAY 2002.
Council Member Spence made a motion to approve all items under the Consent Agenda. Council
Member Foley seconded; motion carried unanimously.
ADJOURN INTO WORKSHOP SESSION.
Council adjourned into Workshop Session at 9 p.m.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Susan Edstrom
Mayor Pro Tem
Beverly Foley
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
Roger Williams
Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh Town Manager
Roger Unger Finance Director
Mary Moore Recording Secretary
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the workshop to order at 9:00 p.m., noting a quorum was present.
DISCUSSION OF POLICE BUDGET FOR FISCAL YEAR 2002/2003
Roger Unger advised of changes made to staffing and explained the new Police Budget and its
changes, advising that the budget is still in flux. The changes will be updated and included in next
month's agenda packet.
Discussion ensued.
No action.
ADJOURN WORKSHOP SESSION
Mayor Pro Tem Williams made a motion to adjourn at 10:00 p.m. Council Member Matthai
seconded; motion carried unanimously.
Page 5
ATTEST:
REGULAR SESSIOP
Town Secretary, Town 4 Trophy Club, Texas