Minutes TC 07/01/2002MINUTES OF TOWN COUNCIL WORKSHOPS, PUBLIC HEARING AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
JULY 1, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Workshops and Regular Session on
Monday, July 1, 2002. The meeting was held within the boundaries of the Town and was open to the
public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Roger Williams
Mayor Pro Tem
Susan Edstrom
Council Member
Beverly Foley
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
STAFF AND GUEST(S) PRESENT:
Paul Rosenberger Community Development Manager
Diane Cockrell Town Secretary
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the workshop to order at 6:32 p.m., noting a quorum was present.
TOWN COUNCIL TO DISCUSS QUESTIONS CANDIDATES WILL BE ASKED.
The Council discussed the questions the candidates would be asked.
TOWN COUNCIL TO INTERVIEW APPLICANTS FOR THE COMMITTEE
Mr. John Navarre withdrew his name from the candidate list.
Other applicants were Chris McCollister, Brent Stephens, Stephen Skeen, and Jim Moss.
Mayor Smith gave the applicants an explanation of the duties and responsibilities of the Parks and
Recreation Committee and then asked each candidate to furnish the Council with a brief introduction and
to offer their reason(s) for wanting to become a member of the Parks and Recreation Committee. The
Council then interviewed: Chris McCollister, Stephen Skeen, Brent Stephens and Jim Moss.
ADJOURN WORKSHOP SESSION.
The workshop adjourned at 6:50 p.m.
Page 2 Regular Session July 1, 2002
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Beverly Foley
Bill Matthai
Scott Spence
STAFF AND GUEST(S) PRESENT:
Paul Rosenberger
Roger Unger
Diane Cockrell
Lee Delk
Gene Hill
Patricia Adams
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Community Development Manager
Finance Director
Town Secretary
Interim Police Chief
P&Z Chairman
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:08 p.m., noting a quorum was present.
INVOCATION.
Jim Moss gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
Darin David led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
The following individuals addressed the Council:
Ms. Pam Cates of 213 Lakeshore Drive, Mr. Brad Glasco of 15 Creekside, Mr. Mike Strung of 261 Oak
Hill Drive, Mr. T. Dwight Morrow of 251 Oak Hill Drive, Ms. Deberah Holsworth of 1110 Trophy Club
Drive.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING:
Council convened into Public Hearing at 7:27 p.m.
PUBLIC HEARING
PUBLIC HEARING REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, DENYING TXU GAS DISTRIBUTION'S REQUEST TO
CHANGE RATES IN THE NORTH TEXAS METROPLEX DISTRIBUTION SYSTEM;
REQUIRING PROMPT REIMBURSEMENT OF CITIES' RATE CASE EXPENSES;
PROVIDING FOR NOTICE HEREOF TO SUCH COMPANY; AND PROVIDING AN
EFFECTIVE DATE.
Page 3 Regular Session July 1, 2002
Mr. Paul Rosenberger gave a history of TXU Gas Rate wanting a statewide rate for gas.
Mr. Kenneth Govan of Oncor (a representative for TXU Gas) addressed the Council.
TOWN COUNCIL TO CLOSE THE PUBLIC HEARING.
Council closed Public Hearing at 7:35 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION.
Council convened into Regular Session at 7:35 p.m.
REGULAR SESSION
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
DENYING TXU GAS DISTRIBUTION'S REQUEST TO CHANGE RATES IN THE NORTH
TEXAS METROPLEX DISTRIBUTION SYSTEM; REQUIRING PROMPT REIMBURSEMENT
OF CITIES' RATE CASE EXPENSES; PROVIDING FOR NOTICE HEREOF TO SUCH
COMPANY; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Williams made a motion to adopt the resolution to deny rate increase. Council Member
Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING A CITIZEN TO ONE (1) SEAT ON THE PARKS AND RECREATION
COMMITTEE; AND PROVIDING AN EFFECTIVE DATE.
Council Member Edstrom made a motion to appoint Chris McCollister to the Parks and Recreation
Committee. Council Member Matthai seconded. Motion failed with a 2-3-0 vote. Mayor Pro Tem
Williams made a motion to appoint Jim Moss to the Parks & Recreation Committee. Council Member
Spence seconded with a 3-0-2 vote with Council Member's Foley, Spence and Mayor Pro Tem Williams
voting For and Council Member's Edstrom and Matthai abstaining. Council Member's Foley and Spence
and Mayor Pro Tem Williams voting Against and Council Member Edstrom and Matthai voting For.
TOWN COUNCIL TO HEAR AN UPDATE PRESENTATION, DISCUSS AND TAKE
APPROPRIATE ACTION ON THE POSSIBLE LEASE OF THE US ARMY CORPS OF
ENGINEERS' (COE) MARSHALL CREEK PARK AND AUTHORIZING THE MAYOR TO
EXECUTE ALL NECESSARY DOCUMENTS.
The following individuals addressed the Council; Robert Schnee of 2701 High Road, Flower Mound, Rex
Madion of 3113 Lakewood, Flower Mound, Wally Brians of 2140 Steeplewood, Trophy Club, Steve
Gregory of 205 Pebble Beach, Trophy Club, Jim Tullos of 7410 Lost Creek, Marshall Creek, Gene Hill of
11 Cypress Court, Trophy Club, Kathleen Hawkins of 3209 Lakewood Lane, Marshall Creek, Peter Turla
of 3209 Lakewood Lane, Marshall Creek, Robert Schnee of 2701 High Road, Marshall Creek, Marilyn
Jenkins of 6716 Raintree Place, Trophy Club, Billy Hughes of 216 Inverness Drive, Trophy Club, Leslie
Wilkins of 3480 High Road, Marshall Creek, Brent Euster of 2817 Brookshire, Grapevine
Paul Rosenberger explained that this is just a discussion not an approval of a contract. Representatives
from the Corp of Engineers attended the meeting to answer questions and explained that this is a
designated Off Road Vehicle area.
Council Member Matthai made a motion to move forward with the negotiation to modify the current
lease.
Page 4 Regular Session July 1, 2002
The Mayor will contact Paul Rosenberger to send a letter of intent to Doug Cox with the Corp of
Engineers. The Corp of Engineers will put a committee together to discuss issues of differences between
environmentalist and Off Road Vehicle users. Parks & Recreation was to submit a letter requesting the
committee composition of representatives from Trophy Club, Off Road Vehicle users, environmentalists
and Corp of Engineers officials.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
CROSSWALK FOR BECK ELEMENTARY ON PARKVIEW DRIVE.
Kathy Grassman explained that it is difficult for the students to cross the street at Beck Elementary. The
safest way to cross the street is to designate the crossing area in front of 406 Parkview. An alternative is
to designate the crosswalk to terminate at 408 Parkview's driveway.
Mayor Pro Tem Williams made a motion to table this agenda item to the July 15 Council meeting.
Council Member Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO MAKE CHANGES
IN THE COMMITTEE HANDBOOK AND GUIDELINES IN THE SECTIONS ABOUT THE
ECONOMIC DEVELOPMENT CORPORATIONS.
Council Member Edstrom made a motion to change Page 3 of the handbook in regard to the Economic
Development Corporations to read as follows. Mayor Pro Tem Williams seconded, motion carried
unanimously (without Council Member Spence voting (he was out of the room).
The Editorial Review Board has three members with members serving two-year terms. This
board governs the production of the Around the Town newspaper that is sent to residents monthly.
The Town has two economic development corporations. Each of these groups submits an annual
budget to the Council regarding the distribution of funds collected from sales tax designated by
voters to be used for economic development and park improvement. If economic development
corporations want to include a new project not listed on the approved budget, then the economic
development corporation will make recommendations to the Council for approval.
Members serve two-year terms. Terms are staggered, with the Council making annual
appointments to replace members whose regular terms expire in any given year. The economic
development corporation boards, not the Council, elect the officers.
The economic development corporations cannot take action unless a quorum is present. A
quorum is a majority of the voting members of any group. If a group has six voting members,
then at least four members must be present in order for action to be taken.
Minutes of all meetings will be taken by the committee and filed with the staff liaison.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO SET TIME, DATE,
LOCATION AND TOPIC FOR THE FIRST QUARTERLY TOWN COUNCIL FORUM.
Mayor Pro Tem Willliams made a motion to host the first Town Council Forum at 7:00 p.m. on August
12, 13 or 14 at Beck Elementary for a Public Safety presentation. Council Member Matthai seconded,
motion carried unanimously.
COUNCIL/STAFF REPORTS.
Reports given.
Page 5 Regular Session July 1, 2002
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. REGULAR SESSION MINUTES DATED JUNE 17, 2002.
B. UTILIZE COURT TECHNOLOGY FUNDS TO PURCHASE 2 RUGEDIZED LAPTOPS
A DIGITAL CAMERA, AN IMAGING PC, AND AN ADDITIONAL COURT PC FOR
THE BACKUP COURT CLERK.
C. FUND $500 FOR PARTICIPATION IN THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS REGIONAL EMERGENCY MANAGEMENT PLANNING
PROGRAM FOR THE PERIOD ENDING SEPTEMBER 30 2002.
The June 17 minutes were pulled for discussion.
Council Member Edstrom made a motion to approve Item A the June 17 minutes, Item B to utilize court
technology funds to purchase 2 rugedized laptops, a digital camera, an imaging pc, and an additional
court PC for the backup court clerk, and Item C to utilize $500 in funds for participation in the North
Central Texas Council of Governments Regional Emergency Management Planning Program for the
period ending September 30, 2002. Council Member Matthai seconded; motion carried unanimously.
Council Member Edstrom made a motion to amend the June 17t" minutes to reflect that in regard to the
appointment of the Ways & Means Committee members:
J. D. Harvey, Chairman of Ways & Means Committee, recommended that the Council appoint one person
and wait until Brad Glasco can be interviewed to appoint the other seat.
ADJOURN REGULAR SESSION.
Council adjourned into Workshop Session at 10:34 p.m.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Roger Williams
Mayor Pro Tem
Susan Edstrom
Council Member
Beverly Foley
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
STAFF AND GUEST(S) PRESENT:
Paul Rosenberger
Diane Cockrell
Roger Unger
Community Development Manager
Town Secretary
Finance Director
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the workshop to order at 10:42 p.m., noting a quorum was present.
DISCUSSION OF ADMINISTRATION AND REVENUE FISCAL YEAR 2003 BUDGETS.
Roger Unger the explained handout giving cost estimate to get through the end of the year. Also,
advising that spending will stop on street repairs this fiscal year at $90,000 (Ways and Means Committee
suggestion).
Page 6 Regular Session July 1, 2002
Council Member Edstrom made a motion to continue past 11:00 p.m. Mayor Pro Tem Williams
seconded; motion carried unanimously.
ADJOURN WORKSHOP SESSION.
Mayor Smith adjourned the Workshop at 11:42 p.m
ATTE
T'O'wn §eerery, Town of Trophy Club, Texas