Minutes TC 04/02/2001MINUTES OF WORKSHOP AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
APRIL 2, 2001
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in Workshop and Regular Session on Monday, April
2, 2001. The meeting was held within the boundaries of the Town and was open to the public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Susan Edstrotn
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Marshall Engelbeck
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Paul Rosenberger
Sherry Gcarner
Gaye Scudder
Mayor
Town Manager
Town Secretary
Asst. to Town/MUD Managers
Government Representative, Charter Communications
Director of Operations, Charter Communications
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Pro Tem Edstrom called the Workshop to order at 6:33 p.m., noting a quorum was present.
TOWN COUNCIL TO HEAR A PRESENTATION FROM CHARTER COMMUNICATIONS IN
REGARD TO THE FINDINGS OF THE UTILITY FRANCHISE COMMITTEE'S CABLE SERVICES
REPORT.
Sherry Gearner and Gaye Scudder came before the Council to provide their response to the Utility Franchise
Committee's cable survey report. Sherry Gearner reported that the special phone number to bury unburied cable
lines had been successful. Six lines had been reported and all six were buried. Sherry also reviewed several
other services that have been improved. After this brief report Sherry and Gaye entertained questions from the
Council.
Council Member Matthai questioned Charter about the cable boxes and the necessity of these boxes. Specific
questions revolved about what kind of television is required to avoid the cable box. Charter replied that
televisions that have been bought in the past few years arc "cable ready." Additionally, Charter does not require
a box if the customer uses analog basic or expanded basic service. Council Member Matthm wants residents to
feel that their concerns are being addressed regarding this matter. Council Member Matthai is concerned that
some customers still require the box.
Council Member Huizenga commented that Charter is required to be a member of "Texas One Call System" and
wanted to know what was being done to prevent outages for line cuts. Council Member Smith commented on
the channel realignment and poor quality. A discussion surfaced in regard to the outages per 1,000 customers.
Page 2 WORKSHOP AND REGULAR SESSION April 2, 2001
Trophy Club's outages were the highest of any city compared. Sherry Gearner reported that Charter had not
completed their study on the cause of Trophy Club's outages. She mentioned that Charter would be doing
further studies.
Council Member Smith's questions were in regard to Charter performing signal quality requirement tests? Were
they ran in Trophy Club? Charter replied that they have conducted signal quality requirements, but not in
Trophy Club. Charter announced that they realigned the channels to comply with FCC regulations. Council
Member Smith questioned if we could have a signal quality test.
Council Member Tweedie asked how does a customer know when they have a cable ready television? Charter
reported that most televisions available on the market are cable ready. Council Member Tweedie remarked on
her cable service; she mentioned that she has been without service for two weeks. Charter commented that they
would contact her to fix the problem. Mayor Pro Tem Edstrom asked how many cable boxes have been
returned.
Council Member Matthai went back to customer service and the customer response card to see if customers are
satisfied with service. Charter expressed an interest in his idea. Additionally, Council Member Matthai
mentioned that the Fort Worth agreement has strict standards and high penalties. Would Charter be willing to
comply with the Forth Worth standards in Trophy Club? Sherry Gearner advised that Charter was willing to do
so. These questions will be packaged and sent to Charter for a response.
Dick Hobday would like to pool questions and send to Sherry Gearner. Dick commented, two years ago we
thought and still think we have customer service problems and we are hearing that Charter believes that we do
not have significant problems. The survey seemed to indicate in favor of the Town's position.
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Mayor Pro Tem Edstrom adjourned the Workshop at 7:33 p.m.
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Marshall Engelbeck Mayor
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Jim Buxton
Finance Director
Bill LeGrand
Director of Public Works
Paul Rosenberger
Asst. to Town/MUD Managers
Randy Briggs
DPS Lieutenant
Patricia Adams
Town Attorney
Kerin Fleck
Planning and Zoning Coordinator
Gene Hill
Planning and Zoning Chairman
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Pro Tem Edstrom called the Regular Meeting to order at 7:39 p.m., noting a quorum was present
Page 3 WORKSHOP AND REGULAR SESSION April 2, 2001
INVOCATION: Council Member Huizenga gave the invocation
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Mr. Bill LeGrand led the
pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE
TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE
COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE
COUNCIL ADDRESSING THOSE ITEMS.
There were no presentations.
REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT).
A. ECONOMIC DEVELOPMENT CORPORATION —JAMES HICKS
B. PUBLIC RELATIONS COMMITTEE — JODI ASHBY, CHAIRMAN
C. PUBLIC WORKS COMMITTEE— NESTOR KARLIS, CHAIRMAN
D. PARKS & RECREATION COMMITTEE —BILLY HUGHES, CHAIRMAN
E. UTILITY FRANCHISE COMMITTEE —RICHARD HOBDAY, CHAIRMAN
ECONOMIC DEVELOPMENT CORPORATION — JAMES HICKS
Council Member Smith shared that the EDC will be touring Fidelity nest Monday and is looking for requests for
funds. The EDC will be funding the Chamber of Commerce Job Fair at Fidelity.
PUBLIC RELATIONS COMMITTEE — JODI ASHBY, CHAIRMAN
Co -Chairman Carol Brown shared some of the activities that the Public Relations Committee is sponsoring. The
Arbor Day Celebration will take place on Friday, April 27'i at Harmony Park. The Committee will also be
involved with the Chamber of Commerce Job Fair at Fidelity. The July 4's committee is looking for funding and
Team Trophy Club Day will be celebrated in October. The Committee is also looking into the possibility of a
New Year's Eve Celebration.
PUBLIC WORKS COMMITTEE — NESTOR KARLIS, CHAIRMAN
Chairman Nestor Karlis reported on the recycling survey and hazardous materials, cost per month is $1.75 for
the recycling and the hazardous materials cost will be $20. Tom Thumb will sell recycling bags that will be
clear with an emblem. Mr. Karlis also reported that the surveyors are working on Trophy Club Drive, preparing
for road repairs.
PARKS & RECREATION COMMITTEE — BILLY HUGHES, CHAIRMAN
Paul Rosenberger shared that the Parks and Recreation Committee met and solicited input from residents on the
corps property, land being surveyed by Teague Nall & Perkins. The Committee is working on a placement of
the park amenities, went to Corinth to see the Hoover & Kline designed park that opened today. Mr.
Rosenberger will email directions to the Council for the location of the park in Corinth.
UTILITY FRANCHISE COMMITTEE — RICHARD HOBDAY, CHAIRMAN
Chairman Dick Hobday shared that the Rights of Way Ordinance will come to the Council in the nest month.
Tonight's workshop made a significant move in the customer service direction.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, SUPPORTING HOUSE BILL 3400 ALLOWING CITIZENS
RESIDING IN TOWNS WITHIN THE BOUNDARIES OF MORE THAN ONE COUNTY WITH A
POPULATION GREATER THAN 4,800, BUT LESS THAN 9,000, THE RIGHT TO VOTE IN A
LOCAL OPTION ELECTION; SUBMITTING A COPY OF THIS SUPPORTING RESOLUTION TO
THE HOUSE: AND PROVIDING AN EFFECTIVE DATE.
Page 4 WORKSHOP AND REGULAR SESSION April 2, 2001
This agenda item was addressed in a Special Meeting on the morning of April 2nd 2001
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO TWO (2) SEATS ON THE
PUBLIC RELATIONS COMMITTEE FOR A ONE (1) YEAR TERM; AND PROVIDING AN
EFFECTIVE DATE.
A. PAUL STEPHENS
B. MICHAEL PARIS
Council Member Matthai made a motion to adopt the Resolution as written. Council Member Smith seconded;
motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING A CITIZEN TO ONE (1) SEAT ON THE
EDITORIAL REVIEW BOARD FOR A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE
DATE.
A. LIZ SHANKS
Council Member Smith made a motion to adopt the resolution as written. Council Member Matthai seconded
Council Member Tweedie questioned the "registered voter" status of the appointee. The Editorial Review Board
is not a recommending body like Planning and Zoning and the Zoning Board of Adjustment. Donna Welsh
shared that the Council could waive this stipulation and that the Committee Handbook could be changed to
reflect this at the next Council meeting. Editorial Review Board Chairman Gene Hill asked that Ms. Shanks be
appointed to the Board.
Council Member Smith amended his motion to approve the Resolution to allow an appropriate waiver. Council
Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST
FOR A WAIVER TO FENCE ORDINANCE 2000-17, AT 44 CREEKSIDE DRIVE, LOT 5, BLOCK 13
(i4 THE LAKES, (APPLICANT: ED GRANDINETH.)
Council Member Huizenga made a motion to bring this item to the floor. Council Member Tweedie seconded;
motion carried unanimously.
Commissioner Hill explained that construction has not begun on the home on the lot, the original fence
application was denied. The Planning and Zoning Commission had a tie vote regarding this manner, so it failed
due to lack of support from the Planning and Zoning Commission. In addition, Commissioner Hill explained
that if a pool is built it would have to be within the build line.
Mr. Ed Grandineth of 102 Silver Rock Drive addressed the Council.
Council Member Tweedic made a motion to deny the waiver. Council Member Matthai seconded; motion
carried unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
A. MINUTES DATED MARCH 19, 2001
B. FINANCIALS DATED FEBRUARY 28, 2001
Council Member Tweedie made a motion to remove the minutes dated March 19, 2001 from the consent agenda.
Council Member Huizenga seconded; motion carried unanimously.
Page 5 WORKSHOP AND REGULAR SESSION April 2, 2001
Council Member Huizenga made a motion to approve the minutes as amended. Council Member Matthai
seconded; motion carried unanimously.
Minutes of March 19, 2001 were amended as follows:
Page 7, paragraph 4 now reads:
Council Member Smith introduced this item, stating that the MUDS asked him to bring this to the Council.
Currently the MUDS have no jurisdiction in the area of the road and they have no guarantee to service this area.
Dean Henry, President of MUD 1, explained that if we want to expand services, we would be spending money in
an area and we have no assurances that the area would be in our MUD district.
Page 7, paragraph 5 now reads:
Donna Welsh explained that to build the roadway utilities could be added later there is nothing platted and no
service to that area is required at this time. Bill LeGrand explained that we are in design of option A. Cathy
Morgas explained that going with option B with developer, the developer should pay all costs. Donna Welsh
added that the school was required to put in a 12-incli line.
Page 7, paragraph 10 now reads:
Dean Henry reported that there are two options 1) the developer must request annexation and 2) the MUD can
request from TNRCC a Certificate of Convenience and Necessity (CCN).
Council Member Tweedie made a motion to approve the financials dated February 28, 2001 as written. Council
Member Matthai seconded; motion carried unanimously.
REPORTS AND COMMENTS
A. STAFF
Bill LeGrand reported that the east entrance will remain open for a while. The closing will be delayed 60 — 90
days, until Dove Road is completed. Estimates for street repairs will be back to the Council shortly, first phase
will be let in June and awarded late June or early July.
Jim Buxton reported that the finance department is working on budget preparation.
Lt. Briggs gave reported that Chief Miller is doing well and Chief Tucker had a shunt installed today.
Diane Cockrell thanked Bill LeGrand for having a work crew clean up glass at the Trophy Club Drive and Indian
Creek Drive intersection last Friday after 5 p.m.
Donna Welsh reported that she will be attending a meeting regarding 1938 on April 11". She also complimented
the DPS for their handling of the race traffic.
B. COUNCIL MEMBERS
Council Member Smith reported that the Master District will be meeting Wednesday, April 4". He thanked Dick
Hobday for Charter response and welcomed Liz Shanks to the Editorial Review Board.
Mayor Pro Tem Edstrom announced that Congressman Dick Armey would be at Medlin Middle School April 9°i
at 7:00 p.m.
Page 6 WORKSHOP AND REGULAR SESSION April 2, 2001
ADJOURN
Council Member Matthai made a motion to adjourn at 8:30 p.m. Council Member Tweedie seconded; motion
carried unanimously.
Mayor, Town of Trophy Club, Texas
ATTEST:
Town Secretary, Town
of Trophy Club, Texas