11.19.2025 TC Arts Council Minutes - Work SessionMinutes From Work Session
Trophy Club Council for Arts and Culture
For the Town of Trophy Club
Location: 1 Trophy Wood Drive, Trophy Club, Texas
Date: Wednesday, November 19, 2025, 6:00 p.m.
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The Trophy Club Council for Arts and Culture of the Town of Trophy Club, Texas, met in a Work Session on November 20,
2025. The meeting was held within the boundaries of the Town and was open to the public.
ARTS COUNCIL MEMBERS' PRESENT:
Melissa Eason
Chairperson
Hernan Bahamon
Member
Amye Stacy
Secretary
Peter Steinmetz
Member
ARTS COUNCIL MEMBERS' ABSENT:
Jean Frazier Vice Chairperson
Brandi Morris Member
Kimbra Fox Member
STAFF AND GUEST(S) PRESENT:
Tamara Smith Assistant to the Town Manager
Margie Reese Arts Council Facilitator
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairperson Eason called the meeting to order at 6:07 p.m. and noted a quorum.
1. Discussion with the Arts Council facilitator to establish objectives and goals for FY 2026.
The Arts Council meeting began with member introductions and a review of previous work dating back to
March 2024, including community listening sessions, exploring municipal support for arts and culture, and
developing a mission to promote accessible, high -quality arts activities funded largely through hotel
occupancy taxes. The group outlined major recommended initiatives such as creating a roster of public art
and historic markers, developing guidelines for historic site identification, establishing a sculpture trail, and
launching "Trophy Club Presents" to bring artists and performances to the community. The Town Council
has already approved the broad scope of work.
Two priority initiatives were reaffirmed: Public Art and Historical Markers, focusing on preservation and
long-term stewardship, and Public Art, a long-term professional art instillation shaped by community
interests. A draft website has been created to support these efforts, including a community survey and an
artist submission form. Members discussed the need for clear procedures, 12-month work plan, and
materials to build public awareness. Margie emphasized shifting from personal preferences to structured
policymaking driven by public input.
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The council also explored programming possibilities such as artist residencies, Spring Fest planning, summer
arts classes using the Active Adult Center, and collaborations with nonprofits and state -supported arts
organizations. They discussed identifying low-cost, high -impact opportunities, understanding available
funding, avoiding scheduling conflicts with major town events, and planning intergenerational
programming. Members were encouraged to research regional offerings, invite artists and organizations to
share ideas, and focus on building early wins to generate momentum.
Additional topics included guidance for developing public art project guidelines, ensuring proper
maintenance schedules, engaging the public in art selection, and reinforcing that the Arts Council facilitates
process rather than choosing specific artworks. The group noted examples from other cities, including
Wichita's community -driven sculpture process, and considered short-term versus long-term public art
options.
Website discussions covered launch timing, content requirements, and public education goals, focusing on
clarifying the Arts Council's role and inviting community participation. Ideas included a "visual journal"
where residents upload photos of art and places they enjoy, modeled after the Creative Durham website
shared during the meeting. The Arts Council website will be housed on the Trophy Club Explorer platform
linked to HOT fund use. Final edits, pre -populated images, upload instructions, and a launch timeline will
be reviewed at the next meeting.
Action Items
• Tamara to set up a website for residents to share their pictures.
• Tamara and Arts Council provide a few pre -populated photos for examples.
• Arts Council Members were encouraged to research regional offerings, invite artists and
organizations to share ideas, and focus on building early wins to generate momentum.
Next Steps
When requested, a Work Session with the Arts Council Facilitator will be held.
ADJOURN
Adjourned at 6:58 p.m.
Tamara Smith, Assistant to the Town Manager
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Melissa Eason, Chairperson