ORD 2020-09 Calling Charter Amendment Election November 3, 2020 TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2020-09
AN ORDINANCE, AMENDING ORDINANCE 2020-03 OF THE TOWN OF
TROPHY CLUB ORDERING AND CALLING A CHARTER AMENDMENT
ELECTION FOR THE TOWN OF TROPHY CLUB ("TOWN")TO BE HELD
ON NOVEMBER 3, 2020 AND EXTENDING THE EARLY VOTING
PERIOD BEGINNING OCTOBER 13 THROUGH OCTOBER 30, 2020
PER GOVERNOR ABBOTT'S PROCLAMATION OFJULY 27, 2020 AND
PROVIDING THAT VOTERS BE ABLE TO DELIVER A MARKED
BALLOT IN PERSON TO THE EARLY VOTING CLERK (DENTON AND
TARRANT COUNTY ELECTION OFFICES) PRIOR TO AND INCLUDING
ON ELECTION DAY; AND PROVIDING THAT ELECTION OFFICIALS
IMPLEMENT HEALTH PROTOCOLS TO CONDUCT ELECTIONS
SAFELY PROTECTING VOTERS AND ELECTION WORKERS;
AUTHORIZING THE EXECUTION OF JOINT ELECTION CONTRACTS
WITH DENTON COUNTY AND TARRANT COUNTY FOR ELECTION
SERVICES; FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED
VOTERS OF THE TOWN OF TROPHY CLUB: THREE PROPOSITIONS
RELATING TO THE AMENDMENT OF THE HOME RULE CHARTER
FOR THE TOWN; ESTABLISHING A DATE FOR CANVASSING
RETURNS; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 41.001 (a) (2) of the Texas Election Code (hereinafter the
"Code") establishes the first Saturday of November as a Uniform Election Date for the
purposes of conducting a General or Charter Amendment Election; and
WHEREAS, Section 3.004 of the Texas Election Code provides that the governing
body of a municipality shall be the authority to order a General or Special Election; and
WHEREAS, the Town Council finds and declares that the meeting at which this
Ordinance is considered is open to the public as required by law, and that public notice
of the time, place, and purpose of such meeting was given as required by Chapter 551,
Texas Government Code, as amended; and
WHEREAS, Section 3.005 of the Texas Election Code provides that an election
ordered by an authority of a municipality shall be ordered not later than the 62nd day
before Election Day; and
WHEREAS, because the Town of Trophy Club is located in both Denton County
and Tarrant Counties, the Town will enter into Election Services Contracts with Denton
and Tarrant Counties for Election Services; and
WHEREAS, the Election shall be conducted in accordance with the Code under
the jurisdiction of the Denton and Tarrant County Elections Administrators and among
other participating entities. Contracts will be incorporated herein as Exhibits "A" and "B";
and
WHEREAS, Section 85.004 of the Texas Election Code provides that an Election
Order/ Election Notice must state the location of each Early Voting Polling Place; and
WHEREAS, the Town's first Home Rule Charter was adopted by the residents of
Trophy Club at an election held on Tuesday, November 2, 2004 (hereinafter "Charter")
and was subsequently amended at an election held in May, 2009; and
WHEREAS, pursuant to Section 9.001 of the Texas Local Government Code and
Article 11, Section 5 of the Texas Constitution, the Town is authorized to amend their
Municipal Charter; and
WHEREAS, on September 24, 2019, the Town Council adopted Resolution No.
2019-25 appointing a Charter Review Commission pursuant to Section 11 .15 of the Town
Charter (hereinafter "CRC"); and
WHEREAS, the CRC reviewed the Charter and made recommendations for
proposed amendments; and
WHEREAS, the group proposed various amendments which were considered by
Council at an open public meeting; and
WHEREAS, Council has determined it is appropriate to submit all three (3) of the
amendments proposed by the CRC to the qualified voters at the November 3, 2020
election (hereinafter"Proposed Amendments"), that date being more than two years after
the Town's last Charter adoption in May, 2009 and a date later than the 30th day after
the adoption of this Ordinance; and
WHEREAS, the Town Council finds that each proposition contained in the
Proposed Amendments covers one subject and that the ballot language provided is
prepared to fairly and clearly apprise the voters of the nature of the Proposed
Amendments; and
WHEREAS, the Town Council finds that upon the canvassing of the returns of the
November 3, 2020 Election, those propositions that are approved by a majority of the
voters in accordance with State Law, the Town's Home Rule Charter, this Ordinance and
election order, shall be enacted as part of the Town's Home Rule Charter and such
Charter provisions shall be enacted as set forth in this Ordinance; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1
INCORPORATION OF PREMISES
All of the above premises are true and correct and are hereby incorporated in the body of
this Ordinance as if fully set forth herein.
All qualified voters of the Town shall be eligible to vote at the Election.
ORD 2020-09 Page 2 of 12
SECTION 2
DATE OF ELECTION
It is hereby ordered that a General and Special/Charter Election (collectively the
"Election") shall be held in and throughout the Town of Trophy Club on Tuesday,
November 3, 2020 using a combined ballot.
SECTION 3
PURPOSE OF ELECTION
3.2 The purpose for the Special Election is as follows:
A. To hold an election on Measures, to wit: three (3) amendments to the Town's
Home Rule Charter, adopted in 2004 as amended in 2009, three (3) of such
amendments having been proposed by the 2019-2020 Charter Review
Commission for the Town of Trophy Club and having been reviewed by the
Town Council. Voters shall be permitted to vote "For" or "Against" on each of
the Proposed Amendments.
SECTION 4
BALLOT LANGUAGE ON MEASURES
The official ballots for the Special Election shall be prepared in accordance with the Texas
Election Code so as to permit the electors to vote "FOR" or "AGAINST" on each
proposition, as required for an election on a measure, with the ballots to contain such
provisions, and language as required by law, and with such propositions to be expressed
substantially as follows:
4.01 PROPOSITION NO. 1
CONFLICT OF INTEREST AND ABSTENTION; AN AMENDMENT TO SECTION
3.20 TO DELETE SECTION 3.20 (b) AND CHANGE THE TITLE TO: CONFLICT
OF INTEREST, THIS WOULD REMOVE THE REQUIREMENT TO RECORD AN
ABSTENTION AS A NO VOTE.
[ ] FOR
[ ] AGAINST
If this proposition is approved by the majority of voters voting at the Election,
Article III, Section 3.20 shall be amended in accordance with the language as set
forth below (revisions being voted upon noted with additions in bold and deletions
with strike through)and all paragraphs and sections not specifically amended shall
remain in effect as set forth in the Town's 2013 Amended Home Rule Charter with
the Council retaining the authority to renumber and rearrange all articles, sections
and paragraphs of the Charter, or any amendments thereto,as it deems appropriate
pursuant to Section 11.12 of the Charter:
3.20 Conflict of Interest
(a) Conflict of Interest. Should any person on the Town Council have a conflict of interest,
pursuant to any State laws and/or Town ordinances regulating conflicts of interest of municipal
officers, with an agenda item then before the Town Council, he shall openly declare same before
ORD 2020-09 Page 3 of 12
discussion proceeds, and he is thereby prohibited from discussing the item or voting on the
question, and is not considered as present and voting for the purposes of the tally.
(b) Abstention. Should any person on the Town Council choose to abstain from voting on any
recorded as a negative �iete in the official minutes of the meeting
..., ., .,.,yam.,.., ., u �e ,�
4.02. PROPOSITION NO. 2:
CHARTER REVIEW COMMISSION; AN AMENDMENT TO SECTION 11.15
CHANGING THE INTERVALS OF CHARTER REVIEW FROM NOT MORE THAN
SEVEN (7) YEARS TO NOT MORE THAN TEN (10) YEARS
[ ] FOR
[ ] AGAINST
If this proposition is approved by the majority of voters voting at the Election,
Article III, Sections 3.02(a)(1) shall be amended in accordance with the language as
set forth below (revisions being voted upon noted with additions in bold and
deletions with strike through) and all paragraphs and sections not specifically
amended shall remain in effect as set forth in the Town's 2013 Amended Home Rule
Charter with the Council retaining the authority to renumber and rearrange all
articles, sections and paragraphs of the Charter, or any amendments thereto, as it
deems appropriate pursuant to Section 11.12 of the Charter:
11.15 Charter Review Commission
The Council shall appoint a Charter Review Commission at intervals of not more than seven (7)
ten (10)years. The Commission shall consist of nine(9)qualified voters of the Town. Each council
member shall appoint one member to serve on the Charter Review Commission, and remaining
members shall be appointed by vote of the Council. The Commission shall review the Town
Charter and make Charter amendment recommendations, where appropriate, that will help
protect or enhance the rights, powers and benefits of all Trophy Club residents. It shall be the
duty of the Charter Review Commission to:
(a) Inquire into the operation of the Town government under the Charter and
determine whether any provisions require revision. To this end, public hearings may
be held;
(b) Propose any recommendations it deems desirable to ensure compliance with
this Charter;
(c) Propose amendments to this Charter to improve its effective application to
current conditions; and
(d) Report its findings and present its proposed amendments to the Town Council.
The Council shall receive and have published in the Town's official newspaper the Charter Review
Commission's final report. It shall consider any recommendations and, if any amendments are
presented, may order the amendment or amendments submitted to the voters of the Town.
The term of office of[the] Commission shall be six(6) months or longer if extended by the Council
and, at the completion of such term, a report of the proceedings of the Commission shall be filed
with the Town Secretary and shall become public record.
ORD 2020-09 Page 4 of 12
4.03. PROPOSITION NO. 3:
ARTICLE XII TRANSITIONAL PROVISIONS; AN AMENDMENT TO DELETE
ARTICLE XII WHICH ESTABLISHED THE TRANSITIONAL PROCEDURES FOR
THE TOWN TO FOLLOW AFTER THE ORIGINAL CHARTER WAS PASSED.
THE TRANSITION HAS BEEN COMPLETED.
[ ] FOR
[ ] AGAINST
If this proposition is approved by the majority of voters voting at the Election,
Article XII, shall be amended in accordance with the language as set forth below
(revisions being voted upon noted with additions in bold and deletions with strike
through) and all paragraphs and sections not specifically amended shall remain in
effect as set forth in the Town's 2013 Amended Home Rule Charter with the Council
retaining the authority to renumber and rearrange all articles, sections and
paragraphs of the Charter, or any amendments thereto, as it deems appropriate
pursuant to Section 11.12 of the Charter:
Article YII Transitional Provisions
... 1�+1 Int m Municipal � t
�`?-i�—r �n-rc�lrrr-murrrcrpm-wTer"nrrrEr�rc
Nothing in this Charter except as otherwise specifically provided shall affect or impair the rights
.',4 1-1 2.02 Persons Serving nn Boarde. Cow.w.issions G........rati..ns
Persons serving on any board, commission or corporation at the time of the adoption of this
have qualified.
4 -1�.A'd Cffect of this Charter nn Existin.. I .,
,
under the law after the adoption of this Charts
—12 A4— on
Ctin ancee of C Franchises and C ssio f Ri ht
on`rµcc`vs, r
or ordinances. All suits, taxes, penalties, forfeitures and all other rights, claims, and demands,
which have accrued under the laws, heretofore in force governing the Town shall belong to and
be vested in and shall be prosecuted by and for the use and benefit of the corporation hereby
and taking
effect of this Charter.
ORD 2020-09 Page 5 of 12
�'�''i' 2.06 ubmiss• n of Ch er to Voters
adopted in its entirety. For these r axons, the Charter Commic.cion directs that the said Charter
to such election,the Council shall cause the Town Secretary to mail a copy of this Charter to each
of the ballot for use in such election shall be as follows:
FOR THE ADOPTION OF THE CHARTER
AGAINST THE ADOPTION OF THE CHARTER
SECTION 5
VOTING PRECINCTS
The voting precincts for the Election are designated by their respective county precinct
numbers. The proposed dates, times and locations of early voting for Denton and Tarrant
Counties are set forth in Exhibit "C", a copy of which is attached hereto and incorporated
herein. Exhibit "C" shall be amended to include the final schedule of times and locations
of Early Voting for both Town of Trophy Club Denton and Tarrant County residents upon
announcement by the Denton or Tarrant County Elections Administrator. Notwithstanding
the foregoing, the early voting times and locations set forth in Exhibit"C" may be changed
without further action of the Town Council if so directed by the Elections Administrator for
Denton or Tarrant County.
In addition to the Early Voting Polling Locations within the Town, all Denton and Tarrant
County Trophy Club Voters may vote at all Early Voting Polling Locations as designated
and maintained throughout their respective County; and
The Elections Administrator is hereby authorized and directed to make such changes in
polling locations as may be necessary for the proper conduct of the Election. Each polling
place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day.
SECTION 6
ELECTIONS ADMINISTRATION
The Denton County Elections Administrator, Frank Phillips, is hereby appointed as
Denton County Early Voting Clerk for the Election. Deputy early voting judges/clerks will
be appointed as needed to process Early Voting mail and to conduct early voting. Early
voting by mail shall be conducted in conformance with the requirements of the Code.
Ballot applications and ballots voted by mail shall be mailed or hand delivered to: Early
Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members
ORD 2020-09 Page 6 of 12
of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance
with the requirements of the Code. Early voting by personal appearance shall be
conducted at the times on the dates and at the locations designated on Exhibit"A" hereto.
The Main Early Voting Polling Place is hereby designated to be 701 Kimberly Drive, Suite
A101, Denton, Texas 76208. Early Voting shall be conducted by the Early Voting Clerk,
at the Main Early Voting Polling location listed above, and at the locations designated on
Exhibit "C" hereto; such locations may be changed or additional early voting locations
may be added by the Elections Administrator, without further action of the Town Council,
as is necessary for the proper conduct of the Election.
The Tarrant County Elections Administrator, Heider Garcia, is hereby appointed as
Tarrant County Early Voting Clerk for the Election. Deputy early voting judges/clerks will
be appointed as needed to process Early Voting mail and to conduct early voting. Early
voting by mail shall be conducted in conformance with the requirements of the Code.
Ballot applications and ballots voted by mail shall be mailed or hand delivered to: Early
Voting Clerk, P.O. Box 961011, Fort Worth, Texas 76161-0011. The Elections
Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members
of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance
with the requirements of the Code. Early Voting by personal appearance shall be
conducted during the times and dates and at the locations designated on Exhibit "C"
hereto. The Main Early Voting Polling Place is hereby designated to be 2700 Premier
Street, Fort Worth, Texas 76111. Early Voting shall be conducted by the Early Voting
Clerk, at the Main Early Voting Polling Location listed above, and at the locations
designated on Exhibit "C" hereto; such locations may be changed or additional early
voting locations may be added by the Elections Administrator, without further action of
the Town Council, as is necessary for the proper conduct of the Election.
SECTION 7
COMPENSATION AND EQUIPMENT
Compensation shall be determined for election judges and alternate judges in the Election
by the Denton and Tarrant County Elections Administrators. The use of the Voting
Equipment utilized will be determined by the Denton and Tarrant County Elections
Administrators. Paper ballots shall be used for Early Voting by mail. In the November 3,
2020 Election, both Denton and Tarrant County Elections Administrators shall cause
ballots to be prepared in the form of the ballot first above prescribed, being in both English,
Spanish, and Vietnamese (Tarrant Only) and shall furnish election officials such ballots,
in such form, together with any other forms or blanks, in accordance with the Charter of
the Town of Trophy Club, the Constitution and laws of the State of Texas and the Voting
Rights Act of 1965, and any amendments thereto, insofar as same are applicable.
SECTION 8
EARLY VOTING
Early Voting Polling Locations will be provided by the Denton and Tarrant County
Elections Administrators and amended if necessary respectively by the Denton and
Tarrant County Election Administrators.
ORD 2020-09 Page 7 of 12
SECTION 9
ELECTION MATERIALS
The election materials enumerated in the Code shall be printed in both English and
Spanish and Vietnamese (Tarrant only) for use at the polling places and for early voting
for the Election and provisions shall be made for oral assistance to Spanish-speaking
voters
SECTION 10
ELECTION RETURNS
The election officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
for votes cast both during the period of early voting and on the day of the Election shall
be counted in the manner required by law.
SECTION 11
NOTICE OF ELECTION PUBLICATION
Notice of the Election shall be provided by posting and publishing a Notice of Election
containing a substantial copy of this Ordinance in both English, Spanish and Vietnamese
(Tarrant Only) at the Town Hall on the bulletin board used for posting notices of the
meetings of the Town Council and by publication of said notice one time in a newspaper
of general circulation published within the Town, the date of the publication to be not
earlier than the 30th day or later than the 10th day before election day and otherwise
necessary.
SECTION 12
CANVASS OF ELECTION
Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass
the election not earlier than November 11, 2020 and not later than November 17, 2020.
Notice of the time and place for canvass shall be posted on the official bulletin board in
the same manner as required by the Open Meeting Act for other Town Council meetings
in accordance with the Chapter 551 of the Local Government Code.
SECTION 13
VOTING RIGHTS ACT
The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney,
are hereby authorized and directed to take any and all actions necessary to comply with
the provisions of the Code and the Federal Voting Rights Act in carrying out and
conducting the Election, whether or not expressly authorized herein.
SECTION 14
SEVERABILITY
It is hereby declared to be the intent of the Town Council of the Town of Trophy Club that
the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance
shall be declared unconstitutional by the valid judgment or decree of any court of
ORD 2020-09 Page 8 of 12
competent jurisdiction, such unconstitutionality shall not affect any of the remaining
phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same
would have been enacted by the Town Council without incorporation of any such
unconstitutional phrase, clause, sentence, paragraph, or section.
SECTION 15
ELECTION CONTRACTS
The Town Manager or the Town Secretary is authorized to amend or supplement the
Contract to the extent required for the Election to be conducted in an efficient and legal
manner as determined by the Elections Administrators. Attached and incorporated herein
as Exhibits "A" and "B" are copies of joint election contracts between the Town and the
Denton and Tarrant County Elections Departments.
SECTION 16
ENGROSSMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll
this Ordinance as required by the Town Charter.
SECTION 17
EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption.
PASSED AND APPROVED by the Town Council of the Tow f Trophy Club,
Texas this 11TH day of August, 2020.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
AT ST:
[SEAL]
icia Vacek, TR MC/MMC
To Secr- -ry//RMO
AP �%V A ` O FORM:
J. D'v Pl, Town Attorney
Tow o Trophy Club, Texas
ORD 2020-09 Page 9 of 12
EXHIBIT "A"
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY
ELECTIONS
Incorporated By Reference
ORD 2020-09 Page 10 of 12
THE STATE OF TEXAS COUNTY OF DENTON
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
This CONTRACT for election services is made by and between the Denton County Elections
Administrator and the following political subdivisions, herein referred to as "participating
authority or participating authorities" located entirely or partially inside the boundaries of
Denton County:
Participating Authorities:
[entities]
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas
Education Code Section 11.0581 for a joint[election-date] election to be administered by Frank
Phillips, Denton County Elections Administrator, hereinafter referred to as"Elections
Administrator."
RECITALS
Each participating authority Iisted above plans to hold a General or Special Election on [election-
date]. Denton County plans to hold county-wide voting for this General Election.
The County owns the Hart InterCivic Verity Voting System, which has been duly approved by
the Secretary of State pursuant to Texas Election Code Chapter 122 as amended,and is
compliant with the accessibility requirements for persons with disabilities set forth by Texas
Election Code Section 61.012. The contracting political subdivisions(participating authorities)
desire to use the County's voting system and to compensate the County for such use and to share
in certain other expenses connected with joint elections, in accordance with the applicable
provisions of Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all
parties, IT IS AGREED as follows:
I.ADMINISTRATION
The participating authorities agree to hold a"Joint Election"with Denton County and each other
in accordance with Chapter 271 of the Texas Election Code and this agreement.The Elections
Administrator shall coordinate, supervise,and handle all aspects of administering the Joint
Election as provided in this agreement. Each participating authority agrees to pay the Elections
Administrator for equipment, supplies, services, and administrative costs as provided in this
agreement. The Elections Administrator shall serve as the administrator for the Joint Election;
however, each participating authority shall remain responsible for the decisions and actions of its
officers necessary for the lawful conduct of its election. The Elections Administrator shall
provide advisory services in connection with decisions to be made and actions to be taken by the
officers of each participating authority as necessary.
It is understood that other political subdivisions may wish to participate in the use of the
County's Verity voting system and polling places, and it is agreed that the Elections
Administrator may enter into other election agreements and contracts for election services for
those purposes, on terms and conditions generally similar to those set forth in this contract. In
such cases, costs shall be pro-rated among the participants according to Section XI of this
contract.
IL LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation,adoption, and publication of
all required election orders, resolutions,notices, and any other pertinent documents required by
the Texas Election Code and/or the participating authority's governing body, charter, or
ordinances, except that the Elections Administrator shall be responsible for the preparation and
publication of all voting equipment testing notices that are required by the Texas Election Code.
Election orders should include language that would not necessitate amending the order if any of
the Early Voting and/or Election Day polling places change.
Preparation of the necessary materials for notices and the official ballot shall be the
responsibility of each participating authority, including translation to languages other than
English. Each participating authority shall provide a copy of their respective election orders and
notices to the Elections Administrator.
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Early
Voting and Election Day voting locations. Voting locations will be, whenever possible,the usual
voting location for each election precinct in elections conducted by each participating authority,
and shall be compliant with the accessibility requirements established by Election Code Section
43.034 and the Americans with Disabilities Act(ADA). All Early Voting and Election Day
voting locations shall be within the boundaries of Denton County. The proposed voting locations
are listed in Exhibit A of this agreement. In the event a voting location is not available or
appropriate, the Elections Administrator will arrange for use of an alternate location. The
Elections.Administrator shall notify the participating authorities of any changes from the
locations listed in Exhibit A.
If polling place(s)for the [election-date]joint election are different from the polling place(s)
used by a participating authority in its most recent election,the authority agrees to post a notice
no later than November 2,2020 at the entrance to any previous polling places in the jurisdiction
stating that the polling location has changed and stating the political subdivision's polling place
names, addresses,and room or suite number, if applicable, in effect for the [election-date]
election. This notice shall be written in both the English and Spanish languages.
IV. ELECTION JUDGES,CLERKS,AND OTHER ELECTION PERSONNEL
Denton County shall be responsible for the appointment of the presiding judge and alternate
judge for each polling location. The Elections Administrator shall make emergency
appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in
recruiting polling place officials who are bilingual(fluent in both English and Spanish). In
compliance with the Federal Voting Rights Act of 1965,as amended,each polling place
containing more than 5%Hispanic population as determined by the 2010 Census shall have one
or more election officials who are fluent in both the English and Spanish languages. If a
presiding judge is not bilingual,and is unable to appoint a bilingual clerk,the Elections
Administrator may recommend a bilingual worker for the polling place. If the Elections
Administrator is unable to recommend or recruit a bilingual worker,the participating authority or
authorities served by that polling place shall be responsible for recruiting a bilingual worker for
translation services at that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of
Subchapter C of Chapter 32 of the Texas Election Code,and will take the necessary steps to
insure that all election judges appointed for the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election
judges and clerks. The Election judges and clerks who attend in-person voting equipment
training and/or procedures training, shall be compensated at the rate of$10 an hour. Election
judges and clerks that elect to complete online training shall be compensated as a rate of a flat
$30. In the event that as election judge or clerk completes both in-person and online training,
they shall be compensated for the training resulting in the highest pay and will not be
compensated for both trainings.
The Elections Administrator shall arrange for the date,time,and place for presiding election
judges to pick up their election supplies. Each presiding election judge will be sent a letter from
the Elections Administrator notifying them of their appointment,the dates/times and locations of
training and distribution of election supplies,and the number of election clerks that the presiding
judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Denton
County pursuant to Texas Election Code Section 32.091.The election judge,or their designee,
will receive an additional sum of$25.00 for picking up the election supplies and equipment prior
to Election Day and for returning the supplies and equipment to the central counting station after
the polls close. Likewise,the Lead Clerk in Early Voting, or their designee,will receive an
additional sum of$25.00 for picking up the election supplies prior to the first day of Early
Voting and for returning the supplies and equipment to the Elections Department after Early
Voting has ended.
The compensation rates established by Denton County are:
Early Voting—Lead Clerk($12/hour),Clerk($10/hour)
Election Day—Presiding Judge($12/hour),Alternate Judge($11/hour), Clerk($10/hour)
The Elections Administrator may employ other personnel necessary for the proper administration
of the election, as well as,pre and post election administration. In such cases,costs shall be pro-
rated among participants of this contract. Part-time help is included as is necessary to prepare
for the election,to ensure the timely delivery of supplies during Early Voting and on Election
Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel
working in support of the Early Voting Ballot Board and/or central counting station on election
night will be compensated at the hourly rate set by Denton County in accordance with Election
Code Sections 87.005, 127.004,and 127.006.
If elections staff is required outside of the hours of the office's normal scope of business,the
entity(ies) responsible for the hours will be billed for those hours.The Elections Administrator
will determine when those hours are necessary,the number of staff and whom are necessary,
along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5
times the staffs hourly rate(See Sections XV#10).The Election Administrator has the right to
waive these costs as they see fit.
V.PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for all election supplies and voting equipment
including,but not limited to,the County's Verity voting system and equipment,official ballots,
sample ballots,voter registration lists,and all forms,signs,maps and other materials used by the
election judges at the voting locations.The Elections Administrator shall ensure availability of
tables and chairs at each polling place and shall procure rented tables and chairs for those polling
places that do not have tables and/or chairs. Any additional required materials(required by the
Texas Election Code)must be provided by the participating authorities,and delivered to the
Elections Office thirty-three(33)calendar days(October 1,2020)prior to Election Day. If this
deadline is not met,the material must be delivered by the participating authorities,to all Early
Voting and Election Day locations affected,prior to voting commencing.The Elections
Administrator shall be responsible for conducting all required testing of the voting equipment,as
required by Chapters 127 and 129 of the Texas Election Code.
At each polling location,joint participants shall share voting equipment and supplies to the
extent possible.The participating authorities shall share a mutual ballot in those precincts where
jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places
where jurisdictions do not overlap.The Elections Administrator shall provide the necessary voter
registration information, maps, instructions,and other information needed to enable the election
judges in the voting locations that have more than one ballot style to conduct a proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or
propositions showing the order and the exact manner in which the candidate names and/or
proposition(s)are to appear on the official ballot(including titles and text in each language in
which the authority's ballot is to be printed). Said list must be provided to the Elections
Office within three(3) business days following the last day to file for a place on the ballot or
after the election is ordered,whichever is later. Said list must be in a Word document,the
information must be in an upper and lower
case format, be in Arial 12 point font, and contain candidate contact information for the
purposes of verifying the pronunciation of each of the candidates' names. Each participating
authority shall be responsible for proofreading and approving the ballot insofar as it pertains to
that authority's candidates and/or propositions. Each participating authority shall be responsible
for proofing and approving the audio recording of the ballot insofar as it pertains to that
authority's candidates and/or propositions. The approvals must be finalized with the Elections
Office within five(5)calendar days of receipt of the proofs,or the provided proofs shall be
considered approved.
The joint election ballots shall list the County's election first. The joint election ballots that
contain ballot content for more than one joint participant because of overlapping territory shall
be arranged with the appropriate school district ballot content appearing on the ballot following
the County's election, followed by the appropriate city ballot content, and followed by the
appropriate water district or special district ballot content.
Early Voting by personal appearance and on Election Day shall be conducted exclusively on
Denton County's Verity voting system including provisional ballots.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the
voting equipment for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on the relevant
employees upon hiring as required by Election Code 129.051(g).
VI.EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election
Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the
Texas Election Code. Each participating authority agrees to appoint the Elections
Administrator's permanent county employees as deputy early voting clerks. The participating
authorities further agree that the Elections Administrator may appoint other deputy early voting
clerks to assist in the conduct of early voting as necessary, and that these additional deputy early
voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section
83.052 of the Texas Election Code.Deputy early voting clerks who are permanent employees of
the Denton County Elections Administrator or any participating authorities shall serve in that
capacity without additional compensation.
Early Voting by personal appearance will be held at the locations,dates, and times listed within
Exhibit A of this document. Any qualified voter of the Joint Election may vote early by personal
appearance at any one of the joint early voting locations.All requests for Temporary Early
Voting Locations will be considered, and determined based on the availability of sites and if it is
within the Election Code parameters. All costs for temporary sites including coverage by
Election Administration staff will be borne by the requesting authority. The Elections
Administrator will determine when those hours are necessary, the number of staff and whom are
necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a
rate of 1.5 times the staff's hourly rate (See Sections XV#10). The Election Administrator has
the right to waive these costs as they see fit.
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting
ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code.
Any requests for early voting ballots to be voted by mail received by the participating authorities
shall be forwarded immediately by fax or courier to the Elections Administrator for
processing. The address of the Early Voting Clerk is as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
PO Box 1720
Denton, TX 76202
Email: elections@dentoncounty.com
Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots
that are sent by a contract carrier(ie. UPS, FedEx, etc.)shall be delivered to the Early Voting
Clerk at the Denton County Elections Department physical address as follows:
Frank Phillips,Early Voting Clerk
Denton County Elections
701 Kimberly Drive, Suite A101
Denton,TX 76208
Email: elections@dentoncounty.com
The Elections Administrator shall post on the county website,the participating authority's Early
Voting Roster on a daily basis. In accordance with Section 87.121 of the Election Code,the
daily roster showing the previous day's early voting activity will be posted no later than 11:00
AM each business day.
VII. EARLY VOTING BALLOT BOARD
Denton County shall appoint the Presiding Judge of an Early Voting Ballot Board(EVBB)to
process early voting results from the Joint Election. The Presiding Judge, with the assistance of
the Elections Administrator, shall appoint two or more additional members to constitute the
EVBB. The Elections Administrator shall determine the number of EVBB members required to
efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central
counting station to receive and tabulate the voted ballots in accordance with the provisions of the
Texas Election Code and of this agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005
of the Texas Election Code, appoint the following central counting station officials:
Counting Station Manager: Brandy Grimes, Deputy Elections Administrator
Tabulation Supervisor: Jason Slonaker,Technology Resources Coordinator
Presiding Judge: Early Voting Ballot Board Judge
Alternate Judge: Early Voting Ballot Board Alternate Judge
The counting station manager or their representative shall deliver timely cumulative reports of
the election results as precincts report to the central counting station and are tabulated by posting
on the Election Administrator's Election Night Results website. The manager shall be responsible
for releasing unofficial cumulative totals and precinct returns from the election to the joint
participants,candidates, press,and general public by distribution of hard copies at the central
counting station (if requested) and by posting to the Election Administrator's Election Night
Results website. To ensure the accuracy of reported election returns, results printed on the tapes
produced by Denton County's voting equipment will not be released to the participating
authorities at the remote collection sites or by phone from individual polling locations.
The Elections Administrator will prepare the unofficial canvass reports after all precincts have
been counted, and will deliver a copy of the unofficial canvass to each participating authority as
soon as possible after all returns have been tabulated. The Elections Administrator will include
the tabulation and precinct returns that are required by Texas Election Code Section 67.004 for
the participating authorities to conduct their respective canvasses. Each participating authority
shall be responsible for the official canvass of its respective election(s), and shall notify the
Elections Administrator, or their designee,of the date of the canvass, no later than three days
after Election Day.
The Elections Administrator shall be responsible for conducting the post-election manual recount
required by Section 127.201 of the Texas Election Code unless a waiver is granted by the
Secretary of State. Notification and copies of the recount, if waiver is denied,will be provided to
each participating authority for uploading, by each participating authority,to the Secretary of
State's Office.
IX.PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON
COUNTY
Each participating authority with territory containing population outside of Denton County
agrees that the Elections Administrator shall administer only the Denton County portion of those
elections.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement
through its runoff election, if applicable. In the event of such runoff election,the terms of this
agreement shall automatically extend unless the participating authority notifies the Elections
Administrator in writing within three(3)business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations
and/or Election Day voting locations in a runoff election.
Each participating authority agrees to order any runoff election(s)at its meeting for canvassing
the votes from the [election-date] election and to conduct its drawing for ballot positions at or
immediately following such meeting in order to expedite preparations for its runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff
election, if necessary, shall be Tuesday, December 8,2020,with early voting being held in
accordance with the Election Code.
XI.ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint
Election. Allocation of the costs, unless specifically stated otherwise, is mutually agreed to be
shared according to a formula, which is based on the number of registered voters within the
district per Elections Day polling place. Costs for polling places shared by more than one
participating authority shall be pro-rated among the participants utilizing that polling place.
It is agreed that the charges for Election Day judges and clerks and Election Day polling place
rental fees shall be directly charged to the appropriate participating authority rather than
averaging those costs among all participants.
If a participating authority's election is conducted at more than one Election Day polling place,
there shall be no charges or fees allocated to the participating authority for the cost of the
Election Day polling place in which the authority has fewer than 50%of the total registered
voters served by that polling place,except that if the number of registered voters in all of the
authority's polling places is less than the 50%threshold,the participating authority shall pay a
pro-rata share of the cost associated with the polling place where it has the greatest number of
registered voters.
Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs
associated with each early voting site. Each participating authority shall be responsible for an
equal portion of the actual costs associated with the early voting sites located within their
jurisdiction. Participating authorities that do not have a regular(non-temporary) early voting site
within their jurisdiction shall pay an equal portion of the nearest regular early voting site.
Costs for Early Voting by mail shall be allocated according to the actual number of ballots
mailed to each participating authority's voters.
Cost for all in-person and provisional ballots and Poll Pad paper shall be allocated according to
the actual number of ballots issued to each participating authority's voter.
Each participating authority agrees to pay the Elections Administrator an administrative fee
equal to ten percent(10%)of its total billable costs in accordance with Section 31.100(d)of the
Texas Election Code.
The Denton County Elections Administrator shall deposit all funds payable under this contract
into the appropriate fund(s)within the county treasury in accordance with Election Code Section
31.100.
The Denton County Elections Administrator reserves the right to adjust the above formulas in
agreement with an individual jurisdiction if the above formula results in a cost allocation that is
inequitable.
If any participating authority makes a special request for extra Temporary Branch Early Voting
by Personal Appearance locations as provided by the Texas Election Code,that entity agrees to
pay the entire cost for that request.
Participating authorities having the majority of their voters in another county and/or fewer than
500 registered voters in Denton County, and that do not have an Election Day polling place or
early voting site within their Denton County territory shall pay a flat fee of$400 for election
expenses.
Election expenses, including but not limited to, overtime charges for Election Office staff,and
any unforeseen expenses needed to conduct the election,will be borne by the participating
authority or authorities,affected.
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF
ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it
cancel its election in accordance with Sections 2.051 -2.053 of the Texas Election Code. The
withdrawing authority is fully liable for any expenses incurred by the Denton County Elections
Administrator on behalf of the authority plus an administrative fee of ten percent(10%)of such
expenses. Any monies deposited with the Elections Administrator by the withdrawing authority
shall be refunded, minus the aforementioned expenses and administrative fees, if applicable.
It is agreed that any of the joint election early voting sites that are not within the boundaries of
one or more of the remaining participating authorities, with the exception of the early voting site
located at the Denton County Elections Building, may be dropped from the joint election unless
one or more of the remaining participating authorities agreed to fully fund such site(s). In the
event that any early voting site is eliminated under this section,as addendum to the contract shall
be provided to the remaining participants within five days after notification of all intents to
withdraw have been received by the Elections Administrator.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all
records of the Joint Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority,as well as,to the
public in accordance with applicable provisions of the Texas Election Code and the Texas Public
Information Act. The election records shall be stored at the offices of the Elections
Administrator or at an alternate facility used for storage of county records. The Elections
Administrator shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of
Section 66.058 of the Texas Election Code. If records of the election are involved in any pending
election contest, investigation, litigation,or open records request,the Elections Administrator
shall maintain the records until final resolution or until final judgment,whichever is applicable.
It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records
request which may be filed with the appropriate participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this
document,the presiding officer of the contracting participating authorities agree that any recount
shall take place at the offices of the Elections Administrator, and that the Elections Administrator
shall serve as Recount Supervisor, and the participating authority's official or employee who
performs the duties of a secretary under the Texas Election Code shall serve as Recount
Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority
as necessary to conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political
subdivisions may wish to participate in the use of the County's election equipment and
voting places,and it is agreed that the Elections Administrator may contract with such
other districts or political subdivisions for such purposes and that in such event there may
be an adjustment of the pro-rata share to be paid to the County by the participating
authorities.
2. The Elections Administrator shall file copies of this document with the Denton County
Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas
Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against
any other party and/or other election personnel for a breach of this contract or a violation
of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Denton
County, Texas.
5. In the event that one of more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision hereof and this
agreement shall be construed as if such invalid, illegal,or unenforceable provision had
never been contained herein.
6. All parties shall comply with all applicable laws, ordinances,and codes of the State of
Texas, all local governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate
as or be construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by
all parties hereto.
9. Failure for a participating authority to meet the deadlines as outline in this contract may
result in additional charges, including but not limited to,overtime charges, etc.
10. Elections Staffing Hourly Rate(includes all benefit pay):
Absentee Voting Coordinator $40.028
Voter Registration Clerk $30.072 -$33.303
Technology Resources Coordinator $43.283
Elections Technician $30.525 -$34.768
Voter Registration Coordinator $37.508
Training Coordinator $41.905
Election Coordinator $34.768
11.Nonperformance of either party shall be excused, and the nonperforming party shall have
no liability to the other party,to the extent that performance is rendered impossible by
any act of God, storm,fire,flood, casualty, unanticipated work stoppage, strike, lock out
labor dispute, civic disturbance, riot, war,national emergency, governmental acts or
orders or other restrictions,act of public enemy, failure of suppliers, or any other reason
where failure to perform is beyond the reasonable control of and is not caused by the
negligence of the performing party. If a party is prevented from performing its
obligations by an event of force majeure,then either party may terminate this agreement
by written notice to the other party.
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement
is listed below. The exact amount of each participating authority's obligation under the terms of
this agreement shall be calculated after the [election-date] election(or runoff election, if
applicable). The participating authority's obligation shall be paid to Denton County within 30
days after the receipt of the final invoice from the Denton County Elections Administrator.
The total estimated obligation for each participating authority under the terms of this agreement
shall be provided as soon as practicable.
The total estimated obligation for each participating authority under the terms of this agreement
shall be as follows:
[costs]
[pagebreak]
THIS PAGE INTENTIONALLY BLANK.
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as
follows,to-wit:
(1) It has on the 3rd day of October, 2020 been executed by the Denton County
Elections Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the 11ihd�r of August,2020 been executed on behalf of the Town of
Trophy Club.Texas pursuant to an action of the Trophy Club Council so
authorizing;
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
370.1CL glit;40
Frank Phillips, CERA
ACCEPTED AND AGREED TO BY THE TOWN OF TROPHY CLUB,TEXAS:
APPROVED: ATTESTED:
C. Nick Sanders, Mayor -.I 'ticia acek,TRMC/C. C/MMC
Town of Trophy Club,Texas Town of Trophy Club,Texas
EXHIBIT "B"
JOINT ELECTION AGREEMENT
BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY
ELECTIONS
Incorporated By Reference
ORD 2020-09 Page 11 of 12
THE STATE OF TEXAS
COUNTY OF TARRANT
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and
the following political subdivisions located entirely or partially inside the boundaries of Tarrant County:
ARLINGTON ISO CITY OF NORTH RICHLAND HILLS
AZLE ISO CITY OF PELICAN BAY
CASTLEBERRY ISO CITY OF RICHLAND HILLS
CITY OF ARLINGTON CITY OF RIVER OAKS
CITY OF BEDFORD CITY OF ROANOKE
CITY OF BEN BROOK CITY OF SOUTHLAKE
CITY OF BURLESON CITY OF WATAUGA
CITY OF CROWLEY CITY OF WESTWORTH VILLAGE
CITY OF EULESS CITY OF WHITE SETTLEMENT
CITY OF FOREST HILL EAGLE MOUNTAIN-SAGINAW ISD
CITY OF GRAND PRAIRIE FORT WORTH ISD
CITY OF HALTOM CITY GRAPEVINE-COLLEYVILLE ISO
CITY OF HASLET KENNEDALE ISD
CITY OF HURST MANSFIELD ISO
CITY OF KELLER NORTHWEST ISO
CITY OF KENNEDALE TOWN OF FLOWER MOUND
CITY OF MANSFIELD TOWN OF TROPHY CLUB
TROPHY CLUB MUD 1
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002—271.004, if applicable, and
Texas Education Code Section 11.0581 for a joint November 3, 2020 election to be administered by the undersigned Tarrant
County Elections Administrator, hereinafter referred to as "Elections Administrator." This term includes the Assistant
Elections Administrator in the Elections Administrator's absence or disability. In the absence of both of them, the term
includes the person(s)designated by the Elections Administrator or other person authorized by law.
RECITALS
Each participating authority listed above plans to hold a general and/or special election on November 3, 2020. If a
run-off election or a repeat election is necessary because of legal action,the date of that election will be December 8,2020.
The County owns an electronic voting system, the Hart InterCivic Verity Voting System (Version 2.3), which has
been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant
with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012, The
contracting political subdivisions, also known interchangeably as "Entities" or "participating authorities", desire to use the
County's electronic voting system and to compensate the County for such use in accordance with the applicable provisions
of Chapters 31 and 271 of the Texas Election Code, as amended. The entity desires to contract for the voting system as
described, in tandem with the County's elections services through the Elections Administrator's office, and to compensate
the County for such use in accordance with the applicable provisions of law and of this contract.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS
AGREED as follows:
Joint Election Agreement and Contract for Election Services---Page 1
NS
EA initials Entity Rep Initials
•
I. ADMINISTRATION
The parties agree to hold a "Joint Election" with each other in accordance with Chapter 271 of the Texas Election
Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects
of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant
County Elections Administrator a fee of five(5)dollars for equipment, supplies and services as provided in this agreement,
except for those entities that request Early Voting locations that are not regularly used by the County, in which case the
entity agrees to pay the County for ail expenses related to such locations. The Tarrant County Elections Administrator shall
serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the
decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide
advisory services in connection with decisions to be made and actions to be taken by the officers of each participating
authority as necessary. Legal advice to or legal representation of the Entities/political subdivisions/participating authorities
by the Election Administrator's office or lawyers who advise or represent the Election Administrator is not included herewith;
each Entity should consult with its own counsel for any legal issues that arise, or with the Texas Secretary of State, as
appropriate.
It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting
system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election
services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases,
costs shall be billed under the same terms.
Each participating authority agrees to adopt the adopt the Verity Voting System v. 2.3, from HART InterCivic,
as the Voting System for this election, so that it may be used, in accordance with the terms and conditions specified in
the certification order issued by the Texas Secretary Of State, for all forms of voting, including election day voting at
polling locations, early voting in person, early voting by mail, and provisional voting.
At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The
participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance
shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is
ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap.
91. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation,adoption,and publication of ail required election
orders, resolutions, notices,and any other pertinent documents required by the Texas Election Code and/or the participating
authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the
preparation and publication of all voting system testing notices that are required by the Texas Election Code.
Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each
participating authority, including translation to languages other than English, including (but not necessarily limited to), as
required by law, Spanish and Vietnamese. Each participating authority shall provide a copy of their respective election
orders and notices to the Tarrant County Elections Administrator.
III.VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations.
Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by
each participating city, and shall be compliant with the accessibility requirements established by Election Code Section
43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this
agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for
use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall
notify the participating authorities of any changes from the locations listed in Attachment A.
If polling places for the November 3,2020 joint election are different from the polling place(s) used by a participating
authority in its most recent election, the authority agrees to post a notice no later than November 3, 2020 at the entrance to
any previous polling places in the jurisdiction stating that the polling location has changed and stating the political
Joint Election Agreement and Contract for Election Services e"e Page 2 '
1‘2-
EA Initials Entity Rep Initials
. .
subdivision's polling place names and addresses in effect for the November 3. 2O30 election. This notice shall be written in
the English, 8penieh, and Vietnamese languages.
IV. ELECTION JUDGES,CLERKS,AND OTHER ELECTION PERSONNEL
Tarrant County shall be responsible for the appointment of the presiding judge and alternatejudgeforeoohpo|Ung
location. The Elections Administrator shall make emergency appointments of election officials if necessary.
Upon request bythe Elections Administrator, each participating authority agrees toassist in recruiting polling place
officials who are bilingual ffluont in both English and Spanish) and (fluent in both English and Vietnamese)]. In compliance
with the Federal Voting Rights Act of 1865. as emend*d, each polling place containing more than g% Hispanic or
Vietnamese population as determined by the most recent Census used for such determinations shall have one or more
e|eu(ionoffioia|swhoenefluentinbothEnQ|iahand3paninh, orbothEngUahandVletnamema. oaopp|ivabke. |fapresiding
judge is not bi|inguo|, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual
worker for the polling place. If the Elections Administrator is unable to recommend or naomh a bilingual wonker, the
participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for
interpretation and translation services asneeded at that polling place.
The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter
32 of the Texas Election Code, and will take the necessary steps to ensure that all e,lection judges appointed for the Joint
Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation nf all election judges and clerks. The
Elections Administrator mhoU arrange for the date, time, and place for presiding election judges to pick up their election
supplies. Each presiding election judge will be sent e letter from the Elections Administrator notifying the judge of the
oppointmen¢, the time and location of training and distribution of election aupp|ieo, and the number of election clerks that
the presiding judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant
Vo Texas Election Code Section 3%.OS1 or other law applicable to compensation for the election-related work. The election
judge will receive an additional sum of$25,00 for picking up the election supplies prior to Election Day and forreturning the
supplies and equipment hz the central counting station after the polls close.
Election judges and clerks who attend voting equipment training and/or procedures training shall bocompensated
at the same hourly rate that they are hobe paid nn Election Day,
The Elections Administrator may employ other personnel necessary for the proper administration of'he e|ention
including such part-time help as is necessary to prepare for the e|ection, to ensure the timely delivery of supplies during
'
early voting and onEle tabulation Pa
rt-time
working ao members mf the Eady Voting Ba|ktBoard and/or central oound �ngaUowuna!eodonn|ghtvxiUbeoomnpens-`~~
-
mt the hourly rate r�
metbyTarraCounh/inmucnnJannowhhGlactionCodeSeotionsB7.005. 127.UO4. ond1Z7,OOG.
V. PREPARATION OF SUPPLIES AN* VOTING EQU(FmENT
The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited
to, o�nia|baU�s. sanp�boU��o.voter mgisKa�iunUoto. and aVAforms, n�no. nnspmand other nn�oha|sused by the election
judges at the voting locations. The Elections Administrator each polling place
and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs.
The Elections Administrator shall provide the necessary voter registration information,nnepo instructions,and other
information needed boenab�the e|ecbonjudges in the voting icc� -
ionothut have more one -aU��sh/ha to conduct a
proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing
the order and the exact manner inwhich the candidate names and/orpropoodion(u) are to appear on the official ballot
(including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall
Joint Election Agreement and Contract for Election Services-'Page 3
EA initials Entity Rep Initials
-- ----------
.
be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates end/or
propositions.
The joint election ballots that contain ballot content for more than one joint participant because of overlapping
territory shall be arranged in the following order: Independent School District. City, VVaterDhtrint(s). College District, and
other political subdivisions.
The Elections Administrator shall be responsible for the pvepanstion, testing, and delivery of the voting equipment
for the election as required by the Election Code,
The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as
required byElection Code Section 129.051(g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the
Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority
egr000 to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The
participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist
in the conduct nf early voting as necessary, and that these additional deputy early voting clerks shall ba compensated at an
hourly rate set by Tarrant County pursuant to Section 83,052 of the Texas Election Code. Deputy early voting clerks who
are permanent employees of the Tanmm< County Elections Administrator or any participating authority shall serve in that
capacity without additional compensation.
Early Voting by pemonal appearance will be held at the |uoadonm, datme, and times listed in Attachment B of this
document. Any qualified voter ofthe Joint Election may vote early by personal appearance at any nf the joint early voting
locations-
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ba8mtstobevoted by
mail in accordance with Chapters 31 and 3Oof the Texas Election Code. Any requests for early voting ballots hzbevoted
by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections
Administrator for processing. The Elections Administrator will be responsible for managing the Annual Ballot by Mail voters
for whom the Elections Administrator has received an Application for Ballot by Mail.
In addition to making the information on the rooter for e person who votes an early voting baVot by personal
appearance available for public inspection not later than the beginning of the regular business hours on the day after the
date the information is entered on the roster,the Elections Administrator shall post on the county weloste each participating
authority's early voting report on a daily basin and a cumulative final early voting report following the close of early voting.
vviUbe posted to the county websiteno later than 18:QUA[�each bus�neoaday.
'
V||. EARLY VOTING BALLOT BOARD AND SIGNATURE VERIFICATION COMMITTEE
Tarrant County shall appoint on Eady Voting Ballot Board (EV8B) tm process early voting results from the Joint
Election, The Presiding Judge, with the assistance of the Elections Adnoinintretor, shall appoint two or more additional
members to constitute the EVB8, The Elections Administrator shall determine the number of5V81,-W members required to
efficiently process the early voting ballots.
The Elections Administrator shall determine whether a Signature Verification Committee is necesoery, end |�ao
shall appoint the members,
' '
V|M.CENTRAL C*WNTU0G STATION AND ELECTION RETU-`�NS
The Elections Administrator shall be responsible for establishing and operating the central and remote counting
stations to receive and tabulate the voted ballots in accordance with the provisions ol the Texas Election Code and of this
agreement.
The participating authorities hemby, in a000n1mnoe with Section 127,002. 127.003. and 127.005 of the Texas
Election Codo, appoint the following central counting station officials:
Counting Station Manager: Heider Garcia, Elections Administrator
Tabulation Supervisor: TmyHovand Aao�stamt Elections Administrator
Presiding Judge: Kelley Roberson
The counting station manager or his/her representative shall deliver timely cumulative reports of the election results
as precinct report bzthe central and remote counting stations and are tabulated. The manager shall be responsible for
releasing unofficial cumulative totals and precinct returns from the-election to the joint participants. oandidateo, pvass, and
general public by distribution of hard copies at the central counting station or by electronic distribution and bf posting hothe
Tarrant County web site. To ensure the accuracy of reported election etuma' results printed on the tapes produced by
Tarrant County'm voting equipment will not be released to the participating authorities at the remote oo||eodnn siteu or by
phone from individual polling locations.
The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with
BocUnn Code Section 67084 after all precincts have been counted, and will deliver copy of these unofficial canvass
reports to each participating authority as soon as possible after all returns have been tabulated. Each participating authority
shall be responsible for the official canvass of its respective election(s).
The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the
Secretary of State aa required by Section G7.017of the Election Code. The Elections Administrator agrees to upload these
reports for each participating authority unless requested otherwise.
The Bnndona Administrator shall be responsible for conducting the post-election manual recount required by
Gection127-2O1 of the Texas Election Code unless a waiver is granted by the Secretary of State, Notification and copies
of the recount, if waiver io denied, will be provided tneach participating authority and the Secretary of8tohw'nOffice.
i%. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TAR"�INTCOUNTY
Each participating authority with Vorhto?/ containing population outside Tarrant County ogees that the Elections
Administrator shall administer only the Tarrant County portion of those elections.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement through its runoff o|ection
if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the
'
participating authority notifies the Elections Administrator in writing within 3 business days after the original election, n—
countinge|ncdondey.
Each participating authority shall reserve the right to educe the number ofearly voting locations and/or Election
Day voting locations in a runoff election.
Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the
November 3, 2020 election and to conduct its drawing for ballot positions at or immediately following such meeting in order
to expedite preparations for its runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff e|ectiun �necessory
oheUbe December 8. 2U2O. ' '
XL ELECTION EXPENSES Al,0 ALLOCATION OF COSTS
The participating authorities agree to pay mflat fee uf5$ for the e|eotions, as long authey do not request any
additional Early Voting locations to be added to the list prepared by the Elections Administrator.
lointgec�um Agreement and Contract for Election Services---Page s r
ao Initials Entity Rep Initials
.
|fa participating entity requests bz have one cx more Early Voting locations added to the election, then such entity
shall reimburse the county for the actual costs associated with the location.
In addition, each participating authority agrees to pay the Tarrant County Elections Administrator anadministrative
fee equal toten percent (1O%)of its total billable costs (but not less than $ 75.00) in accordance with Section 31 100(d) of
the Texas Election Code.
The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate
fund(s)within the county treasury in accordance with Election Code Section 3 1 100,
Cost schedule and invuiuinq.
A coot estimate for the services. equipment, and nopp|ipo provided by the Elections Administrator for the election
and the runoff election in shown below and made a part of this Contract. This cost estimate shall serve as the cost
schedule agreed upon by the contracting parties, as referenced in Section 31.093(a), Texas Election Code.
As uunn as reasonably possible after the election or the runoff election, the Elections Administrator will submit an
itemized invoice to the Entity(i)for the actual expenses he/she incurred as described above and(4)for the Elections
Administrator's fee uu described above, The invoice shall reflect any advance monies paid and any direct payments
made.The Elections Administrator will use his/her best efforts to submit the invoice within 30 days after the election
or within 10 days after the runoff election.
The Elections Administrator's invoice shall be due and payable by the Entity to the address set forth in the invoice
within 30 days after its receipt by the Entity. If the Entity disputes any portion of the invoice. the Entity shall notify
the Elections Administrator inwriting within such JO'day period or the invoice will be presumed to bea true and
accurate rendering of the amount that isdue.
%U.COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement is listed below.
Each participating authority that does not request additional Early Voting locations agrees to pay the Tarrant County
—
Elections Administrator the entire amount of the obligation within 15 days after execution of this agreement. Each
~
participating authority that requests additional Early Voting sites agrees to pay the Tarrant County Elections Admi' iotna--
adopuobofappmximate|y7596o[the estimated ob8gmtionwithin 16 days after exeoudnncf this agneemmnt T'- ex--'
amount of each pa��ipobngeuthnht/'sobligation under the harnnoof this agmemantehaUbe calculated after the November
3. 2020 election (or runoff election, if applicable), and if the amount of an authority's total obligation exceeds 'h
deposited, authority receipt
after the
invoice from the Elections Administrator. However, i/the amount of the authority's total obligation is |enm than the -~~~^`
~ ~'~final
deposited, the Elections Administrator shall refund to the authority the excess amount paid within after 3O days the final
costs are calculated.calculated.�d� —
The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall
beaafollows:
Actual# --tiUied# Estimated Deposit
PoUitica8Smbdivision Polls PnHo Cost Due
ARL|NGTDN |SD 332 0.00 $ 80.00 $ 8000
AZLE !SD
332 0.00 $ 80,00 $ 8000
CA8TLEBERRY |8D 332 0.00 $ 80.00 $ 8000
CITY OFARL|N6TON 332 0.00 $ 80.00 $ 8000
CITY OFBEDFORD 332 0.80 $ 80.00 $ 8000
CITY OFBENBROOK 332 ODO 5 80.00 $ 8000
CITY DFBURLESON 332 0.00 $ 80.00 $ 8000
CITY 8FCRDVVLEY 332 0.00 $ 80.00 $ 80O0
Joint Election Agreement and Contract for Election Services---Page 6 '
EA Initials Entity Rep mitiab
CITY OF EULESS 332 0.00 $ 80.00 $ 80.00
CITY OF FOREST HILL 332 0.00 $ 80.00 $ 80.00
CITY OF GRAND PRAIRIE 332 0.00 $ 80.00 $ 80.00
CITY OF HALTOM CITY 332 0.00 $ 80.00 $ 80.00
CITY OF HASLET 332 0.00 $ 80.00 $ 80.00
CITY OF HURST 332 0.00 $ 80,00 $ 80.00
CITY OF KELLER 332 0.00 $ 80.00 $ 80.00
CITY OF KENNEDALE 332 0.00 $ 80,00 $ 80.00
CITY OF MANSFIELD 332 0.00 $ 80.00 $ 80.00
CITY OF NORTH RICHLAND HILLS 332 0.00 $ 80.00 $ 80.00
CITY OF PELICAN BAY 332 0.00 $ 80.00 $ 80.00
CITY OF RICHLAND HILLS 332 0.00 $ 80.00 $ 80.00
CITY OF RIVER OAKS 332 0.00 $ 80.00 $ 80.00
CITY OF ROANOKE 332 0.00 $ 80.00 $ 80.00
CITY OF SOUTHLAKE 332 0.00 $ 80.00 $ 80.00
CITY OF WATAUGA 332 0.00 $ 80.00 $ 80.00
CITY OF WESTWORTH VILLAGE 332 0.00 $ 80.00 $ 80.00
CITY OF WHITE SETTLEMENT 332 0.00 $ 80.00 $ 80.00
EAGLE MOUNTAIN-SAGINAW ISO 332 0.00 $ 80.00 $ 80.00
FORT WORTH !SD 332 0.00 $ 80.00 $ 80.00
GRAPEVINE-COLLEYVILLE ISD 332 0.00 $ 80.00 $ 80.00
KENNEDALE ISO 332 0.00 $ 80.00 $ 80.00
MANSFIELD ISD 332 0.00 $ 80.00 $ 80.00
NORTHWEST ISD 332 0.00 $ 80.00 $ 80.00
TOWN OF FLOWER MOUND 332 0.00 $ 80.00 $ 80.00
TOWN OF TROPHY CLUB 332 0.00 $ 80.00 $ 80.00
TROPHY CLUB MUD 1 332 0.00 $ 80.00 $ 80.00
TOTALS 332 0.00 $ 2,800.00 $ 2,800.00
XIII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in
accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any
expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten
percent(10%)of such expenses(but not less than$ 75.00). Any monies deposited with the Elections Administrator by the
withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable.
It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the
remaining participating authorities,with the exception of the early voting site located at the Tarrant County Elections Center,
may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully fund such
site(s). In the event that any early voting site is eliminated under this section,an addendum to the contract shall be provided
to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections
Administrator.
XIV. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint
Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the public in accordance
with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be
stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections
joint Election Agreement and Contract for Election Services---Page 7 /
(a N 'j=
.EA Initials Entity Rep Initials
Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable
and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of
the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or
public information request,the Elections Administrator shall maintain the records until final resolution or until final judgment,
whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or public information request which may be filed
with the participating authority.
XV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding
officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections
Administrator,and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official
or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a
proper recount.
XVI. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political subdivisions may wish to
participate in the use of the County's election equipment and voting places, and it is agreed that the
Elections Administrator may contract with such other districts or political subdivisions for such purposes
and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the
participating authorities.
2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the Tarrant
County Auditor in accordance with Section 31.099 of the Texas Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against any other party
and/or other election personnel for a breach of this contract or a violation of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Tarrant County, Texas.
5. in the event that one or more of the provisions contained in this Agreement shall for any reason be held to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local
governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed
as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto.
9. In the event of an emergency or unforeseen event on Election Day that requires adjustment to these
procedures to keep the election operating in a timely, fair, and accessible manner, Elections Administrator
may make such adjustments to the procedures herein as the circumstances require.
Joint Election Agreement and Contract for Election Services---Page 8 . f
- Al
EA Initials Entity Rep Initials
. .
10- Appropriate practical adjustments to resolve or address issues relating to pandemic or any other
emergency, disaster, or public hnalth, nahety, or maKae cho|lenge, ohm|| be made by the Elections
Administrator in his/her sole discretion as permitted by law in order to maximize the hea8h, aafety, and
welfare of election workers and members of the public.
11 Appropriate practical adjustments to resolve or address technical,equipment, location,personnel,or supply
issues uhoU be made bythe Elections Administrator in his/her sole discretion as permitted by law in order
to maximize the health, safety, and welfare of election workers and members of the public, and to facilitate
the conduct of the election according tolaw.
Joint Election Agreement and Contract fnrEUecVomSem^>«es---Page
� ' --- ------------
EA Initials Enti-LLV Rep Init-Ws
. '
XVi.JOINT CONTRACT ACCEPTANCE AND APPROVAL
By the signatures on the attached pages, the Elections Administrator and the representative of each entity warrant and
represent that they are authorized toenter into this Contract,.
WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW:
The Elections Administrator:
Heider Garcia ,
Elections Administrator
/
Date
The State of Texas §
County of Tarrant §
Before me,the undersigned authority, on this day personally appeared Heider Garcia, known to me to be the person whose
name is subscribed 0o the foregoing instrument and acknowledged to me that heowecu&ad&e same for the and
consideration therein expressed. Given under my hand and seal of office on this the ��� day of � .
2020.
�
(Seal)
YP
4-11 101 A/vIl"44 14
ry
(ID#1259697
OF j
Joint Election Agreement and Contract for Election Services Page 10EA Initials Entity Rep Initials
^'
By the signatures on the attached pages, the Contracting Officer and the Representative of the Town of Trophy Club, TX
warrant and represent that they are authorized to enter into this Contract.
WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW:
TOWN OF TROPHY CLUB, TX
--;"--7(„,::--re
C. Nick Sanders
Mayor f r
Date Cy"1a1 . Z.L4 LQ L V
The State of Texas §
County of Tarrant §
Before me,the undersigned authority,on this day personally appeared C. Nick Sanders, known to me to be the person whose
name is subscribed to the foregoing instrument and acknowledged to me that he executed the samer the purpose and
consideration therein expressed. Given under my hand and seal of office on this the 22 hd. day of nkier ,2020.
(Seal) { ;,
J
Signature of Notary
SHARON ELAIINE DAVID
r)
y Publlc State of Tars
fComm. s 11-19-2023
�v .yy Notary1012e6,27$6-9
Joint Election Agreement and Contract for Election Services---Page 11
TT) N 9-
EA Initials Entity Rep Initials
EXHIBIT "C"
NOTICE FOR EARLY VOTING
Incorporated By Reference
Trophy Club Denton County voters may only vote at the early voting polling locations as
designated and maintained by Denton County throughout the County.
Trophy Club Tarrant County voters may only vote at the early voting polling locations as
designated and maintained by Tarrant County throughout the County.
The Order of Election will be amended at a later date to include early voting sites added due
to joint elections with other political subdivisions.
Denton County
Early voting by personal appearance will be conducted at:
Locations designated by Denton County:
Tuesday, October 13 7:00 a.m. to 7:00 p.m.
Wednesday, October 14 7:00 a.m. to 7:00 p.m.
Thursday, October 15 7:00 a.m. to 7:00 p.m.
Friday, October 16 7:00 a.m.to 7:00 p.m.
Saturday, October 17 7:00 a.m. to 7:00 p.m.
Sunday, October 18 11:00 a.m. to 4:00 p.m.
Monday, October 19 7:00 a.m. to 7:00 p.m.
Tuesday, October 20 7:00 a.m. to 7:00 p.m.
Wednesday, October 21 7:00 a.m. to 7:00 p.m
Thursday, October 22 7:00 a.m. to 7:00 p.m
Friday, October 23 7:00 a.m. to 7:00 p.m
Saturday October 24 7:00 a.m. to 7:00 p.m
Sunday October 25 11:00 a.m. to 4:00 p.m.
Monday, October 26 7:00 a.m. to 7:00 p.m
Tuesday, October 27 7:00 a.m. to 7:00 p.m
Wednesday, October 28 7:00 a.m. to 7:00 p.m
Thursday, October 29 7:00 a.m. to 7:00 p.m
Friday, October 30 7:00 a.m. to 7:00 p.m
Tarrant County
Early voting by personal appearance will be conducted at:
Locations designated by Tarrant County:
Tuesday, October 13 8:00 a.m,to 5:00 p.m.
Wednesday, October 14 8:00 a.m.to 5:00 p.m.
Thursday, October 15 8:00 a.m.to 5:00 p.m.
Friday, October 16 8:00 a.m.to 5:00 p.m.
Saturday, October 17 8:00 a.m.to 5:00 p.m.
Monday, October 19 8:00 a.m.to 5:00 p.m.
Tuesday, October 20 8:00 a.m.to 5:00 p.m.
Wednesday, October 21 8:00 a.m.to 5:00 p.m.
Thursday, October 22 8:00 a.m.to 5:00 p.m
Friday, October 23 8:00 a.m,to 5:00 p.m
Saturday, October 24 7:00 a.m.to 7:00 p.m
Sunday October 25 11:00 a.m.to 4:00 p.m.
Monday, October 26 7:00 a.m.to 7:00 p.m
Tuesday, October 27 7:00 a.m.to 7:00 p.m
Wednesday, October 28 7:00 a.m,to 7:00 p.m
Thursday, October 29 7:00 a.m.to 7:00 p.m
Friday, October 30 7:00 a.m.to 7:00 p.m
ORD 2020-09 Page 12 of 12