Minutes TC 03/17/1998MINUTES OF
PUBLIC HEARING/
REGULAR TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB, TEXAS
March 17, 1998
THE STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in a public hearing/regular session Tuesday,
March 1.7, 1998. The meeting was held within the boundaries of the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Jim Carter
Marshall Engelbeck
Doug Glaspell
Kevin Carr
Susan H. McCabe
COUNCIL MEMBERS ABSENT:
Edwin "Ed" Decker
STAFF AND GUESTS PRESENT:
Donna Welsh
Karen Sadri
Cathy Morgas
Bill LeGrand
Greg Guilluame
David Miller
John Hill
Roger Unger
CALL TO ORDER:
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
P&Z Administrator
Director of Public Works
Senior Accountant
Director DPS
Town Attorney
Municipal Utility District Manager
Mayor Carter called the meeting to order at 7:00 p.m., noting a quorum was present.
INVOCATION:
John Hill, Town Attorney, gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
The Pledge of Allegiance to the American and Texas Flags was led by Council Member Glaspell.
PUBLIC HEARING
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO CONDUCT A PUBLIC
HEARING TO ANNEX CERTAIN PROPERTY (11.598 acres) WHICH IS CONTIGUOUS TO
THE TOWN OF TROPHY CLUB AND WITHIN ITS EXTRATERRITORIAL JURISDICTION;
LIES NORTH OF HIGHWAY 114, WEST OF T.W. KING ROAD, AND EAST OF EAGLES
RIDGE, A SUBDIVISION IN THE NORTHEAST CORNER OF THE TOWN OF TROPHY
CLUB:
Page 2 Town Council Meeting March 17, 1998
Council Member Glaspell moved to open the Public Hearing at 7:05 p.m. Council Member Engelbeck
seconded; motion passed unanimously.
There were no citizen presentations or comments.
TOWN COUNCIL TO ADJOURN PUBLIC HEARING AND CONVENE INTO REGULAR
SESSION:
Council Member Carr moved to close the Public Hearing at 7:06 p.m. Council Member Glaspell
seconded; motion passed unanimously.
REGULAR SESSION
CITIZENS PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NO T PERMI TTED TO TAKE ACTION ON ANY PRESENTA TION MADE TO
THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE
COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE
COUNCIL ADDRESSING THOSE ITEMS:
The following citizens addressed the Council on NON -AGENDA items:
Billy Hughes 216 Inverness Dr.
Mr. Hughes gave a brief presentation on the Parks & Rec. committee's idea for an essay contest
for the area children regarding their feelings about a Community Center. The prize would be a
15 speed bicycle to be donated to the Town by Mr. Hughes. Council consensus was that this was
a good idea.
Bill Rose 219 Inverness Dr.
Mr. Rose addressed the Council to clarify the purpose of an E-mail that was in question between
a Home Rule Charter Commission member and a Town Council Member.
STAFF AND COMMITTEE REPORTS:
Donna Welsh, Town Manager, reported the renewal of one of the Town CD's. She also inforined the
Council about the video taken by the PD of the flooding that occurred following a recent rain regarding
the runoff from the Perot ranch.
Karen Sadri, Town Secretary, updated the Council on the candidates who had filed for the vacancies on
the Council and MUD's.
Cathy Morgas, P&Z Administrator, updated the Council on the final plat for the schools.
Roger Unger, EMS Coordinator, updated the Council on the possibility for outsourcing the billing. Mr.
Unger also clarified the ISO rating. Contrary to the article in the Fort Worth Star Telegram which listed
the ISO rating for the Fire Department at "6", we really did receive a rating of -4".
David Miller, Director of DPS, reported to the Council regarding the statistics of the amount of activity
in the recent weeks, race day traffic precautions, and the possibility of enforcing weight limit restrictions
on the streets of Trophy Club and the options available.
Bill LeGrand, Director of Public Works, updated the Council on the condition of the light standards at
Harmony Park.
Greg Guilluame, Senior Accountant, reported the current tax amounts to the Council.
Page 3 Town Council Meeting March 17, 1998
STAFF AND COMMITTEE REPORTS: cont.
Billy Hughes, Chairman of the Parks and Recreation Committee, updated the Council on the status of the
bid process for the Harmony Park Playground equipment.
Gene Hill, Planning and Zoning Commissioner, reported to the Council that there was a P&Z meeting
scheduled for Thursday, March 19,1998.
Dave Robison, Finance Committee member, updated the Council on the current status of the budget
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO CONSIDER AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, GOVERNING AND
REGULATING THE PLATTING AND SUBDIVISION OF LAND WITHIN AND
WITHOUT THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB;
PROVIDING DEFINITION; PROVIDING FOR PRELIMINARY AND FINAL PLAT
PROCEDURES; PRESCRIBING REGULATIONS FOR FILING PLATS, SUBDIVISION
CONSTRUCTION AND ISSUANCE OF BUILDING PERMITS; PROVIDING FOR
REGULATION OF BLOCKS, LOTS, STREETS, UTILITY EASEMENTS,
SIDEWALKS, WATER SUPPLY, STORM SEWERS AND DRAINAGE, IN
ACCORDANCE WITH THE TOWN'S DESIGN STANDARDS FOR PAVING,
DRAINAGE AND UTILITIES; PRESCRIBING FEES TO BE CHARGED;
ESTABLISHING JURISDICTION WITHIN THE CORPORATE LIMITS OF THE
TOWN AND WITHIN THE TOWN'S EXTRATERRITORIAL JURISDICTION;
REPEALING ANY PART OF ANY ORDINANCE IN CONFLICT WITH THIS
ORDINANCE; PROVIDING A PROCEDURE FOR OBTAINING A WAIVER FROM
THESE REGULATIONS; PROVIDING FOR ENFORCEMENT; PROVIDING A
SEVERABILITY CLAUSE; REPEALING ORDINANCE 96-17 OF THE TOWN
RELATING TO SUBDIVISION REGULATIONS; PROVIDING A PENALTY NOT -TO -
EXCEED THE SUM OF TWO THOUSAND(S2,000.00) DOLLARS FOR EACH
OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH
DAY DURING OF ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING AN EFFECTIVE DATE
This item requires a Public Hearing and was tabled until the April 7, 1998 meeting.
TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO ADOPT AN
ORDINANCE ORDERING AND CALLING A SPECIAL ELECTION FOR MAY 2, 1998
FOR THE PURPOSE OF ELECTING ONE (1) COUNCIL MEMBER TO SERVE A ONE
(1) YEAR TERM IN ORDER TO COMPLETE THE TERM OF OFFICE CREATED BY
A VACANCY ON THE COUNCIL; DESIGNATING A POLLING PLACE WITHIN
THE TOWN; APPOINTING A PRESIDING ELECTION JUDGE AND AN
ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER
PROCEDURES FOR THE CONDUCT OF THE ELECTION; ESTABLISHING A DATE
FOR CANVASSING RETURNS; AND PROVIDING AN EFFECTIVE DATE.
Following a short discussion Council Member Glaspell moved to adopt the ordinance ordering and
calling a special election for May 2, 1998 for the purpose of electing one (1) Council Member to serve a
one (1) year term in order to complete the term of office created by a vacancy on the Council;
designating a polling place within the Town; appointing a presiding election judge and an alternate
presiding election judge; establishing other procedures for the conduct of the election; establishing a date
for canvassing returns; and providing an effective date. Council Member McCabe seconded; motion
passed unanimously.
Page 4 Town Council Meeting March 17, 1998
TOWN COUNCIL TO CONSIDER A PETITION TO ANNEX A 4.20 ACRE TRACT
AND 3.80 TRACT INTO THE TOWN OF TROPHY CLUB, TEXAS AND TO
CONSIDER A RESOLUTION GRANTING THE PETITION AND CALLING FOR
TWO(2) PUBLIC HEARINGS ON SUCH ANNEXATIONS, AND TAKE APPROPRIATE
ACTION.
Following discussion, Council Member Engelbeck moved to accept the petition with the following
changes:
► On page 31 of the Council packet in the first Whereas clause the date should be March 11, 1998
instead of March 17, 1998
► Section 2, there will be two (2) public hearings held on the same night (April 21, 1998) at
different times (7:00 p.m.& 7:30 p.m.).
Council Member Glaspell seconded; motion passed unanimously.
TOWN COUNCIL TO CONSIDER A PETITION TO ANNEX A 166 ACRE TRACT
INTO THE TOWN OF TROPHY CLUB, TEXAS AND TO CONSIDER A RESOLUTION
GRANTING THE PETITION AND CALLING FOR TWO(2) PUBLIC HEARINGS ON
SUCH ANNEXATION, AND TAKE APPROPRIATE ACTION.
This item did not meet the Legal requirements at this time and was tabled until the April 7, 1998 meeting.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING THE REBIDDING OF MEDIAN LANDSCAPING AND PARK
MAINTENANCE. (COUNCIL MEMBER CARR)
Bill LeGrand, Director of Public Works, explained the need to table this item until the April 7, 1998
meeting.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING THE THREE (3) ESTIMATES FOR JOGGING/BIKE LANES ON
TROPHY CLUB AND INDIAN CREEK DRIVES. (COUNCIL MEMBER CARR)
The following citizen(s) addressed the Council concerning this agenda item:
P. Bill Matthai 500 Indian Creek Dr.
This item was tabled until the April 7, 1998 meeting.
TOWN COUNCIL TO DISCUSS THE INTEGRATED COMPUTER SYSTEM
PRESENTATION BY LOU OPIPARE, INFORMATION SYSTEMS SPECIALIST.
(Presentation was 3/3/98)
Roger Unger, District Manager, Trophy Club Utility District, reported to the Council that Mr.
Opipare was working with everyone necessary to provide full expenditures.
CONSENT AGENDA: ALL MATTERS LISTED UNDER THE CONSENT AGENDA, ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
Council Member Glaspell moved to accept the Consent Agenda. Council Member McCabe seconded;
motion passed unanimously.
Page 5 Town Council Meeting March 17, 1998
PRESENTATIONS BY COUNCIL:
The Mayor, Council Members, Staff, Commissioners and various Committee Members made farewell
presentations to retiring Council Member Doug Glaspell.
CLOSED -DOOR SESSION. TOWN COUNCIL TO CONDUCT A CLOSED -DOOR
SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENTAL CODE,
VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW). SECTION
551.071(PENDING OR CONTEMPLATED LITIGATION) TO RECEIVE LEGAL
ADVICE AND 551.072 (FOR A DELIBERATION REGARDING REAL PROPERTY).
A. TO DISCUSS LITIGATION REGARDING SERGIO
SHEARER, ET AL V. HA WKEYE PROPERTIES, INC.
B. TO CONSULT WITH THE TOWN ATTORNEY
REGARDING ANNEXATION BY THE CITY OF
SOUTHLAKE AND POTENTIAL LITIGATION IN
CONNECTION THEREWITH.
The Council adjourned into closed -session at 7:58 p.m.
TOWN COUNCIL TO TAKE APPROPRIATE ACTION REGARDING MATTERS
DISCUSSED IN CLOSED DOOR SESSION, PURSUANT TO:
A. LITIGATION REGARDING SERGIO SHEARER, ET AL V
HA WKEYE PROPERTIES, INC.
B. ANNEXATION BY THE CITY OF SOUTHLAKE AND
POTENTIAL LITIGATION IN CONNECTION THEREWITH.
The Council reconvened into open session at 8:24 p.m.
No action was taken on either item.
ADJOURN:
Council Member Glaspell moved to adjourn at 8:25 p.m. Council Member McCabe seconded; motion
(Seal)
tr
Town Secretary
04/06/98 kim