The URL can be used to link to this page

Minutes TC 07/21/1998MINUTES OF TOWN COUNCIL WORKSHOP/ REGULAR TOWN COUNCIL MEETING JOINT PUBLIC HEARING WITH PLANNING & ZONING COMMISSION JOINT SESSION WITH P & Z JOINT BUDGET WORKSHOP WITH FINANCE COMMITTEE AND STAFF TOWN OF TROPHY CLUB July 21, 1998 THE STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas met in a workshop, public hearing with Planning and Zoning/regular session/workshop with Finance Committee on Tuesday, July 21, Cl t:' 1998. The meeting was held within the boundaries of the Town and was open to the public. WORKSHOP SESSION CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Pro Tern Engelbeck called the workshop session to order at 6:05 p.m., noting a quorum C7 was not present. COUNCIL MEMBERS PRESENT: Marshall Engelbeck Z=� Ben Brewster Kevin Carr Susan H. McCabe COUNCIL MEMBERS ABSENT: Jim Carter Kay Pratt Mike Hamper Gene Hill Clayton Reed Donald Cotton Rick Gilliland Roger Williams Z Mayor Pro Tem. Council Member Council Member Council Member (arrived 7:00) Mayor Council Member HNHMM�= � Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Page 2 Town Council Meeting July 21, 1998 PLANNING AND ZONING COMMISSION MEMBERS ABSENT: David Schaaf Commissioner Dan Boutwell Town Planner John "Dave" Robison Committee Member John Harbin Committee Member Richard Hobday Committee Member Gary Tomlin Committee Member Penny Wilson Committee Member FINANCE COMMITTEE MEMBERS ABSENT: Scott Smith Todd Mayfield David Neal STAFF AND GUESTS PRESENT: Donna Welsh Karen Sadri Diane Cockrell Roger Unger David Miller Bill LeGrand Greg Guillaume Cathy Morgas Pam Liston John Harbin [elm= 1 Chairperson Committee Member Committee Member Town Manager Town Secretary(Outgoing) Newly Appointed Town Secretary MUD Manager Director of Dept. of Public Safety Director of Public Works Senior Accountant P & Z Administrator / RTA Interim Town Attorney Vice President of Development, Beck Prop. Inc. Mayor Pro Tem Engelbeck called the meeting to order at 7:01 p.m., noting a quorum was present. David Miller, Director DPS, gave the invocation. The Pledge of Allegiance to the American and Texas Flags was led by Council Member Ben Brewster. Page 3 Town Council Meeting July 21, 1998 Z!) CITIZENS PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTA TION 'VADE TO THE COUNCIL AT THIS TIME CONCEKIVINGANITEIVI NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITENIS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS: There were no citizen presentations. STAFF AND COMMITTEE REPORTS: Karen Sadri, Town Secretary, explained that the -Texas Citizen's Action Group" will be conducting their annual canvass. Roger Unger, Municipal Utility District Manager, reported to the Council that at the present there will be no water rationing unless we are instructed to do so by Fort Worth. David Miller, Director of Public Safety, announced that the D.A.R.E. Officer has completed the Field Training Program and has been released to work regular patrol shifts and is ready for school to start. Donna Welsh, Town Manager, met with N.I.S.D. and reviewed the agreement regarding drainage with N. t. S. D. Mike Hamper, Planning and Zoning Commission Chairman, stated that they will soon have a recommendation to the Council g regardinthe "Hike and Bike Trail". regarding TOWN COUNCIL TO ADOPT AN ORDINANCE TO PROVIDE FOR THE ANNEXATION OF CERTAIN TERRITORY CONSISTING OF A 11.589 ACRE TRACT OF LAND AS DESCRIBED BY METES AND BOUNDS HEREIN WHICH TERRITORY LIES ADJACENT TO AND ADJOINS THE PRESENT BOUNDARY LIMITS OF THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING AN EFFECTIVE DATE: Planning and Zoning Commission Chairman, Mike Hamper recommended to the Council to adopt the Ordinance to annex the 11.589 acres. Council Member McCabe moved to adopt an ordinance to provide for the annexation of certain territory consisting of 11.589 acre tract of land as described by metes and bounds herein which territory lies adjacent to and adjoins the present boundary limits of the Town of Trophy Club, Texas; providing an effective date. Council Member Brewster seconded; motion passed unanimously. TOWN COUNCIL TO ADOPT A RESOLUTION GRANTING A PETITION FOR THE INCLUSION OF CERTAIN LAND INTO TROPHY CLUB NIUNICIPAL UTILITY DISTRICT NO. 2.; PROVIDING AN EFFECTIVE DATE: Council Member Carr moved to adopt a resolution granting a petition for the inclusion of certain land into Trophy Club Municipal Utility District No. 2.; providing an effective date. Council Member McCabe seconded; motion passed unanimously. Pa -e 4 Town Council/Regular Session/Joint Public Hearing with P&Z July 21, 1999 M ADJOURN REGULAR SESSION: Mayor Pro Ttin Engelbeck in the interest of time entertained a motion to adjourn regular session and enter into ajoint public hearing, Council Member McCabe moved to adjourn regular session. Council Member Brewster seconded: motion passed unanimously. TOWN COUNCIL TO CONVENE INTO AJOINT PUBLIC HEARING WITH THE PLANNING AND ZONING COMMISSION: Town Council convened into a joint public hearing with the Planning and Zoning Commission at 7:1-6 p.m. JOINT PUBLIC 11E.-IRING TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS TO ADOPT AN ORDINANCE INSTRUCTING AND DIRECTING THE TOWN STAFF TO TAKE ALL NECESSARY LEGAL STEPS TO CALL A JOINT PUBLIC HEARING OF THE TOWN PLANNING AND ZONING COMMISSION AND TOWN COUNCIL FOR THE PURPOSE OF REZONING A 9+ ACRE TRACT OF LAND KNOWN AS THE ESTATES OF HOGAN'S GLEN FROM THE CURRENT P.O. DISTRICT TO A PD 18 DISTRICT; REZONING OF A 7+ ACRE TRACT OF LAND ALSO KNOWNAS THE ESTATES OF HOGAN'S GLEN FROM THE CURRENT R-12 DISTRICT TO A PD DISTRICT AND A REPLAT OF 9.8+ ACRE TRACT OF LAND KNOWN AS THE VILLAS OF HOGAN'S GLEN; PROVIDING AN EFFECTIVE DATE: Mayor Pro Tem, Engelbeck read the corrected agenda item to the Council and other attendants. Council Member Brewster moved to direct staff to conduct a Public Hearin-, for August 16th. Council Member Carr seconded; motion passed unanimously. PLANNING AND ZONING TO OPEN JOINT PUBLIC HEARING WITH TOWN COUNCIL: Commissioner Hill moved to open the joint public hearing with the Town Council. Commissioner Williams seconded; motion passed unanimously. Chairperson Hamper called the Commission to order and announced a quorum was present at 7:16 p.m. TOWN COUNCIL TO OPEN JOINT PUBLIC HEARING WITH PLANNING AND ZONING: Council Mernber Brewster moved to open the Joint public hearing with the Planning & Zoning Commission. Council Member McCabe seconded, motion passed unanimously. TOWN COUNCIL AND PLANNING AND ZONING TO CONDUCT A JOINT PUBLIC HEARING RELATIVE TO: A. AN ORDINANCE AMENDING THE CONIPREHENSIVE ZONING ORDINANCE OF THE TOWN OF TROPHY CLUB AS HERETOFORE AMENDED, SO AS TO PROVIDE FOR "PD PLANNED DEVELOPMENT CLASSIFICATION FOR SINGLE FAMILY RESIDENTIAL USES" ON A TRACT OF LAND MORE SPECIFICALLY DESCRIBED HEREIN; CORRECTING THE OFFICIAL ZONING MAP, PROVIDING FOR A PENALTY OF A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Page 5 Town Council/P&Z Joint Public Hearing/Joint Public Session .July 21, 1998 B. APPROVING A FINAL PLAT FOR FOX POINTE SUBDIVISION (11.589 ACRES) LOCATED ALONG TW KING ROAD IN THE NORTHEAST CORNER OF TROPHY CLUB. Planning and Zoning Chairperson Hamper requested for clarification to discuss (final plat),( replat) and the P.D. John Harbin of Beck Properties, lnc. gave a short presentation and was available to answer questions. No questions were asked of Mr. Harbin. No public presentations. PLANNING AND ZONING TO CLOSE JOINT PUBLIC HEARING AND/OR CONTINUE TO DATE CERTAIN: At 7:23 p.m. Commissioner Hill moved to close thejoint public hearing. Commissioner Williams seconded; motion passed unanimously. TOWN COUNCIL TO CLOSE JOINT PUBLIC HEARING AND/OR CONTINUE TO DATE CERTAIN: At 7:23 p.m. Council Member Brewster moved to close the joint public hearing. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL AND PLANNING AND ZONING COMMISSION TO CONVENE INTO JOINT SESSION: JOINT SESSION PLANNING AND ZONING COMMISSION TO OPEN JOINT SESSION WITH TOWN COUNCIL: At 7:23 p.m. Commissioner Hill moved to open the joint session with the Town Council. Commissioner Gilliland seconded; motion passed unanimously. TOWN COUNCIL TO OPEN JOINT SESSION WITH PLANNING AND ZONING COtMMISSION: At 7:23 p.m. Council Member McCabe moved to open the joint session with the Planning and Zoning Commission. Council Member Brewster seconded; motion passed unanimously. Planning and Zoning Chairperson Hamper suggested that the final plat be discussed first, then the replat, then the ordinance. THE FINAL PLAT FOR •, POINTE SUBDIVISION 89 ACRES) LOCATED ALONG KING ROAD IN THE NORTHEAST CORNER OF TROPHY CLUB: I Planning and Zoning Chairperson Hamper explained that the Planning and Zoning Commission had passed this final plat at their last regular meeting, Council Member McCabe moved to accept the final plat for Fox Pointe subdivision (11.589 acres) located along TW King Road in the northeast corner of Trophy Club. Council Member Carr seconded; motion passed unanimously. Pave 6 Town Council/P&Z Joint Public Hearing/Joint Public Session July 21, 1998 DISCUSSION AND APPROPRIATE ACTION TO CONSIDER A REPLAT OF LOT 1674 FROM SECTION 13 TO FOX POINTE SUBDIVISION: Planning and Zoning Commissioner Hill moved to recommend to the Council the replat of Lot 1674 from section 13 to Fox Pointe subdivision. Commissioner Reed seconded; motion passed unanimously. Council Member McCabe moved to accept the replat of lot 1674 from section 13 to Fox Pointe subdivision. Council Member Carr seconded, motion passed unanimously. AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN OF TROPHY CLUB AS HERETOFORE AMENDED, SO AS TO PROVIDE FOR "PD PLANNED DEVELOPMENT CLASSIFICATION FOR SINGLE FAMILY RESIDENTIAL USES" ON A TRACT OF LAND MORE SPECIFICALLY DESCRIBED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PROVIDING FOR A PENALTY OF A FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A REPEALER CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE: Planning and Zoning Commissioner Gilliland recommended to the Council to adopt the Ordinance amending the Comprehensive Zoning Ordinance, Commissioner Cotton seconded; motion passed unanimously. Council Member Carr moved to accept the recommendation to adopt an Ordinance amending the Comprehensive Zoning Ordinance of the Town of Trophy Club as heretofore amended, so as to provide for "planned development classification for single family residential uses" on a tract of land more specifically described herein; correcting the official zoning map; providing for a penalty of a fine not to exceed the sum of two thousand dollars ($2,000.00) for each offense; providing for a severability clause; providing for a repealer clause; and providing for an effective date. Council Member McCabe seconded; motion passed unanimously. PLANNING AND ZONING TO ADJOURN JOINT SESSION WITH TOWN COUNCIL: Planning and Zoning Commissioner Hill moved to adjourn the joint session at 7:37 p.m. with the Town Council. Commissioner Williams seconded; motion passed unanimously. TOWN COUNCIL TO ADJOURN JOINT SESSION WITH PLANNING AND ZONING: Council Member �tilcCabe moved to adjourn the joint session at 7:37 p.m. with the Planning and Zoning Commission. Council Member Carr seconded; motion passed unanimously. The Council took recess at 7:38 p.m. and reconvened at 7:44 p.m REGULAR SESSION Town Council reconvened into regular session at 7:44 p.m. TOWN COUNCILTO 1 i.C. RECOMMENDATION F•; . . • OF $100,000 TO BE USED FOR PLAYGROUND EQUIPMENT AT HARUNIONY PARK AND TAKE APPROPRIATE Page 7 Town Council/P&Z Joint Public Hearin;/Joint Public Session July 21, 1998 The following citizen(s) made presentations: Tracey Mellett 2 Ed�zemere Dr. Billy Hughes 216 Inverness Dr. Bill'Matthai 500 Indian Creek Dr. Following discussion, Council 'Member Carr moved that the Town Council approve the Trophy Club Economical Development Corporation recommendation for approval of S 100,000 to be used for playground equipment at Harmony Park and take appropriate action. Council Member McCabe seconded. Iulavor Pro Tem suggested that a product list be provided at the time of contract signature. Council Member Carr accepted the amendment and Council Member McCabe seconded; the motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE BID FROM PITTMAN CONSTRUCTION, INC. FOR THE PLAYGROUND EQUIPMENT FOR HARMONY PARK: Following discussion Council Member Carr moved to take appropriate action regarding the bid from Pittman Construction, Inc. for the playground equipment for Harmony Park to include a clause that requires a product list to be provided at time of contract signature. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL TO ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS PROVIDING FOR PARTICIPATION IN THE TEXAS MUNICIPAL RETIREMENT SYSTEM (T-VIRS) AND THE SUPPLEMENTAL DEATH BENEFITS FUND BY THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE: Senior Accountant Greg Guillaume and Municipal Utility District Manager Unger both addressed the Council and strongly recommended participating in TMRS. Council Member Brewster moved for the Town Council to adopt an Ordinance of the Town of Trophy Club, Texas providing for participation in the Texas Municipal Retirement System (TMRS) and the supplemental death benefits fund by the Town of Trophy Club, Texas; providing a severability clause; providing an effective date. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL TO ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING A TEMPORARY COMMITTEE FOR THE PURPOSE OF DEVELOPING A TEN YEAR VISION FOR COMMUNITY DEVELOPMENT OPTIONS. (COUNCIL MEMBER BREWSTER): Council Member Brewster explained the project regarding the impact on the Town Trophy Club. Following discussion, Council Member Brewster moved for the Town Council to adopt a resolution of the Town of Trophy Club, Texas establishing a temporary committee for the purpose of developing a ten year vision for community development options. Mayor Pro Tem Engelbeck seconded; motion failed with Mayor Pro Tem Engelbeck and Council Member Brewster voting for and Council Members Carr and McCabe voting against. No action taken. Page 8 Town Co uncil/P&Z Joint Public Hearing/Joint Public Sessiau July 21, 1998 TOWN COUNCIL TO ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING A SIX MEMBER COMMITTEE TO REPORT DIRECTLY TO THE TOWN MANAGER AND TO BE KNOWN AS "THE RECREATION LAND ACQUISITION COMMITTEE" TO PURSUE THE ACQUISITION OF T14E NECESSARY CORPS OF ENGINEERS PROPERTY TO SUPPORT FUTURE TOWN RECREATIONAL FACILITIES; PROVIDING AN EFFECTIVE DATE. (COUNCIL MEMBER BREWSTER): The following citizen(s) made presentation: Billy Hughes 216 Inverness Dawn Seav 535 Timber Ridge Dr. Council 'Member Brewster explained the need for the Committee. Following discussion, Council Member Brewster moved for the Town Council to adopt a resolution of the Town of Trophy Club, Texas establishing a six member committee to report directly to the Town Manager and to be known as "the Recreation Land Acquisition Committee" to pursue the acquisition of Z=1 the necessary Corps of Engineers property to support future Town recreational facilities; providing an effective date. Mayor Pro Tem Engelbeck seconded; motion failed with Mayor Pro Tem En-elbeck and Council Member Brewster voting for and Council Members Carr and McCabe voting against. No action taken. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING LEASE OF PAT McCOIVIBS PARK. (COUNCIL MEMBER CARR): After confirming the agreement was satisfactory to both parties Council Member Carr moved for the Town Council to take appropriate action regarding lease of Pat McCombs Park. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING INTERLOCAL COOPERATION AGREEMENT FOR TAX COLLECTION BETWEEN THE TOWN OF TROPHY CLUB AND DENTON COUNTY TAX OFFICE. (TAX - COLLECTOR -C. NIORGAS): Tax Accessor Collector Cathy Morgas relayed that the Tax Attorney recommends this change Council Member Carr moved for the Town Council to take appropriate action regarding Interlocal Cooperation Agreement for tax collection between the Town of Trophy Club and Denton County tax office. Council Nlember Brewster seconded the motion; motion passed unanimously. TOWN COUNCIL TO REVIEW RESULTS OF PARKS AND RECREATION COMMITTEE SURVEY. (CHAIRMAN: BILLY HUGHES): Parks and Recreation Chairman Hughes -ave a brief survey explanation of the tabulations of the attached survey. MAYOR CARTER TO ADMINISTER OATH OF OFFICE TO RECENTLY PROMOTED TOWN SECRETARY, DIANE COCKRELL: In the absence of Mayor Car -ter, Cathy Morgas a Notary Public for the State of Texas, administered the Town Secretary Oath of Office for Town Secretary to Diane Cockrell. Harmony Park in Trophy _!,Club New Plavground Equipment Funding Proposal: An investment for our children... Currentqtem • Poor conditions unsafe play area - 10-11 years old - 3roken spring rides - Exposed emcrelefrom previous spring ride - Cracked wood. splinters • Does not meet safety standards established in 1991. • Does not meet ADA (Access to Ali) standards. • Does not meet the needs of ages 6 and under. • Gravel fill has low fall ratings (one thirdoffibar) ff/77y New EqUO-Movl? K ........... 'f �,X • .............. .. .. . ... . . Meet current safety requirements • Meet ADA requirements • Central location • Meet the needs of all ages • Current system in poor condition Mum Introductions Parks & Recreation Committee IIIV466 — Tracey Nfellett —Dawn Scay — ]an Suess - Bin x1atftu - Dan Gordon - David INcal - Billy Hughes — Kevin Carr - Council Liaison — Kay Pran - New Council Liaison Safe 7 Current system is not centrally: t6c - Line ofsight safety concernsfor 91 and 92 — of park (walkers joggers and soccer fields) - 77irough road will be next to current structure in the future (re. Land Use Plait) SqfL-ty.,F,aas Current structure does not meet curr,ent-kifte"(Y', standards set forth by the National Playground Safety Institute (NPSI) and Consumer Product Safety Commission (CPSC). -Oh4 outdated equipment should either be brought up to current standards or be removed from senwe - Arww—1 Pa let -k-1 98 Current system does not meet ADA.... guidelines - Proposed plan will meet 1998ADA requirements How did the Economic Development Corporation (EDC) get i#WhWa? During last years Council budget wor'ksiop the'` Parks committee recommended capital expenditures ($100k) that included new playground equipment at Harmony Park. The Council said the S100L addition could not be accepted due to other expenses. Robert Burns, EDC President, invited Billy Hughes to present the improvements to the EDC. re: recorded minutes Safety,Facts . ........... • Current system does not meet the: children ages 2-6 and is clearly not safe. "Children grmv and develop at different rates, and what is challenging for a 10 year-old present a hazard for a 2 -year-old "The younger child is at the greatest risk- of injury in a one-pl,a -ground em,tronment NPi?.4.4pr,l 98 Why not repair the currenriqy ........... • Contractors in this trade will not recon . it . r . Wi. meet ADA and safety requirements due to strict requirements and liability • Location would still be a problem • Cost of adding tot lot • Core equipment would still be 10 years old • Current system is a poor reflection of our parks and our town Hoiv did EDC get in--,vqJ-..ygd2 .............. On August 11, 1997, Billy Hughes presented two park projects to the EDC. - S100, 000 toward new playground equipment - S 10, 000 tawardparlang lot expansion at Harmony p"* Director Engelbeck moved to: - 1) allocate S10, 000 toward improving the parking area at Harmony Park - 2) to meet on Sept 18 to discuss a plan for improving doe playground equipment within Harmony Park re: recorded 2 How did EDC get invohed? • During the Council budget workshop onAugu t ti?, 1997, Robert Bums stated that the EDC tentatively agreed to fund $106,000 in projects that were removed from the Parks budget • On September 3, 1997, Director Christlieb moved to allocate no more than $100,000 for fiscal year 1997- 93 to purchase and install new playground equipment for Harmony Park contingent upon the town not providing funding for the same cause. - Director Engelbeck seconded the motion - Passed by majority vote re: recorded minutes Can EDC fund this project? • Yes. The Corporation Act of 1979 states.that tl ' EDC can fund: - Park -facilities Open space improvements - Ballparks Parking tots - Amphitheaters Learning Centers - Museums and mare... • EDC must hold one public hearing and 60 days must elapse before funding. How did the Parks Committee determine the equlpmer4 rlederled? • Researched safety and ADA standards`vts'E~ P A� (we are members). • Studied town demographics via parents, sports associations, co-ops and schools. • Interviewed a park expert to determine the child capacity needed for up to 10 years. • Interviewed several manufacturers to get a clear understanding of the industry. • Reviewed plan proposed by manufacturers. How did EDC bet involved? On September 16, 1997, Roberti urns• `< `'"`, presented the 97-98 budget to the Town Council: - Councilman Decker made the motion - Cowrcilmtm Carr seconded the »notion - Alotion passed wianimously re: How will this project affect our economical developWnt? :.::::.... Important places young families questtog.t'a" or visit during their initial visit to a new community include churches, schools and parks. "Can't be anything but a positive! Anything you do to improve the elements of a community will have a positive impact on new home sales. " John Harbin - Beck Properties rich parks did we euc Members of the Parks Committee;vsst' the following locations to evaluate the available playground options, cost and maintenance. - Bicentennial Park in Southlake (Kim McAdams) - Casey's Clubhouse in Grapevine (Joe Moore) - Johnson Park in Keller (Leathers & Assoc.) - ,Llethodist Church in Trophy Club (Tracey Mellett) 0 How did the Parks Committee determine which manufacturers to co_n_qtjej-? • Type of product service and warranty, • Which met the safety and ADA requirements. • Which offered local support and has long standing , report in the area. - Nfanufacturersfrequently used by area schools and cities • P ccommendations from our landscape architect. - Paid by the hour, /to commission is paid. How did the town bid .the... Vk? Have we considered a woodensytem? Yz, but look what happened to johnsomp�&Iiii_ Killer last year. Vandals bumed the set costing Keller time and money to fix • W'x ; n — .1 Which manufacturers took time to meet "Thank goodness dus cominatee woriafior nothing... we could have spent 3100,000 to stueh, aproject that only cost 3100,000. 77ujr stu,* was thorouglL Greg Gufflaunle Trophy Club Senior Levet .accountant -.�foiv many bids did ;wg*.&a? • The contractors were asked to bid medium priced manufacturers: - Landscape Structures - GanzeDrne - 1111(iracie • The town received bids from tvo contractors: - Landscape Today - Disq7talifteddue to incomplete, unsigned proposal - Pittman Construction - complete 0 Which manufacturers did the Parks Committee �OtizCrGl? A PLA SYMMS W LANDSCAPE Lecd-,ers How did the town bid .the... Vk? Have we considered a woodensytem? Yz, but look what happened to johnsomp�&Iiii_ Killer last year. Vandals bumed the set costing Keller time and money to fix • W'x ; n — .1 Which manufacturers took time to meet "Thank goodness dus cominatee woriafior nothing... we could have spent 3100,000 to stueh, aproject that only cost 3100,000. 77ujr stu,* was thorouglL Greg Gufflaunle Trophy Club Senior Levet .accountant -.�foiv many bids did ;wg*.&a? • The contractors were asked to bid medium priced manufacturers: - Landscape Structures - GanzeDrne - 1111(iracie • The town received bids from tvo contractors: - Landscape Today - Disq7talifteddue to incomplete, unsigned proposal - Pittman Construction - complete 0 How many bids does:i tale2 Pittman bid included: - Landscape Structures .5130, 000 -Miracle S119,000 - GameTime $110,000 'A recent S100,000:t-IUD project received only two buir after being advertised in the Star Telegram for 30 days. One bidder was disgt,,,1ified" "Another bud for a 545,000 three-year audit project only received two buds, too. - Greg Guillaume Troohv Club Senior Can the town assist in post? Last year this project was taken off the town budget because the EDC agreed to fund. The Park Committee (residents) has volunteered to assist in landscaping to reduce the bid even further. — Install ftbar filler -savings $2500 — Install grass - savings 52000 — Total labor saving is 53500 Expenses over budget can be funded by: — Parks budget, currently at 3%% through.$prtl for Why is the park improvement :;z ponant? • Main concerns are: - Meeting ADA and safety requirements ' - Improved location - Age appropriate equipment During the past 10 years our town has grown and improved in many areas. Parks is not one of them. Can the communit1' nstmg ct? co. r>: , • Yes, but it took over 200 volunteers to>e4tlSt>tCt' Casey's Clubhouse in Grapevine. • Loss of labor warranty. • Increased liability during and after construction. • Time requirements to construct. • Precision installation with metal. • With the safetv of our children in min 'we recommend expert installation on all hardware with volunteer emphasis on landscaping How long will it take ta4 tall? • 6 to 8 weeks for equipment deltver�.:..:N� - 2 weeks for contractor to schedule once equipment has arrived 4 weeks to construct based on availability of concrete SUM- I • Over 41% of the respondents to fids i`" survey have children under the age 6 - Trophy Club does not offer age appropriate playground equipment for all children • Playground equipment is: - 92 activityfor year round use (walking #1) - ranked #2 for additional needs (trails #1) - ranked 93 as a priority concern Survey says,', Over 4 1 IN of the respondents to the Parks:* survey have children under the age 6 - TropIT Club does not offer age appropriate playground equipmentilbr all childmn • Playground equipment is: Y-' activity for year round use (walking =I) ranked :2 for additional needs (trails Y 1) ranked T3 as a priority concern Why is the Parks Committee recommending the The ParksFo 'the be's' medium p LoffCreda go eputation locally T-I,e P e—z • The propose ,/p an is not Me Ca i more/of a Chevy or\ord model,\ 9 Where does Trophy Club x-ank? I Again, where does Trophy Clttb.:.-.r ank? Also ranked Trophy Club No. 39 in Parks! 0 H "We do not cease playing because we grow o1a we grow old because we cease playing" Lee Trevino Your support is appreciated! - .,;.. "if we had that [crew playground e:4. play there all the time. " 1v § age 11 "I think the plarygrorards are terrible Chad "I would like to play on a GOOD PL 4YGROUND" N U 10--- Harmony Park in Trophy Club 2 Ij Introductions • Parks & Recreation Committee Members: — Tracey Mellett — Dawn Seat' — Jan Suess — Bill Matthai — Dan Gordon — David Neil — Billy Hughes — Kevin Carr - Council Liaison — Kay Pratt - New Council Liaison 3 ❑ Current System • Poor conditions = unsafe play area — 10-11 years old — Brokerrsprtngrtdes — Exposed concrete from previous spring ride — Cracked wood splinters • Does not meet safety standards established in 1991. • Does not meet ADA (Access to All) standards. • Does not meet the needs of ages 6 and under. • Gravel fill has low fall ratings (one third offibar) 4 ® Trophy Club Parks S C1 Why New Equipment? • Meet current safety requirements • Meet ADA requirements • Central location - Meet Meet the needs of all ages • Current system in poor condition 6 Safety Facts • Current system is not centrally located: - Line of sight safety concerns for 41 and 92 users of park (walkersljoggers and soccer fields) - Through road will be next to current structure in the future (re: Land Use Plan) i J Safety .Facts ® Current structure does not meet current safety standards set forth by the National Playground Safety Institute (NPSI) and Consumer Product Safety Commission (CPSC). _ s O Safety Facts • Current system does not meet the needs of children ages 2-6 and is clearly not safe. 9 .Access To .All i a i ® Current system does not meet ADA guidelines — Proposed plan will meet 1998 ADA requirements 10 PVhy not repair the current system? • Contractors in this trade will not reconstruct to meet ADA and safety requirements due to strict requirements and liability • Location would still be a problem • Cost of adding tot lot • Core equipment would still be 10 years old • Current system is a poor reflection of our parks and our town 1102- How did the Economic Development Corporation (EDC) get involved? • During last years Council budget workshop, the Parks committee recommended capital expenditures ($100k) that included new playground equipment at Harmony Park • The Council said the $100k addition could not be accepted due to other expenses. • Robert Burns, EDC President, invited Billy Hughes to present the improvements to the EDC. z li J How did EDCget involved? • On August 11, 1997, Billy Hughes and Bill Matthai presented two park projects to the EDC. — $100, 000 toward new playground equipment — S10,000 toward parking lot expansion at Harmony Park • Director Engelbeck moved to: — 1) allocate S10,000 toward improving the parking area at Harmony Park — 2) to meet on Sept 18 to discuss a plan for improving the playground equipment within Harmony Park 13 ® How did EDC get involved? • During the Council budget workshop on August 12, 1997, Robert Burns stated that the EDC tentatively agreed to fund S 106,000 in projects that were removed from the Parks budget • On September S. 1997, Director Christlieb moved to allocate no more than $100,000 for fiscal year 1997-98 to purchase and install new playground equipment for Harmony Park contingent upon the town not providing funding for the same cause. — Director Engelbeck seconded the motion — Passed by majority vote 14Q) How did EDC get involved? ® On September 16, 1997, Robert Burns presented the 97-98 budget to the Town' Council: ` — Councilman Decker made the motion — Councilman Carr seconded the motion — Motion passed unanimously is Q Can EDCfiend this project? • Yes. The Corporation Act of 1979 states that the EDC can fund: — Park facilities Open space improvements — Ballparks Parking lots — .Amphitheaters Learning Centers — Museums and more... • EDC must hold one public hearing and 60 days must elapse before funding. 16'_1 How will this project affect our economical development? • Important places young families question and/or visit during their initial visit to a new community include churches, schools and parks. 17 1 -1 How did the Parks Committee determine the equipment needed? • Researched safety and ADA standards via NPRA (we are members. • Studied town demographics via parents, sports associations, co-ops and schools. • Interviewed a park expert to determine the child capacity needed for up to 10 years. f- • Interviewed several manufacturers to get a clear understanding of the industry. • Reviewed plan proposed by manufacturers. 18 CO Which parks did we evaluate? • Members of the Parks Committee visited the following locations to evaluate the available playground options, cost and maintenance. — Bicentennial Park in Southlake (Kim Mc-idams) — Casey's Clubhouse in Grapevine (Joe Moore) — Johnson Park in Keller (Leathers & Assoc.) — Methodist Church in Trophy Club (P-acey Ifellett) 19 Cj How did the Parks Committee determine which manufacturers to consider?. • Type of product service and warranty. • Which met the safety and ADA requirements. • Which offered local support and has long standing report in the area. — Manufacturers frequently used by area schools and cities. • Recommendations from our landscape architect. — Paid by the hour, no commission is paid z r. 20 O Have we considered a wooden system? • Yes, but look what happened to Johnson Park in Keller last year. Vandal's burned the set costing Keller time and money to fix. • Wood is more expensive. • Wood requires more maintenance. • Wood appearance does not fast. 2103 Which manufacturers did the Parks Committee~ contact? 22 C-:--) Which manufacturers took time to meet with the Parks Committee? 23 O How did the town bid the job? • Standard procedures: • Advertise for 21 days in the Keller Citizen, official town paper • Contacted contractors via phone/mail/fax • Posted on a Dodge Report, a contractor reporting system 24 Cj How many bids did we get? f 3 • The contractors were asked to bid on three medium priced manufacturers: — Landscape Structures — Game Time — Miracle • The town received bids from two contractors: — Landscape Today - Disqualified due to incomplete, unsigned proposal. — Pittman Construction - complete 252D How many bids does it take? • Pittman bid included: — Landscape Structures $130, 000 — Miracle ,5119,000 — GameTime S110,000 26 O Can the community construct? • Yes, but it took over 200 volunteers to construct Casey's Clubhouse in Grapevine. • Loss of labor warranty. • Increased Iiability during and after construction. • Time requirements to construct. • Precision installation with metal. • With the safety of our children in mind we recommend expert installation on all hardware with, volunteer emphasis on landscaping improvements.. 27 Cl Can the town assist an cost? a • Last year this project was taken off the town budget because the EDC agreed to fund. • The Park Committee (residents) has volunteered to assist in landscaping to reduce the bid even V further. — Install fibar filler - savings $3500 — Install grass - savings S2000 — Total labor saving is $4500 • Expenses over budget can be funded by: — Parks budget, currently at 37% through April — Money dedicated for parks use only 26 O How long will it take to install? • 6 to 8 weeks for equipment delivery • 2 weeks for contractor to schedule once equipmenrhas arrived L • 4 weeks to construct based on availability of concrete 29 CI Why is the park improvement important? • Main concerns are: — Meeting ADA and safety requirements — Improved location — Age appropriate equipment • During the past 10 years our town has grown and improved in many areas. Parks is not one of them. 30 Survey says.. E~ If x u. E 4 - Over 41 % of the respondents to the Parks survey have children under the age 6 - Trophy Club does not offer age appropriate playground equipntentfor all children - Playground equipment is: ` - 12 activityfor year round use (walking 91) - ranked 42 for additional needs (trails 41) - ranked 93 as a priority concern 31 Q Where does Trophy Club rank? 32 ® Notice a common thread in the pictures? 33 Q Again, where does Trophy Club rank? 34 Q Why is the Parks Committee recommending the "Cadillac "? • The Parks Committee selected the best medium priced manufacturer that offered a r good warranty and had a good reputation locally (used by the Methodist Chure4 s • The Parks did not control the number of bids submitted. • The proposed plan is not the Cadillac but more of a Chevy or Ford model. 35 Q The "Cadillac's " are in somewhere else! 36 Q QUO teg,_ 37 0 Your support is appreciated! "if we had thou [new playground equipment] I would play there all the time. " M.S. age 1 i "I think the playgrounds are terrible. " Chad "I would like to play on a GOOD PLAYGROUND " K.C.G. Page 9 Town Council/P&Z Joint Public Hearing/Joint Public Session July 21, 1998 CONSEJVTAGENDA: ALL MATTERS LISTED UNDER AGENDA ITEM 17, CONSENT AGENDA, ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY: A. NIINUTES OF JUNE 2,1998: Mayor Pro Tem Engelbeck moved to accept the June), 1998 minutes as written. Council Member Carr seconded; Council Member McCabe abstained; motion passed unanimously. B. MINUTES OF JUNE 16,1998: Council Member Carr moved to accept the June 16, 1998 minutes as written. Council Member Brewster seconded, Mayor Pro Tem Engelbeck abstained; motion passed unanimously. C. FINANCIALS ENDING JUNE 30,1998: Council Member Brewster moved to accept the Financials ending June 30, 1998 as written. Mayor Pro Tem Engelbeck seconded the motion; motion passed unanimously. PRESENTATIONS BY COUNCIL: Council Member Carr emphasized the importance of the unity of the Council even though they disagree on individual agenda items. ADJOURN REGULAR SESSION: At 9:26 p.m. Council Member McCabe moved to adjourn regular session. Council Member Brewster seconded; motion passed unanimously. �. • TOWN COUNCILTO OPEN PRELIMINARY BUDGET WORKSHOP WITH COMMITTEEFINANCE At 9:26 p.m. Council Member McCabe moved to open the preliminary Budget Workshop, Council Member Brewster seconded; motion passed unanimously. • 11 COUNCIL,COMMITTEETO CONSIDER PRELIMINARY BUDGET FOR FISCAL YEAR OCTOBER 1, 1998 TO SEPTEMBER 1' 1999. Page 10 Town Council/P&Z Joint Public Nearing/Joint Public Session July 21, 1998 Some topics of discussion were: • The Economic Development Corporation has a separate budget. • Revenues projection of 200 building permits. • ivlavor Pro Tem Engelbeck made the point to reduce projected revenues to 150 building permits. • S-125,000 major street repairs Skyline Drive & Timberline Drive. Trash collection in budget. Planning and Zoning Budget - Some topics of discussion were: • Computer mapping • Publications Office supplies Pians to do analysis of fees and charges Parks Budget - Some topics of discussion were: • Discussed Certified Deposits • Dedicated parkland and funds dedicated to park development • Lighting for McCombs will probably not be financed by the Community Improvement Association • Electricity shows increase for 98-99 budget because of estimated increase in number of games played • Bill LeGrand to submit how we will do some things that we need to do • Create line item for playground equipment • School reneging on seeding and mowing of land between schools Public Works Budget - Some topics of discussion were: • Trash removal and curbside recycling, new automated system could impact this budget presentation at August 4th meeting • Proposal suggested by Finance Committee Member Richard Hobday to possibly charge residents for trash collection and use for streets improvements, does not feel that a bond issue is feasible at this time Court Budget • No discussion Police Department Budget - Some topics of discussion were: • Two additional COPS grant officers, September lst start new funding. • More street coverage will maintain two officers on the street the majority of the time, and we do still respond to Solona. • Chief Miller was asked to give cost analysis for training a replacement when officers hired by another agency. • Council Member Brewster asked Chief Miller to give a motorcycle cost analysis to police fleet. Page II Town Council/P&Z Joint Public Hearing/Joint Public Session July 21, 1998 Emergency Medical Services Budget - Some topics of discussion were: • Appears to be a drop in personnel but in fact there is an increase in personnel, MUD reimburses Town for shared personnel • New ambulance fiscal year 99-2000 to have first payment in the year 2000. Workshop did not address the General Administration Budget and Revenues. ADJOURN PRELIMINARY BUDGET WORKSHOP WITH FINANCE COMMITTEE AND STAFF. At 11:00 p.m. Council Member Brewster moved to continue the workshop, Council Member McCabe seconded; motion passed unanimously. At 11:30 p.m. Council Member Brewster moved to adjourn the preliminary Budget Workshop, Council Member Carr seconded; Mayor Pro Tem Engelbeck abstained; motion passed. "or Pro Tem Town Secretary 8/06/98 djc (Seal)