Minutes TC 02/03/1998MINUTES OF JOINT SESSION WITH
THE TOWN COUNCIL, AND
THE BOARD OF TRUSTEES, NORTHWEST INDEPENDENT SCHOOL DISTRICT
AND
A WORKSHOP SESSION WITH THE TOWN COUNCIL AND STAFF
TOWN OF TROPHY CLUB, TEXAS
February 3, 1998
THE STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas met in a joint session/workshop session Tuesday,
February 3, 1998. The meeting was held within the boundaries of the Town and was open to the public.
COUNCIL MEMBERS PRESENT:
Jim Carter
Marshall Engelbeck
Doug Glaspell
Kevin Carr
Edwin "Ed" Decker
Susan H. McCabe
STAFF AND GUESTS PRESENT:
Donna Welsh
Bill LeGrand
Greg Guilluame
John Hill
Cathy Morgas
Roger Unger
Ron Hibbs
Edd Bigbee
Ron Andress
Ben Terry
John Brooks
Eileen Standridge
Lydia Perry
Larry Hutto
Roger Thompson
Debbie Thomas
CALL TO ORDER:
JOINT SESSION
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Director of Public Works
Senior Accountant
Town Attorney
P&Z Administrator
Municipal Utility District Manager
Asst. Superintendent, NISD
Asst. Superintendent, NISD
Director of Auxiliary Services, NISD
Director of Facilities/Maintenance, NISD
Superintendent, NISD
Asst. Superintendent, NISD
NISD Attorney
President, NISD School Board
NISD, School Board Member
NISD, School Board Member
Mayor Carter called the meeting to order for the Town Council at 7:00 p.m., noting a quorum was
present.
Mr. Larry Hutto, President, Northwest Independent School District, Board of Trustees, called the
meeting to order for the NISD Board at 7:04 p.m., noting a quorum was present, even though three (3)
School Board Members were out of town.
Page 2 TC/NISD/JOINT SESSION February 3, 1998
INVOCATION:
John Hill, Town Attorney, gave the Invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
The pledge of allegiance to the American and Texas Flags was led by Ron Hibbs, Asst. Superintendent,
Northwest Independent School District.
CONSIDERATION OF A REAL PROPERTY EXCHANGE AGREEMENT BY AND
BETWEEN THE TOWN AND THE NORTHWEST INDEPENDENT SCHOOL
DISTRICT REGARDING TWO TRACTS OF LAND APPROXIMATELY EIGHT (8)
ACRES IN SIZE LOCATED ALONG A FUTURE EXTENSION OF PARKVIEW DRIVE
AND GENERALLY NORTH OF THAT SUBDIVISION OF LAND GENERALLY
REFERRED TO AS "LAKES OF TROPHY CLUB, PHASE I" AND TAKE
APPROPRIATE ACTION:
Larry Hutto, President, NISD, Board of Trustees, gave a brief history of the donated land, the
two (2) schools and the vacant property in between them.
Mayor Carter explained that at this time the Town's utilization plan for the land is undecided.
During the ensuing discussion by the Council, School Officials and Board Members it was
pointed out that the final plat and land swap had nothing to do with the joint land use agreement.
Following further discussion, Lydia Perry, NISD Attorney, stated that the land swap agreement
had been approved and could be signed tonight.
CONSIDERATION OF A JOINT USE AGREEMENT BETWEEN THE TOWN AND
THE NORTHWEST INDEPENDENT SCHOOL DISTRICT REGARDING A TRACT OF
LAND APPROXIMATELY TEN (10) ACRES IN SIZE TO BE USED FOR PARK
PURPOSES AND LOCATED ALONG A FUTURE EXTENSION OF PARKVIEW
DRIVE AND GENERALLY NORTH OF THAT SUBDIVISION OF LAND
GENERALLY REFERRED TO AS "LAKES OF TROPHY CLUB, PHASE I", AND
TAKE APPROPRIATE ACTION:
No action taken. A resolution has already been passed by the Town Council and NISD ( NISD
delayed the signing of the agreement, citing the need to do further research and weigh all
available options).
TOWN COUNCIL TO ADJOURN JOINT SESSION AND CONVENE INTO
WORKSHOP:
Council Member Decker moved to adjourn joint session and convene into the Workshop session
at 8:23 p.m. Council Member McCabe seconded; motion passed unanimously.
Page 3 TC/NISD Joint Session/ TC & Staff Workshop Session February 3, 1998
BOARD OF TRUSTEES, NISD TO ADJOURN JOINT SESSION:
NISD Board Member Thompson moved to adjourn the Board of Trustees Joint Session with the Town
Council, Town of Trophy Club, at 8:24 p.m. NISD Board Member Thomas seconded; motion passed
unanimously.
WORKSHOP SESSION
Town Council convened into the Workshop session at 8:38 p.m.
DISCUSSION OF BUDGET PRIORITY QUESTIONNAIRE:
Greg Guilluame, Senior Accountant, gave a brief overview of the questionnaire. He explained that this
was a place for the finance committee and staff to start on the next years budget and align their priorities.
A question and answer period followed.
OTHER MATTERS:
The Council was updated on the status of 241 Oak Hill.
The Council was updated on the status of the lots, by Harmony Park, dedicated to the Town by Beck
Properties.
ADJOURN:
The next meeting is scheduled for February 17,1998
Council Member Decker moved to adjourn at 10:16 p.m. Council Member Glaspell seconded; motion
passed unanimously.
/Mayer
1 ,
(Seal)
Town Secretary
3/12/98 k1m