07.29.2025 ERC MinutesTown of Trophy Ethics Review Commission Meeting Minutes
July 29, 2025, 6:00 p.m.,, Regular Meeting
1 Trophy Wood Drive, Trophy Club, Texas 76262
Vice Chair Olson called the meeting to order at 6:02 p.m.
ETHICS REVIEW COMMISSION MEMBERS PRESENT
Jennifer Olson, Chair
Mindi Bone, Vice Chair
Amy Mancuso,, Place 2
Julie Edwards., Place 3
STAFF PRESENT
Brandon Wright,, Town Manager
Jackie Ross., Sr. Administrative Assistant (for Town Secretary)
PUBLIC COMMENTS
There were none.
REGULAR ITEMS
1. Consider approval of the June 17, 2025, Ethics Commission meeting minutes. (Tammy Dixon,, Town
Secretary).
Commissioner Edwards moved to approve theJune 17,2025, meeting minutes. Vice Chair Bone
seconded the motion.
VOTE ON THE MOTION
AYES: Olson, Mancuso, Edwards, Bone
NAYES: None
• 4-0
2. Consider a recommendation to the Trophy Club Town Council proposed changes to Article
1.05, Code of Ethics and Conduct, of the Town's Code of Ordinances. (Brandon Wright,
Town Manager)
Town Manager Wright explained at the July 14, 2025 Town Council Meeting, the Town
Council reviewed the recommended changes proposed by the Ethics Review Commission and
referred the matter back to the Commission for further consideration of Article 1.05.004(1)(E)
regarding awards, grants, scholarships, or similar gifts related to training,, licensing, or education
from nonprofit organizations limited to Town employees and their families.
Teryl Flynn,, 417 Ramsey Trail, spoke on Agenda Item 2, Article 1.05.004(1)(E), regarding the
Trophy Club Rotary Club's First Responder Recognition Scholarship Award process for First
Responders and their families. She distributed copies of the Club's policy and procedures to the
commissioners. Mrs. Flynn emphasized The Rotary Club's blind, anonymous, and stringent selection
process, noting that no town employees or council members participate in award decisions. She
requested revising the policy to allow recipients to receive awards annually rather than once every
four years mostly due to the small number of applications received.
The Commission's discussion included:
Scholarship Limitations: Concerns were raised about the existing limitation of one
scholarship every four years and its impact on awards for First Responders and family
members.
® Anonymity and Fairness: The importance of maintaining anonymity and transparency in
the awarding process was emphasized to avoid any appearance of undue influence.
® Limiting Awards to Directors: The committee discussed restricting the frequency of
awards only for director -level employees (including chiefs), with a definition of
"director" to be added referencing Town administrative policies.
® Town Manager's Role: Clarified that the Town Manager's role is to review scholarship
processes for compliance with the Ethics Ordinance, not to approve recipients.
• Effective Date: Recommended changes to Article 1.05.004(1)(E) would be effective
January 1, 2026, to avoid impacting ongoing awards.
Commission Mancuso moved to authorize the Town Manager to finalize the discussed
changes to Article 1.05.004 and specifically Article 1.05.004(1)(E) of Ethics and Conduct, of the
Town's Code of Ordinances, with Town Attorney for proper wording, and submit the revisions to the
Town Council. Motion was seconded by Commissioner Edwards.
AYES: Olson, Mancuso, Edwards, Bone
NAPES: None
Chair Ulson adjourned the meeting at 6:'
ATTEST
TowCretary