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Minutes TC 08/18/1998MINUTES OF TOWN COUNCIL WORKSHOP/ REGULAR TOWN COUNCIL MEETING/ JOINT PUBLIC HEARING WITH PLANNING & ZONING COMMISSION/ JOINT SESSION WITH PLANNING AND ZONING COMMISSION/ JOINT BUDGET WORKSHOP WITH FINANCE COMMITTEE AND STAFF TOWN OF TROPHY CLUB AUGUST 18, 1998 THE STATE OF TEXAS § COUNTY OF DENTON § COUNCIL MEMBERS PRESENT: The Town Council of the Town of Trophy Club, met in a workshop/joint public hearing and joint 1 4:1 session with the Planning and Zoning Commission/regular session/ workshop with the Finance Committee on Tuesday, August 18,1998. The meeting was held within the boundaries of the Town and was open to the public. COUNCIL MEMBERS PRESENT: Jim Carter Ben Brewster Kevin Carr Susan H. McCabe Kay Pratt Welwasill M UT -1 a I UV' 1:3 a I Marshall Engelbeck STAFF AND GUESTS PRESENT: Donna Welsh Karen Sadri Roger Unger Cathy Morgas 4n Bill LeGrand Mayor Council Member Council Member Council Member Council Member Mayor Pro Tem Town Manager Acting Recording Secretary MUD Manager P & Z Administrator Director of Public Works Lou Opipare Fire Chief, TCFD Pam Liston Interim Town Attorney John Harbin Vice President of Development, Beck Prop. Inc. CALL TO ORDER AND ANNOUNCE A QUORUM: The workshop session was called to order at 6:18 p.m. Page 2 Town Council Meeting August 18, 1998 DISCUSSION OF REGULAR AGENDA ITEMS: Agenda items discussed: TOWN COUNCIL AND PLANNING AND ZONING TO CONDUCT A JOINT PUBLIC HEARING RELATIVE TO: A. A REPLAT OF A 9.8082 ACRE TRACT OF LAND KNOWN AS THE VILLAS OF HOGAN'S GLEN, WHICH LIES JUST EAST OF TROPHY CLUB DRIVE AND NORTH OF INDIAN CREEK DRIVE IN THE TOWN OF TROPHY CLUB. B. AMENDING ORDINANCE NO. 94-09 OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 9.033 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF PROFESSIONAL OFFICE, AND A 6.4871 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF R-12 SINGLE FAMILY RESIDENTIAL TO PD (PLANNED DEVELOPMENT) #19 FOR SINGLE FAMILY RESIDENTIAL USES; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD (PLANNED DEVELOPMENT)#19 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. TOWN COUNCIL TO CONSIDER A RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION AND TAKE APPROPRIATE ACTION REGARDING: C. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING SIGN REGULATIONS; PROVIDING DEFINITIONS; PROVIDING REGULATIONS RELATING TO THE TYPE, HEIGHT, LOCATION, SIZE AND DURATION OF USE OF SIGNS; ESTABLISHING STANDARDS IN THE USE OF POLITICAL, REAL ESTATE, SALE, PROTECTIVE, COMMERCIAL AND OTHER SIGNS; PROVIDING A PROCEDURE FOR A MERITORIOUS EXCEPTION TO THIS ORDINANCE; PROHIBITING THE ERECTION OF ANY SIGN NOT OTHERWISE AUTHORIZED AND PROVIDING THAT SIGNS PERMANENTLY AFFIXED TO THE GROUND ON THE EFFECTIVE DATE OF THIS ORDINANCE SHALL CONSTITUTE VALID, NON -CONFORMING SIGNS; REGULATING GRAFFITI BY REQUIRING THE OWNER OF ANY PROPERTY TO REMOVE THEREFROM ANY GRAFFITI THAT IS VISIBLE TO THE PUBLIC; PROVIDING THAT NOTICE SHALL BE GIVEN PRIOR TO REQUIRING THE REMOVAL OF GRAFFITI; REQUIRING NOTICE TO GOVERNMENTAL ENTITIES ON WHOSE PROPERTY GRAFFITI EXISTS; PROVIDING Page 3 Town Council Meeting August 18, 1998 EXCEPTIONS AND DEFENSES; PROVIDING DEFINITIONS; PROVIDING THAT IT SHALL BE AN OFFENSE FOR THE PARENT OF A MINOR TO KNOWINGLY PERMIT, OR BY INSUFFICIENT CONTROL TO ALLOW, THE MINOR TO PLACE GRAFFITI ON PROPERTY WITHOUT THE OWNER'S CONSENT; PROVIDING A SAVINGS CLAUSE; REPEALING ORDINANCE NO. 97-26 RELATING TO SIGNS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF NOT LESS THAN ONE DOLLAR ($1.00) NOR MORE THAN FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING AN EFFECTIVE DATE. ADJOURN WORKSHOP SESSION: Mayor Carter adjourned the workshop session at 6:55 p.m. I49d-NAF 14-614 COUNCIL MEMBERS PRESENT: Jim Carter Ben Brewster Kevin Carr Susan H. McCabe Kay Pratt Marshall Engelbeck STAFF AND GUESTS PRESENT: Donna Welsh Karen Sadri Roger Unger Cathy Morgas Bill LeGrand Lou Opipare David Miller Barbara Allen Pam Liston John Harbin PLANNING AND ZONING COMMISSION: Mike Hamper Clayton Reed Donald Cotton Rick Gilliland Roger Williams Mayor Council Member Council Member Council Member Council Member Mayor Pro Tem Town Manager Acting Recording Secretary MUD Manager P & Z Administrator Director of Public Works Fire Chief, TCFD Director of Public Safety Court Clerk Interim Town Attorney Vice President of Development, Beck Prop. Inc. Chairperson Commissioner Commissioner Commissioner Commissioner Page 4 Town Council Meeting August 18, 1998 PLANNING AND ZONING COMMISSIONERS ABSENT: Gene Hill Commissioner Mavor Carter called the meeting to order at 7:05 p.m., noting a quorum was present. David Miller, Director of Public Safety, gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: The Pledge of Allegiance to the American and Texas Flags was led by Roger Unger, MUD Manager. TOWN COUNCIL TO CONVENE INTO A JOINT PUBLIC HEARING WITH PLANNING AND ZONING COMMISSION: Town Council convened into a joint public hearing with the Planning and Zoning Commission at 7:05 p.m. JOINT PUBLIC HEARING PLANNING AND ZONING COMMISSION TO OPEN JOINT PUBLIC HEARING WITH TOWN COUNCIL: Commissioner Williams moved to open the joint public hearing with the Town Council. Commissioner Reed seconded; motion passed unanimously. Chairperson Hamper called the Commission to order and announced a quorum was present at 7:06 p.m. TOWN COUNCIL TO OPEN JOINT PUBLIC HEARING WITH PLANNING AND ZONING: Mayor Pro Tem Engelbeck moved to open thejoint public hearing with the Planning & Zoning Commission. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL AND PLANNING AND ZONING TO CONDUCT A JOINT PUBLIC HEARING RELATIVE TO: A. A REPLAT OF A 9.8082 ACRE TRACT OF LAND KNOWN AS THE VILLAS OF HOGAN'S GLEN, WHICH LIES JUST EAST OF TROPHY CLUB DRIVE AND NORTH OF INDIAN CREEK DRIVE IN THE TOWN OF TROPHY CLUB. Planning and Zoning Chairperson Hamper explained that there will be 26 lots instead of the originally planned 29. No garages will face the street with this replat. John Harbin, Vice President of Development, Beck Prop. Inc. showed a polar plat. PAGE j Town Council/Regular Session August 18, 1998 B. AMENDING ORDINANCE NO. 94-09 OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 9.033 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF PROFESSIONAL OFFICE, AND A 6.4871 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF R-12 SINGLE FAMILY RESIDENTIAL TO PD (PLANNED DEVELOPMENT) #19 FOR SINGLE FAMILY RESIDENTIAL USES; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD (PLANNED DEVELOPMENT)919 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Planning and Zoning Chairperson Hamper, explained that rezoning puts all acreage under one planned development. The Community Improvement Association will be the master homeowners association and maintain the sub -homeowners associations. The property owners will have a choice of belonging to the master homeowners association. Cathy Morgas, P & Z Administrator read for the record: the attached letter from Patricia Keefer of 216 Fresh Meadow Drive, Trophy Club, Texas. PLANNING AND ZONING TO CLOSE JOINT PUBLIC HEARING AND/OR CONTINUE TO DATE CERTAIN: Commissioner Reed moved to close the joint public hearing with the Town Council. Commissioner Williams seconded; motion passed unanimously. TOWN COUNCIL TO CLOSE JOINT PUBLIC HEARING AND/OR CONTINUE TO DATE CERTAIN: Mayor Pro Tern Engelbeck moved to close the joint public hearing with the Planning & Zoning Commission. Council Member Pratt seconded; motion passed unanimously. JOINTTOWN COUNCIL AND PLANNING AND ZONING COMMISSION TO CONVENE INTO • The Town Council and Planning and Zoning Commission convened in to joint session. Patricia Jayne Keefer t g,�r1 q 216 Fresh Aleadow Drive Trophy Club, Texas 76262 817491-2842 fax: 817491-3601 August 18, 1998 Attn: Trophy Club Planning and Zoning Commission Re: Zoning File Z-002-98 I am not able to attend the 7PM 8/18/98 Public Hearing but would appreciate it if the following could be read into the record at the meeting on my behalf As a point of reference, I am a 14 -year Trophy Club resident and I own two golf course proper- ties, one of which is affected by the potential zoning change. The impacted property is at 123 Fairway Village Drive. John Harbin and I have spoken about the changes that have been requested and had an amiable conversation. With one exception I endorse the change in zoning request. The exception is fencing/walls. I am adamantly opposed to permitting any walls or solid fencing either on the street facing or golf course facing lots. The masonry walls now at the intersection of Trophy Club Drive and Indian Creek are of high quality but sends what I refer to as the 'North Dallas' message of cold shoulders. Assuming Trophy Club wants to be viewed as a community and fencing is needed, I suggest we opt for wrought iron fences which can give the feeling of security without the sense of snooty isolationism that comes with masonry materials. If visual privacy is desired by the residents, shrubs can be planted. If any fencing other than wrought iron is allowed then I absolutely oppose the zoning change. Thank you for taking the time to listen to my opinion. Sincerely, Patricia Jayne Keefer PAGE 6 Town Council/Regular Session August 18, 1998 JOINT SESSION TOWN COUNCIL TO CONSIDER A RECOMMENDATION FROM THE PLANNING AND ZONING COMMISSION AND TAKE APPROPRIATE ACTION REGARDING: A. A REPLAT OF A 9.8082 ACRE TRACT OF LAND KNOWN AS THE VILLAS OF HOGANS GLEN, WHICH LIES JUST EAST OF TROPHY CLUB DRIVE AND NORTH OF INDIAN CREEK DRIVE IN THE TOWN OF TROPHY CLUB. Commissioner Williams moved for recommendation of approval of the replat as stated. Commissioner Cotton seconded; motion passed unanimously. Mayor Pro Tem Engelbeck moved for approval of the replat as stated. Council Member McCabe seconded; motion passed unanimously. B. AMENDING ORDINANCE NO. 94-09 OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING ORDINANCE, BY AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 9.033 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF PROFESSIONAL OFFICE, AND A 6.4871 ACRE TRACT OF LAND FROM ITS CURRENT ZONING OF R-12 SINGLE FAMILY RESIDENTIAL TO PD (PLANNED DEVELOPMENT) #19 FOR SINGLE FAMILY RESIDENTIAL USES; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD (PLANNED DEVELOPMENT) #19 ZONING DISTRICT FOR THE SUBJECT PROPERTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Commissioner Gilliland moved for recommendation of approval of the rezoning as stated. Commissioner Cotton seconded; motion passed unanimously. Mayor Pro Tern Engelbeck moved for approval of the rezoning as stated. Council Member Brewster seconded; motion passed unanimously. C. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING SIGN REGULATIONS; PROVIDING DEFINITIONS; PROVIDING REGULATIONS RELATING TO THE TYPE, HEIGHT, LOCATION, SIZE AND DURATION OF USE OF SIGNS; ESTABLISHING STANDARDS IN THE USE OF POLITICAL, REAL ESTATE, SALE, PROTECTIVE, COMMERCIAL AND OTHER SIGNS; PROVIDING A Page 7 Town Council Meeting August 18, 1998 PROCEDURE FOR A MERITORIOUS EXCEPTION TO THIS ORDINANCE; PROHIBITING THE ERECTION OF ANY SIGN NOT OTHERWISE AUTHORIZED AND PROVIDING THAT SIGNS PERMANENTLY AFFIXED TO THE GROUND ON THE EFFECTIVE DATE OF THIS ORDINANCE SHALL CONSTITUTE VALID, NON -CONFORMING SIGNS; REGULATING GRAFFITI BY REQUIRING THE OWNER OF ANY PROPERTY TO REMOVE THEREFROM ANY GRAFFITI THAT IS VISIBLE TO THE PUBLIC; PROVIDING THAT NOTICE SHALL BE GIVEN PRIOR TO REQUIRING THE REMOVAL OF GRAFFITI; REQUIRING NOTICE TO GOVERNMENTAL ENTITIES ON WHOSE PROPERTY GRAFFITI EXISTS; PROVIDING EXCEPTIONS AND DEFENSES; PROVIDING DEFINITIONS; PROVIDING THAT IT SHALL BE AN OFFENSE FOR THE PARENT OF A MINOR TO KNOWINGLY PERMIT, OR BY INSUFFICIENT CONTROL TO ALLOW, THE MINOR TO PLACE GRAFFITI ON PROPERTY WITHOUT THE OWNER'S CONSENT; PROVIDING A SAVINGS CLAUSE; REPEALING ORDINANCE NO. 97-26 RELATING TO SIGNS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF NOT LESS THAN ONE DOLLAR (51.00) NOR MORE THAN FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING AN EFFECTIVE DATE. Commission Chairman Hamper explained that the sign ordinance is being revised to insure the integrity and quality of standards for commercial signs on Highway 114. No pole signs will be permitted, however, monument signs are necessary (only 50 square feet per premise and may be split and have two signs per premise but total size must not exceed 50 square feet). Commissioner David Schaaf voiced his opposition to the changes especially in regard to monument and wall signs. 1n the past "control" over signs to keep the "look" residential with unlimited size you lack control . Commissioners Reed, Williams and Cotton voiced need for change to attract development. Cathy Morgas, P & Z Administrator, introduced a two step process for appeals for clarification, 1) Before P & Z to consider variance 2) P & Z recommends approval or denial to Council 3) Council final decision No residents spoke. Mayor Pro Tem Engelbeck moved for approval of the Ordinance as read with the revision to the appeal process in Section 12 C. and rezoning as stated. Council Member McCabe seconded; motion passed unanimously. PLANNING AND ZONING COMMISSION TO ADJOURN JOINT SESSION WITH TOWN COUNCIL. Commissioner Williams moved to close the joint session with the Town Council. Commissioner Reed seconded; motion passed unanimously. Page 8 Town Council Meeting August 18, 1998 TOWN COUNCIL TO CLOSE JOINT PUBLIC SESSION AND/OR CONTINUE TO DATE CERTAIN. Council Member McCabe moved to close the joint public session with the Planning & Zoning Commission at 8:00 p.m. Council Member Brewster seconded; motion passed unanimously. END OF JOINT SESSION WITH PLANNING AND ZONING COMMISSION RECESS TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION. Council convened into regular session at 8:05 p.m. REGULAR SESSION CITIZEN PRESENTATIONS: THIS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ONANY PRESENTA TION MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. No public presentations. STAFF AND COMMITTEE REPORTS. Peter Stebbins, Vision Committee Chairman, summarized plans for their upcoming committee meeting on Saturday, August 29, 1998. It will be an all day session. Roger Unger, MUD Manager, informed the Council that for the month of July the MUD billed ninety million gallons of water. It was the Highest month ever billed by the Municipal Utility District. Water rationing was enforced by Fort Worth. Lou Opipare, Fire Chief, computers are up and running. The Website is getting a lot of hits, and the information needs to be updated. David Miller, Director of Public Safety, reported on the offenses and arrests for the last two months. Donna Welsh, Town Manager, reported that ten attorney's have responded to the "Request for Proposal". Recommendations will be made soon. The Task force for Corps of Engineer is researching land acquisition. Donna and Mayor Carter chose the task force members from the Planning and Zoning Commission, Finance committee and Parks and Recreation committee. The Town newsletter will request help from residents who are experienced in grant writing. TOWN COUNCIL TO DISCUSS AND ADOPT A RESOLUTION FOR AN INTERLOCAL AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB AND TROPHY CLUB MUNICH'AL UTILITY DISTRICTS AND NORTHWEST INDEPENDENT SCHOOL DISTRICT REGARDING STORM WATER DRAINAGE IMPROVEMENTS. Page 9 Town Council Meeting August 18, 1998 Donna Welsh, Town Manager, explained that there are some changes to contract. She and Roger Unger, MUD Manger, reviewed this contract from the Town and MUD standpoints. In the contract from NISD they tied the flume to the $119,918 and they should have been separated. October 31, 1998 was put in as a deadline for flume completion. The liability for the Town being responsible as a third party was removed. The $119,918 will accompany the final contract. No action taken, a resolution was passed last month with amendments — this was a verification of amendments that was requested at the last meeting. TOWN COUNCIL TO DISCUSS AND ADOPT A RESOLUTION APPOINTING ONE (1) MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA 9-1-1 DISTRICT. Mayor Pro Engelbeck moved that the Town Council recommend Harlan R. Jefferson as a member to the DENCO area 9-1-1. Council Member Brewster seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND ADOPT A RESOLUTION FOR AN INTERLOCAL AGREEMENT REGARDING CENTRAL RECRUITING FOR FIRE PERSONNEL. Fire Chief Opipare explained the recruiting system. This is a great savings and we do not have,to advertise, we are able to buy tests in bulk. Applicants test annually, it gives a broad selection of applicants and tests for physical agility and psychological testing. Council Member Brewster made a motion to adopt the Interlocal agreement to recruit firefighters. Council Member Brewster seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE REAPPOINTMENT OF MARSHALL ENGELBECK AND JOHN CARTER TO THE TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION AS DIRECTORS FOR A TWO YEAR TERM. Council Member Pratt made a motion to reappoint John Carter and Mayor Pro Tem Engelbeck to the Economic Development Corporation. Seconded by Council Member Brewster. Council Member McCabe moved to amend previous motion to appoint Council Member Kevin Carr and John Carter to the Economic Development Corporation. Mayor Carter asked for a vote on the amended motion Council Members Carr and McCabe voted for the amended motion, Mayor Pro Tem Engelbeck and Council Members Pratt and Brewster voting against. Amended motion failed. After discussion, Council Member Brewster amended the original motion to re -appoint Mayor Pro Tem Engelbeck and John Carter for a temporary time limit of two months. Council Member Pratt seconded, motion passed with Mayor Pro Tem Engelbeck and Council Members Brewster, Pratt, Carr voting for and Council Member McCabe voting against. CONSENT AGENDA: ALL MATTERS LISTED UNDER AGENDA ITEM 23, CONSENT AGENDA, ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY: Page 10 Town Council Meeting August 18, 1998 A. MINUTES OF JULY 21, 1998 MEETING B. FINANCIALS ENDING JULY 31, 1998 Mayor Pro Tem Engelbeck made a motion to approve the items on the consent agenda. Council Member McCabe seconded; Council Member Pratt abstained for item A. and consent agenda carried with one abstention on item A. PRESENTATIONS BY COUNCIL: Mayor Carter shared that he and Mayor Pro Tem Engelbeck had a very pleasant visit with Hap Baggett, Developer of Oakmont Enterprises regarding fence mending. ADJOURN REGULAR SESSION: At 8:50 p.m. Mayor Pro Tem Engelbeck made a motion to adjourn regular session. Council Member Brewster seconded: motion passed unanimously. The Council took a recess at 8:50 p.m. RECESS TOWN COUNCIL TO CONVENE INTO A PRELIMINARY BUDGET WORKSHOP FOR FISCAL YEAR OCTOBER 1, 1998 TO SEPTEMBER 30, 1999 WITH THE FINANCE COMMITTEE AND STAFF: The Council convened at 8:57 p.m. into a budget workshop for fiscal year October 1, 1998 to September 30, 1999 with Finance committee and staff. BUDGET WORKSHOP FINANCE COMMITTEE PRESENT: Scott Smith Committee Chairman (Arrival time 10:17 p.m.) John Dave" Robison Committee Member John Harbin Committee Member Richard Hobday Committee Member Gary Tomlin Committee Member Penny Wilson Committee Member Todd Mayfield Committee Member David Neal Committee Member Page 11 Town Council Meeting August 18, 1998 TOWN COUNCIL TO OPEN PRELIMINARY BUDGET WORKSHOP WITH FINANCE COMMITTEE AND STAFF. Discussion of each departments budget and only minor adjustments made. At 11:00 p.m. Council Member Pratt made a motion to continue the meeting. Council Member Brewster seconded: motion passed unanimously. TOWN COUNCIL, FINANCE COMMITTEE AND STAFF TO CONSIDER A PRELIMINARY BUDGET FOR FISCAL YEAR OCTOBER 1, 1998 TO SEPTEMBER 30, 1999. Discussion of preliminary budget. DISCUSS RATE INCREASE AND CURBSIDE RECYCLING BY TRINITY WASTE SERVICE. No discussion, no action taken. ADJOURN PRELIMINARY BUDGET WORKSHOP WITH FINANCE COMMITTEE AND STAFF. Mayor Pro Tem Engelbeck made a motion to adjourn the workshop. Council Member Brewster seconded: motion passed unanimously. REGULAR SESSION TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION Town Council reconvened into regular session at 11:08 p.m. MAYOR CARTER TO FILE OCTOBER 1, 1998 TO SEPTEMBER 30, 1999 FISCAL BUDGET WITH TOWN SECRETARY. Mayor Pro Tem Engelbeck made a motion to file the October 1, 1998 to September 30, 1999 fiscal year budget with the Town Secretary. Council Member Brewster seconded: motion passed unanimously. Mayor Carter presented the budget to the Town Secretary. He reminded the Council that this is strictly a formality, and that the budget is open to revision and until officially adopted by the Council. Council Member Carr moved to adjourn at 1 1:18 p.m., Council Member McCabe seconded; motion passed unanimously. P f/ 8t - Ma r (Seal) Town Secretary f r,