Minutes TC 02/25/1997 - Joint SessionNOTES OF JOINT SPECIAL SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICTS NO. 1 & NO.2
AND
TOWN COUNCIL
TOWN OF TROPHY CLUB
FEBRUARY 25, 1997
THE STATE OF TEXAS
COUNTY OF DENTON
The Trophy Club MUD No. 1 and No. 2 Board of Directors met in a Joint Workshop with the
Town Council of the Town of Trophy Club, Texas on Tuesday, February 25, 1997 at 7:00 p.m.
in the Boardroom, Trophy Club Administrative Building, 100 Municipal Drive, Trophy Club,
Texas 76262.
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 DIRECTORS PRESENT:
Connie White President
T.A. Neidenberger Vice President
R. Peter Reincke Secretary -Treasurer
John V. Peters Director
Wesley W. Obermeier Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.2 DIRECTORS PRESENT:
Mark Chambers
Vice President
James Budarf
Secretary -Treasurer
James Tracy
Director
Walter Fitzpatrick
Director
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.2 DIRECTORS ABSENT:
James Thomas President
COUNCIL MEMBERS PRESENT:
Jim Carter
Town Mayor
Doug Glaspell
Mayor Pro Tem
Marshall Engelbeck
Council Member
Susan H. McCabe
Council Member
Page 2
Joint Session
MUD's 1 &2 & Town Council
February 25, 1997
COUNCIL MEMBERS ABSENT:
Edwin "Cotton" Moore Council Member
Edwin Decker Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Karen Sadri
Town Secretary
David Miller
Chief of Police, TCPD
Roger Unger
MUD District Manager
Cathy Morgas
MUD Asst. District Manager
Gary Tomlin
Resident/Reporter
Barb Tweedie
Resident
President White called the workshop to order and announced a quorum at 7:04 p.m. for MUD
No. 1.
Vice President Mark Chambers called the workshop to order and announced a quorum at 7:04
p.m. for MUD No. 2.
Mayor Carter called the workshop to order and announced a quorum at 7:04 p.m. for the Town
Council.
Mayor Carter delivered the invocation.
Council Member Engelbeck was asked to lead both pledges.
Council Member Glaspell opened the workshop to discussion.
Director Obermeier asked for all verbiage to be in the present tense to maintain continuity.
District Manager Unger addressed the Manager/Supervisor structure. He stated that his
supervisors/managers were working individuals. The designation on the chart is only to establish
a chain of command. District Manager Unger stated that the management structure was a
framework for the future.
Town Manager Welsh concurred with District Manager Unger that her departments were
structured in the same fashion.
Page 3
Joint Session
MUD's 1&2 & Town Council
February 25, 1997
MUD No. 1 President White asked if the management structure currently in place would suffice
in the future. Based on the future needs at the present time, both the Town Manager and the
District Manager along with the committee members agreed it works. Director Reincke
reassured the elected officials this would be the case.
Director Obermeier suggested to set up a forms control numbering system.
President White suggested to also date pages of handbooks for control of revision on a per page
basis.
Resident/Reporter, Gary Tomlin, asked to be recognized and speak. Upon recognition, Mr.
Tomlin asked that the committees also be included in the job description handbook. Mr. Tomlin
feels that the volunteer ranks should have guidelines. Mr. Tomlin also feels that in the job
descriptions the staff responsibilities to committees need to be outlined.
Mayor Carter responded to Mr. Tomlin's comments by reiterating there will be no change in the
form of government and that the committees are the backbone of the Town. Mayor Carter
reminded Mr. Tomlin that the MUD's have no committees. What is happening is just a
culmination of the past 18 months of work to provide more efficient staff organization. There has
been no attempt to change the form of government or functions of the entities or operating
procedures.
President White stated that she agreed with Mayor Carter and that the goal is to become more
cost effective for the residents.
In results to prior discussion, the job descriptions will include the responsibilities as liaison to
committees.
The results of the discussion of the term of the Administrative Committee were the following
changes:
X The representatives' term would be changed to 1 year.
X The entities would have to approve this change individually
X The Administrative Committee would hold open session meetings with the ability
to call/hold closed executive sessions.
The changing requirements of the volunteer structure was addressed on a broad basis by the
elected officials.
The workshop was closed at 8:15 p.m. by Council Member Glaspell to allow the elected
officials to address the action items on the agenda.
Page 4
Joint Session
MUD's 1 &2 & Town Council
February 25, 1997
MUD NO.1 & NO.2/ TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE
ACTION REGARDING ACCEPTANCE OF THE NEEDS ASSESSMENT
MATERIAL:
Director Neidenberger moved to accept the Needs Assessment documents as written with the
spirit of a living document and subject to revisions as needed and to legal review. Director
Peters seconded; motion passed unanimously. (MUD No. 1)
Director Tracy moved to accept the Needs Assessment documents as written with the spirit of a
living document and subject to revisions as needed and to legal review. Director Fitzpatrick
seconded; motion passed unanimously. (MUD No. 2)
Council Member McCabe moved to accept the Needs Assessment documents as written with the
spirit of a living document and subject to revisions as needed and to legal review. Council
Member Engelbeck seconded; motion passed unanimously. (Town Council)
MUD NO.1 & NO.2/ TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE
ACTION REGARDING THE APPROVAL AND CREATION OF AN
ADMINISTRATIVE COMMITTEE TO TAKE THE PLACE OF THE NEEDS
ASSESSMENT COMMITTEE:
Director Obermeier moved to approve the creation of an administrative committee as set forth in
the basic worksheet and to add additions as discussed in the workshop with amendment to the
wording to read "Joint Administrative Committee." Director Peters seconded; motion passed
unanimously. (MUD No. 1)
Director Tracy moved to approve the creation of an administrative committee as set forth in the
basic worksheet and to add additions as discussed in the workshop with amendment to the
wording to read "Joint Administrative Committee." Director Fitzpatrick seconded. In the
following discussion Director Chambers reiterated the Committee to be formed and operated
under all applicable Texas Laws, the Open Records Act and the Open Meetings laws. The
motion passed unanimously. (MUD No. 2)
Council Member McCabe moved to approve the creation of an administrative committee as set
forth in the basic worksheet and to add additions as discussed in the workshop with amendment
to the wording to read "Joint Administrative Committee" and with the amendment of the term
length to 1 year. Council Member Engelbeck seconded; motion passed unanimously. (Town
Council)
Page 5
Joint Session
MUD's 1&2 & Town Council
February 25, 1997
ADJOURN:
Director Neidenberger moved to recess for MUD No. 1 at 8:25 p.m. Director Obermeier
seconded; motion passed unanimously.
Council Member Glaspell moved to adjourn the workshop at 8:26 p.m. for the Town Council.
Council Member Engelbeck seconded; motion passed unanimously.
Director Fitzpatrick moved to adjourn the workshop at 8:27 p.m. for MUD No. 2. Director
Budarf seconded; motion passed unanimously.
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