10.22.2025 ASB Agenda Packet
TOWN OF TROPHY CLUB ANIMAL SHELTER ADVISORY BOARD
MEETING AGENDA
October 22, 2025
6:30 PM
Council Chambers
1 Trophy Wood Drive
Trophy Club, Texas 76262
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC COMMENT(S)
This is an opportunity for citizens to address the Board/Commission on any matter pursuant to Texas
Government Code Sec. 551.007. The Board/Commission is not permitted to discuss or take action on any
presentations made concerning matters that are not listed on the agenda. Presentations are limited to
matters over which the Board/Commission has authority. Speakers have up to three (3) minutes or the
time limit determined by the Presiding Officer. Each speaker must have submitted their request to speak
by completing the Speaker’s Form or may email tdixon@trophyclub.org
REGULAR ITEMS
1. Consider approval of the June 18, 2025 Animal Shelter Advisory Board Minutes.
2. Consider acceptance of the Texas Department of State Health Services shelter inspection report.
3. Presentation and discussion regarding a recommendation to enter into a partnership agreement with
the DFW Humane Society to aid in increasing adoptions through social networking.
ADJOURN
The Board/Commission may convene into executive session to discuss posted items as allowed by Texas
Government Code Sections 551.071 through 551.076 and Section 551.087.
Notice is hereby given that a quorum of the Town of Trophy Club Town Council may be in attendance at
this meeting. The Town Council will not deliberate or take any action.
I do hereby certify that the Notice of Meeting was posted on the official bulletin board at the Town Hall for the Town of Trophy Club,
Texas, in a place convenient and readily accessible to the general public at all times on the following date and time: October 14, 2025
at 2:35 p.m. and said Notice of Meeting was also posted concurrently on the Town’s website in accordance with Texas Government
Code Ch. 551 of the Texas Government Code.
/s/ Brian Hall
Brian Hall, Animal Shelter Manager
If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at
6822372900, 48 hours in advance, and reasonable accommodations will be made to assist you.
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ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 22, 2025
FROM: Brian Hall, Animal Control Officer
AGENDA ITEM: Consider approval of the June 18, 2025 Animal Shelter Advisory Board
Minutes.
BACKGROUND/SUMMARY: The Animal Shelter Advisory Board held a meeting on June 18,
2025.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: N/A
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Minutes
ACTIONS/OPTIONS:
Move to approve the Animal Shelter Advisory Board held a meeting on June 18, 2025.
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MINUTES FROM REGULAR SESSION ANIMAL SHELTER BOARD FOR THE TOWN OF TROPHY CLUB LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS Wednesday June 18, 2025 at 6:30 P.M. The Animal Shelter Board for the Town of Trophy Club, Texas, met in a Regular
Session on June 18, 2025. The meeting was held within the boundaries of the Town
and was open to the public.
§
§ Regular Session 1. Consider approval of the December 11, 2024 ASAB Minutes. A motion was made by Bobby to approve the minutes; A second was made by Brian; motion passed unanimously.CALL TO ORDER AND ANNOUNCE A QUORUM Susan Edstrom called the meeting to order and announced a quorum at 6:35 pm.CITIZEN PRESENTATIONS Citizens are allowed four (4) minutes to address the Board regarding an item over which
the Board has policy or oversight authority as provided by Texas law, the ethics order; or
other policy order. Each speaker must complete the Speaker's Form that includes the
topic to be presented.STATE OF TEXAS COUNTY OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Susan Edstrom: Chair/Animal Welfare Rep.
Brian Hall: Animal Shelter Operations
Bobby Tillman: Municipal Officer
Deanna Polner: Resident
London Wilson: Resident
Note Dr. Brooke Bemis was absent
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Brian_Hall Board Member Susan Edstrom Chair ADJOURNMeeting was adjourned at 6:37pm by Susan Edstrom 2. Receive update on impounds and pet registrations year-to-date. Officer Hall gave his detailed report. Page 4 of 10
ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 22, 2025
FROM: Brian Hall, Animal Control Officer
AGENDA ITEM: Consider acceptance of the Texas Department of State Health Services shelter
inspection report.
BACKGROUND/SUMMARY: Dr. Dendy performed an inspection on the Town's Animal Shelter
on August 12, 2025 and found no issues with the facility. Attached to this agenda item is a copy
of the report that will be reviewed during the meeting.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Facility Inspection Report
ACTIONS/OPTIONS:
Staff recommends that the Animaal Shelter Advisory Board move to accept the Texas
Department of State Health Services shelter inspection report.
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ANIMAL SHELTER ADVISORY BOARD
COMMUNICATION
MEETING DATE: October 22, 2025
FROM: Brian Hall, Animal Control Officer
AGENDA ITEM: Presentation and discussion regarding a recommendation to enter into a
partnership agreement with the DFW Humane Society to aid in increasing
adoptions through social networking.
BACKGROUND/SUMMARY: This item is to discuss a partnership agreement between the Town
of Trophy Club Animal Shelter and the DFW Humane Society (DFWHS) to promote animal
adoptions through coordinated outreach and cross-promotion efforts. Under the agreement,
DFWHS will assist in marketing adoptable dogs from the Town’s shelter via its social media and
community networks, while the Town will share DFWHS adoptable animals on its own
platforms. The partnership also allows for the transfer of animals to DFWHS for placement
when mutually agreed, with both parties committed to humane care standards. The agreement
remains in effect until terminated by either party with 30 days’ written notice.
BOARD REVIEW/CITIZEN FEEDBACK: N/A
FISCAL IMPACT: There is no financial impact associated with this agenda item.
LEGAL REVIEW: N/A
ATTACHMENTS:
1. Draft Partnership Agreement
ACTIONS/OPTIONS:
Staff recommends that the Animal Shelter Advisory Board move to recommend that the Town
enter into a partnership agreement with the DFW Humane Society to aid in increasing
adoptions through social networking.
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Shelter Partnership Agreement
Between the Town of Trophy Club and the DFW Humane Society
Parties
This Agreement (“Agreement”) is entered into by and between:
- Town of Trophy Club Animal Shelter (“Town”), and
- DFW Humane Society (“DFWHS”).
Recitals
WHEREAS, the Town of Trophy Club seeks assistance in promoting animal adoptions
through social networking and related outreach efforts in partnership with DFWHS;
WHEREAS, DFWHS agrees to assist by posting and marketing adoptable dogs from the
Town of Trophy Club Animal Shelter;
WHEREAS, DFWHS has previously accepted dogs from the Town of Trophy Club
Animal Shelter and successfully placed them in permanent homes;
WHEREAS, the Town of Trophy Club Animal Shelter desires to partner with a
recognized “no kill” facility such as DFWHS; and
WHEREAS, the Town of Trophy Club agrees to cross-post DFWHS’s adoptable animals
on the Town’s shelter pages and coordinate with local entities to promote such efforts.
Agreement
NOW, THEREFORE, the Parties hereby agree as follows:
Adoption Promotion. DFWHS shall assist in promoting the adoption of Town shelter
dogs through its social media platforms, website, and community networks.
Cross-Promotion. The Town shall share and cross-post DFWHS adoptable animals on
its official web pages and work with community partners to extend outreach.
Animal Transfers. When mutually agreed, the Town may transfer dogs to DFWHS for
adoption placement, subject to DFWHS intake policies and capacity.
Commitment to Humane Standards.
Both Parties acknowledge and support the principle of humane animal care and placement.
The Town of Trophy Club operates under its established Animal Control policies, which
allow for euthanasia only when justified and authorized in accordance with departmental
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procedures. DFWHS acknowledges this policy and agrees to partner with the Town in
promoting adoptions while respecting the Town’s discretion in managing animal welfare
consistent with applicable laws and humane practices.
Term of Agreement. This Agreement shall commence on the date of execution below
and remain in effect until terminated by either Party with 30 days written notice.
Execution
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates
indicated below.
For the DFW Humane Society:
_______________________________________
Anya Stoddard, President
Date: ____________________
For the Town of Trophy Club:
_______________________________________
Brian Hall, Shelter Manager
Date: ____________________
Approved by:
_______________________________________
Brandon Wright, Town Manager, Town of Trophy Club
Date: ____________________
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