09.22.2025 TC MinutesTown of Trophy Club
Town Council Regular Meeting
Meeting Minutes — September 22, 2025, 7:00 p.m.
1 Trophy Wood Drive, Trophy Club, Texas 76262
CALL REGULAR MEETING TO ORDER
Mayor Tiffany called the regular meeting to order at 7:07 p.m.
COUNCIL MEMBERS PRESENT
Jeannette Tiffany, Mayor
Rhylan Rowe, Mayor Pro Tern
Stacey Bauer, Council Member Place 1
Jeff Beach, Council Member Place 2
Dennis Sheridan, Council Member Place 3
Garry Ash, Council Member Place 5
Steve Flynn, Council Member Place 6
STAFF MEMBERS PRESENT
Brandon Wright, Town Manager
Tammy Dixon, Town Secretary
Dean Roggia, Town Attorney
Chase Ellis, Director of Parks and Recreation
Jason Wise, Fire Chief
Matt Cox, Director of Community Development
April Duvall, Director of Finance
Patrick Arata, Police Chief (arrived at 7:00 p.m.)
Denise Deprato, Director of Human Resources
Tamara Smith, Assistant to the Town Manager
Rev. Bill Eason, Fellowship United Methodist Church, led the invocation.
PLEDGES
Mayor Tiffany led the Pledge of Allegiance to the American and Texas Flags.
PUBLIC COMMENTS
There were none.
COMMUNITY SPOTLIGHT
1. John Donnelly - Trophy Club Resident
Town Council Meeting Minutes — September 22, 2025 Page 2
Trophy Club resident, John Donnelly, shared his experience climbing Mount
Kilimanjaro, describing training in Trophy Club, his journey, and lessons learned. Council
Member Gary Ash briefly described his own recent climb of Mount Fuji.
2. Working for You... Trophy Club
a) Update from Town Council Members
Council Member Sheridan spoke of the Town's expenses related to Council
Member Bauer.
Council Member Flynn announced the Town's official designation signed by the
Governor designating Trophy Club as the "Texas Town of Patriotism" a ten-year
recognition.
Mayor Tiffany reported on the progress of the pickleball courts at Harmony Park.
She also praised family activity in the community.
b) Update from Town Manager (Brandon Wright, Town Manager)
Town Manager Wright provided the following update:
Pickleball Courts at Harmony Park: Construction remains on schedule with a
projected completion date of November 1, 2025. A ribbon cutting is planned for early
November.
Community Pool Project: A groundbreaking ceremony will be held on Friday,
September 26, 2025, at 9:30 a.m. at the community pool site. Council and the public are
invited to attend.
Can -Am Utility Demo Experience: The Town, in partnership with Can -Am, will host
the 2025 Utility Demo Experience at Trophy Club Park on September 26-27, 2025.
Guests may register for demo rides of Can -Am Defender and Outlander models. ATV
tracks will be closed beginning September 24 for event setup and on September 25 for a
dealership -only event.
Fright Lights Contest: The Trophy Club Fright Lights contest will return with
creative yard displays, lighting, and spooky features. Details are available at
trophyclub.org.
Pet Fest: Scheduled for Saturday, October 4, 2025, at Freedom Dog Park, this
event will bring pets and owners together for a family -friendly day.
National Night Out: To be held on Tuesday, October 7, 2025, at Independence
Park. Residents are encouraged to participate by turning on their lights, hosting block
parties, and registering events with the Police Department.
1111111111� I
I 11!!IIIIIIqq� I- I 11 I (U Al 1101
Page 3
Upcoming Meetings & Events
Town Council Work Session — Wednesday, September 24, 2025, at 6:00
p.m. to review Appointments Committee recommendations.
® Citizen Academy — Begins September 29, 2025.
c) Quick Civic Tip (Dean Roggia, Town Attorney)
Town Attorney Dean Roggia provided an overview of Town Attorney Roggia
reported that recent changes to state law increased the procurement threshold from
$50,000 to $100,000 without competitive bidding. He noted that many agenda items use
cooperative purchasing agreements or interlocal contracts, which allow the Town to
benefit from bids already conducted by other entities.
3. Consider approval of the September 8, 2025, Town Council work session and
regular meeting minutes.(Tammy Dixon, Town Secretary)
4. Consider authorizing the Town Manager to negotiate and execute a five-year
contract with Motorola in the amount of $298,998.50 for police body cameras and
in -car video systems with software and video storage. (Patrick Arata, Chief of
Police)
5. Consider authorizing the Town Manager to negotiate and execute a 5-year
contract with on in the amount of $119,590.30 for Police Department Taser 10
conducted energy weapons, training, software, and support. (Patrick Arata, Chief
of Police)
6. Consider authorizing the Town Manager to negotiate and execute a purchase
contract with BMW Motorcycle of North Dallas for the purchase of a BMW R1250
RT-P police motorcycle in the amount of $40,726.99. (Patrick Arata, Chief of
Police)
7. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with Classic Chevrolet for the purchase of two Police Department
vehicles in the amount of $116,437.49. (Patrick Arata, Chief of Police)
8. Consider authorizing the Town Manager to negotiate and execute a purchase
contract with SupplyCore for the purchase of Modular Vehicle Barriers in the
amount of $158,204.10. (Patrick Arata, Chief of Police)
9. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with Stolz Telecom for the purchase of police emergency equipment to
Town Council Meeting Minutes — September 22, 2025
Page 4
outfit a new Chevrolet K9 response unit in the amount of $41,283.98. (Patrick
Arata, Chief of Police)
10. Consider ratifying the Town Manager's execution of a contract with H&G Systems
for the emergency purchase and installation of a replacement RTU HVAC system
at Town Hall in the amount of $75,398. (Matt Cox, Director of Community
Development)
11. Consider authorizing the Town Manager to negotiate and execute an amendment
to a purchase agreement with PVS DX, Inc. for the purchase of water treatment
chemicals for the Community Pool in the total amount of $25,496.86. (Chase Ellis,
Director of Parks &Recreation)
12. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with SiteOne Landscape Supply Holding, LLC for the purchase of
irrigation and landscaping supplies in the amount of $40,000. (Chase Ellis, Director
of Parks &Recreation)
13. Consider authorizing the Town Manager to negotiate and execute a purchase
agreement with PVS DX, Inc. for water treatment chemicals in the not -to -exceed
amount of $30,000. (Chase Ellis, Director of Parks &Recreation)
14. Consider an ordinance of the Town of Trophy Club, Texas amending Ordinance
2013-23 relating to the composition of the Board of Directors for the Reinvestment
Zone Number One (TIRZ No. 1). (Tammy Dixon, Town Secretary). The caption
reads as follows:
ORDINANCE NO. 2025-29
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS; AMENDING
ORDINANCE NO. 2013-23 RELATING TO THE COMPOSITION OF THE BOARD OF
DIRECTORS FOR REINVESTMENT ZONE NUMBER ONE, TOWN OF TROPHY CLUB,
TEXAS (TIRZ NO. 1); PROVIDING FOR THE APPOINTMENT OF BOARD MEMBERS
TO INCLUDE THE MEMBERS OF THE ECONOMIC DEVELOPMENT CORPORATION
AND ONE MEMBER TO BE APPOINTED BY TARRANT COUNTY, IF EXERCISED BY
THE COUNTY; PROVIDING THIS ORDINANCE IS CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
15. Consider Amendment No. 2 to the participation agreement between the Town of
Trophy Club and Tarrant County for Tax Increment Reinvestment Zone Number
One (TIRZ No. 1). (Tammy Dixon, Town Secretary)
16. Consider a resolution of the Town of Trophy Club, Texas finding that Oncor Electric
Delivery Company LLC's application to change rates within the Town should be
denied. (Brandon Wright, Town Manager.) The caption reads as follows:
Town Council Meeting Minutes — September 22, 2025
Page 5
RESOLUTION NO. 2025-20
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS FINDING THAT ONCOR
ELECTRIC DELIVERY COMPANY LLC'S APPLICATION TO CHANGE RATES WITHIN THE
TOWN SHOULD BE DENIED; FINDING THAT THE TOWN'S REASONABLE RATE CASE
EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING
AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY
LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL
COUNSEL
Council Member Flynn moved to approve Consent Items 3-16. Council Member
Beach seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
Mayor Tiffany recognized Trophy Club resident Shelby Sullivan, a college student
in attendance to observe the meeting as part of her government class.
INDIVIDUAL ITEMS
17. Conduct a public hearing and consider an ordinance accepting and approving an
update of the Service and Assessment Plan and an updated Assessment Roll for
the Town of Trophy Club Public Improvement District No. 1 (PID) in compliance
with Chapter 372 Public Improvement District Assessment Act of the Texas Local
Government Code. (April Duvall, Director of Finance)
Conduct Public Hearing
Mayor Tiffany opened the public hearing at 7:32 p.m.
April Duval, Director of Finance, presented the item.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7:33 p.m.
Consider Ordinance Approval
Mayor Pro Tern Rowe moved to approve Ordinance No. 2025-30 accepting and
approving an update of the Service and Assessment Plan and an updated Assessment
Roll for the Town of Trophy Club Public Improvement District No. 1 (PID). Council
Member Flynn seconded the motion. The caption of the ordinance reads as follows:
Town Council Meeting Minutes — September 22, 2025 Page 6
ORDINANCE NO. 2025-30
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, ACCEPTING AND APPROVING AN UPDATE OF THE SERVICE AND
ASSESSMENT PLAN AND AN UPDATED ASSESSMENT ROLL FOR THE TOWN OF
TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1 ("PID55) IN COMPLIANCE
WITH CHAPTER 372 (AUTHORIZED IMPROVEMENT ASSESSMENT); MAKING AND
ADOPTING FINDINGS; PROVIDING FOR THE INCORPORATION OF FINDINGS;
ACCEPTING AND APPROVING THE ANNUAL SERVICE AND ASSESSMENT PLAN
UPDATE AND UPDATED ASSESSMENT ROLL FOR THE PID ATTACHED AS
EXHIBIT "A" HERETO; PROVIDING A CUMULATIVE REPEALER CLAUSE;
PROVIDING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
18. Conduct a public hearing and consider an ordinance finding that annual special
assessments for emergency services in Public Improvement District No. 1 (The
Highlands at Trophy Club) no longer provide a special benefit to the property;
providing that no further levy of assessments for emergency services will be made
in accordance with Chapter 372 of the Texas Local Government Code; repealing
the Service and Assessment Plan; and providing an effective date. (April Duvall,
Director of Finance)
Conduct Public Hearing
Mayor Tiffany opened the public hearing at 7:34 p.m.
April Duval, Director of Finance, presented the item.
No one spoke in favor or opposition.
Mayor Tiffany closed the public hearing at 7:35 p.m.
Consider Ordinance Approval
Mayor Pro Tern Rowe moved to approve Ordinance No. 2025-31 finding that
annual special assessments for emergency services in Public Improvement District No. 1
(The Highlands at Trophy Club) no longer provide a special benefit to the property;
providing that no further levy of assessments for emergency services will be made in
accordance with Chapter 372 of the Texas Local Government Code. Council Member
Beach seconded the motion. The caption of the ordinance reads as follows:
ORDINANCE NO. 2025-31
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, FINDING THAT ANNUAL SPECIAL ASSESSMENTS (THE
Town Council Meeting Minutes — September 22, 2025 Page 7
"ASSESSMENTS") FOR EMERGENCY SERVICES ("EMERGENCY SERVICES")
COMPRISING THE AUTHORIZED SERVICES NO LONGER PROVIDE A SPECIAL
BENEFIT TO THE PROPERTY IN THE TOWN OF TROPHY CLUB PUBLIC
IMPROVEMENT DISTRICT NO. 1 (THE HIGHLANDS AT TROPHY CLUB) (THE
"DISTRICT"); PROVIDING THAT THERE SHALL BE NO LEVY OF ASSESSMENTS
AGAINST PROPERTY WITHIN THE DISTRICT FOR EMERGENCY SERVICES IN
ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS
AMENDED; REPEALING THE SERVICE AND ASSESSMENT PLAN; PROVIDING A
CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAPES: None
VOTE: 7-0
19. Conduct a public hearing and consider an ordinance amending Sections
14.02.052, "Definitions," Section 14.02.103, "Use Table," and Division 5,
"Supplementary District Regulations," of Article 2, "Zoning Ordinance," of Chapter
14, "Zoning," of the Code of Ordinances, Town of Trophy Club, Texas, by updating
regulations pertaining to Nursing Facilities, Assisted Living Facilities, and
Community Homes and establishing for the registration of such operations.
(Tamara Smith, Assistant to the Town Manager)
Conduct Public Hearing
Mayor Tiffany opened the public hearing at 7:37 p.m.
Tamara Smith, Assistant to the Town Manager, presented the proposed ordinance
on permitting senior group homes and boarding homes, noting it incorporates feedback
from workshops, joint board sessions, and resident input. Key provisions address parking,
compliance with subdivision and zoning regulations, inspection and violation protocols,
community notification, state -mandated distance requirements, and disposal of trash and
medical waste. The ordinance also includes a fee schedule for applications, inspections,
and legal or consultant review, with public education to follow through a dedicated
webpage.
Michael Biggs, Chairman of the Planning and Zoning Commission, advised that
the Commission held a public hearing on this item on September 4 and recommended
approval by a vote of 5-1.
The following spoke during public comment:
• Pat Keefer, Fresh Meadow
• Sara Miniatas, 248 Oake Hill Drive
Town Council Meeting Minutes — September 22, 2025 Page 8
Mayor Tiffany closed the public hearing at 7:49 p.m.
Consider Ordinance
Council members asked clarifying questions regarding the ordinance language,
including definitions under state law, application to planned developments, and use table
consistency. Staff explained that reasonable accommodation requirements are governed
by federal law and will be administered through internal policies, with accommodations
evaluated on a case -by -case basis. Questions were also raised about the ability to
regulate assisted living facilities, community homes, and garage conversions, with staff
noting such requests would be subject to state law and reasonable accommodation
standards.
Council members also expressed concern about the Town's limited authority under
state law, particularly related to siting commercial operations in residential areas, but
emphasized the importance of protecting neighborhoods to the fullest extent allowed.
Parking enforcement was noted as an ongoing challenge, though staff confirmed
violations will be addressed where possible. Council and staff acknowledged the
extensive effort by P&Z, staff, and residents to refine the ordinance and incorporate
community input.
Council Member Sheridan moved to approve Ordinance No. 2025-32 amending
Sections 14.02.052, "Definitions," Section 14.02.103, "Use Table," and Division 5,
"Supplementary District Regulations," of Article 2, "Zoning Ordinance," of Chapter 14,
"Zoning," of the Code of Ordinances, Town of Trophy Club, Texas, by updating
regulations pertaining to Nursing Facilities, Assisted Living Facilities, and Community
Homes and establishing for the registration of such operations with an addition of a note
added to the use table. Council Member Flynn seconded the motion. The caption of the
ordinance reads as follows:
ORDINANCE NO. 2025-32
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING SECTION
14.02.052, "DEFINITIONS," SECTION 14.02.103, "USE TABLE," AND DIVISION 5,
"SUPPLEMENTARY DISTRICT REGULATIONS," OF ARTICLE 2, "ZONING
ORDINANCE," OF CHAPTER 14, "ZONING," OF THE CODE OF ORDINANCES,
TOWN OF TROPHY CLUB, TEXAS, BY UPDATING REGULATIONS PERTAINING TO
NURSING FACILITIES, ASSISTED LIVING FACILITIES, AND COMMUNITY HOMES
AND ESTABLISHING FOR THE REGISTRATION OF SUCH OPERATIONS;
PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
Town Council Meeting Minutes — September 22, 2025
20. Consider authorizing the Town Manager to negotiate and execute a professional
services agreement with Olsson, Inc. for gateway, water tower, and wayfinding
signage design in a not -to -exceed amount of $111,300. (Tamara Smith, Assistant
to the Town Manager)
Ms. Smith presented the FY 2025-26 initiative to develop a wayfinding and
signage package to enhance the Town' s brand and gateways. Following an RFP and
review process, Olsson, Inc. was recommended as consultant for design services at a
cost not to exceed $111,300, funded through the hotel occupancy tax fund. The
agreement covers design concepts only, with community input to be included before final
implementation.
Council Member Beach moved to authorize the Town Manager to negotiate and
execute a professional services agreement with Olsson, Inc. for gateway, water tower,
and wayfinding signage design in a not -to -exceed amount of $111,300. Council Member
Ash seconded the motion.
VOTE ON MOTION
AYES: Bauer, Beach, Rowe, Tiffany, Sheridan, Ash, Flynn
NAYES: None
VOTE: 7-0
Mayor Tiffany adjourned the regular meeting-at\8:08 p.m.
Ian l, Mayor