Minutes TC 06/05/1996 - Joint SessionMINUTES OF JOINT SPECIAL SESSION
TOWN OF TROPHY CLUB
JUNE 5, 1996
The Councilmen of the Town of Trophy Club met in joint special session with Trophy Club MUD
#1 and MUD #2 Board of Directors on June 5, 1996 at 7:00 P.M. in the Board Room, Trophy
Club Administrative Building, 100 Municipal Drive, Trophy Club, Texas 76262.
COUNCILMEN PRESENT
James P. Carter
Town Mayor
Doug Glaspell
Mayor Pro Tem
Cotton Moore
Councilman
Marshall Engelbeck
Councilman
Susan H. McCabe
Councilman
Ed Decker
Councilman
MUD 41 DIRECTORS
Constance S. White
T.A. Neidenberger
R. Peter Reincke, Jr.
John V. Peters
MUD #2 DIRECTORS
James C. Thomas
James P. Budarf
Walter R. Fitzpatrickjr
James L. Tracy
PRESENT:
President
Vice President
Director
Director
PRESENT:
President
Ass't Sec.-Treas.
Director
Director
STAFF AND GUESTS PRESENT
Donna Welsh
Town Manager
Bill LeGrand
Public Works Director
Lou Opipare
Fire Chief
David Miller
Police Chief
Pauline Shaw
'Town Staff
Karen Sadri
Town Secretary
Diane Cockrell
Town Staff
Barbara Allen
Town Staff
Roger Unger
District Manager
Cathy Morgas
Ass't District Manager
Debbie Williams
Recording SecJN4UD #2
Ron Butler
MUD Fire Fighter
Mary Horn
Denton County Tax Assessor/Collector
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Joint Session
June 5, 1996
Gene Hill
Resident
Wayne Obermeir
Resident
Doyle Krause
Resident
Riley Mills
Resident
Mayor Jim Carter called the meeting to order at 7:03 p.m. at which he noted a quorum was
present.
Invocation was led by Councilman, Cotton Moore. The Pledge of Allegiance and Pledge to the
Texas Flag was led by Councilman, Doug Glaspell.
DISCUSSION AND APPROPRIATE ACTION REGARDING DENTON COUNTY
ACTING AS TAX COLLECTOR FOR THE THREE TAXING ENTITIES FOR THE
1996 TAX YEAR:
(Due to the appearance of Mary Horn, this agenda item was moved up in the meeting.)
Cathy Morgas, Tax Assessor/Collector, introduced Mary Horn, Denton County Tax
Assessor/Collector. Discussion followed with Ms. Horn and Ms. Morgas regarding the possibility
of going to the county for the collection of the 1996 taxes, The cost savings to the residents of
Trophy Club is significant when sending collections to the county. Ms. Morgas would continue
to be the contact person for the three taxing entities, MUD #1, MUD #2, and Town. She would
continue to follow the delinquencies and work with the tax attorney on delinquent accounts. By
having the county collect the taxes, all four entities (Town, NH Ds, County and Northwest I.S.D.)
would appear on one statement, giving residents and mortgage companies only one contact place
for questions and payments.
Mayor Pro Tern Glaspell moved to approve Denton County Tax Department as the tax collector
for the 1996 taxes, with Cathy Morgas, RTA, being the contact person for the Town of Trophy
Club. Councilmember Moore seconded; motion carried unanimously. The Trophy Club MUD
#I and MUD #2 Board of Directors also approved going to the county to collect the 1996 taxes.
DISCUSSION AND APPROPRIATE ACTION REGARDING THE IMPLEMENTATION
OF A DEPARTMENT OF PUBLIC SAFETY (DPS):
Police Chief David Miller gave background information on the reasons for developing a
department of public safety (DPS). Directors and council members held a discussion with the
DPS committee, consisting of the David Miller, Lou Opipare and Roger Unger, to further define
DPS.
Following the discussion, Mayor Pro Tem Glaspell moved to approve the idea of a DPS,
combining fire, EMS and police departments administratively and instructing the committee to
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Joint Special Session
June 5, 4996
develop a comprehensive plan, putting "meat on the bones" of the plan and present back to the
MUD Boards and Town Council. Councilmember McCabe seconded; motion carried
unanimously.
Both the MUD #1 and MUD #2 Board of Directors approved the motion.
DISCUSSION AND APPROPRIATE ACTION REGARDING A JOINT PURCHASE OR
LEASE OF A PUBLIC WORKS BUILDING TO REPLACE THE MUNICIPAL UTILITY
DISTRICT'S WATER PLANT TRAILER:
Due to space limitations in the administrative building and the need to replace the MUD's water
trailer, Town Manager Donna Welsh presented to the Directors and Council members the idea of
jointly purchasing or leasing a modular building to be used as a public works building. The MUD
and Town staff to be officed in the public works building would consist of P&Z, public works,
and water billing departments and field supervisory offices. Discussion was held with the
Directors and Council members. The lease on the building would be in the area of $600 a month
for four years, with an approximate of $15,000 extra for completing the office environment.
Councilmember Decker moved to approve the concept of a joint lease and sharing of office
maintenance costs of a modular building with MUD #I and MUD #2 to be used as a public
works office building, meeting ADA requirements and having adequate security for anyone
working in the building alone. Mayor Pro Tem Glaspell seconded; motion carried unanimously.
The Trophy Club MUD #I and MUD #2 Directors also approved the concept of a joint lease and
sharing of office maintenance costs.
DISCUSSION OF OTHER MATTERS THAT MAY COME BEFORE THE BOARD:
The needs assessment committee will meet on Wednesday, July 24th, at 7:00 p.m. in the board
room.
ADJOURNMENT:
There being no further business, Councilmember McCabe moved to adjourn at 9:28 p.m..
Councilmember Moore seconded, motion carrier unanimously.
Karen Sadri, Secretary