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Minutes TC 07/16/1996MINUTES OF REGULAR TOWN COUNCIL MEETING TOWN OF TROPHY CLUB, TEXAS JULY 16, 1996 THE STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas met in a regular session on Tuesday, July 16, 1996. The meeting was held within the boundaries of the Town and was open to the Public. Council Members Present: Jim Carter Mayor Doug Glaspell Mayor Pro Tem Edwin Decker Council Member Marshall Engelbeck Council Member Susan H. McCabe Council Member Cotton Moore Council Member Town Staff Members and Guests Present: John Hill Donna Welsh Pauline Shaw Bill LeGrand David Miller Barbara Allen Karen Sadri Mike Hamper Tom Mayfield Clayton Reed John Carter Nestor Karlis Al Bush Gary Teague Dan Pascarella Town Staff Members Absent: Jack Jacobs Diane Cockrell CALL TO ORDER. Town Attorney Town Manager (Arrived 7:55) Planning & Zoning Administrator Public Works Director Police Chief Court Administrator Town Secretary Chairman, Planning and Zoning Commission Planning & Zoning Commissioner Planning & Zoning Commissioner Chairman Finance Committee Chairman Public Works Committee Public Works Committee Member Principal, Teague, Nall and Perkins, Inc. Regional Manager, Harron Communications Town Treasurer Police Department Secretary Mayor Carter called the meeting to order at 7:00 p.m. noting a quorum was present. He then welcomed Council Members, guests, and staff. INVOCATION. An Invocation was given by Finance Committee Chairman, John 51 Carter Page 2, Regular Town Council Meeting, 07/16/96 PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS. The pledge of allegiance to the American and Texas Flags was led by the Public Works Committee Member, Al Bush. CLOSED -DOOR SESSION: TOWN COUNCIL TO CONDUCT A CLOSED -DOOR SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENT CODE, VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW), SECTION 551.074 PERSONNEL. A. TO DELIBERATE THE EVALUATION AND/OR DISMISSAL OF MEMBER(S) OF THE PLANNING AND ZONING COMMISSION. The Town Council adjourned into Closed -door session at 7:03 p.m. to discuss and consider item A. RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION TO TAKE NECESSARY ACTION REGARDING THE MATTER DISCUSSED IN CLOSED -DOOR SESSION PURSUANT TO AGENDA ITEM A. The Council reconvened into open session at 8:33 p.m. No action was taken regarding item A. Mayor Carter announced that agenda item 11 would be considered at this time and then return to item 6. TOWN COUNCIL TO APPOINT MEMBERS TO THE FOLLOWING COMMITTEES: A. PUBLIC WORKS (3) B. PUBLIC RELATIONS (5) C. ECONOMIC DEVELOPMENT CORPORATION (SALES AND USE TAX) (3) Mayor Pro Tem Glaspell made a motion to table the appointments to the August 20th Regular Town Council Meeting. Council Member Engelbeck seconded; motion passed unanimously. The meeting returned to agenda item 6. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING AN EASEMENT AGREEMENT BY AND BETWEEN THE TOWN AND NORTHWEST INDEPENDENT SCHOOL DISTRICT REGARDING THE USE AND MAINTENANCE BY THE TOWN OF CERTAIN FIELDS FOR ATHLETIC PURPOSES; AUTHORIZING THE MAYOR TO EXECUTE THE LEASE AGREEMENT; PROVIDING AN EFFECTIVE DATE. Public Works Director, Bill LeGrand, reminded the Council that this agreement has been in negotiations for about a year. It involves the Town's use of vacant land adjacent to Lakeview Elementary for the future use of soccer and softball practice fields. Council Member McCabe made a motion to amend the resolution to replace "easement agreement for a joint use agreement". Page 3, Regular Town Council Meeting, 07/16/96 Mayor Pro Tem Glaspell seconded; motion passed unanimously. She also noted the need for specific after school hours' use in the body of the agreement. Council Member Engelbeck made a motion to include wording in the body of the agreement that absolved the Town of any liability during normal school hours. Mayor Pro Tem Glaspell seconded; motion passed unanimously. Council Member McCabe then made a motion to accept the entire amended resolution. Council Member Moore seconded; motion passed unanimously. Again Council Member McCabe made a motion to accept the amendments to the body of the agreement. Council Member Engelbeck seconded; motion passed unanimously. Mayor Carter moved to agenda item 8. TOWN COUNCIL TO CONSIDER ACCEPTING "CONSENT TO EASEMENT STRUCTURES" FROM THE CORPS OF ENGINEERS FOR A LIFT STATION AND STORM WATER DISCHARGES FROM STREETS INTO FLOWAGE EASEMENTS ON TWO PARCELS OF LAND UNDER CONSIDERATION FOR ANNEXATION BY THE TOWN. After being informed that the lift station has been upgraded and redesigned to use a submersible pump, Council Member Decker made a motion to accept the "Consent to Easement Structures". Council Member Engelbeck seconded; motion passed unanimously. The Council returned to agenda item 7. TOWN COUNCIL TO OF TROPHY CLUB, MUNICIPAL COURT DATE. CONSIDER AND ADOPT TEXAS APPOINTING JUDGE OF THE TOWN; A RESOLUTION OF THE TOWN AS THE PROVIDING AN EFFECTIVE Council Member McCabe made a motion to appoint Brad Bradley as the Municipal Court Judge of the Town. Council Member Moore seconded; motion passed unanimously with today as the effective date. The meeting returned to agenda item 9. A REPRESENTATIVE FROM HARRON COMMUNICATIONS CORP. TO DISCUSS THE CHARACTER GENERATOR FOR THE PUBLIC INFORMATION STATION. Don Pascarella, Regional Manager of Harron Communications Corp., apologized for the lengthy delay in diagnosing the problem with the character generator. As of Friday the twelfth, the problem was solved and the public bulletin board (Channel 53) was up and running. He then asked the Council and residents if they had any questions or comments. Council Member Engelbeck then thanked him for his concern and personal visit to the Council. Page 4, Regular Town Council Meeting, 07/16/96 THE PUBLIC WORKS COMMITTEE TO PRESENT A RECOMMENDATION FOR PHASE IV OF THE STREET BOND PROJECT AND FOR ADDITIONAL STREET REPAIR. Nestor Karlis, Chairman of the Public Works Committee, presented the Committee's recommendation for Phase IV of the Street Repair Bond Project. He stated that approximately $700,000.00 is remaining in the fund and that an estimated $900,000.00 is needed for immediate major and miscellaneous repairs. Chairman Karlis explained that with the recent increased development the Town's street systems have experienced faster deterioration and failure than was ever anticipated. He further noted that due to the increased traffic on Trophy Wood Drive that visibility and safety issues have arisen. The Committee will recommend that the intersection of Indian Creek and Trophy Wood Drives be included in the Phase IV reconstruction project. This includes major regrading, sloping and new panels. Chairman Karlis also noted that the Council consider a substantial increase for street repair funds in the 96-97 budget. After discussion ensued regarding the restriction of heavy residential traffic and diverting construction traffic from Marshall Creek Road, Council Member Decker made a motion to have the Public Works Committee move ahead to Phase IV's additional pavement panels. Council Member Moore seconded; motion passed unanimously. TOWN COUNCIL TO DISCUSS CURRENT AND FUTURE ENTRANCE BULLETIN BOARDS. (COUNCIL MEMBER MCCABE) Council Member McCabe stated that the Trophy Club's Women's Club currently maintains the main entrance bulletin board on Trophy Club Drive. In the future the other two entrances (Trophy Wood and Trophy Lake Drives) will also have boards maintained by them. She suggested that a policy be developed for the types of information posted and for the Town's control of it. A Council consensus by Mayor Carter indicated that this is a good project for the Public Relations Committee. CONSENT AGENDA. As no Council Member wished to remove the item for further discussion, Mayor Pro Tem Glaspell made a motion to accept the consent agenda as it stands. Council Member McCabe seconded; motion passed unanimously. The approved item is as follows: A. Financial reports ending 06/30/96 *PRESENTATIONS BY CITIZENS. No Presentations were given by Citizens. Page 5, Regular Town Council Meeting, 07/16/96 STAFF AND COMMITTEE REPORTS. Mike Hamper, Chairman of the Planning & Zoning Commission, informed the Council that the Commission was working on three or four major projects and hoped to be ready to have a Public Hearing with the Council on August Ist. Public Works Director, Bill LeGrand, said that the Parks Committee meeting went really well. Council Member McCabe who is also the liaison to that committee reported that the Parks Committee would like a consensus from the Council to proceed with developing a mission statement and committee short and long term goals. Public Works Director LeGrand updated the Council on the Public Works and Police Department buildings. The modular units for Public Works building will arrive in a week to ten days and be operational soon after. The Police building area is being excavated at this time. Pauline Shaw, Planning and Zoning Administrator, reported the issuing of five new building permits worth over $850,000.00 for the month of June. Town Manager Welsh announced the following meeting dates: August 1 Public Hearing August 6 Budget Workshop August 20 Regular Town Council PRESENTATIONS BY COUNCIL Council Member Decker reported that the Town of Westlake would be holding their Council Meeting on August 12th. He has visited with them about agreeing to increase the enforcement of traffic patrol on S.H. 114, especially the heavy aggregate truck haulers. Before adjourning Public Relations Committee Chairman, Patti Stoltz, asked to be recognized. She informed the Council that Southlake's Teen Court information packets use Trophy Club's police traffic citation as its sample. She then recognized the nice article about John Carter, Trophy Club's United Way Volunteer Honoree, and suggested that a picture of the person be included in the Town's newsletter. Chairman Stoltz then encouraged the Council to reconsider Fourth of July events in the Town. She said that the celebration of our heritage was missed by all age groups. She suggested her committee create and distribute a survey of what the residents want next year and who would be willing to volunteer. She felt this method might help the younger residents become involved. 1�� Page 6, Regular Town Council Meeting, 07/16/96 ADJOURN Council Member Decker made a motion to adjourn at 9:45 p.m. Council Member McCabe seconded; motion passed unanimously. YOR CARTER TOWN SECRETARY