Minutes TC 08/06/1996MINUTES OF REGULAR TOWN COUNCIL MEETING
TOWN OF TROPHY CLUB, TEXAS
AUGUST 6, 1996
THE STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas met in
regular Town Council meeting on Tuesday, August 6, 1996. The
meeting was held within the boundaries of the Town and was
open to the Public.
Council Members Present:
Jim Carter
Doug Glaspell
Marshall Engelbeck
Susan H. McCabe
Edwin "Cotton" Moore
Council Members Absent:
Edwin "Ed" Decker
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Staff Members and Guests Present:
Donna Welsh
Jack Jacobs
Bill LeGrand
David Miller
Karen Sadri
Diane Cockrell
Barbara Allen
Roger Unger
Gene Hill
Staff Members Absent:
John Hill
Pauline Shaw
(8:25 Arrival)
(7:25 Arrival)
Town Manager
Town Treasurer
Public Works Director
Police Chief
Town Secretary
Court Administrator
Court Clerk
District Manager of M.U.D.
Candidate/Planning & Zoning
Commission
Town Attorney
Planning & Zoning Administrator
Finance Committee Members Present:
John Carter Chairman of Finance Committee
Bob Burns Committee Member
David Garlitz Committee Member
Scott Smith Committee Member
Finance Committee Members Absent:
Lee Pettigrew Committee Member
Page 2, Regular Town Council Meeting 08/06/96
CALL TO ORDER.
Mayor Carter called the meeting to order at 7:30 p.m. noting
a quorum was now present. The meeting was delayed due to a
lack of a Council quorum. He then welcomed Council and
Committee Members, staff, and guests.
INVOCATION.
An Invocation was given by Council Member Moore.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS.
The pledge of allegiance to the American and Texas Flags was
led by Finance Committee Member Burns.
WORKSHOP: TOWN COUNCIL/STAFF AND THE FINANCE COMMITTEE TO
CONDUCT A WORKSHOP TO DISCUSS THE PRELIMINARY BUDGET FOR THE
OCTOBER 1, 1996 THROUGH SEPTEMBER 30, 1997 FISCAL YEAR.
Revenues and expenditures for each department were discussed.
No budget changes were suggested for revenues. However,
Mayor Carter wants the staff to make sure the charges for
permits, licenses, and fees are appropriate and comparable to
those of other entities in the area.
Finance Committee Member Smith noted that the Town must stay
equitable about increases in property values which causes
increased taxes.
General Administration Department expenditures included an
additional employee whose costs will be shared with the
Municipal Utility District. It was noted that
travel/incidentals and schools/training will be inclusive.
Council Member McCabe questioned if actual quotes have been
given for each type of insurance needed.
In the E.M.S. Department two paramedics will be trained for
firefighting and the M.U.D. will reimburse their costs.
Contract labor covers the personnel for week -end shifts and
vacations. Legal fees will be placed in the General
Administration budget.
Personnel costs increased for the Police Department due to
the two grant officers. However, compensation time will be
almost eliminated because of them. If Software/Support is
department specific, it stays in that department's budget.
Building operation expenses are an unknown for the new police
building, but line item amounts were calculated on the basis
of the M.U.D. building which is of comparable size and the
fact of twenty-four hour service to citizens. It was
determined that the Police Department could not share an
above ground fuel storage tank with the M.U.D. because police
cars are high performance vehicles and require 93 octane.
Page 3, Regular Town Council Meeting 08/06/96
Finance Committee Chairman Carter asked how this fuel tank
effected insurance and liability coverage costs.
The Court Department's overtime is actual hours. The
increase in Judge's and Attorney's payments is due to more
frequent requests for jury trials. Currently, three monthly
trial sessions are regularly conducted because of the
increase of issued citations. Teen Court also has to be
included in the department's expenditures this budget year.
The Public Works/Parks Departments' personnel include a code
enforcement officer and a M.U.D. shared receptionist/clerical
support employee. Discussion ensued regarding the tremendous
jump in Street repairs from the normal expense of $50,000.00
to $250,000.00. It was noted that 80% of the Town's street
system needs to be replaced and that the Public Works
Committee and Town Engineers are working to determine
immediate and long term replacement goals. Capital expense
was a new truck for code enforcement.
The Parks Department was separated from Public Works in
response to citizen concerns for major park improvements.
Also, the Parks Committee is requesting that new and upgraded
playground equipment be installed closer to the athletic
fields for safety purposes. Additional parking is needed on
the North side of Harmony Park.
In the Planning and Zoning budget it was noted that bench
marks were eliminated and that engineering fees doubled.
Finance Committee Chairman, John Carter, complimented the
staff on a job well done. He then reminded the Council that
the $160,000.00 for insurance covered all types needed to run
the Town's business.
Town Treasurer, Jack Jacobs, talked about the tax rate which
is currently .4111 per $100-00 assessed valuation. He
suggested that it could be lowered to .3991 and take the
budget shortfall from reserves. This would still leave over
three months operating expenses in reserves using the monthly
amount of $125,000.00 for normal operations. He then
mentioned that the revenues are on the conservative side.
The half cent sales and use tax is not being taken into
account, and it can be used for certain items in the regular
present budget. Discussion ensued over the long term value
and savings to the citizens during the Town's growth and
developmental expenditures. Some Council Members and staff
pointed out that it would be more detrimental to lower the
tax rate this year and then turn around and raise it the next
time.
Before the Workshop concluded Town Manager Welsh announced
additional expenditure requests. one was from Roanoke
businessman, Tom Wooten, who will tape Town meetings and
events for airing on the public service T.V. channel (53) for
an annual cost of $30,000.00. The other was from the Roanoke
Page 4' Regular Town Council Meeting, 08'06/96
Library asking for a total amount of $5.000.00 because the
majority of their members are Trophy Club residents. The
Council agreed to giving $3'500.00 this year.
Finance Committee Member' Robert Burns, requested more
information about the Economic Development Corporation
for the half cent sales and use tax.
Mayor Carter thanked the Finance Committee and staff for
all their time and hard work on this budget.
SESSION: TOWN COUNCIL TO CONDUCT A CLOSED -DOOR
SESSION IN AZCORDANCE WITH CHAPTER 651, GOVERNMENT CODE,
VERNON'S TEXAS CODES 'ANNOTATED (OPEN MEETINGS LAW), SECTION
551.074 PERSONNEL.
� '
A. TO CONSIDER AN APPOINTMENT TO THE PLANNING AND ZONING
COMMISSION.
The Town Council adjourned into Closed -door session at 8:37
P.m. to consider and discuss the submitted applications for
the Planning and Zoning Commisaion,
1REGULAR OWN COUNCIL TO RECONVENE INTO REGULAR
SESSION TO TAKE NECESSARY ACTION REGARDING MATTERS DISCUSSED
IN CLOSED -DOOR SESSION PURSUANT TO AGENDA ITEM A.
The Town Council reconvened into regular session at 9:27 p.m.
Mayor Pro Tem Glaspell made a motion to appoint Gene Hill to
the Planning and Zoning Commission. Council Member Moore
seconded; motion passed unanimously.
Newly appointed Commissioner Hill thanked the Council and
expressed his gratitude for being allowed to serve the Town
again.
ADJOURN.
Council Member McCabe made o motion Co adjourn at 8:28 p.m.
Council Member Moore seconded; motion paged unanimously.
The next regular meeting is Tuesday' August 20th.
TOWN SECRETARY