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Minutes TC 08/20/1996MINUTES OF REGULAR TOWN COUNCIL MEETING TOWN OF TROPHY CLUB, TEXAS AUGUST 20, 1996 THE STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in a regular session on Tuesday, August 20, 1996. The meeting was held within the boundaries of the Town and was open to the Public. Council Members Present: Jim Carter Mayor Doug Glaspell Mayor Pro Tem Edwin "Ed" Decker Council Member Marshall Engelbeck Council Member Susan H. McCabe Council Member Edwin "Cotton" Moore Council Member Staff Members and Guests Present: John Hill Pauline Shaw David Miller Bill LeGrand Karen Sadri Judge Jeff Moseley Staff Members Absent: Donna Welsh Jack Jacobs CALL TO ORDER. Town Attorney Planning & Zoning Administrator Chief of Police Public Works Director Town Secretary Denton County Commissioners Court Town Manager Town Treasurer Mayor Carter called the meeting to order at 7:00 p.m. noting a quorum was present. He then welcomed Council Members, guests, and staff. INVOCATION. An Invocation was given by Judge Jeff Moseley. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS. The pledge of allegiance to the American and Texas Flags was led by Judge Jeff Moseley. Mayor Carter announced the impending surgery for Finance Committee Chairman, John Carter, and asked Council Member Moore to lead a prayer for his recovery. �3 Page 2, Regular Town Council Meeting, August 20, 1996 JUDGE JEFF MOSELEY OF THE DENTON COUNTY COMMISSIONERS COURT TO DISCUSS AND ANSWER QUESTIONS REGARDING A MULTI -COUNTY TOLLWAY AUTHORITY FOR COLLIN, DALLAS, DENTON, AND TARRANT COUNTIES. Judge Moseley stated that the Sunset Advisory Committee is considering the consolidation of the Texas Department of Transportation (TxDOT) and the Texas Turnpike Authority (TTA). Since most of the State's major road projects are currently in the DFW/North Central Texas area, he is asking for support from all over Texas to create a North Texas Tollway Authority. This Authority would ensure that the tolls and tax dollars stay in our area for all the regional stand alone projects already in place. The four effected counties would have interlocal agreements which would take over the assets, liabilities and operations of the TTA and retain its current staff to ensure a smooth and successful transition. He also reminded the Council that Harris County has had its own Authority for the past four years that includes major accomplishments. Council Member Moore believes Tollways have the advantage of being the fairest of user fees or taxes. He inquired about S.H. 190, and Judge Moseley informed him that the forty mile two billion dollar Tollway will be named President George Bush Parkway. Council Member Engelbeck asked about administering the funds for the Authority. Judge Moseley explained that one of the proposals follows the Harris County model. Initially the Judge from each county would form a board to prioritize the projects. Eventually the Commissioners Court would appoint representatives to a seven or nine member board. Since it is not assured that S.H. 114 will be one of the priorities, Council Member Decker asked what would happen if Trophy Club did nothing. Judge Moseley responded that it is to our advantage to support the four county authority to keep transportation dollars in our area and maintain efficiency. Mayor Pro Tem Glaspell wondered what other growth areas (Austin or San Antonio) were doing this. Judge Moseley replied that he was not aware on any other parts of the State doing this. Mayor Carter thanked Judge Moseley and asked him to stay and talk about the lottery. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION ENDORSING THE ESTABLISHMENT OF A NORTH TEXAS TOLLWAY AUTHORITY; PROVIDING AN EFFECTIVE DATE. Council Member Decker made a motion to adopt the resolution. Council Member Engelbeck seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION SUPPORTING A PROPOSED SENATE BILL BY SENATOR TOM HAYWOOD RETURNING FIVE 14 Page 3, Regular Town Council Meeting, August 20, 1996 CENTS FROM EVERY DOLLAR OF THE TEXAS STATE LOTTERY SALES TO THE CITIES AND COUNTIES WHERE SUCH SALES ARE CONDUCTED; PROVIDING AN EFFECTIVE DATE. Judge Moseley explained that the portion of the sales and total winnings returned to the municipality can be spent without stipulations. Denton County Commissioners thought that educators might be in Opposition to the proposal, but that hasn't been the case so far. Council Member McCabe expressed her concern about education losing funding and asked for the current break down of how lottery dollars are being spent. The Judge had not seen any such reports. Mayor Pro Tem Glaspell then made a motion to adopt the resolution. Council Member Decker seconded. Before discussion started Council Member McCabe made a motion to table this in order to research it. Council Member Moore seconded; motion was defeated with Mayor Pro Tem Glaspell and Council Members Decker and Engelbeck opposing and Council Members McCabe and Moore in favor. After a short discussion about five cents being another source of revenues from non -Denton residents, Mayor Carter called for a vote on the original motion. The motion passed with Mayor Pro Tem Glaspell and Council Members Decker, Engelbeck and Moore in favor and Council Member McCabe opposing. Mayor Carter again thanked Judge Moseley for his time and efforts. TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING THE 1995-1996 BUDGET TO PROVIDE FOR THE FUNDING FOR THE ACQUISITION AND CONSTRUCTION OF THE POLICE BUILDING BY ADDING TO THE POLICE BUILDING CONSTRUCTION ACCOUNT (LINE ITEM 40-9530) THE SUM OF $316,304.00; PROVIDING AN EFFECTIVE DATE. After establishing that the amendment met audit requirements, Mayor Pro Tem Glaspell made a motion to adopt the ordinance. Council Member McCabe seconded; motion passed unanimously. TOWN COUNCIL TO CONSIDER APPROVAL OF THE AMENDED SUB -LEASE AGREEMENT WITH COBBLESTONE GOLF GROUP OF TEXAS. THIS IS A SUB -LEASE TO THE TOWN'S LEASE WITH THE CORPS OF ENGINEERS. (ORIGINAL AGREEMENT APPROVED 11/21/95). Planning and Zoning Administrator Shaw and Town Attorney Hill stated that this agreement had so many changes that it needed reapproval. After Mayor Carter updated the Council on the sub -lease, Mayor Pro Tem Glaspell made a motion to approve the amended sub -lease. Council Member Engelbeck seconded; motion passed unanimously. Page 4, Regular Town Council Meeting, August 20, 1996 MAYOR CARTER TO FILE THE 1996-1997 BUDGET WITH THE TOWN SECRETARY. Mayor Carter announced his filing of the draft budget copy with Town Secretary Sadri. Council Member Engelbeck expressed his concerns about expenditures doubling since 1994 and confirmed changes could be made at the September 3rd Public Hearing. TOWN COUNCIL TO DISCUSS THE UPGRADING OF CONCRETE STREET STANDARDS FOR THE TOWN'S STREET SYSTEMS. (COUNCIL MEMBER DECKER). Council Member Decker gave a presentation that would prolong the life of future streets for both normal residential and heavy load traffic. He suggested that the concrete be increased from the current 3,000 psi compressive strength to 4,000 psi and that air entrainment (an air void system when freezing and thawing occurs) be incorporated into the Town's current subdivision development regulations. Planning and Zoning Administrator, Pauline Shaw, announced that the Planning and Zoning Commission is already considering his suggestion. Hap Baggett of Synergy Properties, Inc. also agreed with Council Member Decker's ideas and pointed out the need to upgrade sub -base and drainage for additional street life span. Mayor Carter noted that better streets saves the taxpayers in the long run. Council Member Decker then brought up his second concern of private flat work (home drive ways). He felt that a city code should be considered for this to insure consistent cement standards for all contractors. After a short discussion the Council agreed this should also be a consideration for the Planning and Zoning Commission. Riley Mills, a Public Works Committee Member, then invited Council Member Decker to give this same presentation at the next Public Works Committee meeting. TOWN COUNCIL TO DISCUSS SPECIAL TOWN COUNCIL MEETINGS. (COUNCIL MEMBER DECKER). Council Member Decker requested that a resolution be created for Council meetings only on the first and third Tuesdays of the month unless an emergency arises. Discussion ensued for the need of flexibility and that an ordinance from 1985 already establishes those meeting times. Town Attorney Hill said that the five Council Members can Page 5, Regular Town Council Meeting, August 20, 1996 agree in principle whether to hold meetings other than the first and third Tuesdays of the month. No other action was taken. TOWN COUNCIL TO DISCUSS AND APPOINT MEMBERS TO THE FOLLOWING COMMITTEES: A. PUBLIC RELATIONS (3) B. PUBLIC WORKS (3) Because some candidates applied for both a committee and the Economic Development Corporation Board positions, Mayor Pro Tem Glaspell asked to hold this agenda item until after the closed session. CONSENT AGENDA. After Mayor Carter requested agenda item C be removed for further discussion, Mayor Pro Tem Glaspell made a motion to accept agenda items A, B and D. Council Member Moore seconded; motion passed unanimously. Mayor Carter then asked that the minutes be corrected on page 2 to read that Mayor Pro Tem Glaspell made a motion for the Town not the two M.U.D.s. Council Member Decker also noted in the same paragraph to include M.U.D. #1 with M.U.D. #2. Council Member Moore then made a motion to adopt agenda item C as amended. Council Member McCabe seconded; motion passed unanimously. The approved items are as follows: A. Minutes of Regular Town Council Meeting 05/07/96. B. Minutes of Regular Town Council Meeting 05/21/96. C. Minutes of Joint Special Session of Town Council and M.U.D. #1 and M.U.D. #2 on 06/05/96. D. Financial reports ending 07/31/96. CLOSED SESSION: TOWN COUNCIL TO CONDUCT A CLOSED -DOOR SESSION IN ACCORDANCE WITH CHAPTER 551, GOVERNMENT CODE, VERNON'S TEXAS CODES, ANNOTATED (OPEN MEETINGS LAW), SECTION 551.074 PERSONNEL. A. TO APPOINT 3 DIRECTORS TO BOARD OF THE SALES AND USE TAX CORPORATION. Town Council adjourned into closed -door session at 8:37 p.m. to consider the applicants' appointments. 11 Page 6, Regular Town Council Meeting, August 20, 1996 RECONVENE INTO OPEN SESSION: TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION TO TAKE NECESSARY ACTION REGARDING THE MATTER DISCUSSED IN CLOSED SESSION PURSUANT TO AGENDA ITEM A. Town Council reconvened into regular session at 8:52 p.m. and took no action on agenda item A. Mayor Carter announced that the current four board members (Council Member Engelbeck, and Finance Committee Members Carter, Burns and Garlitz) will interview the eight candidates for their experience, concerns, and interests. The recommendations will then be brought to the Council at the next regular meeting in September. Mayor Carter announced the return to agenda item 12. Council Member McCabe made a motion to accept all eight applicants to the Public Relations Committee. Mayor Pro Tem Glaspell seconded; motion passed with Mayor Pro Tem Glaspell and Council Members Engelbeck, McCabe, and Moore in favor. Council Member Decker abstained and stated that in his opinion the Committee was too large. Mayor Pro Tem Glaspell made a motion to table appointing any members to the Public Works Committee. Only two residents applied, and he wants others who have shown interest in this committee to be allowed the time to apply. Council Member Moore seconded; motion passed with Mayor Pro Tem Glaspell and Council Members McCabe and Moore in favor and Council Members Decker and Engelbeck opposing. Council Member Decker asked for no more delays and made a motion to appoint one of the applicants, Tom Dyer, to the Committee. Motion died for lack of a second. Mayor Carter announced the return to agenda item 16. PRESENTATIONS BY CITIZENS No presentations were given. STAFF AND COMMITTEE REPORTS Planning and Zoning Administrator, Pauline Shaw, reported twelve new housing starts worth over two million dollars and one commercial for over a million dollars for this month. Since January of this year, 83 new construction permits have been issued. Bill LeGrand, Public Works Director, announced the progress of the construction for both the Police Department and Public Works buildings. Also, the front entrance and streets are to be completed by mid-September. In response to Council Member Engelbeck's complaint against the street contractor, Mr. LeGrand stated that it was the utility companies fault for the major delays and not the Page 7, Regular Town Council Meeting, August 20, 1996 contractor's. Riley Mills of the Public Works Committee also endorsed the appointment of Tom Dyer to that committee. PRESENTATIONS BY COUNCIL Council Member Decker reported that the Town of Westlake's officials have finally agreed to allow Trophy Club's Police Department to increase their efforts of slowing down the speeders and gravel haulers on S.H. 114. ADJOURN Mayor Pro Tem Glaspell made a motion to adjourn at 9:03 p.m. and meet again for the Public Hearing on the Budget on Tuesday September 3, 1996. Council Member Decker seconded; motion carried unanimously. ------- 7N MAYOR CARTE Z. TOWN SECRETARY 1(